NOTE SHEET

Sub: Submission of Vouchers for Rs. towards expenditure incurred in connection

with the recruitment process on

It is submitted that against the cash advance taken for Recruitment Process in the
name of Shri , Sr. HRO EPF no. the following are the details of expenditure
incurred.

Amount
S.No Particulars of Vouchers
(in Rs.)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
TOTAL
NRCA Taken
Amount being refunded to Finance

Total expenditure of Rs. ( only) has been incurred and the amount being
refunded to Finance is Rs. ( only).

Since, the expenditure was incurred in the interest of the Company; we may request
to kindly accord sanction for the actual expenditure of Rs . The Original cash
memos are enclosed herewith for kind perusal.

Encl: 14 Bills
Submitted please

( )
 NOTE SHEET - 1
Sub: Expenditure incurred in respect of the meeting with the Unions dated
01.09.2017
It is submitted that an expenditure of Rs. 310 has been incurred during the meeting
with the three unions held at Board room on 01.09.2017. The bill no 295 dated
01.09.2017 towards Sreenath Farsan is attached herewith for kind perusal.

In this regard GM (HR) is kindly requested to approve an amount of Rs.310 incurred

towards the above said meeting. Upon approval Finance Division is requested to pay
the said amount in cash to the undersigned.

Submitted please

Encl: As above

(Abhishek Bhattacharjee)

AM - HR

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 2,164 towards expenditure incurred in
connection with the celebration of the retirement function on 31/05/2017
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Ayan Bandyopadhyay, Sr., HRO EPF no. 16907 the following are the details of
expenditure incurred.

S.No Particulars of Vouchers Amount

Towards Shri Gopal Dairy Products bill no NIL dated
1 31.05.2017 105
2 Towards Sapra super market bill no CA2198 dated 31/05/2017 247
3 Towards Raj pushp Bhandar bill no nil dated 31/05/2017 750
4 Towards Haldirams order no A87 dated 31/05/2017 662
5 Towards Subash Mithan Bhandar bill no nil dated 31/05/2017 400
Total Expenditure 2164
NRCA Taken 3000
Amount being refunded to Finance 836

Total expenditure of Rs. 2,164 (Rupees Two thousand One Hundred and Sixty Four
only) has been incurred and the amount being refunded to Finance is Rs.836 (Eight
Hundred and Thirty Six only).

Since, the expenditure was incurred in the interest of the Company; we may request
GM-HR to kindly accord sanction for the actual expenditure of Rs. 2,164. The Original
cash memos are enclosed herewith for kind perusal.

Encl: 5 Bills
Submitted please

(Ayan Bandyopadhyay)
Sr. HRO

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET -1
Sub: Submission of Vouchers for Rs. 4,042 towards expenditure incurred in
connection with the celebration of the retirement function on 30/06/2017
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Ayan Bandyopadhyay, Sr., HRO EPF no. 16907 the following are the details of
expenditure incurred.
S.No Particulars of Vouchers Amount
1 Towards Haldirams Order No A125 dated 30.06.2017 1091
2 Towards Subash Mithai Bhandar bill no NIL dated 30.06.2017 600
3 Towards Raj Pushp Bhandar bill no NIL dated 30.06.2017 1950
4 Towards SR Enterprises Bill no 87 dated 30.06.2017 401
TOTAL 4042
NRCA Taken 7000
Amount being refunded to Finance 2958

Total expenditure of Rs. 4,042 (Rupees Four thousand and Forty Two only) has been
incurred and the amount being refunded to Finance is Rs.2,958 (Two Thousand Nine
Hundred and Fifty Eight only).

Therefore, Finance Division is kindly requested to vet the above bills and obtain
approval from the Competent Authority for the actual expenditure incurred.

Encl: 4 Bills
Submitted please

(Ramya Koppula)
Sr. HRO

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 2,164 towards expenditure incurred in
connection with the celebration of the retirement function on 31/05/2017
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Ayan Bandyopadhyay, Sr., HRO EPF no. 16907 the following are the details of
expenditure incurred.

S.No Particulars of Vouchers Amount

Towards Shri Gopal Dairy Products bill no NIL dated
1 31.05.2017 105
2 Towards Sapra super market bill no CA2198 dated 31/05/2017 247
3 Towards Raj pushp Bhandar bill no nil dated 31/05/2017 750
4 Towards Haldirams order no A87 dated 31/05/2017 662
5 Towards Subash Mithan Bhandar bill no nil dated 31/05/2017 400
Total Expenditure 2164
NRCA Taken 3000
Amount being refunded to Finance 836

Total expenditure of Rs. 2,164 (Rupees Two thousand One Hundred and Sixty Four
only) has been incurred and the amount being refunded to Finance is Rs.836 (Eight
Hundred and Thirty Six only).

