NORTH METROPOLITAN AREA HEALTH SERVICE

WOMEN AND NEWBORN HEALTH SERVICE

JOB DESCRIPTION FORM

DATA ENTRY CLERK – LEVEL 2

EXECUTIVE
SAFETY, QUALITY AND PERFORMANCE
KING EDWARD MEMORIAL HOSPITAL FOR WOMEN

Position No: 258456 Effective Date: February 2010

INDUSTRIAL AWARD / AGREEMENT: HSU 2

REPORTING RELATIONSHIPS

Responsible to Executive Director, Women and Newborn Health Service (257526)

Responsible to Director Safety, Quality and Performance (257684)

Responsible to Risk Manager (257846)

THIS POSITION

POSITIONS UNDER DIRECT SUPERVISION

TITLE CLASSIFICATION FTE

TOTAL FTEs: 0.2 FTE

PRIME FUNCTION / KEY RESPONSIBILITIES: Provides a data entry service for WNHS using the
Clinical Incident Monitoring System database.

JDF – Women and Newborn Health Services – February 2010

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DATA ENTRY CLERK LEVEL 2

BRIEF STATEMENT OF DUTIES

1. Processes all documents and enters data into the Clinical Incident Monitoring System (CIMS)
database logically and accurately.

2. Liaises with relevant personnel on matters related to the maintenance of the database.

3. Maintains document filing systems.

4. Undertakes general office duties as required.

5. Undertakes and delivers training as required for incident data entry.

6. Paticipates in quality improvement activities.

7. Performs other duties as directed by the Risk Manager and CIMS Coder.

8. Maintains strict security and confidentiality of data.

9. Complies with NMAHS policies and procedures, Code of Conduct and other relevant
legislation.

SELECTION CRITERIA

ESSENTIAL MINIMUM REQUIREMENTS

1. Certificate of Secondary Education (Year 10) or approved equivalent.
2. Accurate keyboard/data entry skills and excellent attention to detail.
3. Demonstrated computer skills and experience in word processing and knowledge of
computerised database systems.
4. Demonstrated ability to meet data processing schedules.
5. Proven ability to liaise and communicate with others.
6. Ability to work independently and as part of a team.

DESIRABLE REQUIREMENTS
1. Familiarity with medical terminology.
2. Experience with a Clinical Incident Monitoring System or other relevant system.
3. Experience working within a health care setting.
4. Current knowedge and commitment to Equal Opportunity in all aspects of employment and
service delivery.
(NB Please delete this criterion if the position HAS managerial/supervisory responsibilities and it has therefore been necessary to
state knowledge of Equal Opportunity as an essential selection criterion (please refer above))

APPOINTMENT FACTORS: Nil

CERTIFICATION (Valid only if establishments registration stamp affixed to all pages.)

Area Director / Director / Head of Division / Head of Service / Head of Department: The details contained
in this document are an accurate statement of the duties, responsibilities and other requirements of the job.

Title Signature Date

JDF – Women and Newborn Health Services – February 2010
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DATA ENTRY CLERK LEVEL 2

Human Resource Delegate - Job Description Approved.

Title Signature Date

Occupant - I have noted the statement of duties, responsibilities and other requirements as detailed in this
document

Name (in full) Signature Date

JDF – Women and Newborn Health Services – February 2010