Request For Engagement of Architectural Consultancy Firm For Setting Up of Electropreneur Park

Electropreneur Park
Electropreneur Park
Electropreneur Park
Electropreneur
Request for Engagement of
Park
Architectural Consultancy firm
Electropreneur Park
for setting up of Electropreneur
Park
Electropreneur Park
Document Version: 1 Version 1.0
Electropreneur Park 3/27/2015

Total Number of Pages 22 (Including cover)
Tender No. STPI/IESA/EPP/2015/012 dated 27thMarch 2015
Electropreneur Park
27th March, 2015 Tender published
30th March, 2015 by1700 hrs. Deadline for receiving the written intent from
prospective bidders to rajiv@iesaonline.org and
smookherjee@cmrindia.com
Electropreneur
31st March, 2015 at 930 hrs.
6th April, 2015 by 1700 hrs.

Park
Pre-Bid Technical meeting & site visit with the
interested bidders
Deadline for receiving bid (all material) at
Electropreneur Park
Project Co-ordinator
Electropreneur Park
IIC Lab,
Electropreneur Park
DUWA Building,
South Campus,
Delhi University
New Delhi 110021
Electropreneur
8th April, 2015 at 1030 hrs. onwards
10th April, 2015 at 1100 hrs. Park
Technical Presentations by the bidders
Financial Offers to be opened in presence of the
technically qualified bidders.
Electropreneur
Validity of Bid
Park
120 days from the specified date of closing of bids
Electropreneur Park
Electropreneur Park
Electropreneur Park
TABLE OF CONTENTS
1 PREAMBLE ...................................................................................................................................................6
2 BACKGROUND AND CURRENT STATUS ...........................................................................................7
3 SCOPE OF WORK .....................................................................................................................................8
3.1 PROJECT OVERVIEW ..............................................................................................................................8
3.2 STAKEHOLDER EXPECTATIONS ..............................................................................................................9
3.3 PARTICIPATION TO RFP - ..................................................................................................................... 13
3.4 RFP SCHEDULE .................................................................................................................................... 12
3.6 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION ........................................................... 143
3.7 RFP EVALUATION PROCESS ................................................................................................................. 14
3.7 RFP TERMS & CONDITIONS .................................................................................................................. 15
3.7.1 Liabilities of Electropreneur Park .................................................................................................. 15
3.7.2 Proposal Process Management ...................................................................................................... 15
3.7.3 Bid Expiration Date ........................................................................................................................ 15
3.7.4 Confidentiality & RFP Ownership ................................................................................................. 15
3.7.5 Security Non Disclosure Agreement ............................................................................................ 15
3.7.6 Essential Documents....................................................................................................................... 15
3.7.7 Self - Certification .......................................................................................................................... 16
3.8 PAYMENT TERMS ......................................................................................................................... 165
4 AGENCY PROFILE & REFERENCE (ANNEXURE I) .................................................................. 18

4.1 AGENCY DETAILS .......................................................................... ERROR! BOOKMARK NOT DEFINED.
4.2 STAFF DETAILS .................................................................................................................................... 19
6 SATISFACTORY PERFORMANCE REPORT (FORM C) ........................................................... 20
7 PRICE BID FORMAT (ANNEXURE II) ......................................................................................... 21
Request for Proposal for Engagement of Architectural Consultancy firm for setting up of Electropreneur Park 1
LIST OF ABBREVIATIONS
CMIL CyberMedia India Limited

DeitY Department of Electronics & IT
DU Delhi University
UDSC University of Delhi, South Campus
EMD Ernest Money Deposit
EOI Expression of Interest
EP Electropreneur Park
ESDM Electronic Systems Design and Manufacturing
IESA Indian Electronic and Semiconductor Association
PBG Performance Bank Guarantee
RFP Request for Proposal
SLA Service Level Agreement
STPI Software Technology Parks of India
UAT User Acceptance Test
VC Venture Capital
Electropreneur Park invites bids for Request for Engagement of Architectural
Consultancy firm for setting up of Electropreneur Park.
Interested individuals/ firms/corporate may download the tender document from

www.noida.stpi.in / www.stpi.in / www.iesaonline.org http://cmrindia.com /
www.du.ac.in websites as per the following schedule:-
1. Issue of Tender Document : 27th March 2015
2. Pre-Bid Meeting : 9:30 hrs. on 31st March 2015
(Interested bidders may attend the pre-

bid meeting and visit the site before
submission of the bid)
3. Technical Bid Submission : Till 17:00 hrs. on 6th April 2015
4. Technical Presentation : On 8th April 2015 at 11:00 hrs.
Structure walkthrough of Technical

