Professional Documents
Culture Documents
GRMSKMK
GRMSKMK
By
Bacu, Ariel S.
Monteron, Lorieneth D.
Ornopia, Ryan Rey B.
Paglinawan, Bobbie L.
Sebes, Nizah Marie M.
November 2017
ii
APPROVAL SHEET
In partial fulfillment of the requirements for the degree Bachelor of Science
PANEL OF EXAMINER
Approved by the Panel of Examiner in an Oral Examination that will be
held on September 15, 2017..
Action taken by the panel:
ACKNOWLEDGEMENT
gratitude for their continuous support of our study and research. Their guidance,
To our parents, who guided us, cared for us, provided us moral support
To our family and friends who never left us, gave us advices and
We also want to extend our deepest gratitude to the people who directly
DEDICATION
example over many years laid the foundations for discipline and application
Ariel S. Bacu
vi
DEDICATION
and example over many years laid the foundation for the discipline and
Lorieneth D. Monteron
vii
DEDICATION
I also dedicate this study to my grandparents and siblings who has always
I also dedicate this to people who indirectly and directly gave us help to
And to our Almighty God, for guiding me always in every day of my life.
DEDICATION
pushes me through to continue the fight no matter what happens. And to our
Almighty God who lit up my darkest days and continues to give me strength and
Bobbie L. Paglinawan
ix
DEDICATION
I also dedicate this study to my family whose support and assistance have
And most of all to our Almighty God, the author of knowledge and wisdom
Table of Contents
Acknowledgement .................................................................................................. iv
Dedication .............................................................................................................. v
Chapter 1
Chapter 2
Chapter 3
Summary .......................................................................................................... 17
Findings ............................................................................................................ 18
Conclusion ....................................................................................................... 19
xi
Recommendation ............................................................................................. 20
Chapter 4
Bibliography ........................................................................................................... 29
Appendix A ............................................................................................................. 30
Appendix B ............................................................................................................. 32
List of Figures
List of Tables
Chapter 1
INTRODUCTION
From birth to death, people generate and consume data (Coronel &
Morris, 2017).
management. It takes up much time for storing, sorting, and analyzing, updating,
retrieving and finding records in this way. Institutions, specifically universities and
colleges having this kind of information management have a hard time in doing
such tasks with paper works. Problems usually arise such as data redundancy,
inconsistency, data loss. Also paper works takes up too much space in an office.
With the rising population of students and the fast pace improvement of the
world’s technology, most universities and colleges have switched from manual
an organized and structured manner that makes it easier to manage and retrieve
Coronel and Morris (2017) said that data is managed more efficiently and
advantages over manual database. Tasks done are much easier, less money is
spent, less storage and less time is consumed when electronic database is used.
started which means the university has to start from the bottom. As a rising
rundown from inside and outside the rooms; lack of computers, security in the
and university files and many more. With these problems faced by Cebu
Literature Background
The need to record data goes back to earliest recorded history. Evidences
paintings are seen. Paper records or other written forms have been used for
records, payment for goods and services, census data, and many other facets of
can store information about people, products or anything else. Many databases
start as a list until it grows bigger and redundancies and inconsistencies begin to
The data becomes hard to understand and there are limited ways of
searching or pulling subsets of data out for review. Once these problems start to
appear, it’s a good idea to transfer the data to a database created by a database
needs of the people who use the data to perform their jobs. In a typical database,
data is stored in a format that makes it easy to access, either for individual
There are two kinds of databases; the manual database and the electronic
database. In the manual database, data and information are kept in papers so
the system is paper-based. On the other hand the electronic database, according
improved data standards, better data security, improved data integrity, balancing
Database
Information Management
Figure 1
Conceptual Framework
6
THE PROBLEM
proposed?
Campus during the Academic Year 2017-2018. This study will highly benefit the
Students. The outcome of this study will provide the students a trouble-
free and quick way for registration in the school. It will ensure students that the
Teachers. The outcome of this study will provide teachers an easy and
fast way to access, find, and retrieve information about the students when
needed. It will not be a hassle for teachers to find a certain student’s information
economic, easy and fast way in collecting and storing information about students
in an effective manner. Less resources will be used for less papers or possibly no
papers will be further used in storing information about the students of the
university.
conducting research and added reference material when they will make a
research similar in nature and to have advance knowledge in making their study
more accurate.
8
RESEARCH METHODOLOGY
This section presents the research design, flow of the study, research
The research procedure discusses how the output of the study was
created.
Research Design
This study employed a qualitative research method wherein the main tool
is the interview.
used Microsoft Access for designing the output which is an electronic student
record management. The output was run, tested and errors were identified.