Since, the expenditure was incurred in the interest of the Company; we may request
GM-HR to kindly accord sanction for the actual expenditure of Rs. 2,164. The Original
cash memos are enclosed herewith for kind perusal.

Encl: 5 Bills
Submitted please

(Ayan Bandyopadhyay)
Sr. HRO

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 1, 883 towards expenditure incurred in
connection with the celebration of the retirement function on 31/01/2017
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Abhishek Bhattacharjee, AM (HR), EPF no. 16903 the following are the details
of expenditure incurred.

S.No Particulars of Vouchers Amount

1 Towards Sapra super market bill no CA20795 dated 30/01/2017 210
2 Towards Sri Krishna aur saritha bill no nil dated 31/01/2017 100
3 Towards Haldirams order no B41 dated 31/01/2017 499
4 Towards Subash Mithan Bhandar bill no nil dated 31/01/2017 450
5 Towards Raj pushp Bhandar bill no nil dated 31./01/2017 450
6 Towards Deepak traders bill no Nil dated 31/01/2017 174
Total Expenditure 1883
NRCA Taken 3000
Amount Being refunded to Finance 1117

Total expenditure of Rs. 1,883 (Rupees One thousand Eight Hundred and Eighty
Three only) has been incurred and the amount being refunded to Finance is Rs.1,117
(One thousand One Hundred and Seventeen only).

Since, the expenditure was incurred in the interest of the Company; we may request
GM-HR to kindly accord sanction for the actual expenditure of Rs. 1,883. The Original
cash memos are enclosed herewith for kind perusal.

Encl: 6 Bills
Submitted please

(Ayan Bandyopadhyay)
ET - HR

AM (HR)

GM(HR)
GM(Fin)

NOTE SHEET
Sub: Submission of Vouchers for Rs. 2,068 towards expenditure incurred in
connection with the celebration of the retirement function on 31/03/2017

The following is the expenditure incurred in the event of the retirement function on
31.03.2017
S.No Particulars of Vouchers Amount
1 Towards Sapra super market bill no CA23760 dated 30/03/2017 236
2 Towards Sri Krishna aur saritha bill no nil dated 31/03/2017 105
3 Towards Haldirams order no A117 dated 31/03/2017 677
4 Towards Subash Mithan Bhandar bill no nil dated 31/03/2017 450
5 Towards Raj pushp Bhandar bill no nil dated 31./03/2017 600
Total Expenditure 2068

Total expenditure of Rs. 2, 068 (Rupees Two thousand and Sixty Eight) has been
incurred.

Since, the expenditure was incurred by the undersigned, in the interest of the
Company; we may request GM-HR to kindly accord ex-post facto approval for the
actual expenditure of Rs. 2,068.
Upon approval, Finance Division is kindly requested to make the cash payment
for Rs 2,068 to the undersigned. The Original cash memos are enclosed herewith for
kind perusal.

Encl: 5 Bills
Submitted please

(Ayan Bandyopadhyay)
ET - HR

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 1, 883 towards expenditure incurred in
connection with the celebration of the retirement function on 31/01/2017
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Abhishek Bhattacharjee, AM (HR), EPF no. 16903 the following are the details
of expenditure incurred.

S.No Particulars of Vouchers Amount

1 Towards Sapra super market bill no CA20795 dated 30/01/2017 210
2 Towards Sri Krishna aur saritha bill no nil dated 31/01/2017 100
3 Towards Haldirams order no B41 dated 31/01/2017 499
4 Towards Subash Mithan Bhandar bill no nil dated 31/01/2017 450
5 Towards Raj pushp Bhandar bill no nil dated 31./01/2017 450
6 Towards Deepak traders bill no Nil dated 31/01/2017 174
Total Expenditure 1883
NRCA Taken 3000
Amount Being refunded to Finance 1117

Total expenditure of Rs. 1,883 (Rupees One thousand Eight Hundred and Eighty
Three only) has been incurred and the amount being refunded to Finance is Rs.1,117
(One thousand One Hundred and Seventeen only).

