MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF
THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON
THURSDAY, OCTOBER 19, 2017 AT 9:30 A.M. AT THE
DISTRICT’S MAIN OFFICE LOCATED AT
MADISON LANDING, RIDGELAND MISSISSIPPI
The regular meeting of the Board of Directors of the Pearl River Valley Water
‘Supply District was held at 9:30 am., on Thursday, October 19, 2017, at the District's
Main Office Building, Ridgeland, Mississippi,
Members Present: Shannon Armstrong, Bruce Brackin, Doug Berry, Billy Cook,
Phillip Crosby, Ben Evans, Jennifer Hall, Kenny Latham, Samuel
Mitchell, John Pittman, Tedrick Ratcliff Jr., John Skains, and Jack
Winstead
Members Absent: — W. C. Gorden
Others Present: John Sigman, Cindy Ford, Craig Hunt, Susan McMullan, Philip
Huskey, Marcial Forester, Jerry Bounds, Perry Waggener, Bobby
Cleveland, Linda Horton, Greg Burgess, Jim Anderson, Dennis
Hicks
Board President Jennifer Hall called the meeting to order at 9:30 a.m.
President Hall asked for review of the minutes of September 21, 2017.
Upon review of the minutes of a regular meeting of the Board of Directors held
September 21, 2017, a motion was made by Mr. Billy Cook for the minutes 10 be
approved. Mr. Kenny Latham seconded the motion. The vote was as follows: For:
Ammstrong, Brackin, Berry, Cook, Crosby, Evans, Hall, Latham, Mitchell, Ratcliff,
‘Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED
UNANIMOUSLY.
President Hall then asked for the Shoreline Development Commiittee’s items.
Chairman Doug Berry asked for Greg Burgess to review the first item.
Mr. Greg Burgess outlined the proposal received for bridge inspections services
from Neel Schaffer Engineers in an amount not to exceed $18,600.00. Mr. Burgess noted
the proposal amount was the same as previous years. It was noted that this inspection.
‘was for three bridges: the Main Dam, Northshore bridge and Conestoga bridge.
Chairman Berry made a motion on behalf of the Shoreline Development
Committee for approval of proposal from Neel Schaffer Engineers for bridge inspection
services in an amount not to exceed $18,600. Mr. Ben Evans seconded the motion.
President Hall asked if there were any questions. None were offered,
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
None. MOTION CARRIED UNANIMOUSLY.
Chairman Berry then asked for the next item.
Mr. John Sigman noted that staff had previously presented this item as 1.09 acre
parcel to Shoreline Committee, but requested the Board table the item to allow for a
correction of appraisal. Staff now brings the item back for approval with the corrected
appraisal which includes the property under water.
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Mr. John Sigman outlined the history of the 1.34 parcel located on Fannin
Landing Circle. Mr. Sigman explained the original lease of the parcel was to the
developers of Arbor Landing, ETE Developers, Inc, ETE had failed to pay the leaschold
fees for the parcel, so the District began litigation and entered into an Agreed Judgement
with ETE to return the parcel to the District.
Mr. Sigman stated that staff was asking for permission to advertise the parcel for
bid for restaurant, retail or office building. Mr. Sigman noted the appraisal price for the
parcel was approximately $320,000,
Mr. Armstrong asked if the area would require dredging. Mr. Sigman responded
that very little was needed, as it was connected to the nearby boat ramp area.
Chairman Doug Berry made a motion to take the advertisement of the 1.34 acre
parcel off of the table for consideration by the Board. Mr. Ben Evans seconded the
motion.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratliff, Skains and Winstead. Abstained: None. Against:
‘None. MOTION CARRIED UNANIMOUSLY.
Chairman Berry then made a motion to approve the advertisement of the 1.34
parcel on Fannin Landing Circle for restaurant, retail or office space as outlined. Mr.
John Skains seconded the motion.
1¢ vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
None. MOTION CARRIED UNANIMOUSLY.
Chairman Berry then asked Mr. Sigman to present the next item.
Mr. John Sigman reviewed the staff request to advertise 0.159 acre parcel located
between Twin Harbor and Haley Creek subdivisions. Mr. Sigman noted that the 6,905
SF parcel was the location of a water well and treatment facility in years past. When new
wells were put in place, this location’s well was removed from service and dismantled.
Mr. Sigman stated that the site is large enough for a single family residence or
duplex.
Mr. John Skains noted that he had discussed the potential site with neighbors in
‘Twin Harbor and had found no opposition to the site use as a single family residence
only
Chairman Berry made a motion on behalf of the Shoreline Development
Committee to approve the advertisement of 0.159 acre parcel located between Twin
Harbor and Haley Creek subdivisions as a single family residence only. Mr. John Skains
seconded the motion.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead, Abstained: None. Against:
None. MOTION CARRIED UNANIMOUSLY.
Chairman Berry then asked Jerry Bounds to review the next item,
Mr. Jerry Bounds then requested consideration of policy change within the Permit
and Construction Fee Schedule, Mr. Bounds stated these requested are made to better
serve the community.
