Project: A Trip to Rajasthan (India)

Project Definition
The project is defined as the planning and execution of a trip to two famous places in Rajasthan, India
i.e. Jaipur and Jaisalmere. This trip includes four people. It has the goals of 1) a cost no greater than
Rs. 8000($ 119) per head, 2) a start to finish time no greater than 5 days, and 3) must cover all the
planned places. Cost will be the trade-off of the project.

Organization
Project Manager and Tour Manager
 Responsible for the overall planning, organization, management, and tracking of the project.
 Approves all changes to scope, schedule, or budget
 All different cross functional manager i.e. transport manager, finance manger and driver will
report to and be subject to the direction of the PM
 The PM will maintain the master schedule and will be responsible for keeping it up to date with
completed work and changes
 The PM will be responsible for signing all close out and completion documentation and no
contractor may demobilize from the site prior to receiving completion notice.
 Responsible for managing all the planned activity of the tour

Finance Manager
 Responsible for assisting the PM in development of the project plan and set up
 Responsible for the money flow
 Assist PM in maintaining and achieving cost targets
 Participate in the post mortem analysis at project completion

Transport Manager and Driver

 Responsible for assisting the PM in development of the project plan and set up
 Responsible for maintaining and arrange all the transport and lodging facilities i.e. car and
hotel
 Drive throughout the journey
 Participate in the post mortem analysis at project completion

Driver
 Drive throughout the journey
Roaster
Sr. Contact
Roster Role organization
No. Information
Project Manager
1 Anoop Jain NA NA
and Tour Manager
Prateek
2 Finance Manager NA NA
Srivastava
Transport Manger
3 Jaideep NA NA
and Driver
4 Ravi Kaushik Driver NA NA

Organization

Milestone Major Deliverables Responsible party

1 Reaching Jaipur Transport Manager and Driver
2 Visit to all the planned places in Jaipur Tour Manager
3 Reaching Jaisalmere Transport Manager and Driver
4 Visit to all the planned places in Jaipur Tour Manager
Reaching Delhi via Jodhpur and Transport Manager, Tour Manager and
5 Bhangarh Driver

Project Plan
Work Breakdown Structure

Description Day 1 Day 2 Day 3 Day 4 Day 5

Club Mahindra, Club Mahindra,
Starting Club Mahindra, Club Mahindra,
New Delhi Jaipur, Jaisalmere,
Location Jaipur, Rajasthan Jaisalmere
Rajasthan Rajasthan
Starting Time 3:00 PM 8:00 AM 7:30 AM 7:30 AM 5:30 AM
Club Mahindra, Jaipur's Club Mahindra, New Delhi Via
Jaisalmere's
Destination Jaipur, Famous Jaisalmere, Jodhpur and
Famous Location
Rajasthan Locations Rajasthan Bhangarh
Arrival Time 10:00 PM NA 9:30 PM NA 12:30 AM
Total 270 KM (170
NA 600 Km NA 880
Kilometers miles)
Estimated
Time to 7 Hours NA 14 Hours NA 19 Hours
Destination
No. of breaks
1 3 3 3 3
for Food

Total Time for

1 Hour 4 Hours 3 Hours 4 Hours 3 Hours
Breaks

No. of Place to 4 (2 Hours @

NA 1 3 2
Visit Each Fort)
Jaisalmere's Fort @
City Palace, Jal 2 Hours, Bada Bagh
Mahal, Hawa @ 2 Hours and jodhpur Fort and
Places to Visit NA Pohkran
Mahal & jaisalmere's Desert Bhangarh
Nahargarh Fort @ 6 Hours
Camel Ride,
Jaisalmere's night Visit Jodhpur
Must Activity NA Elephant Ride NA Camp and Fort and
Jaisalmere's local Bhangarh
dance

Risk Register
In order to analyze the risks associated with the uncertainty of estimated durations in trip plan, we
used a Risk Register. The analysis is based on my best knowledge of the minimum/maximum days
each of the tasks will need.
Sr. Risk
Priority Description Consequence Impact likelihood Mitigation Plan Owner
No. Score

Ensure the complete

servicing of the car.
Maintain required tyre
Any issue in the car will pressure. Includes the
Tyre puncture
delay all the following time cushion in the Transport
1 High or Car 70 40 28
activities and impact finish road journey. In the Manager
breakdown
to start relationship. worst case, need to
book an emergency
taxi to reach the
destined place.

Locate the other

attractive places or try
to rearrange activities
If the planned places
Any Public i.e. If places in jaipur
(Forts) are closed on the
holiday at the are closed then cover Project
2 High scheduled date then 90 15 13.5
destination jaisalmere first and Manager
whole project needs to
place later cover the jaipur
scrap
while returning. But,
cost has to
compromise.

High car rent

rate then
planned and
Project
wrong
More cost per head for the Pre assurance of car Manager And
3 Moderate estimation of 40 30 12
trip rent and fuel prices Finance
fuel prices in
Manager
the
destination
state
 Average Maintain the speed of
Transport
speed of the Delay in arrival time to the car according to
4 Low 30 20 6 Manager and
car is less hotel the travel distance and
Driver
than required estimated travel time

Problem In
Hotel Booking Effect on the main scope Stay in the nearby Project
5 Low 40 15 6
and other of the project and time hotel in the city Manager
bookings

Include at least two

Injury to Injury to driver will impact Project
6 Low 40 10 4 person who knows
Driver the whole journey Manager
driving in the journey