Since, the expenditure was incurred in the interest of the Company; we may request
GM-HR to kindly accord sanction for the actual expenditure of Rs. 1,883. The Original
cash memos are enclosed herewith for kind perusal.

Encl: 6 Bills
Submitted please

(Ayan Bandyopadhyay)
ET - HR

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 2,274 towards expenditure incurred in
connection with the celebration of the retirement function on 31/12/2016
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Ayan Bandyopadhyay, ET – HR, EPF no. 16907 the following are the details
of expenditure incurred.

S.No Particulars of Vouchers Amount

1 Towards Madhuraj Restaurant dated 31/12/2016 704
2 Towards Subash Mithai Bhandar dated 31/12/2016 500
3 Towards Raj Pushp Bhandar dated 31/12/2016 750
4 Towards SRS Market dated 31/12/2016 220
5 Towards Sri Krishna RA Saritha dated 31/12/2016 100
Total Expenditure 2274
NRCA Taken 3000
Amount Being refunded to Finance 726

Total expenditure of Rs. 2,274 (Rupees Two Thousand Two Seventy Four only) has
been incurred and the amount being refunded to Finance is Rs. 726 (Seven Hundred
and Twenty Six Only).

Since, the expenditure was incurred in the interest of the Company; we may request
GM-HR to kindly accord sanction for the actual expenditure of Rs. 2,274. The Original
cash memos are enclosed herewith for kind perusal.

Encl: 5 Bills
Submitted please

(Ayan Bandyopadhyay)
ET - HR

AM (HR)

GM(HR)

GM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 1,560 towards expenditure incurred in
connection with the celebration of the retirement function on 31/10/2016
It is submitted that against the cash advance taken for Retirement function in the name
of Shri Abhishek Bhattacharjee, AM – HR, EPF no. 1040 the following are the details
of expenditure incurred.
S.No Particulars of Vouchers Amount
Towards Subash Mithai Bhandar dated
1 31/10/2016 400
2 Towards Madhuraj Restaurant dated 31/10/2016 550
3 Towards Raj Pushp Bhandar dated 31/10/2016 300
4 Towards Sapra Super Market dated 31/10/2016 210
5 Towards Sri Krishna Milk dated 31/10/2016 100
Total Expenditure 1560
NRCA Taken in cash 3000
Amount Being refunded to Finance 1440

Total expenditure of Rs. 1,560 (Rupees One Thousand Five Hundred and Sixty only)
has been incurred and the amount being refunded to Finance is Rs. 1,440 (One
Thousand Four Hundred and Forty).

Since, the expenditure was incurred in the interest of the Company; we may request
DGM-HR to kindly accord sanction for the actual expenditure of Rs. 1,560. The
Original cash memos are enclosed herewith for kind perusal.

Encl: 5 Bills
Submitted please

(Ayan Bandyopadhyay)
ET - HR

AM(HR)

DGM(HR)

SM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 1,448 towards expenditure incurred in
connection with the celebration of the retirement function on 31/08/2016
It is submitted that against the cash advance taken for Retirement function in the name
of Ms. Ramya Koppula, ET – HR the following are the details of expenditure incurred.
S.No Particulars of Vouchers Amount
1 Towards S.R Enterprises bill dated 31/08/2016 225

2 Towards shree Gopal dairy and dairy needs bill dated 31/08/2016 100
3 Towards Raj Pushp bhandar bill dated 31/08/2016 300
4 Towards Madhuraj Restaurant bill dated 31/08/2016 473

5 Towards Subhash Mittan Bhandar bill dated 31/08/2016 350

Total expenditure 1,448
Advance taken 3,000
Amount being refunded to Finance 1,552

Total expenditure of Rs. 1,448 (Rupees One Thousand Four Hundred and forty eight
only) has been incurred and the amount being refunded to Finance is Rs. 1,552 (One
Thousand One Hundred and Fifty two only).

Since, the expenditure was incurred in the interest of the Company; we may request
DGM-HR to kindly accord sanction for the actual expenditure of Rs. 1,448. The
Original cash memos are enclosed herewith for kind perusal.
Encl: 5 Bills
Submitted please
(Ramya Koppula)
ET - HR

AM(HR)

DGM(HR)

SM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 4,849 towards expenditure incurred in
connection with the celebration of Independence Day, 2016
It is submitted that against the cash advance taken for Independence Day in the name
of Ms. Nisha Nupur, ET – HR the following are the details of expenditure incurred.