qualified bidders. The applicant satisfying
the initial eligibility criteria shall be invited
to make presentation with emphasis on
their past experience in the field, technical
man power and specific project handled in
the recent past along with drawings,
designs, layout plan, sketches, CDs, power
point presentation etc. prior to opening of
financial bid. The applicants would be
evaluated on the basis of the presentation
made before the committee and the
documents submitted by them. Assessment
would be made on all criteria and
requirement as mentioned in the tender
document.
5. Bid Submission
The bid must be submitted in two parts as Part-I (Technical Bid): Engagement of
Architectural Consultancy firm for setting up of Electropreneur Park and Part-
II (Price Bid): Engagement of Architectural Consultancy firm for setting up of
Electropreneur Park in separate sealed envelopes. Both the bids shall be enclosed in
another sealed envelope super scribing:
Subject: Engagement of Architectural Consultancy firm for setting up of
Electropreneur Park
Tender No: STPI/IESA/EPP/2015/012 dated 27.03.2015
Due date & time: by 1700 hrs. on 6th April 2015
Part I (Technical Bid) shall contain:
(i) Particular of the bidders in the format given in Annexure-I of the tender document along
with documentary proof in support of each of the eligibility criteria mentioned in section-I
[Invitation of Bid].
(ii) If any price details are found in the Technical Bid, the offer will be summarily
rejected.
6. Bid Security:- The Architectural Consultant shall deposit Bid Security (Earnest Money
Deposit) for an amount of Rs 25,000/- (Rupees Twenty five Thousand only) in the form of an
Account Payee DD or Bankers cheque from any scheduled bank in an acceptable form in
favour of EP, UDSC payable at Delhi along with the Bid Document and original should be
made available on or before bid submission closing time as mentioned in the tender
document/corrigenda at EP, UDSC. Any Tender not accompanied by Bid Security shall be
rejected.
a. The Bid Security will remain valid for a period of forty-five days beyond the final bid
validity period. Bid securities of the unsuccessful bidders will be returned to them at
the earliest after expiry of the final bid validity and latest on or before the 30th day after
the award of the contract.
b. Bid security of the successful bidder shall be returned on receipt of Performance
Security in the Department and after signing the contract agreement.
c. Bid Security shall be forfeited if the bidder withdraws his bid during the period of
Tender validity.
d. Bid Security shall be forfeited if the successful bidder refuses or neglects to execute the
Contract or fails to furnish the required Performance Security within the time frame
specified by the STPI.
7. Part II (Price Bid) should contain Only Price Details in the prescribed format as per
Annexure-II with proper seal and signature of authorized person. Prices should be given in
percentage of service charges in both figures and words. In case of error, the price quoted in
words will prevail.
8. Opening of Technical & Price Bid
Only the Technical bids will be opened on 8th April 2015 at 1100 hrs. The bidders authorized
representative may attend the Technical bid opening. The applicant satisfying the initial
eligibility criteria shall be invited to make presentation. Price bids of short-listed qualified bids
would be opened on a later date & time under intimation to all successful bidders.
9. Bid Opening and Evaluation

a. The Technical bids will be opened at the time & date as specified in the tender document.
All the statements, documents, certificates, DD etc. submitted by bidder will be verified
for technical evaluation.
b. The bidder can witness bid opening by visiting EP, UDSC at the designated time of bid
opening.
c. The Technical Bid will be evaluated against the specified parameters/criteria & the
technically qualified bidders will be identified.
10. Right to accept any Bid and to reject any or all Bids:-
a. EP, UDSC is not bound to accept the lowest or any bid and may at any time by
notice in writing to the bidders terminate the tendering process.
b. EP, UDSC may terminate the contract if it is found that the Architectural
Consultant is black listed on previous occasions by the any of the
Departments/Institutions/Local bodies/Municipalities/Public Sector
Undertakings, etc.
c. EP, UDSC may terminate the contract in the event the successful bidder fails to
furnish the Performance Security or fails to execute the agreement.
d. Bids without EMD will be summarily rejected.
e. If price is mentioned in the Technical Bid it may lead to rejection of the bid.
The bids complete in all respects should reach EP, UDSC at the address given below by
the due date and time.
Co-ordinator Electropreneur Park

Electropreneur Park
IIC Lab, DUWA Building,
South Campus, University of Delhi
New Delhi 110021
1 PREAMBLE
The incubator Electropreneur Park (EP) is a unique initiative of the Department of

