CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

January 9, 2018
ORDERS OF BUSINESS

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Sharon Friedrichsen, Director of Budget and Contracts

APPROVED BY: Chip Rerig, City Administrator

1. Receive a report on the current status of the Fiscal Year 2017-2018 Adopted Budget.
2. Resolution No. 2018-008, approving supplemental appropriation requests totaling
$214,246.
3. Resolution No. 2018-009, authorizing changes to the Fiscal Year 2017-2018 position
SUBJECT:
allocations.
4. Provide direction regarding the Council discretionary grant cycle for Fiscal Year 2018-
2019.

RECOMMENDATION:
1. Receive a report on the current status of the Fiscal Year 2017-2018 Adopted Budget.
2. Adopt Resolution No. 2018-008, approving supplemental appropriation requests totaling $214,246.
3. Adopt Resolution No. 2018-009, authorizing changes to the Fiscal Year 2017-2018 position allocations.
4. Provide direction regarding the Council discretionary grant cycle for Fiscal Year 2018-2019.

BACKGROUND/SUMMARY:
On June 6, 2017, the City Council adopted the $23.4 million Fiscal Year 2017-2018 Operating Budget. During the
course of the fiscal year, information regarding revenue and expenditure patterns becomes available, and the budget
may need to be adjusted accordingly. This staff report includes an overview of the current revenues and expenditures
as of December 31, 2017. This snapshot in time represents about 50% of the fiscal year expended. Also included
within this report are proposed supplemental appropriation requests and reclassification requests for Council’s
approval. In addition, staff seeks direction regarding the discretionary grant cycle for the upcoming fiscal year in terms
of the review process ad possible dollar amount to allocate toward these grants.

OVERVIEW
While still early into the fiscal year, revenues overall are in line with projections at this point in time. Overall
departmental expenditures total 44% of the amended budget and are on par with, to just slightly under, projected
spending with 50% of the fiscal year expended. Capital projects spending at 12% of the budget is minimal at this time
due to timing issues. However, several projects with significant budgets, such as the streets project and Police
Department Renovation project are in design phase currently. In summary, both revenues and expenditures are in line
with budget expectations at this time.
REVENUES
Thus far, $10,823,600, or 49%, of the estimated revenue budget of $21,915,000 has materialized. Together property
tax, sales and use tax, and transient occupancy tax account for 80% of the City’s revenue. In general these revenues
are on track with expected performance. While other revenue sources are not the main drivers of the City’s fiscal
health, they are important nonetheless as they (1) help fund staff and services and (2) add a needed buffer against
poor performance by any of the top three revenue sources. A synopsis of the performance of the major revenues is
provided below.

Taxes
Property Tax
Property tax is one of the City’s largest revenue sources, budgeted at $6,100,000. The City received $3,510,500 in
total property taxes this December, which is about a 7% increase over the $3,270,600 received in December 2016.
Historically, the City receives 56% of the property taxes during the first installation and 44% in the second installment.
Based on this formula, the City anticipated receiving $3,129,000 in secured property taxes in December. The actual of
$3,223,500 is $94,000 greater than budgeted. For comparison, the secured property taxes in December 2016 were
$3,002,000. As explained in greater detail later in this staff report, staff recommends increasing the budget projection
for secured property taxes by $100,000 and using the additional revenue to fund supplemental appropriation requests.

Sales and Use Tax

The City’s share from the statewide sales tax (Bradley Burns) is budgeted at $2,360,000 and the City has received
$959,400 thus far, or 31% of the budget. However, due to timing, this actual reflects the period of July-October. For
comparison, the forecast for the second quarter (July-September) was $606,450 and the actual is $733,000, or about
$127,000 more. However, when compared to the same time period as last year, the 2017 actual is about $47,000
more. The City has received $1,102,000 in Measure D for the period of July-October, or 39% of the budget of
$2,843,400. For comparison, the City received $845,700 for the period of July-September, which is about $42,000
more than it received during the same timeframe in 2016. Based upon the information available, sales tax is trending
positively.

