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AFEC INTERNATIONAL | Who We Are
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_ Construction Professionals assisting our clients in the fields of
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_ Engineering, Architecture, Fire Engineering Health & Safety for over 30
_ years.
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Specialists in
_ Pharmaceutical
_ Life Sciences
_ Industry
Power
_ Data Solutions
_ Commercial
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Process Solutions
_ Life Cycle Master planning
_ Architectural
Fire Engineered Solutions
_ Feasibility Evaluation
_ Assigned Certifier
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_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
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AFEC INTERNATIONAL | Managing Contractors | Practical Steps
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_ What not to do………..
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_ 1. PLANNING
_ 2. CONTRACTOR SELECTION
_ 3. CONTRACTORS WORKING
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ON SITE
_ 4. KEEPING A CHECK
_ 5. REVIEWING THE WORK
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_ A contractor is anyone you get in to work for you who is not an employee. Using
_ contractors - for maintenance, repairs, installation, construction, demolition and
_ many other jobs - may be routine in your company. But many accidents involve
contractors working on site.
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_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
AFEC INTERNATIONAL | Planning | Practical Steps

“When I’m pressed for time it’s easy to rush too

A goal without a quickly into getting someone in to do a job. In my
opinion the time I take in planning a job properly is
plan is just a wish !!! time well spent.” Engineering manager 45 staff.

Step 1 – Planning ”fail to plan plan to fail. ”

o Define the job – Brief the potential contractors

o Identify hazards – Facility Specific
o Assess risks -- Contractor activities & environment
o Eliminate and reduce the risks – Create a risk profile for task
o Specify health and safety conditions -- under HSA & Facility procedures
o Discuss with contractor (if selected) – RAMS & Method statements facility specific

If you have a job where the HSA Regulations do apply, there are special tasks you will need to carry out in line with the HSA & the
HEALTH & WELFARE AT WORK ACT 2005 and further revisions 2006,2007,2008.

A contractor is anyone you get in to work for you who is not an employee.
Using contractors - for maintenance, repairs, installation, construction, demolition and many other jobs
may be routine in your company. But many accidents involve contractors working on site.

AFEC International Building B6 Swords Enterprise Business Park

David Ahearne – director
 AFEC INTERNATIONAL | HSA Guidelines | Clients in Construction Best Practice Guida

AFEC International Building B6 Swords Enterprise Business Park

David Ahearne – director
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AFEC INTERNATIONAL | Choosing a Contractor | Practical Steps
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_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
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AFEC INTERNATIONAL | Choosing a Contractor | Practical Steps
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_ “It’s not uncommon for a less experienced production
_ supervisor - or even senior management - to go for the
_ DIY approach, especially if the job is small or sudden. To
_ save money or time they’ll try to sort it out themselves or
_ STEP 2 - CHOOSING A CONTRACTOR call in someone they know, not always the most
_ competent person, to get the job done fast or cheaper.”
_ oWhat safety and technical competence is needed ? General qualifications experience & competency.
_ oAsk questions ? Availability, cost, technical competence, reliability, health & safety.
_ oGet evidence ? References, Project References, industry specific references.
_ oGo through information about
_ the job - agree the parameters in writing , spell out the conditions
_ the site - including site rules – site specific rules including operational times and activities allowed
oAsk for a safety method statement – generic statements should be refused, site specific only
_ oDecide whether subcontracting is acceptable. If so, how will health and safety be ensured? - further subcontracting to be
_ accessed and where responsibilities lie.
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_ Health &
Training &
_ Experience Safety policy Supervision
Competence
& practice
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_ o Build relationships to set up preferred contractors
o Use your contacts in the business SPELL OUT THE CONDITIONS – REFER TO THE SPECIFICATION FOR
_ o Use informal networks EMPLOYMENT AND ENSURE ALL ITEMS ARE ADDRESSED.
_ o Interview different contractor
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_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
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AFEC INTERNATIONAL | Contractors Working on Site | Practical Steps
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_ Don’t let contractors just turn up
And get on with the job, even if they were PARK IN VISITORS CAR PARK
_ There the day before things may have
_ Changed ENTER THROUGH RECEPTION
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_ Read copies and get explanations of
_ health & safety rules for contractors
_ STEP 3 - CONTRACTORS WORKING ON SITE
Health & safety policy
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_ oAll Contractors Sign in and Out – identify a location. Get explanation about: the sound of
_ oName a Site Contact – Have a back up contact. the alarm and what to do if you hear
_ oReinforce Health and Safety Information and Site rules – all contractors it;the need for PPE (eg safety glasses
_ must carry out site induction and site safety procedures before being allowed on site. which must be worn in the factory).
_ oCheck the job and allow work to begin – follow up with the contractor and
request suitable updates
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_ oCommunication in terms of site procedures - are thoroughly explained & Sign rules to show understanding of
understood. site requirements for health and
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_ safety and agreement to comply.
_ This step covers the job itself - signing in
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_ and knowing who is on site; establishing
_ a named contact and briefing contractors
_ before the job starts. “There are unexpected advantages to our signing in
_ procedure. When I get a bill for six hours’ work I can
_ check the signing-in book. If the contractor goes off
_ site they sign out, and then sign in again when they
come back. I have evidence on paper about the time
_ they’re actually on site.”
_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
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AFEC INTERNATIONAL | Keeping a check | Practical Steps
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_ STEP 4 – Keeping a check
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_ o How is the Job going ?
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o Assess the degree of contact needed ?
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_ - As planned.
_ - Is the contractor working safely and as agreed.
_ - Any incidents ?
_ - Any changes in personnel.
_ o Are any special requirements required.
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Managing contractors - CHECKPOINT
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_ o Whether the work is being done as agreed, eg using necessary PPE
_ according to the conditions of the contract.
_ Working to plan
_ o The scope of the job - is the contractor going beyond the scope You need to have a plan against which you can
_ intended? Have any problems arisen which mean you need to check
rethink the job? Don’t do this:
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_ Have a quick look and say something vague like:
o Are any special arrangements needed, eg due to changes in
_ “How are things going? ... OK ... fine. Carry on ... .”
timing, out of hours or weekend work?
_ Do this:
_ o Whether there are changes in workers -new people who haven’t Check to see that the contractors are doing the job
_ been on site before and who need information. in the way you agreed.
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_ AFEC International Building B6 Swords Enterprise Business Park
_ David Ahearne – director
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AFEC INTERNATIONAL | Reviewing the work | Practical Steps
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_ STEP 5 - Reviewing the work
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_ Key points
_ After the job is finished, review it to:
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oevaluate quality;
_ olearn what went well and what didn’t so the
_ lessons may be applied next time.
_ oReview the: contractor; work.
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_ The contractor The job
_ o Were there any health and safety problems? o How was your planning - was the hazard identification
_ o Would you accept them back on site again? and risk assessment adequate?
_ o Did you need to take action? o Has the work been done as agreed, for example, as in
_ o Did you have to pull them up on anything? the contract or in accordance with a safety method
_ o How good are they at housekeeping? statement?
_ o Would you give them a reference? o Has any necessary testing been done, checked and
_ o Do you know enough about them to include recorded?
_ them on a preferred list? o Were all the permits signed off?
_ o Have any remaining actions been agreed and taken into
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_ o Is there a record of achievements and shortfalls?
_ o Do plant records, including any drawings, need
_ modification?
_ AFEC International Building B6 Swords Enterprise Business Park o If the job is likely to be done again in future, is it
_ David Ahearne – director recorded to assist planning next time?
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_ AFEC | Some of our Clients
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