Electronics and Information Technology (DeitY), Govt. of India. This novel initiative is being
setup by a consortia comprising of Software Technology Parks of India (STPI), University of
Delhi (DU) and India Electronics and Semiconductor Association (IESA) alongwith
CyberMedia India Limited (CMIL) to support and strengthen start-ups in the Electronic
System Design and Manufacturing (ESDM). This park will specifically focus on development
of products and IP creation for mass consumption of electronics products. The development
activities of the park will be purely not for profit and based on research and development
carried out by the incubatees in Electropreneur Park at University of Delhi, South Campus.
Electropreneur Park (EP), University of Delhi, South Campus (UDSC) invites sealed offer in
Two-Bid form towards Engagement of Architectural Consultancy firm for setting up
of Electropreneur Park, UDSC.
2 BACKGROUND AND CURRENT STATUS
Funded by Department of Electronics & IT (DeitY), Government of India, the Electropreneur

Park is the first of its kind Incubation Centre in India under PPP mode in the Electronic Systems
Design & Manufacturing (ESDM) sector. It is managed by Software Technology Park of India
(STPI); other stakeholders include Delhi University as the Academic Partner and India
Electronics & Semiconductor Association (IESA) being the Implementation Agency. IESA
has engaged Cybermedia India Limited (CMIL) to support it in execution of the project.
The Electropreneur Park will develop, promote, recruit, incubate, mentor and create
breakthrough innovations in the ESDM sector. It will be equipped with state-of-art facilities to
promote ESDM innovation, R&D and create Indian IPs.
The Electropreneur Park is currently looking for an Agency or Bidder or Supplier

(interchangeably used in this document), who will provide Engagement of Architectural
Consultancy firm for setting up of Electropreneur Park being set up to support the
incubatees in the Park.
3 SCOPE OF WORK
Engagement of Architectural Consultancy firm for setting up of Electropreneur

Park for giving recommendation for the work admeasuring 10,000 sq. ft. approximately
inclusive of cafeteria. The above work would cover the following:-
1. Complete Designing the EP, located at South Campus of Delhi University

2. Provide detailed specifications for different works
3. Help in preparing & evaluating tenders, to be floated by EP
4. Help preparing Comparatives, Evaluate and Award work to the contractors
5. Take approval from PMG
6. Help in Documentation
7. Supervision of the entire work to be executed by the contractors
8. Dedicated manpower to be deployed for assisting the interior designer as well as day to day
monitoring and supervision
9. Post completion & supervision/consultancy for six months
The bill of quantity (BOQ) will be prepared by the interior designer considering the
industry standards for ESDM incubation sector/Lab. However, the actual requirements
will be finalized based on the suggestion of interior designer. During the complete work
the interior designer will be responsible for satisfactory installation and commissioning.
Estimated cost for setting up EP incubation space infrastructure is Rs. 2.00 Crores.
3.1 PROJECT OVERVIEW
A snapshot of the project is provided in the diagram enclosed herein. With STPI providing
funding and management of the incubation centre, (hereinafter named as Electropreneur Park)
and Delhi University providing infrastructure, knowledge experts and incubates, IESA and
CyberMedia India Limited shall provide Industry Connect, Mentoring, Technical Knowhow,
Promotion and Outreach in addition to Venture Capital (VC) access for the selected incubatees.
The selection of incubatees shall be based on the decision of Project Evaluation Team, which would
encompass industry stalwarts.
3.2 STAKEHOLDER EXPECTATIONS
The project is for a period of 5 years with a possibility of extension. Each year 10 Incubatees shall be
selected and will be provided infrastructure for a period of 12 months following which they would be
asked to graduate. The assignment requires continuous engagement for a period of 5 years from the
selected bidder. Following would be the expectations from the agency-
Prepare conceptual designs with reference to EPs requirements and prepare rough cost
estimate on the plinth area basis as per of CPWD norms.
Preparation of Design brief as per EPs requirements/instructions.
Preparation of preliminary drawings as per the requirements and to the satisfaction of EP,
UDSC.
Preparation of detailed drawings and submission to the local body. Correction/ amendment of
drawings as required by the local body.
Detailed design/drawing for development of the project.
Design and drawings for:-
Interior Design & drawings wherever required.
Prepare and issue working drawings and details for proper execution of work
Structural Designs, if so desired by the PMC.
Periodic inspection and evaluation of Constructions works with reference to design and
drawings.
Visit the site of work at regular intervals and where necessary clarify, offer interpretation of
the drawings/ specifications, attend conferences and meetings to ensure that the project
proceeds generally in accordance to design and render advice on actions, if required.
Certification of work having been completed as per the design/drawings before handing over
the same to STPI.
Prepare and submit completion reports and drawings for the project as required and obtain
NOC/Completion/Occupancy Certificate from statutory authorities, wherever required.
Issue two sets of as built drawings including services and structures.
NUMBER OF DRAWINGS SETS: -All the estimates, bills of quantities with detailed
measurements, detailed designs with calculation reports and any other details envisages under
this agreement shall be supplied in triplicate and all drawings would be supplied by the
Consultant as required to submission to all the local bodies and other authorities plus sets
required by the EP, UDSC itself, being not less than six sets of prints and one reproducible in
A-I or large size. If there is any revision of any details in any drawing for any reason the some
number of drawings shall be reissued without any extra charges. Two soft copies of all the
above documents shall also be given.
The Consultant shall re-design at his cost any portion, of his engineering and design work,
which due to his failure to use a reasonable degree of design skill shall be found defective
within two years from the date of start of regular use of the portion of the work affected. An
undertaking to that effect will have to be given by the Consultant.
SECTION I:
INVITATION FOR BIDS (IFB)
Subject: Request for Proposal (RFP) Engagement of Architectural Consultancy firm