Mr. Bounds noted that he hed requests from several realtors to create a Pre-
Inspection item whereby homeowners could have their homes inspected prior to listing
or signing contracts in order to determine what potential costs might be associated with
the sale. Mr. Bounds noted this is not an inspection to take the place of the “Home
Inspection” that is sometimes required by a buyer. This pre-inspection would give the
current homeowner a list of code compliant items that would be required to be remedied
in order to establish new occupancy.
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The proposed pre-inspection fee would be $100.00, but if the owner/buyer
requested a re-inspection within 30 days that $100 would be credited as the regular utility
inspection fee required in Rankin County.
Mr. Bounds then outlined the request for a Temporary Electrical Fee or Deposit.
This fee is requested to allow the electricity connection to be made during the renovation
or remodel of a home that is either in between owners or renters. Mr. Bounds noted that
the deposit requested is $250 and is refunded if the work is done within the 30 day
timeline of the connection of temporary power.
‘Mr. Bounds noted that specific language would be added to the policy regarding
the Temporary Electrical Fee as follows:
Temporary Electrical Fee Policy
‘A 30 day temporary power fee for rental property and utility inspections can be
obtained when a substantial amount of work is required to bring the property into
compliance with PRVWSD Rules and Regulations.
A deposit of $250 is required priar to releasing electrical power to the property
‘The deposit will be refunded in full after an inspection by a PRV official has been
completed and all non-compliant Items are corrected.
‘The deposit will be forfeited in total when:
1. __Atenant has moved in with ALL non-compliant items on check list having
been completed and a follow up inspection performed by a PRV official, and/or
2. Repairs are not completed within the 30 calendar days allotted for repairs
of the non-compliant items.
An additional 30 days can be requested when more time is needed and progression
‘of work has been continuous since notification to the Leaseholder of all non-
compliant items.
‘The board members discussed the inspection process.
Chairman Doug Berry made a motion on behalf of the Shoreline Development
Committee to approval of change to policy of the Permit and Construction Fee Schedule
as presented. Mr. Shannon Armstrong seconded the motion. A COPY OF THE.
PROPOSED POLICY CHANGE IS ATTACHED HERETO AS EXHIBITS TO THESE
MINUTES.
President Hall asked for any questions. None were offered.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
None. MOTION CARRIED UNANIMOUSLY.
Chairman Berry requested the next item presented
Mr. Philip Huskey reviewed the staffs filing under Administrative Procedures of
proposed changes to regulations for Title 33: Rivers and Waters, Part 203: Regulations
Pertaining to Use of Reservoir Project Area by General Public, Part 203, Chapter 1:
Motor Vehicles, Rule 1.2 Parking under subparagraph (4). Mr. Huskey stated that no
comments had been received on the proposed change.
Mr. Huskey recommended the final approval of the regulation change as outlined,
Chairman Berry made a motion on behalf of the Shoreline Development
Committee to approve the change to Title 33: Park 203: Chapter 1, Rule 1.2, removing
the exception as presented. Mr. Ben Evans seconded the motion. A COPY OF THE
REQUESTED REGULATION CHANGE IS ATTACHED HERETO AS EXHIBITS
TO THESE MINUTES.
President Hall asked for any questions. None were offered.
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‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
‘None. MOTION CARRIED UNANIMOUSLY.
President Hall then asked for the presentation of the Parks Policy Items.
Chairman Kenny Latham asked Philip Huskey to present the first agenda item.
Mr. Philip Huskey then reviewed the operation agreement that has been agreed
to by the Rankin County Dog Park group for Lakeshore Park. Mr. Huskey noted that the
agreement would be essentially the same as the agreement in place with the Old Trace
Dog Park group.
Chairman Kenny Latham made a motion on behalf of Parks Policy Committee to
approve of the Operation Agreement and layout of the Rankin County Dog Park at
Lakeshore Park as presented. Mr. Jack Winstead seconded the motion.
President Hall asked for any questions. None were offered.
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
None, MOTION CARRIED UNANIMOUSLY.
Chairman Latham asked for the next agenda item.
‘Mr. Philip Huskey stated that his staff had filled with the Secretary of State under
the administrative Procedures Act the proposed changes to regulations Title 33; Part 205:
Chapter 5: Firearms and Hunting. The changes submitted were “housckeeping” items to
clarify our regulations. Mr. Huskey noted that the proposed changes had received no
comment from the public.
Chairman Kenny Latham made a motion on behalf of Parks Policy Committee to
give final approval of regulation changes as outlined for Firearms and Hunting
Regulations as presented. Mr. John Skains seconded the motion. A COPY OF THE
REGULATION CHANGE IS ATTACHED HERETO AS EXHIBITS TO THE
MINUTES.
President Hall asked for any questions. None were offered.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against
None. MOTION CARRIED UNANIMOUSLY.
President Hall then reviewed the Executive Committee items.
President Hall noted that the first item on the agenda for the Executive Committee
should be sent back to the committee for further investigation. President Hall stated that
additional options had come forward for the Deputy Director PIN number and she wished
the committee to review all options before bringing action forward.
