COST DETERMINATION AND DISPLAY OF ACTUAL COSTS

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Created on December 17, 2013

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 TABLE OF CONTENT
1 Cost Determination and Display of Actual Costs
1.1 Accounting Indicator in the Completion Confirmation
1.2 Displaying Key Figure Values
1.2.1 Example of Key Figure Value Display

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 1 Cost Determination and Display of Actual Costs
Use
As soon as service or maintenance work has begun and the first completion confirmations (for example, time confirmations, material withdrawals, and so on) have
been entered for the order by the employee responsible, the order will begin to incur actual costs.
You can display these costs.

Features
Display Options
The following options are available for displaying costs:
Displaying costs by cost elements
Displaying costs by value categories

You can also display the relevant key figure values at value category level for actual costs incurred by an order. To call these up, proceed as described in

Displaying Key Figure Values.

For more information about displaying costs, see
Displaying Costs.
Postprocessing of Errors in the Cost Determination
Occasionally, it may be that errors exist in the cost determination for the order completion confirmation, for example, if the tariff of the activity type has not been
maintained at the start of a new business year.
You can still save these completion confirmations despite the presence of errors and postprocess them later once the errors have been removed. To do this, call
up the function for postprocessing of actual costs. Depending on the application component in which you are working, choose one of the following menu paths:
Logistics → Customer service → Service processing → Completion confirmation → Postprocessing → Actual costs
Logistics → Plant maintenance → Maintenance processing → Completion confirmation → Postprocessing → Actual costs
For more information about postprocessing of actual costs, see
Postprocessing of Actual Costs.

1.1 Accounting Indicator in the Completion Confirmation

Use

This function is provided especially for the confirmation of service orders.

You use the accounting indicator when confirming service orders if:
You want to further categorize the cost elements below the operation level

Operation 0010: Repair of photocopier

Confirmation 1: 3 hours (Accounting indicator: goodwill)
Confirmation 2: 3 hours (Accounting indicator: fully billable)

Differentiation at cost element level should not result in an increased number of service types in the system
You want to perform resource-related billing and use the accounting indicator for price determination reasons

Integration
The system copies the accounting indicator to cost accounting, where it is stored in the line items. The accounting indicator is converted into the origin in the line
item.

Prerequisites
You must have defined the accounting indicator in Customizing for Plant Maintenance.

Features
An input field for the accounting indicator is provided in the following screens.
Detail screen for individual confirmation (input field)
In the list screen for collective confirmation (column with input field per line)
In the list screen of the material overview (column with input field per line)
Cross Application Time Sheet (CATS) (column with input field per line)

If you want to enter CATS confirmations with different accounting indicators for a service order, you must create a new line for each accounting
indicator.

You can specify the required accounting indicator for each completion confirmation and for each material component.

See Also:
Reposting the Accounting Indicator

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 1.2 Displaying Key Figure Values
Prerequisites
If actual costs have been incurred by the order, you can display the value categories and amounts that go into each key figure used in the information system.
Example

Procedure
Select the required order.
Choose the Costs tab page.
You see an overview of the costs determined for the value categories, which were created in your system during Customizing.
Choose the Key figures tab page.
You see the key figures that are valid for the order and the values with which they were updated.
Select the required key figure and choose Details.

The system displays a dialog box containing the individual value categories and amounts used to update the key figure.

1.2.1 Example of Key Figure Value Display

One of your own employees performs two hours of work for a particular maintenance order and confirms this work.
The cost overview shows you that the maintenance order has been charged $ 150 in the value category Internal services.
When displaying the key figure values, you see that the key figure Internal employees has also been charged $ 150.
You display the detailed information for this key figure and see that the $ 150 comes from the value category Internal services.

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