9
Input
Process
-Two teaching staff were interviewed and the enrollment process and record
management of Cebu Technological University was described
Output
Figure 2
The locale of the study was located in the Cebu Technological University
year 2015, which is one of the many extension campuses of Cebu Technological
Figure 3
Research Procedure
The Approval Sheet was submitted to the campus director for the
permission to conduct the study. The output which is the Electronic Student
in:
Last name
First name
Middle name
Home address
Congressional district
Gender
Birthday,
Birthplace
Age
Citizenship
Religion
Civil status
Student load.
DEFINITION OF TERMS
university.
CHAPTER 2
This chapter presents the analysis and interpretation of the data gathered.
the university.
recently started in the year 2015. Some challenges are currently faced by the
university and two of these are the enrollment system and record management of
the university.
The enrollment process of new enrollees and returnees are quite the
same except for the documents to be passed and the entrance exam result and
clearance slip.
The first thing to do for a new enrollee is to pay the entrance exam fee
then take the entrance exam after. If the student passes the exa, the student may
gather the needed documents for admission to the university such as Form 138,
Birth Certificate, Good Moral Certificate, TOR and medical certificate. The
student has to ask registration form to the register and fill up the form. After doing
16
so, the student may pay the enrollment fee and pass the documents needed, the
form will be signed by the cashier and the registrar and the student is already
enrolled.
For a returnee, the first thing to do is to complete the grades and the
signatures of the instructors in the grade slip. They’d have to settle the remaining
balance as of last semester to complete and have the cashier and registrar sign
the clearance slip. The student may ask for a registration form and fill up the
form. After filling up, the student may pay the enrollment fee and submit the
documents needed for returnees such as clearance slip, and payment slip and
experienced resulting for filling up another enrollment form of the loss student’s
grades are done; some errors were encountered like students who were not
enrolled in the extension campus were listed and were even given grades. There
were also instances where in students who were enrolled in the extension
campus was not listed in the consolidation of names and grades. Students are
filing to get bio-data of the students, and later transfer of the information from
manual enrollment process and student record management may result to poor
improvement.
This supports Nandutu’s study (2016), who quoted Jonelle (2002) ,who
effectively. Nandutu also stated that poor records management and the lack of
staff development along the entire information cycle are responsible for problems
Start
Yes No
Passed
Pay remaining
Gather the needed balance
Take entrance
documents (form 138,
exam
good moral, medical Cashier’s
certificate) signature in
Failed
clearance
End Ask for
registration form Registrar’s
signature in
Fill up registration clearance
form
Ask for
Pay enrollment registration form
fee
Fill up registration
Pass the form
documents
Pay enrollment
Enrolled fee
Pass the
The bio-data of documents
students in the
forms will be Enrolled
captured and
computerized in
Daanbantayan
Campus
19
CHAPTER 3
This chapter deals with the summary of the study, finding arrived and
conclusions formulated.
Summary of Findings
Conclusion
Recommendation
THE OUTPUT
Rationale
This study has been chosen to address the enrollment process and record
Some problems are faced by the university in terms of the enrollment process
and student record management such as loss of data and inconsistency of data.
Objectives
Tabogon Campus.
Enrollment
Electronic
Student Record
Management
Softcopy of the
database sent to
Daanbantayan
campus
Figure 4
Scheme of Implementation
22
Database design
Data
Attribute Type Constraints
ID Number Number Primarykey
Date Date/Time
Last name Text
First name Text
Middle name Text
Home address Text
Congressional district Text
Telephone no. Text
Gender Text
Birthday Date/Time
Birthplace Text
Age Text
Citizenship Text
Religion Text
Civil status Text
Father's name Text
Father's occuptaion Text
Mother's name Text
Mother's occupation Text
Guardian's name Text
Guardian's contact number Number
Elementary Text
High school Text
College Text
Elem Academic Year Text
HS Academic Year Text
Clg Academic Year Text
Elem honors received Text
HS honors received Text
Clg honors received Text
Enrollment documents
submitted Text
Course Text
Major Text
Year level Text
23
Units5 Number
MIS code6 Text
Course code6 Text
Descriptive title6 Text
Time6 Text
Days6 Text
Room6 Text
Units6 Number
MIS code7 Text
Course code7 Text
Descriptive title7 Text
Time7 Text
Days7 Text
Room7 Text
Units7 Number
MIS code8 Text
Course code8 Text
Descriptive title8 Text
Time8 Text
Days8 Text
Room8 Text
Units8 Number
MIS code9 Text
Course code9 Text
Descriptive title9 Text
Time9 Text
Days9 Text
Room9 Text
Units9 Number
MIS code10 Text
Course code10 Text
Descriptive title10 Text
Time10 Text
Days10 Text
Room10 Text
Units10 Number
MIS code11 Text
Course code11 Text
Descriptive title11 Text
Time11 Text
25
Days11 Text
Room11 Text
Units11 Number
MIS code12 Text
Course code12 Text
Descriptive title12 Text
Time12 Text
Days12 Text
Room12 Text
Units12 Number
EVALUATED BY Text
College Dean/Enrollment
committee Text
Evaluation date Date/Time
Table I
This table shows the attributes listed and the data type of each attribute
needs. The attributes needing a number value uses the data type “number”. The
attributes needing a text value uses the data type “text”. The attribute needing a
Figure 5
Figure 6
Figure 7
Figure 8
Form View
30
BIBLIOGRAPHY
Agarwal,V.V., (2012). Understanding relational databases (What is a database).
