Ship Order Load Rev3

Revision 3 Standard Ship Order

Format: Proprietary

Layout: Record Lengths Header - 613 bytes

Detail - 425 bytes

Header Record

Reqr’ Beg. Data Description

Field d Pos. Size Type (possible values)

Record Type Yes 1 2 Char ‘10’ – Order

Airborne Yes 3 12 Char Client’s Airborne account number

Customer
Number

Client Reference Yes 15 25 Char Client’s reference number

Action to take on order:
Order Action 40 1 Char
‘ ‘ – Add New Order (Default)
Code
‘C’ – Cancel Order
Billing Account 41 15 Char Passed to the carrier for freight billing
ID

Authorization 56 25 Char Used to verify that the person placing the

Name order has authorization to do so

Authorization ID 81 9 Num Used to verify that the person placing the

order has authorization to do so
Carrier and type of shipping service:
Carrier Code Yes 90 3 Char
‘AP1 ’ - Airborne, next day (default)
‘AP2 ’ - Airborne, select service
(See reference guide for complete list.)
Priority Code 93 2 Char Allows operations to group orders by
priority for picking and shipping.
Delivery service to consignee:
Delivery Type Yes 95 3 Char
‘DTD’ - Door to Door Delivery (default)
‘HAA’ - Hold at Airborne
‘HAR’ - Hold at Airport (for next flight
clients)
Ins/Declared 98 10 Num Shipment value for freight insurance,
Value appears on the shipping label
Format: 9999999.99
(‘ 5.00’ for $5.00).
‘D’ - Declared Insurance (default)
Ins/Declared 108 1 Char
‘I’ – Asset Protection
Code
‘P’ - Bill Shipper (default)
Freight Payment 109 1 Char
‘C’ – Bill Receiver. Must provide
Method
account in Billing Account ID above.
‘3’ – Third party billing. Must provide
account in Billing Account ID above.

(Note: Any value other than 'P' requires

pre-approval).
COD Amount 110 10 Num COD amount the carrier is to collect.
This will appear on the packing list. Pre-
approval required.
Format: 9999999.99
(‘ 5.00’ for $5.00)
‘1’ - Company/Personal check
COD Payment 120 1 Char
‘2’ – Money Order/Cashier check
Method

Filler 121 10 For future use

Ship Attention 131 30 Char Consignee attention-to name.

Name

Ship Company Yes 161 30 Char Consignee company name.

Name

Ship Address 1 Yes 191 30 Char Consignee address 1. No Post Office

boxes unless @home or USPS service
shipment types.

Ship Address 2 221 30 Char Consignee address 2. No Post Office

boxes unless @home or USPS service
shipment types.

Ship City Yes 251 26 Char Consignee city name.

Ship State ID Yes* 277 2 Char State code for the consignee (‘CA’ for
California, etc.)
Ship Zip Code Yes* 279 10 Char Must be a valid zip code
No Post Office boxes unless @home or
USPS service shipment types.
Ship Country ID Yes 289 3 Char ‘USA’ (default)

Ship Phone 1 292 30 Char Provided to the carrier to notify the

consignee of delivery delays. Printed on
shipping label.

Ship Phone 2 322 18 Char Retained for reference and not printed.

Order Comment 340 150 Char Any special comments to the picker,
packer, shipper

Requested 490 1 Char ‘N’ - No Special Delivery Requested

Delivery (default)
Schedule ‘Y’ - Saturday Delivery Requested
’3’ – 10:30 am Delivery Next Business
Day

Reference 2 491 30 Char Additional freeform reference

information.
Used for Airborne @home service
Return Service 521 1 Char
‘Y’ Return Service Requested
‘N’ Return Service not Requested
(default)
Used for Airborne @home service
Carrier Leave 522 1 Char
‘Y’ Carrier Leave if No Response
‘N’ Carrier Do Not Leave (default)
Used for Airborne @home service. A
Delivery 523 1 Char
shipment type of "APD" for air, “AGD”
Confirm
for ground is required when this field is
set.
‘Y’ Delivery Confirmation requested
‘N’ No Delivery Confirmation (default).
Used to indicate whether this order
Signature 524 1 Char
requires consignee to sign for delivery.
Required
'Y' Signature is required
'N' No signature required (default).
Requested date of shipment.
Requested Ship 525 8 Date
Format: YYYYMMDD
Date
Email address used for notifications of
Notification 533 80 Char
order activity.
Email Address
 Detail Record

Reqr’ Beg. Data Description

Field d Pos. Size Type (possible values)
Record Type Yes 1 2 Char ‘20’ - Order Detail (Ship)
Airborne Yes 3 12 Char Client’s Airborne account number
Customer
Number
Client Reference Yes 15 25 Char Client’s reference number
This must match the Order Record -
Client Order Number.
Client Line Yes 40 6 Char Specific line within the order
Number This number must be unique within the
order number.
Warehouse ID 46 3 Char Warehouse to ship from
Item ID Yes 49 23 Char Part number - Cannot include spaces
between ID characters (e.g. “A 2B 1” is
not valid)
Serial/Lot ID 72 16 Char Specific serial number to be shipped
Ship Quantity Yes 88 9 Num Number of units to be shipped
Format: 999999999
Return Flag 97 1 Char Packing list instructions to add a return
airbill
‘ ‘ - Do not include a return airbill.
(default)
‘Y’ - Include a return airbill
Return Pickup 98 8 Char Pack list comment to indicate when the
Date carrier should pick up the item being
returned
Format: YYYYMMDD.
RMA# 106 30 Char RMA # for returns
Return Template 136 4 Num Template number for return item. If
blank, default number will be used.
Item Value per 140 10 Num The value of this item per unit for this
Unit shipment to be claimed on the
Commercial Invoice. Format:
9999999.99
Order Detail 150 150 Char Any special comments to the picker,
Comment packer, shipper
Invoice Detail 300 10 Num Invoice total of line items. Format:
Subtotal 9999999.99
Invoice Detail 310 10 Num Invoice total of shipping charges for this
Ship Charges line. Format:
9999999.99
Invoice Detail 320 10 Num Invoice total of tax for this line. Format:
Tax 9999999.99
Invoice Detail 330 10 Num Invoice total for this line (items + ship
Total charges + tax). Format: 9999999.99
Gift Wrap Code 340 23 Char Item code for gift wrap paper
Gift "To" Label 363 30 Char Text name for recipient of package.
Printed as "To" person on gift label.
Gift "From" 393 30 Char Text name for sender of package. Printed
Label as "From" person on gift label.