DAY OF THE EVENT

6:00 Pick up Ice NAMES OF STUDENTS IN THIS COLLUMN

6:15 ARRIVAL/ GROUP MEETING EVERYONE

SET UP TENTS
SET UP FLOOR PLAN

Check toliets
Mark out first aid

Mark out coffee stall

7:00 Organise school tents

Organise admin tent

 Organise admin tent

Organise speaker tent

EQUIPMENT /MATERIALS SET UP

Organise food/water tent

FINAL ADDITIONS/SET UP

7:45

Mark ovals (2x boys) (1x girls)

Put signs up (WH & S)

Direct coffee van

Organise sponsorship tent

 8:30 Group meeting/handout program Everyone
GROUP CLARITY

Direct ambulance

9:15+ GUIDE from the bus stop area..Students to tents..Schools

checked in..teacher with coffee passes/program
SCHOOL ARRIVAL

welcome schools half way

ATTEND FRUIT/WATER TENT
ATTEND admin tent
ATTEND MICROPHONE/Director
ATTEND speaker tent
ATTEND Camera/social media
Umpires REST

Direct schools to the front of annoucements and back to tents

9:45 when finished

OPENING cermony
WELCOME
W STANDING IN TENTS

Announce...Coaching clinics-
10:00 Directing the students to coaching clinics

BOYS CLINIC A

Assisting
1ST COACHING

GIRLS CLINIC B-coach

Assisting

Social Media/Photos

Prepare fruit tray and take over to tents

Overlook event

10:30..Announce Recess is ready in tents

10:30 Guide students back to tents
R

C
E

E
S
S

ATTEND FRUIT/WATER TENT

ATTEND admin tent
ATTEND MICROPHONE/Director
ATTEND speaker tent
ATTEND Camera/social media
Coaches REST

10:45...AnnounceRecess over and swap coaching sides

2ND COACHING

10:45 Guide students back to coaching clinics

BOYS CLINIC B
Assiting
GIRLS CLINIC A
Assiting

Social Media/Photos DO WE HAVE PHOTO PERMISSION

Clean up fruit trays an rubbish scan

Overlook event

11:15 Clarify teams (Define with bibs if needed) (Boys)

(Girls)

11:20..AnnounceEND OF CLINICGames will begin at 11:30

11:20 Guide students back to tents & to games

Prepare footy, whistle, pen and score card

Social Media/Photos

ATTEND FRUIT/WATER TENT

ATTEND admin tent
ATTEND MICROPHONE/Director
ATTEND speaker tent
11:30...Sound the WHISTLE-START GAME
Umpiring games
RND- 1

Assist teachers

ATTEND FRUIT/WATER TENT

ATTEND admin tent
ATTEND MICROPHONE/SPEAKER
Start BBQ
ATTEND Camera/social media

11:38...Sound the WHISTLE-Half Time

11:40...Sound the WHISTLE-START second half
11:48...Sound the WHISTLE-End of game/transition

Assist teachers

11:52...Sound the WHISTLE-START GAME

Umpiring games (Oval 1)
(OVAL 2)
-2
RND- 2 (OVAL 3)

Assist teachers

ATTEND FRUIT/WATER TENT

ATTEND admin tent
ATTEND MICROPHONE/SPEAKER
Continue BBQ/take meat 2 food tent
ATTEND Camera/social media

12:00...Sound the WHISTLE-Half Time

12:02...Sound the WHISTLE-START second half
12:10...Sound the WHISTLE-End of game/transition

Assist teachers

12:14...Sound the WHISTLE-START GAME

Umpiring games (Oval 1)
(OVAL 2)
D 3 (LUNCH)

(OVAL 3)

Assist teachers
RND 3 (LUNCH) Assist teachers

ATTEND FRUIT/WATER TENT (Serving Lunch)

ATTEND admin tent (Serving Lunch)
ATTEND MICROPHONE/SPEAER

ATTEND Camera/social media (Serving lunch)

12:22...Sound the WHISTLE-Half Time

12:24...Sound the WHSITLE-START second half
12:32...Sound the WHISTLE-End of game/transition

Assist teachers School 1

School 2
School 3
School 4

12:36...Sound the WHISTLE-START GAME

Umpiring games
RND 4 (LUNCH)