for setting up of Electropreneur Park.
Eligibility Criteria: The applicant must meet the following eligibility criteria:
a) Must have at least 5years relevant experience in providing of interior designing work to
large / reputed organization in Public / Private Sector, IT industry.
b) Must have completed at least 3 (three) nos. of similar work of interior designing work of
similar nature as per the broad scope of work given above with single project of value not
less than Rs. 1 crore in the last 2 years for Govt./Semi Govt./Corporate/Institution.
c) Must be registered with Service Tax and other required authorities/departments.
d) The bidder should be an income tax assessee and should have filed IT returns for the last
three consecutive Assessment Years.
e) The bidder must not have been at any time declared as insolvent or black-listed or
convicted for any offence by any Authority or have any pending disputes / litigation against
him. EP, UDSC reserves the right to verify the credentials of the bidder.
Note: Attested Documentary proof in support of each of the above relevant Technical criteria should be
attached with the Technical bid, failing which the bid shall be summarily rejected. EP, UDSC reserves the
right to verify the credentials of bidders.
1. The Price bid should be valid for minimum ninety days (90 days) from the date of opening
of Technical bid. EP, UDSC may ask bidders to extend the period of validity.
2. Price Bids of technically qualified bidders only shall be opened. The quote must be valid at
least for three months from the date of opening of the commercial bid.
3. The rates must be quoted exactly in the Performa provided herewith Annexure - II.
The rates should be in percentage of service charge both in figures and words. In case of any
discrepancy between rates mentioned in figures and words, the later (i.e. in words) shall
prevail.
4. Mere fulfilling the Technical criteria does not entitle the bidder for further evaluation. EP,
UDSC reserves the right to thoroughly verify their credentials from the agencies for which the
bidder has rendered similar services and satisfactory performance report supplied by the
agency (Form C). The decision of EP, UDSC on Technical shall be final and binding on
the bidders.
5. The relative position of the qualified bidders for award of contract shall be determined
on basis of quoted Service Charges (in %age).
6. The bidder who quotes less than 2% Service charge shall be debarred for further
consideration. In case more than one agency is reckoned as L-1 based on the service charges
quoted. The bids will be evaluated with due weighted for parameters like experience and work
orders executed. Preference may also be given to bidders having head office in Delhi/NCR
area. The decision of EP, UDSC in this regard shall be final and binding.
7. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the
bidder. Failure to comply with may result in rejection of the bid.
8. EP, UDSC reserves the right to accept/reject any or all the offers/extend the date for
receipt/opening of the bids/cancel the whole tender proceedings without assigning any reason
whatsoever. The right of selection rests absolutely with EP, UDSC and its decision in this
regard shall be final and binding on the bidders.
9. Offers received through Email / Fax / Open / Incomplete/Late/Delayed shall be rejected
outrightly. In case the specified date for the submission of offers is declared as a closed holiday
for offices including those in EP, UDSC, the bid-closing deadline shall automatically stand
extended to the next working day up to the same time.
10. The vendor/agency shall not assign or transfer the rights and responsibilities assigned
to him to any other person or entity or sub-contract his services in any way to others.
11. For the purpose of assessing quality standard of services proposed by the bidder, the
information to be provided for management of operations be provided for indicative purpose
as per Annexure I.
12. The work order for the scope of work shall be valid for a period of 6 (six) months and
it may be extended on such terms and conditions as mutually agreed upon, depending upon the
performance and requirement.
13. The said work order can be terminated on three months notice by the vendor / agency or
one month notice by EP, UDSC.
14. The vendor/agency shall maintain good standard of services as indicated. The performance
will be reviewed on monthly basis and in case the services are not found up to the mark, the
work order may be terminated without any notice.
15. If the vendor/agency does not complete the work or deserts the work, EP, UDSC is at
liberty to get the work done through any other agency as deemed fit and the vendor / agency
shall be liable for any loss incurred by EP, UDSC in this connection.
16. Billing & Statutory Obligations
EP, UDSC shall make payments to the vendor/agency on submission of bills as per agreed
payment terms for the service rendered to the fullest satisfaction.
17. Payment Terms
a. EP, UDSC shall pay the contractor / agency his billable amount for the above services as per
following schedule.
S.No. Milestones Percentage of
Payment
1. On finalization of the interior design and BOM 10%
2. Conclusion of Tender Processing and issue of work order 10%
3. During the execution of work depending on progress : 20%
two instalments of 10% each
4. On completion of work and handing over of the site to EP, 40%
UDSC
5. On completion of further six months as post completion 20%
supervision/consultation
b. Service Provider shall raise an invoice which (on verification) will be paid within 30 days
of receipt of the bill subject to above payment terms, deduction of TDS etc.
c. Service Tax as applicable will be charged separately on consolidated amount.
18. Legal jurisdiction: - In case of any differences or disputes arising out of the contract, it
shall fall under absolute jurisdiction of court of Delhi for adjudicating the case.
19. Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by EP, UDSC, but
an invitation for bidder response. No contractual obligation whatsoever shall arise from the
RFP process.
Declaration
20. I/We hereby declare that I/We have meticulously gone through the terms and conditions
of this tender and willingly accept the same.
SIGNATURE OF THE BIDDER WITH STAMP
Note: Before submission of the bid, the bidders may please verify the eligibility criteria and
ensure fulfillment of all the terms and conditions. In the absence of furnishing of documents
/ certificates, the bid is liable to be rejected.
3.3 PARTICIPATION TO RFP -
Agencies willing to participate should confirm their Intent to Respond to

