FOREVER HALLOWEEN AGREEMENTS

NOVEMBER 26, 2016 | 4PM

TASKS PER PERSON

December 3 (on-ground) Tasks
CALL TIME ON DECEMBER 3: 9:00 AM (For packing of loot bags and shirts)
Pay Jun PHP 3,000.00 PER PERSON for payment of bands, free beer, and incidentals
o Reg area 3 pax Garci, Carlo, and Jun as sole cash holder
o Merch area 2 pax Grace, Jane
o Nikki Band coordination (making sure they and their equipment are ready)
o Cathy Floor director (coordination with hosts, for games and line-ups)
o Jamie Photographer shot list and good photos, Shot list for bands and sponsors
o Jamie Agreements with sponsors are met
o Abi Social media correspondence (FB live, Twitter, etc.), hatak to attend event
o Tammy and Chanli Ushering/Crowd Control (making sure that people paid and are
watching inside the restaurant)
o Jun Sole Cash Box handler, accounting and bill settling at the event

Remaining Tasks for this Week (Before the Event)

Nikki Check with Flying Ipis and BP if they have merch to sell
Janine Check with Jai, Bullet, and Shirley if they have merch to sell
Check with Jensen and Lunar if they have merch to sell
Cathy Sponsorship grid and checklist of values and requirements (w/ Jamie)
Buy paper bags as loot bags, check price of ribbon for shirt packaging
Check venue requirements: table fo reg area, merch area, etc.
Garci
Check with admin all logistics outside the restaurant (posters, streamers, etc.) (w/ Cathy)
Sponsorship grid and checklist of values and requirements (w/ Cathy)
Jamie
Draft photographer shot list for the bands and sponsors
Content plan and posting on Facebook
Abi
Create poster designs for the event (please see below)
To bring Cash Box for the event
Jun
Accounting and bill settling at the venue
Tammy/Chanli Full copy points/script for the hosts (please see below topics to be covered)
Grace/Jane Prepare more trivia about Jercee

PROGRAM FLOW
Hosts (Phil Disini and Tintin de La Cruz)
o Points to cover by the hosts:
Forever Halloween explanation
Stories/Anecdotes of Jercee
Trivia about Jercee
How Jercee is now
GoGetFunding
Shirt promotion and explanation
Merch area
Sponsors mention of brands
Band profiles

Page 1 of 4
 Program flow
Band Call Time: 30 minutes before performance
9PM BP Valenzuela
930PM Lunar Landings
10PM Flying Ipis
1 Game from Tripkada Gold Sponsor (first few to download their app win)
1030 Jai
11PM Ang Bandang Shirley
1130PM Bullet
12MN Jensen
Raffle Draw if any

VENUE & LOGISTICS

Locations and Logistics
o (1) Registration Area
Near the elevator and staircase on its left (the staircase near the road will be
closed)
LOGISTICS: 1 table, 1 cash box, Paper and Pens, Stamp, Button Pins, Loot Bags,
Shirts, box for extra donations
PEOPLE-IN-CHARGE: Garci (reception), Jun (cash holder), Carlo (inventory)
o (1) Merch Area
1st staircase (near the road)
LOGISTICS: 1 table, 1 cash box per band, Paper and Pens,
PEOPLE-IN-CHARGE: Grace (reception) and Jane (cash holder)

o (1) Band Area

Beside the Merch Area
PEOPLE-IN-CHARGE: Nikki Turano

Print Collaterals Needed (Design c/o Abi)

o (2) Forever Halloween Posters
1 at the Registration Area
1 at the Tomato Kick Door
o (2) Directional Posters
1 at the building entrance
1 at the 2nd floor staircase landing
o (1) Streamer at the Building
To be placed at the 3rd floor grills outside the building (to be checked with
Admin)

Page 2 of 4
SPONSORSHIP REQUIREMENTS
Sponsorship Requirements Sponsor Name
Sponsorship Type (Cash or ex-deal)
Package Amount
Contact person for delivery of items, etc.
Brand Details (Coverage of requirements depend on sponsorship type)
Brand Name as Mentioned
Tagline
Logo
Banners with Stand (2 pieces)
Facebook Post Links from Brand Page (2 Links)
Radio Commercial/Jingle
Giveaway (loot bag)
Item to be given away
Quantity of items
Games (Gold sponsorship) / Raffle Draw (if items are less than 200)
Game Mechanics
Item to be given away
Quantity of items

PRE-SELLING OF ITEMS
Shirt
o Mode of payment: Deposit
o Promotion Monday night (see schedule). Monday morning apply for BDO. c/o Cathy
o Delivery: Grab Express
o Shirt note to be attached to the shirt
o Packaging:
1st option: ribbon + note
2nd option: paper bag + note
Ticket
o E-mail cathymariediaz@gmail.com for ticket reservations

Page 3 of 4
FACEBOOK CONTENT PLAN
Saturday, November 26, 2016
Sunday, November 27, 2016
Monday, November 28, 2016
Spotify)
Tuesday, November 29, 2016
Wednesday, November 30, 2016
Thursday, December 01, 2016
Friday, December 02, 2016
Saturday, December 03, 2016
Sunday, December 04, 2016
GoGetFunding promotion
Per-band poster
Event details with band photos
8PM: GIF
Shirt promotion
1st half: YouTube links of bands' songs/singles (instead of
Poster solely on band line-up (big fonts, one band per line)
2nd half: YouTube links of bands' songs/singles
Post event with Sponsors
Shirt promotion
Countdown with Final Reminders (w/ sponsors logos):
o 8PM call-time kasi traffic
o Loot bags to be given away for you
o Games and Raffle Prizes
Countdown with Final Reminders
It's Tonight! See you there! (w/ sponsors logos)
Thank you to all who came
Thank you, Sponsors, who made it possible
GoGetFunding promotion
Page 4 of 4