S.no Particulars of vouchers Amount in RS

Towards Refreshments to ladies of VAMA club in Khanij Niketan

1 400
from pakodewala bill dated 09/08/16
Towards flag decoration Sri Ganesh General Stores bill dated
2 3000
12/08/16
Towards Flag badges from Sidique Husain Taherali bill dated
3 750
11/08/16
Towards wrapping paper, cello tape from Vidyarthi Pushtak Bhandar
4 77
bill dated 12/08/16
Towards candle, agarbatti from Achal gift and General Stores bill
5 172
dated 14/08/16
Towards Refreshments of participants of Independence Day in
6 250
Khanij Niketan bill dated 10/08/16
Towards Refreshments of participants of Independence Day in
7 200
Khanij Niketan bill dated 12/08/16
Total 4849
Amount taken through cash 5000
Amount being refunded to Finance 151

Total expenditure of Rs. 4,849 (Rupees Four Thousand Eight Hundred and forty nine
only) has been incurred and the amount being refunded to Finance is Rs. 151 (One
Hundred and Fifty one only).

The entire expenditure is within the sanctioned amount is Rs. 55,000. Since, the
expenditure was incurred in the interest of the Company; we may request DGM-HR to
kindly accord sanction for the actual expenditure of Rs. 4,849. The Original cash
memos are enclosed herewith for kind perusal.
Encl: 7 Bills
Submitted please
(Nisha Nupur)
ET - HR
AM(HR)
DGM(HR)

SM(Fin)

NOTE SHEET
Sub: Submission of Vouchers for Rs. 15,000 towards expenditure incurred in
connection with the celebration of Independence Day, 2016
It is submitted that against the cash advance taken for Independence Day in the name
of Shri. R.S.Raman, HRO, the following are the details of expenditure incurred.
Amount
S.no Particulars of vouchers
in RS
Towards refreshments for Independence day (Quantity 375 boxes
1
@ Rs 40 per box) from Haldiram's dated 14/08/16 15,000
Total expenditure 15000
Amount Taken through cheque 15000
Amount being refunded to Finance 0

Total expenditure of Rs. 15,000 (Rupees Fifteen Thousand only) has been incurred
and the amount being refunded to Finance is Rs. 0 (Rupees Zero)

The entire expenditure is within the sanctioned amount is Rs. 55,000. Since, the
expenditure was incurred in the interest of the Company; we may request DGM-HR to
kindly accord sanction for the actual expenditure of Rs. 15,000. The Original cash
memos are enclosed herewith for kind perusal.
Encl: 1 Bill
Submitted please
(R.S.Raman)
HRO

AM(HR)

DGM(HR)

SM(Fin)
 NOTE SHEET
Sub: Submission of Vouchers for Rs. 15,000 towards expenditure incurred in
connection with the celebration of Independence Day, 2016
It is submitted that against the cash advance taken for Independence Day in the name
of Shri. Yashu Yadav, ET - HR, the following are the details of expenditure incurred.
Amount
S.no Particulars of vouchers
in RS

1 Towards refreshments for Independence day (Quantity 125 boxes

@ Rs 40 per box) from Haldiram’s bill dated 14/08/16 5000
2 Towards Flower Decoration from Dilip Rambhau Mahajan Florist
bill dated 14/08/16 850
3 Towards prizes for participants (Lunch box, Milton) from Pallavi bill
dated 12/08/16 4000
Advance given to Gorle Decoration Works by cash bill dated
4
10/08/16 5000
Total 14,850
Amount taken through Cheque 15000
Amount being refunded to Finance 150

Total expenditure of Rs. 14,850 (Rupees Fourteen Thousand Eight Hundred and Fifty
only) has been incurred and the amount being refunded to Finance is Rs. 150 (Rupees
One Hundred and Fifty)

The entire expenditure is within the sanctioned amount is Rs. 55,000. Since, the
expenditure was incurred in the interest of the Company; we may request DGM-HR to
kindly accord sanction for the actual expenditure of Rs. 14,850. The Original cash
memos are enclosed herewith for kind perusal.
Encl: 4 Bills
Submitted please
(Yashu Yadav)
ET - HR

AM(HR)

DGM(HR)

SM(Fin)
 RECEIPT

Received with Thanks a sum of Rs. 2500/- (Rupees Two Thousand Five
Hundred Only) from Mineral Exploration Corporation Ltd., Nagpur
towards playing of Tabla and Harmonium on the event of Independence
Day (15th August 2016).

Signature of the receiver

and seal