Electropreneur Park within 3 days of publishing the RFP. No communication in this
regard shall be entertained after the stipulated date.
All agencies confirming their participation should send the Intent to respond to the
attention of:
Rajiv Jain Saikat Mookherjee

VP Government Affairs AVP Research & Consulting
Indian Electronic and Semi Conductor Association Cybermedia India Limited
Rajiv@iesaonline.org smookherjee@cmrindia.com
3.4 RFP SCHEDULE
Sample of RFP key dates timeframe as a guideline are the following:
Table 1 Timeframe guidelines
27th March, 2015 Tender published

30th March, 2015 by1700 hrs. Deadline for receiving the written intent from
prospective bidders to rajiv@iesaonline.org
and smookherjee@cmrindia.com
31st March, 2015 at 930 hrs. Pre-Bid Technical meeting & site visit with the
interested bidders
6th April, 2015 by 1700 hrs. Deadline for receiving bid (all material) at
Project Co-ordinator
Electropreneur Park
IIC Lab,
DUWA Building,
South Campus,
Delhi University
New Delhi 110021
8th April, 2015 at 1030 hrs. onwards Technical Presentations by the bidders
10th April, 2015 at 1100 hrs. Financial Offers to be opened in presence of
the technically qualified bidders.
Validity of Bid 120 days from the specified date of closing of bids
* Changes, if any, in the above schedule will be updated on the respective websites on which the
documents is published.
3.5 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION
All questions related to this RFP should be directed to:
Rajiv Jain Saikat Mookherjee

VP Government Affairs AVP Research & Consulting
Indian Electronic and Semi-Conductor Association Cybermedia India Limited
Rajiv@iesaonline.org smookherjee@cmrindia.com
Agencies must ensure that the proposal is delivered and received at the following address
before the tender closing date of 6th April, 2015, till 1700 hrs. Every envelope needs to
be superscribed with Tender for Engagement of Architectural Consultancy firm
for setting up of Electropreneur Park. The bid from each bidder should contain
two separate envelopes 1st envelope for the Technical Proposal and the 2nd
envelope for the Financial Proposal.
Any queries with respect to this RFP should also be mailed to the above contact and address.
3.6 RFP EVALUATION PROCESS
The RFP will be evaluated in the following three stage process.
RFP is submitted complete in all forms as per prescribed