Transient Occupancy Tax

The City collected $2,730,000 in transient occupancy tax (TOT) from July-October. There are several different ways
to assess this performance at this point in time. The July-August 2017 actual of $1,503,000 is on par with last year’s
figure, although it is about $150,000 more than the prior five-years’ average during the same timeframe. The
September-October 2017 actual of $1,227,000 is outpacing last year’s performance by about $68,000, or 6%, and is
about $177,000 more than the prior five-years’ average for this specific quarter. However, historically about 45% of
the overall TOT revenue is collected during the first two reporting cycles. Using this percentage, the projected
estimate at this time, based upon the adopted budget of $6,212,500, is $2,792,500. The actual of $2,730,000 is about
$62,500, or 2.2% less than projected.

Business License Tax

The business license tax received to date is just shy of $557,000, which reflects 95% of the adopted budget of
$586,000. While there are a couple hundred more business licenses this year compared to last year, this revenue is
based on reported gross sales and more difficult to predict. Historically, this revenue has ranged from $500,000-
600,000; including $626,000 in Fiscal Year 2016-2017. Although staff budgeted for a decrease in revenue this fiscal
year to account for changes in the business license reporting and collection process, it is unlikely that the target will be
reached as the majority of taxes are received in the first part of the fiscal year. A shortfall of approximately $30,000 in
this revenue is likely when the fiscal year ends.

Franchise Fees
The City receives franchise fees from the major utilities as a concession for said utility being the exclusive provider of
a service. Due to timing, the City has only received the first quarter payments for the cable and solid waste
franchises, which total $115,000, or 14%, of the overall budgeted revenues of $826,000. The first quarter payment for
cable ($43,000) is up by about 4% compared to the first quarter of 2016 while the solid waste fees ($72,000) is up
about 10% compared to the first quarter payment in 2016. With only one quarter underway and two of the utilities’
fees not received until the spring, it is difficult to assess overall revenue trends; however, the first quarter is a positive
indication that revenues are on track for franchise fees.

Fees and Permits

This category was budgeted conservatively, reflecting a 3.5% increase over the Fiscal Year 2016-2017 Estimated
Actual. However, since that time, the fee schedule has been updated and the volume of activity has increased in
some of the permit areas, including several large residential and commercial projects that have come online.
Overall, the revenues collected to date total $703,530, or 99%, of the adopted budget of $712,000. While this
revenue category will exceed the budget target, given the fluidity of demand for items such as plan check and
building permits, staff recommends taking a conservative approach and making just two adjustments to parking stall
and plan check fees at this time based on the actual revenues received to date in order to fund supplemental
appropriation requests.

EXPENDITURES
Operating
Thus far, $8,469,700, or 44%, of the $19,129,400 operating budget has been expended. A brief synopsis of the
spending by department is included within this report. In general, departmental expenditures are tracking with the
timing of the fiscal year, typically between 40-52% of departmental budgets expended with 50% of the fiscal year
remaining. Expenditures often include actual expenses incurred as well as encumbrances, whereby specific funds,
such as the amount of a contractual service agreement, are set aside, or reserved specifically for one purpose, so that
the committed funds cannot be redirected toward other expenses. In terms of the operating budget, the majority of
departments are experiencing some savings in salaries and benefits due to vacant positions, although this savings is
offset, in part, by the increased spending in contractual services necessary to ensure continuity of citywide operations
and continued momentum on capital and special projects while recruitment efforts are underway. Such current
savings may be eroded as positions become filled, as new costs such as approved cost-of-living adjustments and
medical premiums become effective, and if large unanticipated expenditures materialize in the latter part of the fiscal
year.

Governance, Legal and Administration

Council: Approximately $164,000, or 66%, of the adopted budget of $249,000 has been spent or encumbered with
50% of the fiscal year remaining. At this point in time, the majority of the City’s dues to regional organizations and
allocation of discretionary grant funds have been paid.

