INTERNSHIP REPORT

WRITING FORMAT
 TABLE OF CONTENT

1. REPORT FORMAT 1
1.1 Language 1
1.2 Font 1
1.3 Title and Subtitle 2
1.4 Numbering 2
1.5 Line / Body Text Spacing 3
1.6 Tables, Figures and Captions 3
1.7 Margins 3
1.8 Pagination 4

1.9 Printing Paper 5

1.10 Others 5

2. REPORT CONTENT 6

2.1 Front Page 6

2.2 Abstract 7

2.3 Acknowledgement 7

2.4 Table of Content 7

2.5 Lists of Tables and Figures (Illustrations / Photographs) 8

2.6 Lists of Abbreviations, Symbols and Specialized Nomenclature 8

2.7 Main Text of the Report 8

3. REFERENCE STYLE 9

i
APPENDICES
A Font / Title and Subtitle / Numbering / Line / Body Text Spacing / Margins

B Front Page

C Abstract

D Acknowledgement

E Table of Content

F List of Tables

G List of Figures

H List of Abbreviations, Symbols and Nomenclature

I References

ii
 CHAPTER 1
REPORT FORMAT

This Report Format section contains the guideline for the entire report writing including the
font type, texts, paragraphs, f igures and hard cover style including the illustrations in the
appendices.

1.1 Language

The language used should be simple and direct to the subject. The entire text of this report is to be
typed using Times New Roman font type.

1.2 Font

(a) CHAPTER, (font size 16), (UPPER CASE), (bold), (Centered)

(b) TITLE, (font size 14), (UPPER CASE), (bold), (Centered)
(c) Subtitles, (font size 13), (Title Case), (bold), (Flush left)
(d) Sub-Subtitles and Text, (font size 12), (Title Case), (bold), (Flush left)
(e) Body text, (font size 12), (1.5 spacing), (Sentence case), (Justified)

Note:
Refer to Appendix A for the details.

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1.3 Title and Subtitle

All titles and subtitles must be clearly numbered and bold. The chapters are numbered
numerically, i.e. Chapter 1, Chapter 2, Chapter 3 and so on. The Subtitles should not be
indented but arranged in a structured manner not more than four levels as follow:

1 First level (Title of the topic) – level 1

1.1 Second level (Title of the subtopic) – level 2
1.1.1 Third level (Title of the sub-subtopic) – level 3
1.1.1.1 Fourth level (Title of the sub-sub-subtopic) – level 4

Sub-topics beyond level four are not allowed. Hence, should be labeled using alphabets and
Romans. Refer to 1.4 below for details.

1.4 Numbering

(a) An example of numbering is shown in Appendix A.

(b) Indents are not used in numbering, neither in text. All should be aligned/flushed left.

Note:
(a) Numbering using alphabet (a, b, c, …) is only allowed after sub-sub-sub-title.
(b) Numbering using Roman style (i, ii, iii, ….) is only allowed after the alphabets have been
used.

Example:-
1.1.1.1......

(a) ......
(i) .......
(ii) ……

(b) ……

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1.5 Line / Body Text Spacing

Use JUSTI FY alignment with 1.5 spacing for the entire body text throughout the report.
For new entries of sub-titles, hit the ENTER key for TWO times, and start typing at the second
line. After the subtitle, enter only once and start typing the text, m eaning to say that the gap
between the subtitle to text should be closer as compared to the distance from text end of the
previous subtitle to the current sub title. Pleaserefer to Appendix A for the example on text
spacing (o ne row means one time enter key ). The text bo dy should not be indented for each
paragraph, but hit th e enter key twice before stating the following new paragraph.

1.6 Tables, Figures and Captions

Use CENTRE alignment with SINGLE S PACING for legends, captions of figures and tables
with Tim es New Rom an font, size 10. The captions for tables should be on top and at the
bottom for the f igures to the width o f the enti re margin and prevent m ore than a line caption
(set it justified if it exceeds more than a line – refer Figure 1). The so urce of the table / figure
is to be included in the caption. The caption shou ld be very little spaced from the table and
figure. The full word of Figure and Table need to be typed at the beginning of the caption.
The figures and tab les are to be placed horizontally centre of the page and no text is allowed
on their left and right sides. The wor d Figure X: or Table X: is to be bold and the remaining
caption text is normal. Refer to the Appendix F and Appendix G.

1.7 Margins

All pages should be set with the sam e margin. The left m argin should be 4 cm (for binding
purpose) and 2.5 cm for the top, right and bottom margins. Please refer to Appendix A.

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 1.8 Pagination

The page number 1 should only begin with the first page of Chapter 1.
Pages should be numbered consecutively throu ghout the report, including pages of figures,
tables and appendices. The pre liminary pages should carry page numbers in small Roman
numerals (i, ii, iii, etc.).