‘Mr. Kenny Latham made a motion to send the change of PIN designation back to
the Executive Committee for further investigation. Mr. John Skains seconded the
motion.
The vote was as follows: For: Armstrong, Brackin, Berry. Cook, Crosby, Evans,
Hall, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against:
None. MOTION CARRIED UNANIMOUSLY.
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19 October 2017
Pages:
President Hall then asked Mr. Huskey to review the proposed Board of Directors
bylaw changes.
Mr. John Pittman entered the meeting at this time.
Mr. Philip Huskey stated that the board had tasked him with developing options
for term limits or rotating terms for the office of President and bring back options to the
board for consideration. Mr. Huskey reviewed the possible addition to bylaw language
that would limit the office of President to a period not to exceed four one-year
consecutive terms. After the expiration of one year from last holding the office a board
member could again be eligible for the office of President. Mr. Huskey noted the original
suggestion was for a period of two consecutive one-year terms, but the committee had
felt that a bit longer time may be required.
‘The members discussed the need for a longer consecutive limit in order to allow
for completion of projects and continuity.
Mr. Huskey then stated there was also request for the Vice President to assume
the office of President automatically if a candidate held the office for four consecutive
one-year terms. Mr, Huskey noted that the statutory requirement of annual clections
‘would prevent the Vice President from such a succession.
Mr. Huskey then noted that staff wanted to clarify Section 10 with regard to the
General Manager's ability to execute leases, deeds, plats, etc. Mr. Huskey stated that
the General Manager is noted as having those signing abilities under Section 14, but
should be clarified in Section 10 as well.
‘Mr. Huskey then stated that within the committee meeting clarification of the vote
of a chairman of a committee had been discussed. Mr. Huskey outlined the language
added to Section 7 to clarify the voting rights of a committee chair.
‘The members discussed the proposed bylaw changes.
Mr. Shannon Armstrong made a motion to approve the bylaw change of language
to limit the office of President to a period not to exceed four consecutive one-year terms.
Mr. John Skains seconded the motion. A COPY OF THE REVISED BYLAWS ARE
ATTACHED HERETO AS EXHIBITS TO THESE MINUTES.
President Hall asked for any questions. None were offered.
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Evans, Hall,
Latham, Ratcliff, and Skains. Abstained: None. Against: Winstead, Crosby, Pittman
and Mitchell. MOTION CARRIED BY MAJORITY.
‘Mr. Ben Evans made a motion to approve the change to bylaws to clarify in
Section 10 that the General Manager is authorized to execute leases, deed, plats, or other
instruments and Section 7 clarifies voting rights of committee chair, as presented. A
COPY OF THE REVISED BYLAWS ARE ATTACHED HERETO AS EXHIBITS TO
‘THESE MINUTES.
President Hall asked for any questions. None were offered.
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
President Hall asked for the audit items to be presented,
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19 October 2017
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Chairman Cook presented the Per Diem and Travel report for September 2017
and stated that he had found it in order.
Chairman Cook made a motion to approve the Per Diem and Travel report for
September 2017 as presented. Mr. Samuel Mitchell seconded the motion.
President Hall asked for any questions or comments. None were offered,
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. _Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
Chairman Cook presented the Cash Balance Report and stated he had reviewed
and had found it in order.
Chairman Cook made a motion to approve the Cash Balance Report as presented.
Mr. Samuel Mitchell seconded the motion.
President Hall asked for any questions or comments. None were offered.
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. _Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
Chairman Cook presented the Claims Docket for October 2017 and stated that he
had reviewed and bad found it in order.
The board discussed the docket.
Mr. Billy Cook made a motion to approve the Claims Docket for October 2017
as presented. Mr. Shannon Armstrong seconded the motion
President Hall asked for any questions or comments. None were offered.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
President Hall asked for the next agenda item,
Committee Minutes and Miscellaneous Correspondence:
‘The Board reviewed August's committee minutes and drafts of September
minutes.
Mr. John Sigman then gave his report as Executive Director.
Mr. Sigman noted the police report and lease collections report included in the
‘board package.
‘Mr. Sigman gave the current lake level at 296.81, which is low.
‘Mr. Sigman noted various news articles and media in the board book.
‘Mr. Sigman noted the next meeting would be at Turcotte Educational Center.
Mr. Billy Cook made a motion to enter Closed Session to discuss the need for
Executive Session. Mr. Ben Evans seconded the m
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39 October 2017
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‘The vote was as follows: For: Armstrong. Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. _Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
Mr. Billy Cook then made a motion to enter Executive Session to discuss leasing
state property and possible litigation. Mr. John Skains seconded the motion.
‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead, _Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
The board entered Executive Session.
‘No action was taken in Executive Session.
Mr. Phillip Crosby made a motion to exit Closed Session. Mr. Doug Berry
seconded the motion,
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Hall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
Mr. Ben Evans made motion to adjourn. Mr. Doug Berry seconded the motion.
The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans,
Mall, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. _Abstained: None.
Against: None. MOTION CARRIED UNANIMOUSLY.
‘There being no further business to come before the Board, the meeting was
adjourned at 10:47 a.m.
ifer Hail, President
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