Legal: Approximately $238,000, or 45%, of the amended budget of $530,000 has been spent or encumbered with 50%
of the fiscal year remaining. The monthly retainer for the City Attorney has already been encumbered, or set aside,
leaving about $292,000 remaining within this budget for other legal assistance.

Administration: Approximately, $948,000, or 40% of the adopted budget of $2,360,000 has been spent or encumbered
to date, with 50% of the fiscal year remaining. As vacant positions are filled and the use of outside contractual
assistance continues, the Department is on track to spend all of its budget.

Community Planning and Building

Approximately, $504,000, or 41% of the adopted budget of $1,242,000 has been spent or encumbered to date, with
50% of the fiscal year remaining. There are current and projected salary and benefit savings from vacant positions,
although the Department will use some of the anticipated savings for contractual planning services.
Library and Community Activities
Library: Approximately, $448,000, or 35% of the adopted budget of $1,145,000 has been spent or encumbered to
date, with 50% of the fiscal year remaining. The current savings is attributed to vacant positions, especially within
part-time assistance as the budget includes funding for supplemental library hours.

Community Activities: Approximately, $81,000, or 37% of the adopted budget of $219,000 has been spent or
encumbered to date, with 50% of the fiscal year remaining. The budget includes savings in part-time assistance and
savings related to the costs associated with City-sponsored community events, the latter which is partially a timing
issue as spending on replacement supplies and for the July 4th event occurs in June.

Public Safety
Ambulance
Approximately $567,000, or 48%, of the adopted budget of $1,186,000 has been spent or encumbered to date with
50% of the fiscal year remaining. The actual for overtime costs through mid-December are about $70,000, or 80% of
the adopted budget of $90,000. Assuming overtime costs continue at this rate, a mid-year budget adjustment of
$120,000 is proposed to cover projected overtime costs through June 30, 2018. The Public Safety Director/Police
Chief is looking at opportunities to reduce overtime.

Fire
Approximately $2,171,000, or 96% of the adopted budget of $2,272,000 has been spent or encumbered to date with
50% of the fiscal year remaining. The largest expense within the budget is the contract with the City of Monterey to
provide fire services to Carmel-by-the-Sea and the cost of the contract has already been encumbered, or set aside
exclusively for this service. The Fiscal Year 2016-2017 “true up” is discussed below.

Police
Approximately $1,610,000, or 41%, of the adopted budget of $3,930,000 has been spent or encumbered to date with
50% of the fiscal year remaining. The majority of the budgetary savings is attributed to salaries and benefits due to
vacant positions. Under-spending within contractual services is largely due to timing as services, such as beach
patrols, occur in the spring and summer months and/or billed quarterly like jail and dispatch services with Monterey
County.

Public Works
Approximately $1,704,536 , or 52%, of the adopted budget of $3,264,000 has either been spent or encumbered to
date with 50% of the fiscal year remaining. Both existing and projected salary and benefit savings are likely be
reallocated to other accounts within the departments to pay for the ongoing use of outside labor and contractual
services related to capital project management and other various operational activities in order for the department to
meet its budget while also addressing operational needs. In addition, the Department is requesting supplemental
appropriations to address the backlog of tree-related work through the Village.

Other Spending
Bond Payments
The budget includes $1.2 million for payments for the Sunset Center, pension and Monterey County NGEN radio
project. To date, $482,450 has been paid, or about 39% of the budget. This is also related to the timing of required
bond payments.

Capital Projects
The budget includes $3 million in funding for capital projects. Due to timing, expenditures to date are just under
$400,0000, or about 12% of amended budget.

SUPPLEMENTAL APPROPRIATION REQUESTS

Overall, financial performance is positive and on track with budgetary projections. However, there are several
requests for supplemental appropriations proposed for Council’s approval.

Synopsis
The proposed supplemental appropriation requests are listed below, with further explained in greater detail later within
the staff report.

