Coppin

State GEAR UP Event Logistics and Chaperone Guide

Points of Contact:
Katja Kleine (919)889-6131
Mia Fisher (410) 419-0217

Bus Drop Off/Arrival on Coppin Campus
• Buses will drop off at North Ave and Warwick on the Corner of North Ave.
• Tour guides will meet in front of the Johnson Auditorium. Carver and Digital will go on
the tour first.
• I will provide signs to the tour guides with different school names on it to help students
split into groups.
• Chaperones: Please help students get the students into groups for the tour. There must
be at least one Chaperone in each tour group.
• Douglass will walk straight to the Tawes dining hall from Douglass’s campus.
• The Carver/Digital tour will end at the Tawes dining hall and students will enter in for
lunch after Douglass/Edmondson student’s have exited.

Lunch Logistics
• We will be eating in Tawes dining hall on the second floor in the Ballroom.
• Food will be served outside of the Ballroom. Students will come in, pick up a lunch from
the tables and then head into the Ballroom.
• Chaperones: Please help to facilitate passing out of lunches. Ensure that each student
only takes one lunch.
• There will be a photo booth, college word search activities, and music in the Ballroom.
• There are restrooms on the second floor, so all students should stay on the second floor
during their designated lunch time frame.
• When it is time to switch, students will exit the Tawes center and meet the tour guides
outside. They will then break into groups based on school.

Main Event Logistics
• The main event will be held in Johnson Auditorium.
• We will transition from Tawes to Johnson Auditorium from 1:00-1:15pm (a very short
walk).
• Rows will be labeled for each school (Douglass will sit on the right, Edmondson will sit in
the front center, Carver will sit in the back center, and Digital will sit on the left).
• Chaperones: Please help students get seated in the appropriate spots. There is no food
or drink permitted in the auditorium. Please communicate this with students and help
students to put all food and drinks away before entering the auditorium.





Dismissal from Auditorium
After the closing remarks, students will be dismissed by school at the end of the event. Buses
will pick students up on the corner of North and Warwick on North Ave (same spot where they
are being dropped off). The schools will be dismissed in the following order.
1. Carver
2. Digital
3. Edmondson
4. Douglass
• Chaperones: Please help ensure a smooth dismissal by helping students exit by school.

Parking
• We have reserved 20 parking spots in Parking Lot B.
• I have submitted the names of our guest speakers, DJ, and district representatives.
Coppin Staff will help direct traffic.