ASSIGNMENT

NICMAR / CODE OFFICE

1. Name - V.Rashmi
2. Registration Number - 210-04-32-8158-2123
3. Course No. - IDM11
4. Course Title - Management in Organization
5. Assignment No. - 1
6. Date of Dispatch - 02.09.2010
7. Last date of receipt -
Of Assignment at CODE Office

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Your company has bagged a lucrative contract to construct a housing colony for an Industrial
Group to be located in Western Maharashtra in a coastal belt. You as a Project Manager has
been asked by the company to evolve Organisation Structure with following conditions:
i. Organization should be as lean and thin as possible with bare minimum of personnel on
company roll upto Junior Engineer level.
ii. All supervisors to down below will be temporary for project duration only to be
recruited locally from 100km radius
Suggest and discuss an organization structure denoting responsibility, authority,
communication control for all facets of construction work and management functions as
visualized by you.

Housing colony consists of 10 Bungalows for senior executives, 20 apartments in five

buildings, 100 dwellings for white collar workers and 300 dwellings for blue collared workers.
Colony will have market and entertainment complex.

Answer
As the project has already been allotted to the company, the major functions involved will be
primarily harboring on Designing, Planning and Execution. As per our understanding of the
question, we would also require a team that would raise the Capital. There would also be a
Quality team, which would ensure that the job done would follow all the quality processes to
be followed. A detailed pictorial representation follows:

Based on the above a detailed structure can be evolved for each level as follows:

The Finance Team will have the following Structure and the responsibilty as given below.

The Finance Team is a very critical team and would involve all the above parts in it. The team
will work around the year to ensure that the required cash flows are maintained and also to
ensure that the work doesn’t get affected due to the inherent issues of managing the project.
Employees in the Manager level will ensure that all the required books are to do the book
keeping and also execute the plans of the General Managers. The General Managers are to
ensure that the plans are made keeping in mind the vision and direction set by the Project
Manager.
The Quality Team will have a structure as follows:

Quality Control plays a very vital role in a project. Hence, it would be critical to have a Quality
team member involved in every critical aspect of the project. A team member would be
involved in the Planning and Infrastructure, one team member in Architecture and one in
Execution. A team member of the cadre of an AGM would ensure that the Managers who look
after the individual portfolios execute the plans according to the vision and direction of the
Program Manager.
The Planning and Infrastructure team will be as follows:

The Planning team would work on the Layout, Town Palnning and Connectivity. The
Infrastructure team would ensure that the basic infrastructure like Water and Electricity is
made available to the units. The intention to club these two divisions is based on logical
interpretation of the basic tenets on which the two teams work. A coordinative effort between
these two divisions will ensure that that the town is ready for the execution team to deliver.
The Execution team will be as follows:

The primary thing that has to be realized is that execution is a very critical team for the success
of the organization. This team has to be closely monitored and should also be given enough
flexibility to allow intelligent deviations from the plan and also should be flexible enough to
incorporate the changing conditions in the environment.

Flow of Communication
The communication should ideally flow from the Top level to the bottom level, but also should
ensure that this doesn’t result in a one way communication. The orders should flow from the
AVP to the AGM to the Manager and the feedback should go back from the Manager to the
AGM to the AVP. This would be very critical for the success of the project.