1. An adjustment to increase expenditures by $20,000 within Council Dues/Membership to pay for the Pavement
Management Program (PMP) Funding Agreement with the Transportation Agency for Monterey County.
2. An adjustment to increase expenditures by $59,196 within the Public Safety Department (Fire) contractual
services to pay for fire service costs incurred in the Fiscal Year 2016-2017 (“true up”).
3. An adjustment to increase expenditures by $50,000 within the Public Safety Department (Ambulance) overtime
for station coverage.
4. An adjustment to increase expenditures by $10,000 within the Public Works Department equipment
maintenance to pay for ambulance repair.
5. An adjustment to increase expenditures by $40,000 within the Public Works Department contractual services to
pay for additional tree-related work.
6. An adjustment to increase secured property tax revenues by $100,00 to pay for the PMP Funding Agreement of
$20,000 (#1 above), the Fiscal Year 2016-2017 fire true up of $59,196 (#2 above) and $20,804 toward the cost
of ambulance overtime (#3 above).
7. An adjustment to increase parking stall permit revenue by $56,000 to pay for a portion ($29,196) of the
ambulance overtime (#3 above); $10,000 for ambulance repair (#4 above) and a portion ($16,804) for additional
tree-related services (#5 above).
8. An adjustment to increase plan check permit revenue by $23,196 to pay for additional tree-related services (#5
above).
9. An adjustment to increase expenditures by $15,050 within the Public Safety Department (Police) to pay for
bikes and other purchases related to the bike program DARE program, and RX Drop Box program.
10. Adjustment #10 reflects the use of General Fund balance to offset the increased Police expenditures (#9
above).
11. Adjustments #11-13 reflect a series of budgetary transactions to transfer $20,000 from the Forest Theater Fund
to the General Fund and correspondingly, recognize the transfer into the General Fund and increase
expenditures by $20,000 within the Sunset Center Operating grant.

Detailed Narratives on Appropriation Requests

TAMC Pavement Funding
As explained in more detail within a separate agenda item, the City has the opportunity to cost share with the
Transportation Agency for Monterey County as well as other regional agencies to develop and maintain a Pavement
Management Program (PMP). A PMP helps assess the condition of local streets and assisting local governments with
prioritization of street maintenance and rehabilitation projects. As a condition of receiving local transportation funds,
Measure X, the City must have and maintain a PMP. The estimated cost of the funding agreement is not to exceed
$20,000, which represents a cost savings of 45% compared to the cost for the City to develop a PMP on its own. As
property taxes are coming in slightly ahead of budget projections, it is recommended that the adopted budget for
secured property tax revenues be increased upward to offset this increased expenditure.

Fiscal Year 2016-17 Fire Services True Up with the City of Monterey
Per Section 6.2 of the agreement between the cities of Carmel-by-the-Sea and Monterey for fire services, an annual
audit, or “true up,” is required, that reconciles the projected budget with the actual costs incurred, and subsequently
reimburses either party depending on whether the actual costs were over or under the budgeted amount. In
accordance with this provision, a true up has been prepared for Fiscal Year 2016-2017, which shows that Carmel
owes $59,196. The primary reason for the cost overrun is attributed to staffing costs and overtime, largely due to a
4% cost-of-living allowance negotiated after the fiscal year commenced. In order to pay for this cost, it is
recommended that the budget for secured property tax revenue be adjusted upward to offset this increased
expenditure.

Ambulance Overtime
There are six employees within the Ambulance division. When an employee is out (at training, sick or on vacation for
example) the other employees will cover the shifts to ensure coverage, resulting in overtime costs. The need for
additional coverage during special events or other busy times of the year will also result in the use of overtime. The
budget of $90,000 for overtime was based on the prior year unaudited actual within this account. However, some
overtime costs were absorbed within the salaries line item account, which may have understated the amount of
overtime when budgeting. While the overtime costs are currently being allocated to the overtime account and should
assist staff in future budgeting, the current year budget is underfunded based on costs incurred to date. As of mid-
December, $70,000 has been spent on overtime. If this trend continues, overtime costs are likely to be about
$140,000. As such, it is recommended that Council authorize a budget adjustment of $50,000 to pay for expected
overtime costs for the latter half of the fiscal year. It is recommended that the increased expenditures be offset by an
increase in projected revenue of secured property tax revenue and parking stall fees.