Table 1.1: Arrangement of preliminary pages for internship report.

No Subject Example Page Number
a. Front Page Appendix B without page number
b. Abstract Appendix C i
c. Acknowledgement Appendix D ii
d Table of Content Appendix E Roman numeric
l. List of Tables Appendix F Roman numeric
m. List of Figures Appendix G Roman numeric
n. List of Abbreviations, Symbols & Nomenclature Appendix H Roman numeric

4
Page numbers should be centred at the bottom of the page and the page numbers should
appear by themselves and are not to be enclosed in parentheses, hyphens, etc.

Each appendix should be identified in sequen ce separately in alphabetical order (Appendix A,

Appendix B, …. etc.). Do not provide page number for the appendices and they should be
placed at the end part of report.

1.9 Printing Paper

(a) PLAIN white A4 (210mm x 297mm) PAPER

(b) Good-quality with at least 80 gms.
(c) Photographic illustration must be printed in good quality and high-resolution mode.

1.10 Others

All figures (picture, chart, diagram, etc.) must be clear. Scanned figures are allowed, but, must
be in high resolution mode with fine cropping.

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 CHAPTER 2
REPORT CONTENT

This section basica lly g uides the au thor in p reparing th e en tire repor t c ontent in cluding the
graphical illustrations which can be found in appendices. The REPORT CONTENT should be
divided into appropriate chapters and they are show here.

2.1 Front Page

See Appendix B.

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2.2 Abstract

The abstract should be written in one paragraph within a page. See Appendix C.
.

2.3 Acknowledgement

Most repo rts will inclu de a brief statement of thanks in recognition of special assistance
(including f inancial) an d guidance given by individuals, in stitutions or government bodies.
See Appendix D.

2.4 Table of Content

See Appendix E.

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2.5 Lists of Tables and Figures (Illustrations / Photographs)

These lis ts consist of the exact titles (includi ng num bering) of all tables and figures that
appear in the report. All tables, figures shoul d be numbered consecutively throughout the text
separated by chapter. See Appendix F and Appendix G.

2.6 List of Abbreviations, Symbols and Nomenclature

This list is non-compulsory, depending on the subject of the report. All scientific symbols and
Nomenclature should follow the standard of SI-system . All symbols or abbreviations,
notations or terminology found in the text should be listed on this page. They are listed in the
alphabetical order. See Appendix H.

2.7 Main Text of the Report

The m ain body of the report is usually arranged into consecutively numbered chapters or
sections.

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 CHAPTER 3
REFERENCE STYLE

Any report which m akes use of other’s work, either in direct quotation or by reference, must
contains a bibliography listing of all the sources. Only work directly cited or quoted in the text
should be included in the bibliography.

See separate documet.

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 APPENDIX A
2.5 cm

3 Rows; Font 12
1.5 Spacing

Font 16, Times New

CHAPTER 1 Roman; Bold
Font 14, Times New
TITLE Roman; Bold

3 Rows; Font 12
1.5 Spacing

Introductory Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)
2 Rows; font 12
1.5 Spacing

1.1 Sub-Title (font 13; Times New Roman; Bold)

1 Row; font 12
1.5 Spacing
Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)
4 cm 2 Row; font 12 2.5 cm
1.5 Spacing

1.1.1 Sub-Sub Title (font 12; Times New Roman; Bold)

1 Row; font 12
1.5 Spacing
Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

2 Rows; font 12
1.5 Spacing

1.1.2 Sub-Sub-Title (font 12; Times New Roman; Bold)

1 Row; font 12
1.5 Spacing
1.1.2.1 Sub-Sub-Sub-Title (font 12; Times New Roman; Bold)
1 Row; font 12
1.5 Spacing
(a)……………….
(i)……………………
(ii)………………………
(iii)……………………

(b)………………………….

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

2.5 cm
 APPENDIX B
3 Rows; font 12
1.5 Spacing
Font 16; Arial

INTERNSHIP REPORT
QUALITY AND PERFORMANCE INVESTIGATION OF TiAlN
(Name of Industry) Font 14; Arial
COATED DRILL TOOLS

X Rows; font 12
1.5 Spacing

Font 14; Arial

Name of Students

X Rows; font 12
1.5 Spacing

Font 14; Arial

NED UNIVERSITY OF ENGINEERING & TECHNOLOGY, KARACHI

3 Rows; font 12
1.5 Spacing
 APPENDIX C
2.5 cm

3 Rows; Font 12
1.5 Spacing

ABSTRACT

3 Rows; Font 12
1.5 Spacing

Text text text text te xt text text text text text text text text text text text text text text text text
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
text text text texttext te xt text tex t text text text text text text text text text text text text text
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
4 cm text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt 2.5 cm
text text text text text te xt text text text tex t text text te xt text text text text te xt text text te xt
text text tex t tex t text text text text text text text tex t text text text tex t tex t text texttex t
text……..