RFP format furnishing all the details and information
requested along all necessary documents and certificates.
Submission
The Technical Bid will be evaluated against the specified
Technical parameters/criteria & the technically qualified bidders
will be identified.
Evaluation
The financial bid of the bidder qualifying the above
Financial stages shall be evaluated and the L1 bid shall be selected
for the supply of equipments to the Electropreneur Park.
Evaluation The financial bid shall include the AMC (Annual

Maintenance Cost) chargeable for the period of the
contract for maintenance of equipments supplied.
3.7 RFP TERMS & CONDITIONS
Details of RFP Terms and conditions are as enclosed below:-
3.7.1 Liabilities of Electropreneur Park

This RFP is only an invitation for proposal and no contractual obligation on behalf of
Electropreneur Park whatsoever shall arise from the RFP process unless and until a formal
contract is signed between Electropreneur Park and the selected bidder.
This RFP does not commit Electropreneur Park to pay any cost incurred in the preparation or
submission of any proposal.
3.7.2 Proposal Process Management

Electropreneur Park reserves the right to accept or reject any and all proposals, to revise the
RFP, to request one or more re-submission or clarification from one or more agencies, or to
cancel the process in part or whole.
Electropreneur Park will, at its discretion, award the contract to the responsible vendor
submitting the best proposal that complies with the RFP. Electropreneur Park may, at its sole
discretion, reject any or all proposals received or waive minor defects, irregularities, or
informalities therein.
3.7.3 Bid Expiration Date

The bids need to remain valid for at least 3 months from the date of submission indicated
above.
3.7.4 Confidentiality & RFP Ownership

This RFP is both confidential and proprietary to Electropreneur Park, and Electropreneur Park
reserves the right to recall the RFP in its entirety or in part. Bidders must not duplicate,
distribute or otherwise disseminate or make available this document or the information
contained in it without the express written consent of Electropreneur Park.
The bidder shall not include or refer the contents of this RFP in public without prior written
approval from the client, which, if required, shall be requested in written to the individuals
named above. Bidders must accept all of the foregoing terms and conditions without
exception. All responses to the RFP will become the property of Electropreneur Park and will
not be returned.
3.7.5 Security Non Disclosure Agreement
The selected bidder as part of the proposal must sign the non-disclosure agreement to
safeguard the confidentiality of Electropreneur Parks business information and data.
3.7.6 Essential Documents
The bidder must ensure that the following documents are included in the response docket to be
submitted in response to this RFP:
Technical Proposal
Financial Proposal
Documents in support of / evidence to claim like certificate of incorporation, authorized
distributor, awards and certifications, work completion certificates, etc.
All technical documentation including drawings, manuals, fact sheets, etc.
A self-certification for any claim for which a documentary support is not available /
possible. For instance, that the company is not blacklisted.
3.7.7 Self - Certification

If self - certification is not available in absence of documentary evidence, the bid evaluation
committee shall have the right to reject the bid.
3.8 PAYMENT TERMS

The payment terms for the selected Bidder shall be as follows:-
S. Milestones Percentage of
No. Payment
1. On finalization of the interior design and BOM 10%
2. Conclusion of Tender Processing and issue of work order 10%
3. During the execution of work depending on progress :two 20%
instalments of 10% each
4. On completion of work and handing over of the site to EP, 40%
UDSC
5. On completion of further six months as post completion 20%
supervision/consultation
Important Note
1. Termination By default:
The Electropreneur Park, South Campus, Delhi University, New Delhi may, without
prejudice to any other remedy for breach of contract, by written notice of default sent
to supplier, terminate the Contract in whole or part:
If the Supplier fails to provide services /rectify the fault within the time period
specified in the contract or any extension thereof granted by the Electropreneur
Park, South Campus, Delhi University
If the Supplier fails to perform any other obligations under the Contract.
2. Rejection of the bid