Ambulance Repairs
Currently the City has two ambulance vehicles consisting of (1) a white 2000 Ford and (2) a red 2010 Ford, the latter
serving as the City’s primary ambulance. As a result of the high miles (about 70,000 miles) and engine hours (nearly
6,000) the ambulance is facing significant repair costs to keep it in operation. The lowest estimate for the repairs is
$7,500. The amount of money spent on the ambulance to keep it in service this fiscal year has outpaced the budget.
As a result, staff seeks a funding request of $10,000 to pay for this repair and to cover any other unanticipated costs
for the remainder of the fiscal year. The Fiscal Year 2018-2019 Capital Improvement Plan may include a request for
a new ambulance to replace the white 2000 ambulance and allow the red 2010 ambulance to be transitioned into a
backup role.

The wear and tear on this vehicle is primarily a result of the number of calls the ambulance is responding to, including
a high proportion of calls that occur outside of the City limits. In 2013, the City entered into a Mutual Aid Agreement
with the County provider assuring that the closest ambulance is available to people in need of emergency care. As
noted on the monthly reports submitted to Council, 50% of all calls for service for the City’s ambulance are outside of
the City’ boundary. The response range has been as far as Marina to the north and Big Sur to the south. This type
of response adds considerable wear and tear on the ambulance, including both miles and engine hours. An
assessment of the emergency “Code 3” calls, which includes high-speed response with lights and sirens, is
essentially the hardest wear and tear on any vehicle. These types of responses make up 65% of all calls outside the
City. Currently, all vehicle maintenance costs, including the ambulance, are included within the Public Works’ budget,
although this will be changing as part of the Fiscal Year 2018-2019 budget and vehicle maintenance will be allocated
among the public safety and public works departments. Therefore, it is recommended that appropriations within the
Public Works equipment/vehicle maintenance account be increased by $10,000 to cover the ambulance repair, offset
by increased parking stall revenues.

Public Works
The Public Works Department is making strident efforts to address a backlog of stumps throughout the Village that
need to be removed, continuing to remove dead public trees that are victims of age, drought and/or disease as well as
repopulate the urban forest with new trees. It is recommended that Council approve a supplemental appropriation
request of $40,000 to help support this momentum and the ongoing removal of over 60 dead public trees and their
associated stumps, as well as supporting removal of other tree stumps throughout the community, particularly those
where new trees can be planted. The increased expenditures are offset by unanticipated parking stall fees and permit
revenues that have already materialized in the first half of the fiscal year.
Police Donations and Community Programs
The Police Department receives various grants and donations related to specific youth and community programs such
as D.A.R.E. and the prescription drop off program. As donations were received, the funds were placed within various
deposit accounts in accordance with prior practice and policies. This practice allowed for the specific funds to be set
aside and used to purchase supplies and goods in accordance with the respective donor or granting agency
guidelines. These purchases were then charged to the respective deposit account whenever the purchase was
made. However, this approach has resulted in numerous deposit accounts with unspent funds and a practice of
making purchases from the deposits funds rather than as part of the annual operating budget. These deposit
accounts are then considered as part of the City’s fund balance as reported in its financial statements as the unspent
funds within these accounts roll over from one year to the next until expended.

As part of consolidation and integration efforts related to financial best practices and the migration to the new financial
system, donations are now considered to be revenue and are recognized within the annual operating budget when
received. Corresponding, when revenues are received, there will be an offsetting increase on the expenditure side to
where the revenue will be spent, such as equipment, supplies or contractual service accounts. If donations are not
spent in the fiscal year received, the revenues and expenditure will be re-budgeted the following year.

Currently, the Police Department wishes to utilize prior donations (considered to be part of fund balance) to purchase
bicycles and other supplies. The requested adjustment increases the authorized appropriation threshold within the
Department’s contractual services account by $15,050 to allow the Department to acquire the bicycles and other
goods as these expenditures were not anticipated during the time the budget was adopted.

