SAP Master Data Governance

Master Data Governance for SAP

 Master Data Governance
ƒ Master data maintenance is one of the most important
activities

ƒ The accuracy and effectiveness of reporting largely

depends on the master data

ƒ Master data is the back bone of day-to-day transactions. It

is essential that the master data is accurate and flawless

ƒ As the same data is shared by all the users of different

locations, due care should be taken while maintaining
master data

Master Data Governance for SAP

 Flow for creation of Material Code (Example)

Master Data Governance for SAP

 Flow for creation of Material Code (Example)
1. Request created for material code creation
2. Request approved by respective HODs as per MM views concerned
3. Document sent to Central Team for creation of Material code
4. Central Team checks if the material exists in Current Material Master
– If Material code is not available –
• Creates a new code as per the codification and text logic
• Communication is made to the requester and Local team about the new material
code
– Available according to Central Team –
• Sends the information to dedicated Technical team for confirmation that material is
based on the same specs
• Technical team will communicate answer to the central team.
• Upon the decision of technical team
– Existing code is extended and communicated to requester and Local team or
– New code is created and communicated to requester and Local team

ƒ Immediately upon creation of New Material code, ensure that communication

is made to the Plant to make appropriate changes in BOM and other relevant
Masters. Responsibility: Local Team

ƒ NOTE: Organisation must ensure that new code is created within 12 hrs (after
request is received) in case of new material and 36 hrs (after request is
received) if a check with technical team is required

Master Data Governance for SAP

 Creating a request
ƒ Log in to Enterprise Portal
ƒ Navigate to Request for Master

Master Data Governance for SAP

 Creating a request
ƒ Click on the link for which you want to raise a request

Master Data Governance for SAP

 Creating a request
ƒ On completion of your request, you will receive an email
confirmation along with the details of the master code
created.

ƒ For creating a request for masters other than Materials,

Services or Vendors
– Click on Download Formats to download an excel file.
– Fill in the format in the excel
– Printout the form and have it approved by your HoD
– Create a helpdesk notification using SAP GUI and attached the
format to your notification

Master Data Governance for SAP

 Master Data - FICO
Sr. Master Creation Location

1 GL Accounts Central
2 Chart of Accounts Central
3 Company Code Central
4 Primary Cost Elements Central
5 Activity Type Central
6 Vendor Master Central
7 Exchange Rates Center
8 Company Code Information Local
9 Bank GL Accounts Local
10 Secondary Cost Elements Local
11 Cost Element Groups Local
12 Profit Center / Cost Center Local
13 Profit Center / Cost Center Groups Local
14 Internal Order Local
15 Bank Key / House Bank Local
16 Statistical Key Figure Local
17 Asset Master Local
18 Customer Master Local

Master Data Governance for SAP

 Master Data - MM
Sr. Master Creation Location

1 Material Master Central

2 Material Master – MM View Local
3 Service Master Local
4 Info Record Local
5 Source List Local
6 Vendor Master – MM View Local

Master Data Governance for SAP

 Master Data - PM
Sr. Master Creation Location

1 Functional Locations Central

2 General Task List Central
3 PM Characteristics Central
4 PM Class Central
5 Codes / catalog profile Central
6 Work Centers Local
7 Equipment Master Local
8 Equipment BOM Local
9 Functional Location BOM Local
10 Maintenance Plan Local
11 Measuring Points Local
12 Measuring Counters Local
13 Assigning Classes to Equipments / Functional Locations Local

Master Data Governance for SAP

 Master Data - QM
Sr. Master Creation Location

1 Catalogues Central
2 Inspection Types Central
3 UD – Selected Sets Central
4 Master Inspection Characteristics Local
5 Inspection Plans Local
6 Sampling Schemes and Procedures Local
7 QM Views in Material Master Local
8 Inspection Methods Local
9 Q-Info Record Local
10 Inspection Setup in Material Master Local

Master Data Governance for SAP

 Master Data - PP
Sr. Master Creation Location

1 Bill of Material Local

2 Work Center Local
3 Routing Local
4 Production Version Local

Master Data Governance for SAP

 Master Data - SD
Sr. Master Creation Location

1 Customer Master – SD View Local

2 Pricing Masters Local

Master Data Governance for SAP