2.5 cm
 APPENDIX D
2.5 cm

3 Rows; Font 12
1.5 Spacing

ACKNOWLEDGEMENT
3 Rows;
1.5 Spacing

I would like to thank for….

4 cm 2.5 cm

2.5 cm
 2.5 cm APPENDIX E

2 Rows; font 12

TABLE OF CONTENT
1.5 Spacing

Abstract i
Acknowledgement ii
Table of Content iii
List of Tables iv
List of Figures v
List Abbreviations vi

1. TITLE 1 Row; font 12 1

1.5 Spacing
1.1 Subtitle 2 2.5 cm
1.2 Subtitle 3

4 cm 1.2.1 Sub-Subtitle 4
1.2.1.1 Sub-Sub-Subtitle 5
1.3 Subtitle 6
1 Row; font 12
1.5 Spacing
2. TITLE 7
2.1 Subtitle 8
2.2 Subtitle 9
1 Row; font 12
1.5 Spacing
REFERENCES 12
2 Rows; font 12
1.5 Spacing

APPENDICES
A List of Respondents

2.5 cm
 APPENDIX F
2.5 cm

LIST OF TABLES
2 Rows; font 12
1.5 Spacing

1.1 Text Text Text Text Text Text Text Text 3

1 Row; font 12
1.5 Spacing
2.1 Text Text Text Text Text Text 9
1 Row; font 12
1.5 Spacing
3.1 Text Text Text Text Text Text Text Text 12
3.2 Text Text Text Text Text Text Text Text Text Text Text Text Text 15
Text Text Text Text
Separate
3.3 Text Text Text Text Text Text Text Text Text Text Text Text Text 21 by
chapter
Text Text Text
3.4 Text Text Text Text Text Text 23
3.5a Text Text Text Text Text Text Text 26 2.5 cm
4 cm
3.5b Text Text Text Text Text Text Text Text Text Text Text Text Text 28
Text
3.6a Text Text Text Text Text Text Text 29
3.6b Text Text Text Text Text 30

2.5 cm
 APPENDIX G
2.5 cm

LIST OF FIGURES
2 Rows; font 12
1.5 Spacing

1.1 Text Text Text Text Text Text Text 18

1.2 Text Text Text Text Text Text Text
1 Row; font 12
1.5 Spacing 19
2.1 Text Text Text Text Text Text Text 21
Separate
2.2 Text Text Text Text Text Text Text Text Text Text Text Text 22 by
chapter
Text Text Text
2.3 Text Text Text Text Text Text Text Text Text Text Text Text 23
Text Text Text Text Text Text Text Text Text Text Text Text
Text Text Text
1 Row; font 12
1.5 Spacing
3.1 Text Text Text Text Text Text Text Text Text Text Text Text 31 2.5 cm
4 cm
Text Text Text
3.2a Text Text Text Text 33
3.2b Text Text Text Text Text 34
3.3 Text Text Text Text Text Text Text Text 35

2.5 cm
 APPENDIX H
2 Rows; font 12
2.5 cm
1.5 Spacing
LIST OF ABBREVIATIONS

ANOVA - Analysis of Variance

ASEAN - Association of Southeast Asian Nations
AT - Annual Turnover
F - F Test (ANOVA)
H - H Test (Kruskal Wallis Test)
HU - Highly Used
IT - Information Technology
LU - Least Used
M - Million
MU - Moderately Used

4 cm
NOYP - Number of Years in Operations 2.5 cm
NOE - Number of Employees
NU - Not Used
MITC - Melaka International Trade Centre
MNC - Multinational Company
SD - Standard Deviations
SME - Small Medium Enterprise
U - U Test (Mann Whitney Test)

2.5 cm
 APPENDIX I
2.5 cm

REFERENCES
2 Rows; font 12
1.5 Spacing

Campbell, W.G. (1986). “Form and Style: Thesis, Reports, Term Papers.” Boston, Mass:
Houghton Mifflin.
1 Row; font 12
1.5 Spacing
Reynolds, M.M. (1985). “Guide to Thesis and Dissertations: An International Bibliography of
Bibliographies.” Phoenix, Ariz.: Onyx Press.
1 Row; font 12
1.5 Spacing
Turabian, K.L. (1982). “A Manual for W riters of Tom Papers, Thesis, and Dissertations.”
London: Longman.

SEE SEPARATE DOCUMENT FOR REFERENCES STYLE etc.

4 cm 2.5 cm

2.5 cm