SCC Management of the Forest Theater

The City entered into an agreement with the Sunset Cultural Center Inc. for the management and operation of the
Forest Theater. As stipulated within the agreement, the City is required to provide $20,000 to SCC for this purpose.
As negotiations were occurring at the time of budget adoption, the $20,000 was not included within the budget.
Therefore, staff recommends that Council approve a supplemental appropriation for SCC, funding by a transfer from
the Forest Theater fund.

Other Items for Consideration

Position Allocation Changes
Council adopted a budget that included a detailed list of authorized positions. During the course of the year, the
operational needs of the organization may change and adopted positions may need to be added or amended
accordingly. Staff recommends that Council authorize the two reclassification requests listed below:
1. Within the Public Works Department, delete 1.0 full-time equivalent (FTE) Building (Facilities) Maintenance
Specialist and add 1.0 FTE Building Maintenance Supervisor.
2. Within Administration, delete 1.0 FTE Human Resources Manager and add 1.0 Senior Human Resources
Analyst.

As both of these actions are considered to be a reclassification, there is no change in the total number of authorized
positions for Fiscal Year 2017-2018. If both reclassified positions occur at the first steps of the respective salary
ranges, then the net result is a citywide savings of $35,000. If both the Maintenance Supervisor and Analyst positions
are filled at the top steps of the salary ranges, then there is no fiscal impact as the savings from downgrading to the
analyst position negates the salary increase for upgrading to the Supervisor position.

Council Discretionary Grant Process

Council adopted the discretionary grant policy on January 3, 2017. During the first year of implementation of the
policy and its associated grant process, Council utilized an ad-hoc committee consisting of two Councilmembers to
review grant applications and provide recommendations to the full Council. As staff are preparing to commence with
the grant process for Fiscal Year 2018-2019, staff seeks direction regarding the approach and recommendations
regarding funding. Staff found the use of the ad-hoc committee to be of value and recommends that Council employ
the same process for the upcoming grant cycle. Other discussion items that emerged from last year’s process include:
(1) whether to place a cap on the total amount of funding made available for the fiscal year and (2) whether to place a
cap on the specific amount available to each potential grantee. Staff seeks direction from Council on its preferred
approach as it pertains to funding.

SUMMARY
In conclusion, overall the current fiscal year is on track to meet budget expectations. As a whole, revenues are
projected to meet, or even slightly exceed, the budget target. Currently there are projected savings in overall
expenditures. The proposed reclassification requests will assist the organization in providing quality services in a cost
efficient manner. However, expenditures are fluid and as vacant positions are filled, new projects and the need for
outside assistance emerges, and any unanticipated expenditures materialize, expenditures could outpace the budget
projections during the rest of the fiscal year.

FISCAL IMPACT:
The supplemental appropriation requests total $204,246. However, the increased appropriations are offset by
recognizing unanticipated revenue or by transferring dollars between funds. Depending on the final salaries of
the reclassified positions, there will be no fiscal impact to upwards of $35,000 in savings.
PRIOR CITY COUNCIL ACTION:
Council adopted the budget on June 6, 2017.

ATTACHMENTS:

Attachment 1_Budget Resolution

Attachment 1, Resolution Exhibit A
Attachment 2_Position Allocation Resolution
 CITY OF CARMEL-BY-THE-SEA Attachment 1
CITY COUNCIL

RESOLUTION NO. 2018-008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING

SUPPLEMENTAL APPROPRIATIONS TO THE FISCAL YEAR 2017-2018 ADOPTED BUDGET

WHEREAS, the City Council approved the Fiscal Year 2017-2018 Operating Plan and Budget by
resolution 2017-062 on June 6, 2017 and authorized appropriations in the total amount of $23.4 million; and

