Overview of Fusion Payables

Purpose of the document

 Capgemini assisted Oracle with Fusion Applications
product testing efforts at Hyderabad office for an 18
weeks period
 Oracle had planned fusion program to -
o Familiarize partners with the fusion apps
o Getting aligned with the new functionalities
o Gain early visibility in to the product

 A team from Mumbai travelled to Oracle Hyderabad

to
o Test the application
o Find product bugs and defects & resolve them
o Refining product features

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Introduction
 Oracle Fusion Applications is an assimilation of best features from Oracle
E Business Suite, JD Edwards, PeopleSoft and Siebel

 Oracle Fusion Applications would leverage the SOA capabilities of the

underlying Oracle

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Product Highlights
Enhanced user interface
• Invoices/Payments can be created with less number of clicks
• Introduced landing page, which displays the to-do jobs after login
based on role assigned to user

Creating invoice through scanned image

• Fusion has inbuilt image processing software
• It supports standard layouts of supplier invoices

Dashboards
• Payables dashboard displays the list of transactions completed
recently and pending (awaiting action) transactions like Invoices
on hold, required approval, invoices on payment holds etc..
• Using Pending transactions section user can drill downs to his
transaction and complete the necessary actions easily.

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Product Highlights

Best of the breed features from Oracle Suite of Applications like

PeopleSoft, JD Edwards, Seibel and Hyperion have been embedded in
Fusion
Business Process centred design
Highly configurable – by business users
Embedded Business Intelligence
Collaboration facility within the application

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Topics Covered
Setups
Invoices
Payments
Payment Actions
PPR

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Setups
 Setups cover
 Financial options for payables & Procurement
 Payable options
 Payment terms

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 Financial options for Payables & Procurement
 Financial options for Payables & procurement
• These are used to define the default distributions for Liability, Bills
Payable, Exchange rate gain/loss etc.
• They are also used for defining offset segments. There are three
segments that can be chosen from
1. None
2. Balancing Segment
3. Balancing Segment with Account

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Financial options

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Payable Options
 Payable Options consists of
• Payable options Invoicing
• Payable options Payment
• Payable options Tax

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Payable Options Invoicing
 Payable options Invoicing is used to define options for
1. Invoice Entry
• Options defined here default on the invoice

1. Matching options
• Matching tolerances are defined here, and also options for allowing final
match are enabled from here.

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Payable Options Invoicing
3. Discount
• Used for defining rules for calculation of discount and their
accounting.

3. Approvals
• Enables approval, and what actions need to be done before
approval.
3. Prepayments
• Define the prepayment payment terms which will be defaulted on
prepayment invoices

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Payable options invoicing

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Payable options invoicing

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Payable options Payment

 Payable options payment defines when payments

will be accounted.

 Payments can be accounted at

• Payment Issue
• Payment clearing
• At payment issue and clearing

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Payable options Payment

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Payable options Tax
 Payable options Tax
• This is used to define withholding options.
• The basis of withholding calculation(Including Discount, Tax)
• When is withholding to be calculated at Invoice validation or at Payment
• Withholding invoices are automatically created with Prefix of “With” and they
contain the Original Invoice number in the description field.

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Payable options tax

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Payment terms

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Payment terms

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Invoice
 Invoice consists of
• Invoice Header
• Invoice Lines
• Invoice Summary
 Invoice consists of the following tabs
• Lines
• Holds & Approvals
• Payment
• Installment

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Invoice
 Fusion supports the following Invoice Types
• Standard Invoice
• Debit Memo
• Credit Memo
• Prepayment

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Invoice Dashboard

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Manage Invoices

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Invoice holds and approval tab

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Invoice payment

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Invoice installment

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Invoice
 Invoice Actions
 Validation
 Tax calculation
 Apply/ Unapply prepayments
 Approval
 Delete
 Cancel
 Account in Draft
 Account and post to ledger
 View Accounting
 Manage holds

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Payments
 Fusion supports two types of payments
• Single Payment
• Payment process request aka PPR
 Single payment is a one time non recurring payment.
 Single payment can be made regardless of payment terms, due date etc.
 Single payment can only be made when mode of payment is electronic or printed
(Check)

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Single payment
 Single payment types
• Quick payment checks all validation like supplier site holds, withholding
calculation, pay alone invoices, discount while making payment

• Manual payment overrides all payment controls. A single payment can be

made for multiple pay alone invoices. Manual payment can also be made
even when supplier site is on payment hold.

• Refund is used for creating negative payment, and is used for closing
outstanding credit balance with a party

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Payment status
 Payment statuses
• Negotiable
• Voided
• Stop initiated
• Issued
• Cleared

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Salient features of different types of payment

Manual Quick Refund

Withholding No Yes No
Calculation
Discount No Yes No
Calculation
Interest No Yes No
Calculation
Payment Manual Auto Manual
Reference entry generated entry
No
Cheque No Yes No
printing

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Create payment

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Create payment

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Create payment

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Payment inquiry page

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Payment inquiry page

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Payment process request (PPR)
 Payment batch process is called as Pay run or Payment process request
 Steps for running a PPR
– Create PPR template
– Schedule or submit a PPR
– Review documents and manually add and remove documents if required
– Resolve errors and specify currency rates

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Submit PPR Page

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PPR Payment & processing options

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PPR processing stages
 Document selection
 Document validation
 Payment validation
 Payment file processing
 Payment file validation
 Payment file transmission

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