a. The bidder is expected to examine all instructions, formats, terms & conditions, &
scope of work in the bid document. Failure to furnish all information required as
per bid document or submission of bid which is not substantially responsive to the
bid document in every respect may result in rejection of bid. In respect of
interpretation/clarification of this bid document and in respect of any matter relating
to this bid document, the decision of Bid Evaluation Committee will be final.
b. No prices are to be indicated in the Technical bid and if price is mentioned in the
Technical Bid it may lead to rejection of the bid.
c. Bids not submitted as per two bid system will be summarily rejected.
d. The bidder will have to furnish the requisite documents supporting the
qualification/eligibility criteria and credential as specified in the bid document,
failing which the bid is liable to be rejected.
e. The discount, if any, should be merged with the quoted prices. If the bidder does
not follow this stipulation, the bid is liable to be rejected.
f. The bids received after specified date & time will not be considered.
g. The bids received through Fax / Telex/photocopy will not be considered.
3. Blacklisting
Company/Firm blacklisted by Govt./PSU/Corporate organization are not eligible to
Bid. If at any stage of bidding process or during the currency of contract, such
information comes to knowledge of the Electropreneur Park, it shall have the right to
reject the bid or terminate the contract, as the case may be, without any compensation
to the bidder.
4. Arbitration
All disputes or difference whatsoever arising between the parties out of or relating to
the construction, meaning and operation or effect of the purchase order/work order or
the breach thereof shall be settled by reference to arbitration by the arbitrator appointed
by the Project Monitoring Group (PMG). The award made in pursuance thereof shall
be binding on both parties. The venue of arbitration shall be Delhi.
5. Force Majeure
If, at any time, during the continuance of the agreement, the performance in whole or
in any part by either party of obligation under the agreement shall be prevented or
delayed by reasons of any war, hostile acts of the enemy, civil commotion, subrogate,
fire, floods, earthquakes, explosions, epidemics, strikes and quarantine restrictions by
acts of God,(herein after referred to as eventualities) then provided notice of the
happening of any such eventualities is given by either party to the other within two
days from the date of occurrence thereon, neither party shall, by reason of such
eventualities be entitled to terminate this contract agreement nor shall either party have
any claim of damages against the other in respect of such nonperformance or delay in
performance. Performance of the contract agreement shall, however be resumed as
soon as practicable after such eventuality has come to an end.
SIGNATURE OF THE BIDDER
4 PARTICULARS OF THE BIDDER (ANNEXURE I)
Table 1: Bidder Details
General
Full name of the organisation/firm/company
Year of establishment (enclose documentary
evidence)
Status of the agency i.e. Sole, Proprietorship,
Partnership, Pvt. Ltd., Public Ltd., etc. (enclose
copy)
Full Address
Telephone No(s), Fax(s)
E Mail etc. of Registered Office

Name & Mobile Numbers of Directors / Partners /
Proprietor
Full Address, Telephone No(s), Fax(s), E Mail etc.
of Office(s).
Details of infrastructure, persons employed,
number of offices / branches available with the
Contractor (including Noida office, if any)
Work experience in detail in providing Interior
Designing services for last 5 years (enclose
performance/completion certificate/other similar
document from previous clients).
Audited Statements of Accounts and Balance
Sheet showing Annual Turnover for last three
financial years, i.e. 2011-12, 2012-13 & 2013-14
Details of Registration, with Registrar of
Companies, EPF Commissioner, Commissioner
service tax, ESI Corporation and Min. of Labour.
Whether an assessee of income tax. If so, mention
PAN. Enclose copies of Income Tax Return of the
company submitted for last three years (i.e 2011-
12, 2012-13 & 2013-14) along with copy of PAN
card.
Details of existing reputed/major clientele with
name, address and telephone numbers of contact
persons. Enclose certificates/ credentials of
satisfactory functioning issued from at least four
govt./reputed clients
Service Tax Registration No
Name/s of Banker/s and their addresses
Disputes, Black listing / litigation, if any.
Details of registration of the Architects of the firm
with council of Architecture (enclose copy of
registration certificate)
Note: Attach attested documentary proof in support of each of the above with the Technical bid, failing
which bid is liable to be rejected. EP, UDSC reserves the right to verify the credentials of the bidders.
Date: _____________________
Place: _____________________ Signature of Bidder ____________________
4.1 STAFF DETAILS
Table 2: Staff Details

Staff
Total number of employees
Technical Staff / Service Support staff
Other Staff
5 SATISFACTORY PERFORMANCE REPORT - FORM C
DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED DURING THE LAST

FIVE YEARS
S. Name Owner or Cost Date of Stipulated Actual Litigatio Name and Remark
No of work sponsorin of commen date of date of n address / s
. / project g work -cement completio completi arbitratio telephone
& organizati in as per n on n cases number of
location on crores contract pending / officer to
of in whom
rupees progress reference
with may be
details * made
1 2 3 4 5 6 7 8 9 10
* Indicate gross amount claimed and amount awarded by the Arbitrator.
Signature of Applicant(s)
6 PRICE BID FORMAT ANNEXURE-II
Tender No. ______________________________________for Request for Proposal (RFP)
Engagement of Architectural Consultancy firm for setting up of Electropreneur
Park.
S.no. Description Percentage (%) of Service
Charges (In Words)
1 Engagement of Architectural Consultancy
firm for setting up of Electropreneur
Park. (As per detail given in Scope of
work)
2 Name of the Firm
3 Preliminary cost of the entire project
Figure in words: __________________________________________________________