WHEREAS, the purpose of a mid-year budget review is to ascertain the performance of City
departments in meeting their budget objectives, review revenue trends and make budgetary adjustments as
needed for unanticipated expenses to meet services demands and ensure the continuity of operations; and

WHEREAS, adjustments are requested for the Fiscal Year 2017-2018 budget based on the actual and
estimated sources and uses; and

WHEREAS, the Fiscal Year 2017-2018 budget adjustment requests include adjustments to both
revenues and expenditures totaling $212,246; and

WHEREAS, the amended budget, inclusive of the proposed adjustments, are well within the City’s
approved Gann Limit of $31.1 million.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES HEREBY:

Approve transfers between funds and various adjustments to revenues and expenditures for the
Fiscal Year 2017-2018 budget, per the attached Exhibit “A”.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 9th
day of January 2018, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Ashlee Wright, City Clerk
Exhibit A
Supplemental Appropriation
Fiscal Year 2017-2018 Budget Adjustment
Adjustment Account Department G/L Account Description Amount Adjustment Adopted Budget Amended Budget

#1 01-60033 Council Dues/Membership $20,000 Increase appropriation for the TAMC Pavement Funding Agreement $ 99,829 $ 119,829
#2 01-72053-006 Public Safety-Fire Contractual Service- City of Monterey $59,196 Increase appropriation to pay the FY 2016-17 fire services $ 2,193,072 $ 2,252,268
#3 07-73011 Ambulance Overtime $50,000 Increase appropriation for ambulance overtime $ 90,000 $ 140,000
#4 01-76049 Public Works Equipment Maintenance $10,000 Increase appropriation for ambulance repair
#5 01-76053 Public Works Contractual Services $40,000 Increase appropriation for contractual tree services $ 619,250 $ 659,250
#6 03-31801 Revenues Property Tax Secured $100,000 Increase revenues based on December 2017 actual $ 5,587,603 $ 5,687,603
#7 03-33402 Revenue Parking Stall Use Permits $56,000 Increase revenues based on December 2017 actual $ 37,407 $ 93,407
#8 03-33404 Revenue Plan Checks $23,196 Increase revenues based on December 2017 actual $ 411,431 $ 434,627

#9 01-74053 Public Safety-Police Contractual Services $15,050 Increase appropriation for bike and other purchases $ 173,411 $ 208,507

#10 General Fund balance Use General Fund balance (consisting of prior years' donations)
Attachment 2

#11 48060 Fund 60 Forest Theater Fund $20,000 Transfer Out from the Forest Theater Fund to the General Fund $ - $ 20,000
#12 49001 Fund 01 General Fund $20,000 Transfer Into the General Fund $ 20,000
#13 01-80900 Admin- Marketing/Econ. Development Sunset Center Operating Grant $20,000 Increase appropriation for the Sunset Center $ 750,000 $ 770,000
 CITY OF CARMEL-BY-THE-SEA Attachment 3
CITY COUNCIL

RESOLUTION NO. 2018-009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING

CHANGES TO PERSONNEL ALLOCATIONS IN THE FISCAL YEAR 2017-2018 ADOPTED BUDGET

WHEREAS, the City Council adopted the Fiscal Year 2017-2018 Budget on June 6, 2017; and

WHEREAS, the Budget included authorized positions by department totaling 92.13 FTE; and

WHEREAS, the demands of City services and changing needs require positions to be reclassified:

WHEREAS, it is the recommendation of the City Administrator that the proposed changes best meet
the needs of the organization and will assist in providing quality services; and

WHEREAS, the proposed changes do not increase the overall number of authorized positions and
there will be minor fiscal impacts of the proposed changes to the overall adopted operating budget.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES HEREBY:

Approves and authorizes the personnel changes as follows:

1. Delete 1.0 FTE Building/Facilities Maintenance Specialist.
2. Add 1.0 FTE Building Maintenance Supervisor.
3. Delete 1.0 FTE Human Resources Manager.
4. Add 1.0 FTE Senior Human Resources Analyst.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 9th
day of January 2018, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Ashlee Wright, City Clerk