Self Planning

Omar El-Shenety

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 Daily Challenges
¾Developing a Vision
¾Putting priorities
¾Achieving potential
¾Setting goals
¾Developing the means

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How to get over these

Challenges?
Management

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Start

Planning Organizing

Management

Controlling Leading

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 Management
“Process of achieving organizational
goals by engaging in the four major
areas of Planning, Organizing,
Leading and Controlling”
– Becoming an advanced Science
– Process: entails continuity
– Achieving: Need for an outcome
– Organizational: applies to corporate
framework, yet it also applies to
individuals
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Start
Planning Organizing

Process of allocating
Process of setting and arranging human
goals and deciding and non-human
how best to achieve resources so that
them plans can be carried
out successfully

Management

Controlling Leading

Process of regulating Process of influencing

activities so that the others to engage in
actual performance the behaviors
conforms to expected necessary to reach
goals and standards goals

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Planning

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 Planning
• Planning is the pillar or cornerstone of any
successful and fruitful management
process. e.g. Egypt suffers economically
because of random planning rather than
lack of resources (Many Examples)
• Logical Process, yet very tiring
• Very Practical: We don’t plan for the sake
of planning
• Realistic: Based on info
• Needs Flexibility & Evaluation
• It is a great Burden & Responsibility

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Planning
• First step & Most Vital one

“Process of setting personal goals

& deciding how best to achieve
them”

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 Importance of Planning
¾ Pushes U to be Future Oriented
¾ Makes U Sharp & Focused
¾ Omits Haphazard Actions
¾ Saves Time & Effort
¾ Helps in Evaluation
¾ Ready for Crisis

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Without Planning
We are wandering
Driven by Circumstances
We go no where
E.g, Choosing places for new stores
Selecting employees
Changing career
“ Hardest Thing is to Start”

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 Principles of planning
1. Continuity: Ongoing Process
2. Be Future Oriented
3. Comprehensive:" Everything should be
taken into Consideration”
4. Flexibility: Liable to adjustment
5. Achieving goals
6. Efficiency: Time, Effort & Money
7. Effectiveness
8. Time Bound
9. Gradual: Mission/ Vision/ Goals/ Means
10. Realistic
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Framework
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets & Follow Up

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Mission

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 Mission
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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Mission
• Simply, Reason for Existence
• Why are we?
• What gathers us?
• Mission of Companies

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 SWOT Analysis

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SWOT Analysis
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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 SWOT Analysis
Internal

Strengths Weaknesses

Negative
Positive

Opportunities Threats

External

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SWOT An
a lysis

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 SWOT Analysis
Strengths Weaknesses

Opportunities Threats

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Vision

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 Vision
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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 Vision
• Futuristic View about yourself or your
company
• Tool for Motivation
• Where Do you want to go?
• It is a Dream: ”Leaders are Dreamers”
• We can never achieve more than our vision
• Today’s vision is tomorrow’s reality
• A vision should be clear to, and
comprehensible by all subjects
• Goes hand in hand with strategies

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Vision
• Vision:
– Sony
– Bill Gates
– Mh’d Fateh
– Zedny
– Prophet in A7zab & Constantine
– General Electric
– Ford

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Vision

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Vision

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 Goals

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Goals
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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 Goals
• It is a future target that one wishes to
achieve
• A plan is the means devised to try to
reach this goal
• Types of Goals
– Short Term
– Medium Term
– Long Term (Strategic)
– Periodic Goals
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Importance of Setting Goals

1. Clarify expectations & future
2. Boost performance by setting
challenging goals
3. Facilitate the controlling function
4. Increase motivation due to
participation in setting goals rather
than being put by a higher authority

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 Criteria for Goals
• Goal Content:
SMART
– Specific
– Measurable
– Attainable
– Relevant
– Time Bound
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Criteria for Goals

• Goal Commitment:
– Set a supervisory authority (Allah)
– Peer and group pressure to encourage
yourself
– Public display of goals to increase
motivation and challenge
– Optimism or high expectations of
success
– Reward system for Motivation
– Participation for more rationality
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 Periodicity
• Goals should be periodic to cope with
environmental changes and acquire
flexibility
• Not everything is achievable at the same
moment, a fact of life
• Some strategic goals are in themselves
periodic to allow for longer-term goals to
happen
• A futuristic plan sets periodic goals to a
very-well-specified longer-term goal that is
by no means achievable at the moment
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Obstacles to Goal-Setting
• Stance to risk
• Resistance to change
• High stress and fear from failure
• Undermined self confidence
• Overwhelmed by goals and ignoring some
non-goal areas
• Short-sightedness
• Dishonest Assessment
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Goals

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 Goal Setting
Long Medium

Short Periodic

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Means

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 Means
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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Means
• Things done in order to achieve goals
• Detailed & Focused
• Sequential

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 Means

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Means
Goals Means

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 Action Plan

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Action Plan
Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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 Action Plan

• Aggregation of the means

• Timed & Scheduled

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 Action Pl
an

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Action Plan
# Action Resp. Start End Target

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 Targets

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Targets & Follow Up

Mission

SWOT Analysis

Vision

Goals

Means

Action Plan

Targets
Targets
& Follow Up
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 Setting Targets
• To Facilitate Evaluation

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 Setting Targets

Q1 Q2 Q3 Q4

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Overview the Plan

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Obstacles to Planning
• Changing environment
• Domination of experienced or older
people on the process
• Poor planning skills for Youth as well
as Lack of Experience
• Inability to Formulate a Vision
• Day-to-day Pressure
• Resistance to change
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DOs and DON’Ts in Planning

• DO:
– Trust in God
– Have a vision
– Counsel your Parents & Elder People
– Advise your Friends
– Devise plan B
– Be aware with the surrounding society
– Allow flexibility in the plans and even goals

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DOs and DON’Ts in Planning
• DO:
– Bear some risk. There is always risk
– Continually assess your capabilities
– Set goals that slightly exceed your
capabilities in order to boost self-
development
– Seize the opportunities
– Overcome the obstacles
– Develop clear cut controlling measures
and mechanisms, known to everybody
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DOs and DON’Ts in Planning

• DON’T:
– Undermine yourself
– Stick to means. Means are not ends.
– Stick to variables, stay to fixed values but
be open-minded and creative in variables
– Outstretch yourself by setting goals far
beyond reach
– Demoralize in case of failure:
”Fail Forward”
– Build bad impressions on previously
unsuccessful plans, you may need them
later.
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DOs and DON’Ts in Planning
• DON’T:
– Get overwhelmed by the current
conditions and short-sighted, be
futuristic
– Discard any opinion or idea without fairly
thoroughly studying it
– Believe there is a perfect plan
– Develop a Utopian picture of situation
– Exaggerate in studying details, while
developing a strategic plan

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