Introduction to SAP

Report Painter
Wessel Viljoen
Senior FI / CO Consultant
 Meet Your Host

Erin Lett
• Operations Manager
• Joined MMC in 2010
• BA in Communications from Stetson

• elett@michaelmanagement.com

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 Meet Your Speaker

Wessel Viljoen
• Certified FI/CO Consultant
• 14 Years SAP Experience
• Post Graduate Degree in Accounting
• “Everything is possible if you put in the effort”
• wesselv@bigpond.com

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 Agenda

• Overview of Report Painter

• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A

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 Overview

• What Report Painter Is

• Transaction Code
• Elements of Report Painter
• How to Copy Existing Report

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 Overview - Definition of Report Painter

• Report painter is a tool provided by SAP that

enables users to create financial reports.
• It is a user-friendly tool with pre-defined elements
that assists users in defining reports.

• Advantages of the Report Painter include:

– Easy and flexible report definition
– Report definition without using sets
– Direct layout control

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 Overview - Where Do I Find Report Painter?

SAP transaction code GRR1

Or
• Menu Path:
– Information Systems
• Ad-Hoc Reports

Report Painter

Report

Create

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 Agenda

• Overview of Report Painter

• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A

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 Elements of Report Painter

• The following elements are crucial to

developing your report:
– Report Group
– Tables / Libraries for Reports
– Report Elements
• General Selections
• Columns
• Rows
– Variables
– DrillDown – Assign Reports

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 Elements of Report Painter – Report Group

Report Group: Transaction GR55

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 Elements of Report Painter – Report Group

• Report Group Header

Header Info:
- Library
- Table
- DrillDown Reports

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 Elements of Report Painter – Report Group

• You can assign one report or multiple

reports to a Report Group.

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 Report Elements

• Important Elements in a Report Painter Report:

– General Selections
– Rows
– Columns
– Report Text

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 Report Elements - General Data Selections

• Selection Parameters

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 Report Elements - General Data Selections

Variables:
- CO Area
- Cost Center
- Fiscal Year
- Period

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 Report Elements - Rows

Report rows are valid for all columns in the report

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 Report Elements - Row Variables

Row
Variables
work
exactly the
same as
the General
Selections
Variables.

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 Report Elements - Columns

Columns allow
your values to
be displayed.

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 Report Elements – Report Texts

Report Painter has limited ability to maintain text on the report.

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 Agenda

• Overview of Report Painter

• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A

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 Copy Existing Report

• Select current SAP report

• How to copy report
• Naming conventions for copied reports
• Create new Report Group
• Assign report to a new group
• Change Report
• Generate report and execute

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 What Can You Change On A Report?

• Change Variables
• Move General Selection Fields to Columns/Rows
• Debit and Credit Indicator
• Totals
• Formatting and Header

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 Copy a Report / Report Group

• First step is to create a report group:

• Tcode- GR55
• Goto
Report Group
Create

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 Report Group – Header Change

To change the Report Header: go to Report group

> Change and select the header.

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 Report Group – Header Change

Description
Auth Group
Report Interface
Library Reports

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 Report Group - Reports Assigned

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 Report Group – Reports Assigned

All Reports from the copied Report Group will

be assigned in the new Report Group.

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 Report – Copy Report

Copy Standard SAP report, Rename the report

starting with Z. SAP Transaction GRR1.
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 Report – Copy Report

• How to copy an existing SAP report:

- Goto
Report Writer
Report Painter

Create report

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 Report – Copy Report

• Report is now copied:

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 Report – Test Run

• How to test run the report?

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 Report – Test Run

Input selection criteria

Test run report

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 Reports in SAP – Technical Detail

• How do you find out which Report belongs to

what Report Group?

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 Agenda

• Overview of Report Painter

• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A

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 Summary

• Report Painter - Pros

– Standard tool to build custom Reports
– Easy to understand and manage
– Quicker to build than ABAP Reports

• Report Painter – Cons

– Limited to what characteristics are in SAP
– Not able to do cross-functional Reports
– Does not always fit Business Requirements

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 Agenda

• Overview of Report Painter.

• How to Copy Existing Report?
• Summary
• Q&A

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 Q&A

• Comments & Questions

To Learn More About Our Upcoming Live Training Sessions

Please Visit:
http://www.michaelmanagement.com/sap-training-live.asp

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 Questions & Answers

Have additional questions?

Contact us at (800) 608-0490

info@michaelmanagement.com

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