Beginning C# 5.0 Databases. Retrieved from
https://books.google.com.ph/books?id=ABBK9Ls7m-
QC&printsec=frontcover&dq=database&hl=en&sa=X&ved=0ahUKEwiwj4L
d8KHVAhXDppQKHWRsC8YQ6AEIOTAE#v=onepage&q=database&f=fal
se
APPENDIX A
October 2, 2017
Dr. Levy S. Lepon
Daanbantayan Campus Director
Thru
Sir/Madame:
Good day!
We, the third year BSICT students of Cebu Technological University – Tabogon
Extension, would like to ask permission to conduct an interview in the Registrar’s
Office to get information about the current enrollment process in Cebu
Technological University – Tabogon Extension as a requirement for conducting
our study entitled “Electronic Student Record Management of Cebu
Technological University – Tabogon Extension.
We would also like to ask for a copy of the university’s Registration Form as a
basis in making the output of our study.
Respectfully yours,
Ariel S. Bacu
Lorieneth D. Monteron
Bobbie L. Paglinawan
Recommending Approval:
Approved by:
APPENDIX B
Sample Form
34
CURRICULUM VITAE
PERSONAL INFORMATION
DATE OF BIRTH : May 1, 1998
PLACE OF BIRTH : Ormoc City
CITIZENSHIP : Filipino
GENDER : Female
STATUS : Single
FATHER : Edgar O. Sebes
MOTHER : Florena M. Sebes
ACADEMIC BACKGROUND
College Bachelor of Science in Information and
Communication Technology
Cebu Technological University
Tabogon Extension Campus, Tabogon, Cebu
2015 – Present
CURRICULUM VITAE
LORIENETH D. MONTERON
Managase, Tabogon, Cebu
09979209632
lorieneth.monteron@gmail.com
PERSONAL INFORMATION
DATE OF BIRTH : July 07,1996
PLACE OF BIRTH : Managase,Tabogon,Cebu
CITIZENSHIP : Filipino
GENDER : Female
STATUS : Single
FATHER : Nilo T. Monteron
MOTHER : Clarita D. Monteron
ACADEMIC BACKGROUND
College Bachelor of Science in Information and
Communication Technology
Cebu Technological University
Tabogon Extension Campus, Tabogon, Cebu
2015 - Present
CURRICULUM VITAE
PERSONAL INFORMATION
DATE OF BIRTH : August 6, 1995
PLACE OF BIRTH : Tuboran, Ubay, Bohol
CITIZENSHIP : Filipino
GENDER : Male
STATUS : Single
FATHER : Armando P. Ornopia
MOTHER : Bernardita B. Ornopia
ACADEMIC BACKGROUND
College Bachelor of Science in Information and
Communication Technology
Cebu Technological University
Tabogon Extension Campus, Tabogon, Cebu
2015 - Present
CURRICULUM VITAE
BOBBIE L. PAGLINAWAN
Brgy. Piyo, Tabogon, Cebu
09067354347
bobbie_paglinawan@yahoo.com
PERSONAL INFORMATION
DATE OF BIRTH : February 1, 1996
PLACE OF BIRTH : San Carlos City
CITIZENSHIP : Filipino
GENDER : Male
STATUS : Single
FATHER : Celso V. Paglinawan
MOTHER : Brigida L. Paglinawan
ACADEMIC BACKGROUND
CURRICULUM VITAE
ARIEL S. BACU
Ilaya Taba-Ao, Tabogon, Cebu
09425186851
bacu4803@yahoo.com
PERSONAL INFORMATION
Date of Birth : August 13, 1991
Place of Birth : Tabogon, Cebu
Citizenship : Filipino
Gender : Male
Status : Single
Father : Terencio E. Bacu
Mother : Teresita M. Sorino – Bacu
ACADEMIC BACKGROUND
COLLEGE Bachelor of Science in Information and
Communication Technology
Poblacion, Tabogon, Cebu
2015 – Present