Date: _______________________
Seal of the Bidder (Authorized signatory of the Bidder)
Note:-
1. Only Architectural Consultancy charges in % have to be quoted.
2. Service Tax will be paid extra as applicable.
3. The bidder shall quote the total consultancy charges after studying the scope of Architectural
consultancy.
4. The consultancy charges shall preferably be at par or lower than the rates fixed by the council of
Architects with proper justification.
5. The consultancy charges quoted shall be net. Nothing extra shall be paid on any account. The rate
shall be quoted in words and figures for complete job.
6. The interim and final payment will be made as per the schedule of payment on submission of bill
by Architectural Consultant after deducting the applicable taxes as per prevailing Govt. Rules.
7. The Applicant shall inform the list of key personnel to be engaged for the work. After award, in
case the Applicant intends to change any of the key personnel during the operation of contract, he
shall obtain prior approval of Engineer-in-Charge. The key personnel to be deployed in lieu of
personnel to be replaced should be of equal caliber otherwise recoveries as terms & conditions.
The decision of the Engineer-in-charge shall be binding on the Agency.
8. In case of contradiction between figures & figure in words, word will supersede.
9. All the columns shall be clearly filled in ink legibly or typed. The bidder should quote
the number, rates and amount tendered by him/them in figures and as well as in words.
Alterations, if any, unless legibly attested by the bidder shall disqualify the tender. The
bidder shall take care that the rate and amount may be written in such a way that
interpolation is not possible. No blanks should be left which would be otherwise made
the tender liable for rejection.
________________________
Signature & Seal of the bidder

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Electropreneur Park

Electropreneur Park 3/27/2015

Tender No. STPI/IESA/EPP/2015/012 dated 27thMarch 2015

6th April, 2015 by 1700 hrs.

4 AGENCY PROFILE & REFERENCE (ANNEXURE I) .................................................................. 18

CMIL CyberMedia India Limited

Interested individuals/ firms/corporate may download the tender document from

1. Issue of Tender Document : 27th March 2015

2. Pre-Bid Meeting : 9:30 hrs. on 31st March 2015

(Interested bidders may attend the pre-

3. Technical Bid Submission : Till 17:00 hrs. on 6th April 2015

4. Technical Presentation : On 8th April 2015 at 11:00 hrs.

Structure walkthrough of Technical

Tender No: STPI/IESA/EPP/2015/012 dated 27.03.2015

Due date & time: by 1700 hrs. on 6th April 2015

Part I (Technical Bid) shall contain:

8. Opening of Technical & Price Bid

9. Bid Opening and Evaluation

Co-ordinator Electropreneur Park

The incubator Electropreneur Park (EP) is a unique initiative of the Department of

Funded by Department of Electronics & IT (DeitY), Government of India, the Electropreneur

The Electropreneur Park is currently looking for an Agency or Bidder or Supplier

Engagement of Architectural Consultancy firm for setting up of Electropreneur

1. Complete Designing the EP, located at South Campus of Delhi University

3.1 PROJECT OVERVIEW

Issue two sets of as built drawings including services and structures.

Subject: Request for Proposal (RFP) Engagement of Architectural Consultancy firm

c. Service Tax as applicable will be charged separately on consolidated amount.

SIGNATURE OF THE BIDDER WITH STAMP

Agencies willing to participate should confirm their Intent to Respond to

Rajiv Jain Saikat Mookherjee

3.4 RFP SCHEDULE

Sample of RFP key dates timeframe as a guideline are the following:

Table 1 Timeframe guidelines

27th March, 2015 Tender published

All questions related to this RFP should be directed to:

Rajiv Jain Saikat Mookherjee

3.6 RFP EVALUATION PROCESS

The RFP will be evaluated in the following three stage process.

RFP is submitted complete in all forms as per prescribed

Evaluation The financial bid shall include the AMC (Annual

3.7.1 Liabilities of Electropreneur Park

3.7.2 Proposal Process Management

3.7.3 Bid Expiration Date

3.7.4 Confidentiality & RFP Ownership

3.7.7 Self - Certification

3.8 PAYMENT TERMS

2. Rejection of the bid

SIGNATURE OF THE BIDDER

Telephone No(s), Fax(s)

E Mail etc. of Registered Office

Name/s of Banker/s and their addresses

Place: _____________________ Signature of Bidder ____________________

4.1 STAFF DETAILS

Table 2: Staff Details

Total number of employees

Technical Staff / Service Support staff

Place: _ Signature of Bidder