OPERATION : (Annual Christmas Concert)

Project/Event Manager: Kieya Griffith-Taylor

Event Date: (as of) 12/4/2017

TO DO LIST/ASSIGNMENT SHEET
Today's Event
Date / Component
Time Due Date Department /Location TASK Assigned To Add'tl Notes
12/5/2017 Concert Rehearsal Date

Removal of Extra Pews/ Cover

with Plastic and placed in See Kieya for
12/5/2017 Maintenance Designated halls exact location.

12/7/2017 Concert Rehearsal Date

Set up the VIP Location (see
12/7/2017 Housekeeping Chapel diagram)
place a table in the Room for
12/7/2017 Housekeeping MLK water

Refreshments and Water in the See Audrey for

12/7/2017 Food Services area w/Avery will be set up location
Water and mints for Cordova
12/7/2017 Food Services MLK Choir
Prep Room as the Volunteer/
12/7/2017 Housekeeping CIC Staff Holding Area for the Event
Placement of internal signage for
12/7/2017 Operations Building directions
12/8/2017 CONCERT DATE
Hicks delivers, turn styles put in
place. Placement of registration
Housekeeping / tables w/ stantions near
11:30:00 12/8/2017 Maintenance Lobbies turnstyles for security
Parking Signs placed in specified
12:00:00 12/8/2017 Housekeeping Parking Lots areas
Housekeeping /
12:00:00 12/8/2017 Maintenance Parking Lots Designation of VIP Parking Area
Begin setting up for food
16:00:00 12/8/2017 Food Service Chapel placement for VIP Reception
Security getting into place for
Building & event and patroling building;
16:30:00 12/8/2017 Security Parking lots preparing for early arrivals.
Chapel Area
16:45:00 12/8/2017 Operations Doors Opened for VIP Entrance
E. Anderson, B.
17:00:00 12/8/2017 Event Staffing Chapel Greeting for VIP RECEPTION Boone

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 OPERATION : (Annual Christmas Concert)
Today's Event
Date / Component
Time Due Date Department /Location TASK Assigned To Add'tl Notes
Montgomery Opening of Bookstore and Lobby
17:00:00 12/8/2017 Operations Lobby area, for early arrivals.
Montgomery Opening of Bookstore and Lobby S. Smith, L. Cox,
18:15:00 PM12/8/2017 Event Staffing Lobby area, for early arrivals. D. Palmer
Pastor
Woodard, Min.
Watson, A.
Bellevue Unlocked and Staff-Volunteers in Minor, D.
18:15:00 12/8/2017 Event Staffing Lobby Doors place prepared to greet Wellington

18:15:00 12/8/2017 Event Staffing
18:30:00 12/8/2017 Event Staffing
18:30:00 12/8/2017 Event Staffing
Pastor Saunders
Chapel Prepared and Staff-Volunteers in Rev. Matlock, C.
Entrances Hall place to greet DeGraffenreid
Doors Official Open/ Security EVERYONE ON
Entrances Scans Begin! ALERT
Assisting and direct non-authorize
personel away from the back
stage area. Assist Production C. Chandler, R.
Back Stage Team with needs Smith
NOTE: Each Station Lead/Staff
assigned to the door will be
required to monitor the door
counter and when it gets to 500/
Cut off the entrance. (Wait for
further instructions.)
SAFE MAX GENERAL CAPACITY
Entrance is 2000
VIP / STAFF (Plus 1) 300
In the event of Access: Bookstore
& Fellowship Hall Will become
Overflow
POST EVENT BREAK DOWN

Break-down the chapel and begin

to put the chapel back. Pull Trash,
Reset. Note: The sooner this is
done and complete the sooner
19:00:00 12/8/2017 Housekeeping CHAPEL people can leave that night. J. Grady & Staff

Begin retrieving the signage from

Housekeeping/M the parking lot and place them in
21:45:00 12/8/2017 aintenance Parking Lots the Bowling Alley Hall area E. York & Staff

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 OPERATION : (Annual Christmas Concert)
Today's Event
Date / Component
Time Due Date Department /Location TASK Assigned To Add'tl Notes
Make sure all trash has been
22:00:00 12/8/2017 Housekeeping Building pulled and disposed of. J. Grady & Staff
Put all the Turnstyles in the
Bellevue/Chap Montgomery lobby for Hicks to
Housekeeping el Lobbies Pick up that morning J. Grady & Staff
Bellevue/Chap Store stantions, and tables in
Housekeeping el Lobbies back where they belong. J. Grady & Staff

Seating Specifications

Row Section Designee Section Designee Section Designee

Band/ Pipe
1 North Handicap Access Organ/South Musical Artist
Hearing
Band/ Pastor Turner, Lady Bridget & Pipe Impaired
2 North Center Isle Their Guest Organ/South /Others

Mrs. Bonita
Barnett, Dorothy
Tate, LaSHunna Hearing
Band/ Batiste, Joshua Ministerial Staff and their Pipe Impaired
3 North Batiste, Other Center Isle Spouses Organ/South /Others
Band/ A. Coleman & John & Leslie Daniesl First TN Pipe
4 North Guest Center Isle Bank Organ/South Reserved
Outreach/O.
Band/ Pipe Richardson &
5 North Reserve Seating Center Isle Remainining VIP Guest Organ/South Guest
Willie Frank,
Band/ Prudeen Puifoy,
6 North Guest, Center Isle Remainining VIP Guest
Band/
7 North Reserve Seating Center Isle Remainining VIP Guest
8
2nd Floor
One Cordova Choir (See Kieya For details)
Two Leo Davis' Guest (See Kieya For details)

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CHRISTMAS CONCERT SEATING DETERMINATION CHART
Removed Seats for
Orchestra

Midtown Sanctuary Blue = Pastor Turner

Reserved 3 Rows

Production Team Area

VIP Seating = 4 Rows 1st level,

2 Rows 2nd level

Reserved Seating, 2 Rows 2nd

level

CORDOVA CHOIR /PERFORM

MEDIA / PRODUCTION /STAFF

SEATING/ LAST SECTION TO FILL

EXTENDED STAGE Usher Post

Orchestra Pit (30 Seats)

1
1
2
2
3
1 3
4
2 4
5 Dr. Leo
3 5
6 Davis
4 6
7
5 7
6
7
8

LC / HARRIS
 Hall Closed to General Public
Hall Closed to General Public

Badges beyond this Point

6
5
4
3
2
1

1
2
3
4
5
6

Staff/Plus
One

LASHONDA / TRAVIS