File Management

© 2009 Prentice-Hall, Inc. 1

 File Management
• The operating system provides an
organizational structure for the computer’s
contents
• Hierarchical structure of directories
– Drives
• Folders
Subfolders
» Files

© 2009 Prentice-Hall, Inc. 2

 File Management

© 2009 Prentice-Hall, Inc. 3

 Viewing and Sorting
Files and Folders
• Flip
3D

© 2009 Prentice-Hall, Inc. 4

 Viewing and Sorting
Files and Folders
• Details view

© 2009 Prentice-Hall, Inc. 5

 Viewing and Sorting
Files and Folders

• Large

Icon
view

© 2009 Prentice-Hall, Inc. 6

 Viewing and Sorting
Files and Folders
• Other views available
– Tiles view
– List view
– Small and Medium Icons view

© 2009 Prentice-Hall, Inc. 7

 Naming Files
• Filename: Name
assigned plus
filename extension
• Characters not legal Bioreport.doc
in Windows or
filenames: “ / \ * ? Bio report.doc
<>|:
• Character not legal in
Mac filenames:
:
© 2009 Prentice-Hall, Inc. 8
 Filename Extensions
E x t e n s io Ty p e o f D o c u m e n t A p p l ic a t i o n
.doc n Word-processing document Microsoft Word 2003

.docx Word-processing document Microsoft Word 2007

.wks Word-processing document Microsoft Works word
processing
.wpd Word-processing document Corel WordPerfect
.xls Spreadsheet Microsoft Excel
.slr Spreadsheet Microsoft Works
spreadsheet
.mdb Database Microsoft Access
.ppt PowerPoint Presentation Microsoft PowerPoint

.pdf Portable Document Format Adobe Acrobat or Adobe

Reader

© 2009 Prentice-Hall, Inc. 9

 Filename Extensions (cont.)
E x t e n s io Ty p e o f D o c u m e n t A p p l ic a t i o n
.rtf n Text Any program that can read
text documents
.txt Text Any program that can read
text documents
.htm or .html Web page HyperText Markup
Language
.bmp Bitmap image Windows
.zip Compressed file WinZip

© 2009 Prentice-Hall, Inc. 10

 File Path
• File path: Location of the file

© 2009 Prentice-Hall, Inc. 11

 Working with Files
• File management actions:
– Open
– Copy
– Move
– Rename
– Delete
• Recycle Bin

© 2009 Prentice-Hall, Inc. 12

 Utility Programs
• Small programs that perform special
functions:
– Manage system resources
– Create pleasant environment
– Improve efficiency

© 2009 Prentice-Hall, Inc. 13

 Display Utilities
• Change the appearance of:
– Desktop
– Windows colors
– Font sizes
• Includes:
– Screen savers
– Screen resolution
– Clear Type

© 2009 Prentice-Hall, Inc. 14

 Add or Remove Programs
• Installation wizard
• Uninstall wizard:
– Programs cannot simply be deleted

© 2009 Prentice-Hall, Inc. 15

 File Compression Utilities
• Reduce the size of a file
• Takes out redundancies
• Makes it easier and faster to send files over
the Internet

© 2009 Prentice-Hall, Inc. 16

 System Maintenance Utilities
• Disk cleanup: Cleans unnecessary files

© 2009 Prentice-Hall, Inc. 17

 System Maintenance Utilities
• Disk defragmenter
• ScanDisk:
– Error-checker
• Task Manager

© 2009 Prentice-Hall, Inc. 18

 System Restore
• Restores system settings to specific
date

© 2009 Prentice-Hall, Inc. 19

 System Backup
• Backup
– Creates copy of hard drive to another storage
device
• Task Scheduler
– Runs selected utilities automatically

© 2009 Prentice-Hall, Inc. 20

 Accessibility Utilities
• Ease of Access Center
– Centralized location for assistive
technology

© 2009 Prentice-Hall, Inc. 21