Assist teachers
RND 4 (LUNC
Assist teachers

ATTEND FRUIT/WATER TENT (Serving Lunch)

ATTEND admin tent (Serving Lunch)
ATTEND MICROPHONE/SPEAER

ATTEND Camera/social media ( lunch)

12:44...Sound the WHISTLE-Half Time

12:46...Sound the WHISTLE-START second half
12:54...Sound the WHISTLE-End of game/transition

Assist teachers School 1

School 2
School 3
School 4
School 5

12:58...Sound the WHISTLE-START GAME

Umpiring games
RND 5

Assist teachers

ATTEND FRUIT/WATER TENT

RND ATTEND admin tent
ATTEND MICROPHONE/SPEAKER
Survey (Teachers/Students)
ATTEND Camera/social media

1:06...Sound the WHISTLE-Half Time

1:08...Sound the WHISTLE-START second half
1:16...Sound the WHISTLE-End of game/transition

Assist teachers School 1

School2
School3
School4
School 5?

1:20...Sound the WHISTLE-START GAME

Umpiring games

Assist teachers
RND 6

ATTEND FRUIT/WATER TENT

ATTEND admin tent
TALLY RESULTS
RN ATTEND MICROPHONE/SPEAER
Survey (Teachers/Students)
ATTEND Camera/social media

1:28...Sound the WHISTLE-Half Time

1:30...Sound the WHISTLE-START second half
1:38...Sound the WHISTLE-End of game/transition

1:38 ..Announce Games are completed-Presentations at 1:45

Guide students back to PRESENTATIONS and assist teachers

ATTEND FRUIT/WATER TENT

ATTEND admin tent
ATTEND MICROPHONE/Director
ATTEND speaker tent/Finalise results
ATTEND Camera/social media
Umpires

1:45 ..PRESENTATIONS

Thank you
 Thank you

Results of the day

Medals/Gift Bags
Goodbye

2:10 .HOME TIME

Guide students back to buses

Clean FRUIT/WATER TENT

Clean admin tent
THANK COFFEE/AMBULANCE-SEND HOME
Pack up speakers
Rubbish
Pack up sponsorship tent

3:00 Pack up tents

Scan oval
Take rubbish away
Take equipment away
Pack up equipment

4:00 DEBRIEF Everyone

4:20 Home Time Everyone

 6:00 NEAREST PUB Everyone
TOTAL
ENT
Ice x 8

2x school tent
1x school tent
1x school tent
1x admin tent/sponsor tent
1x speaker/mc tent
1x drinks/bbq tent
1x first aid tent
4 cones
First aid sign
4 cones
Coffee sign
4 cones

8 x chairs for teachers (2 for each)

Printed sign for each school
LARGE PROGRAM
Duck tape/tape

Admin sign
Sunscreen sign
Lost property sign
Extra printing
Lost property bucket
3 tables
2 deck chairs
Sunscreen
30 x Programs
Fixture/map
Pens

Medals/trophies
Student gift bags
WH&S Protocol LAPTOP
Sand Bucket
Ball pump

Speakers
Laptop
Extension cord/ps
table

4 x cones & orange flags

Gloves
food/water sign
4x esky
3 x bags ice
Water
2x esky
2 x bags ice
fruit
100 CONES
Measuring tape
Dimensions sheet
18 x scoring sheets
3 x pens
3 xsets of Goals
3 x NEW Football
36 x Tags
Sign boards for each oval

Sticky Tape

Toliets x 4
Ambulance/first aid
welcome sign
Parking Sign
Out of bounds sign
Orange cones
Orange Flags
phone
your map
phone
your map

30 X Coffee passes(each) TEACHERS

PROGRAM EACH

Welcome
Welcome to country?
National Athem?
Boundries/day program
Guest Speaker
Good luck and will begin at 10:00
Whistle

whistle
whistle
whiste

8 trays (2 per school)

MIRCOPHONE
Gloves

MIRCOPHONE

1 x 12 bibs
3x 6 bibs

NEW Footy
Whistle
Pen/Score Card
prepare medals/gift bags
Thank you speech

Make way to presentations

Speech
 Speech

Result card
Medals/Gift bags

Rubbish bag
Rubbish bag

Rubbish bag