LOYOLA SCHOOLS OFFICE OF STUDENT ACTIVITIES

ATENEO DE MANILA UNIVERSITY

Project Proposal Form

Instructions:

1. Fill in all required fields.

2. Write N/A if certain fields are not applicable to the activity/project.

3. Supporting documents may be attached if they will help in the expedient

processing of the project proposal.

4. The student group president AND moderator must sign the proposal as
proof of their knowledge and endorsement of the project/activity. Digital /
scanned signatures are not accepted.

5. Submit the proposal to the Office of Student Activities (OSA).

6. Incomplete proposals are not accepted.

7. Processing of project proposals by OSA takes at most three (3) working

days.

a. In counting the number of working days, fixed or usual holidays are NOT
counted whereas sudden suspension of classes is counted. Saturdays are
not considered as a working day.

b. Submission of requests related to the project/activity to other

offices/departments is outside the three (3) working days initial processing
by OSA.

* Note: Keep in mind the time tables of other offices/groups (i.e. OAS, UPP,
etc) that you will be working with to implement your project after OSA
approves it.

8. If approved, proceed with the next steps of the activity. If pending or

disapproved, act on the remarks, comments, suggestions, and additional
requirements needed as stated on the retrieved document. Consult with
your OSA Professional if necessary.

9. In cases when proposals are returned for clarifications and/ or require

dialogue with the organization regarding details, the proposal will be
approved only after the concerns are addressed.

Leadership Formation through Organization Development

LS-OSA proposal 70909
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10. Attach the documents for logistical requirements to this project
proposal when submitting to OAS.

Do not print this instruction page.

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 Project Approval
Checklist:
LOYOLA SCHOOLS OFFICE OF STUDENT OAS long form (logistics)
ACTIVITIES FQA Form (food &
drinks)
ATENEO DE MANILA UNIVERSITY Marketing package
MOA
Student Waivers
Project Proposal Form Adult Supervisor N. Form
DCBAC waiver (alcohol)
Booth Shift Schedule
Others:
___________________
Name of Organization:
____________________________
Name of OSA Professional
Assigned:

Basic Project Information

Project Title:
Student ID
Name of Person-in-Charge :
#
Contact # of Person-in-
Charge:
Target Date and Time:
Target Venue:
(Student (Participa
Number of students involved:
Organizers) nts)

Audience
Members only Ateneans only Open to Public

Nature of Project/Activity:
What kind of activity will you hold?
Description of the Project/Activity
This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please
limit to 50 words or less.

What goal/s will this activity address?

Pls. refer to the organizations submitted goals for the present school year. The activity should
address at least 2 goals.
Leadership Goal 1:
Development
Internal
Communication
External
Communication
Program Goal 2:
Management
Membership
Formation
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 Core Competencies

Objectives of the Project

1. How will this project help the organization achieve the set goals? Will the project get you
closer to your vision-mission?
2. What is the added value of this project to the organization and/or the community?
1.
2.
3.

Project Success Indicators

Indicate at least 3 success indicators that you can use to measure how successful the project
was, i.e. the number of people who attended or how much money was generated. These
indicators should be able to tell you if you were able to achieve the ideal impact you intended
to make by the end of the project. The success indicators should include dates, figures, and the
person-in-charge.
1.
2.
3.

Budget Summary
Provide a brief summary of expenses for the project. Include the specific breakdown of the
expenses.
Where will the org get the money for this project? ____(DCB) ____ (Others) please specify:
_________________
Amount Total
Projected Expenses
1.
2.
3.
Projected Revenue
1.
2.
3.
Projected Net Income

MECHANICS OF THE PROJECT

Planning Phase
Describe the preparations that will be undertaken before the actual project. Be as specific as
possible. You may attach other details not specified here.
Committees Task/s Target Date
1.
Programs
2.
1.
Finance
2.
Documentat 1.
ion/ 2.
Publications
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 1.
Logistics
2.
1.
Promotions
2.
1.
Marketing
2.

Will food and/or beverages be served during the activity? Yes No

If Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.

For Student Entrepreneurial Initiatives (SEI):

Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach
the Food Quality Assurance (FQA) Form.

Number of Slots
requested:
Set-up Date:
Clearing Date:

Product Description
Products/List of Menus
Name of Suppliers/ List of Detailed Description of
Concessionaires Products
(i.e. ingredients, packaging,
etc)

Implementation/Execution Phase
What will happen during the project itself? Provide the details and program flow. You may attach
other details not specified here.
Activity Date / Time Point person

Evaluation and Closure Phase

Discuss what actions the organization will do upon completion of the project (i.e. evaluation,
tokens, acknowledgements, documentation, etc).
You may attach other details not specified here.
Task/s Target Date
1.
Evaluation
2.
Acknowledgm 1.
ents 2.
Documentati 1.
on 2.

Leadership Formation through Organization Development

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Signed:

[Full Name of President] [Full Name of Moderator]

President Moderator
[Organization] [Organization]

----------------------------------------------- Please do not write below this line

-----------------------------------------------

For OSA use only:

Remarks Catego
Approved
ry
by:
Name of OSA Professional
Signature:
Date:

Leadership Formation through Organization Development

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