Student Academic Record (Transcript)

Sample

Student Academic Record (Transcript)

New School of Computing

(formerly Computing College 1989-1997)
A 1234 Main Street West
Bigtrees, BC, Canada
(604) 555-1212 Fax (604) 555-1213
admin@newschool.com

Transcript of student number Course/Program Name:

B 07-0001 Computer Operator C
John Q. Smith Start Date: 07-Sept-2007
123 Park Lane End Date: 31-Dec-2007
Bigtrees, BC V6B 2T3 Issued: 15-Jan-2008

Course number Title Hours Grade

COMP1000 Introduction to Computers 20.0 A
COMP1001 Hardware Theory 40.0 B
COMP1002 Hardware Lab 30.0 B
COMP1003 Software Theory 35.0 A
COMP1004 On-site Practicum 75.0 PASS
END OF COURSES

Student Status Date Completed Hours Completed

GRADUATED 31-DEC-2007 200.0
E
____________________________________ School Administrator

GRADING SYSTEM USED

A = 80 100 % B = 70 79% C = 60 69% D = 50 59% U = Below 50%
F PASS = normal satisfactory completion of course FAIL = unsatisfactory completion

INS.160.065 Page 1 of 3 2012.09.30

 Student Academic Record (Transcript)
Sample

KEY AREAS of TRANSCRIPTS

Important Notes

This is a sample transcript only. PCTIA does not require you to have transcripts that look
exactly like this one. It is meant to show the important areas of information that a proper
transcript should have, and to teach you more about student records.

Area A Identification of School

This area should contain the schools name, current address, phone number, fax number,
and any other means of contacting the school. If there has been a name change of the
school within the past 5 years or so, the old name(s) should be listed as well.

Area B Identification of Student

This area should show the student number (if applicable), their full name, and perhaps
last address on file, although this is not necessary. Please note that if date of birth is used
to identify a student, it is not recommended that the birthdate appear on the transcript
itself. This is a recommendation because of the implications for possible age
discrimination. Do not confuse using date of birth for your internal records with putting
date of birth on the transcript. Using it for internal record keeping is completely
appropriate, but not on the actual transcript.

Area C Identification of Program

This area should identify the program or course title, including start dates, and end dates.
It may contain the date the transcript was issued.

Area D Course Detail

This area should list course numbers or codes, complete course titles, hours of instruction
given, and the final grade earned. It is a good idea to end the list of courses with a
statement End of Courses immediately after the last course listed. This helps prevent
transcript fraud.

Area E Final Status

This area should include a clear statement of the final academic status of the student. It
should state if a certificate or diploma was earned, if applicable. It should show a date

INS.160.065 Page 2 of 3 2012.09.30

 Student Academic Record (Transcript)
Sample
completed, and the total of the course hours that were given in Course Detail. A
signature of a school official should appear in this section.

Area F Grading System Key

This area should have grading symbols or values explained so that someone reviewing the
transcript can assess the grades properly. State what each letter grade means, using a
percent if possible. If other grading systems such as PASS/FAIL are used, explain their
meanings and how they are used as briefly and clearly as possible. If learning outcomes
are used as the grading method (especially for special skills or upgrading programs), a
definition of the grading method should be given here.

Other Points about Transcripts

1. If you have a school seal or stamp, use it in the area where the signature is located on
the transcript. You should have some way of authenticating the transcript in such a
way that it doesnt look like the student printed it off at home from a word processing
package. Remember, you are not the one who finally receives the transcript to assess the
students outcome it more than likely will be someone from another school, or an
employer who may not know you or your school personally.

2. Plain white paper is not recommended for transcripts. Try to use a coloured,
patterned, or security paper. These are no longer that expensive to buy in small
quantities and provide an extra level of security for your transcripts.

3. If you have developed a special way of authenticating your transcript, it is a good idea
to print right on the bottom of the paper what those special things are. For example, if
you are using coloured paper and a school seal, you can say in fine print on the transcript:
This transcript is printed on special blue paper and contains a red ink seal over the
signature. This helps prevent fraud and alerts the recipient what an official transcript
should look like.

INS.160.065 Page 3 of 3 2012.09.30