APJ ABDUL KALAM TECHNOLOGICAL UNIVERSITY

EXTERNAL ACADEMIC AUDITING

AUDIT SCHEDULE 2017

Focus of this audit:

1 Prompt submission of monthly reports by the college
2. Prompt viewing of external audit report by the principals and furnishing of response.
3. Any other major issues related to the academic quality and discipline maintenance.
4.Prompt response to the communications and orders issued by the University

TIME SCHEDULE

Time in
S.No Action Points Minutes Time

1 Preliminary discussion with Principal and 10 9.00 to

Academic Coordinator / Internal Audit Cell. 9.10
2 Verification of Institute Monthly Reports 15 9.10 to
9.25
3 Verification of minutes of various committee 20 9.25 to
meetings like class / course committee, 9.45
grievance committee, anti-ragging squad etc.
4 Department wise discussion and verification on 15 Minutes 10.00
the following lines for both B.Tech & M.Tech: per to
department 12.30
a) Result Analysis
b) Admissions and conduct of
Classes
c) Practical Classes, Series Tests, Lab Records &
Award of Marks for the Lab Classes.

LUNCH BREAK FROM 12.30 TO 1.15

6 Interaction with Faculty members taking classes 45 1.15 to

for B.Tech and M.Tech. 2.00
8 Interaction with sample Students from every 45 2.00 to
branch of B.Tech. 2.45
9 Interaction with failed students from all 30 2.45 to
branches. 3.15
10 Interaction with sample students of M.Tech all 25 3.15 to
classes 3.40

11 Final session with Principal / Academic 20 3.40 to

Coordinator / Internal Audit Cell. 4.00
SENIOR SEMESTERS AUDITING:

1. Department wise list of students including lateral entry students and list of
teachers taking classes
2. Academic Calendar and department wise time table.
3. Department wise result analysis indicating the following details:
a) No. of students passed in regular exams
b) No. of students passed in supplementary exams
c) List the names of detainees with their initial +2 Marks and CEE rank.
d) List of Lateral Entry students with their Marks in Diploma and Entrance Rank.
4. Department wise details on the following:
a) Report on portion coverage in each subject and compare with KTU norms.
b) How many classes were engaged for each subject as on date?
c) Reason for non-engagement of classes if any on any subject.
d) List the practical classes taken so far and number of experiments covered.
e) State whether practical classes are conducted as per KTU norms.
f) Produce sample lab record book and lab course diary (showing attendance,
cycle of experiments, marks awarded in each class)
g) Produce subject wise course diary of each teacher.
h) List co-curricular and extra-curricular activities conducted in each department.
i) List of faculty advisers with number of students under each faculty member.
j) How many tutorial classes have already been conducted for each subject and
how many teachers were involved for each tutorial class.
k) List special classes conducted if any by experts / industrialists in any
department.
l) List of assignments already given in each subject and the status of submission
of such assignments. List the names of students who have not submitted.
m) Attendance record as on the previous date of this auditing and list the names
of students who lack attendance in both theory and lab classes.
n) List the subjects where power point presentation is followed.
o) What are the forthcoming important events to be conducted in each
department?
p) Produce the minutes of the class committee / course committee meetings
conducted during this semester.
q) Produce the question papers of the first series test on each subject.
r) Is the valuation complete for the series test? If yes, produce the mark list. If
not, what is the reason for the delay in valuation?
s) Uploading of monthly reports for previous months.

FIRST SEMESTER AUDITING:

1. Department wise list of students admitted with their +2 marks and CEE ranks.
Include the names of repeaters also, if any.
2. Department wise list of teachers taking classes for first semester.
3. Identify reservation category students and other weak students if any in each
department
4. Whether a special advisory counselling system immediately if not already formed
to motivate such students.
5. Academic calendar for the first year.
6. Department wise time table for the first semester.
7. Report on portion coverage in each subject and compare with KTU norms.
8. How many classes were engaged for each subject as on date?
9. Reason for non-engagement of classes if any on any subject.
10. List the practical classes taken so far and number of experiments covered.
11. Produce sample lab record and lab course diary ( showing attendance, cycle of
experiments, marks awarded in each class)
12. State whether practical classes are conducted as per KTU norms.
13. Produce subject wise course diary of each teacher.
14. List co-curricular and extra-curricular activities conducted in each department.
15. List of faculty advisers with number of students under each faculty member.
16. How many tutorial classes have already been conducted for each subject and how
many teachers were involved for each tutorial class.
17. List special classes conducted if any by experts / industrialists in any department.
18. List of assignments already given in each subject and the status of submission of
such assignments. List the names of students who have not submitted.
19. Attendance record as on the previous date of this auditing and list the names of
students who lack attendance in both theory and lab classes.
20. List the subjects where power point presentation is followed.
21. What are the forthcoming important events to be conducted in each department?
22. Produce the minutes of the class committee / course committee meetings
conducted during this semester.
23. Produce the question papers of the first series test on each subject.
24. Is the valuation complete for the series test? If yes, produce the mark list. If not,
what is the reason for the delay in valuation?
25. Uploading of monthly reports for the previous months

SENIOR CLASSES RESULT ANALYSIS B.Tech / M.Tech

(THOSE PASSED ALL SUBJECTS SO FAR)

Dept Boys Girls Total

No. Pass P% No. Pass P% No. Pass P%
 FIRST YEAR B.Tech Programme
Dept. Sanctioned Students admitted Best Least Best Least
intake Boys Girls Total CEE CEE +2 +2
Rank Rank Marks Marks

FIRST YEAR M.Tech Programme

Dept. Sanctioned Students admitted Best Least

intake CGPCA for CGPA for
Boys Girls Total B.Tech B.Tech