Before implementation iRecruitment implement the following steps

Setting up iRecruitment Setup

1. Setup Profile Settings
Go to responsibility System Administrator > Profile > System

S.No Profile options Configurable Value

Levels
HR: Global Competence Flex Site INBOX_COMPETENCE_KFF
Structure
HR: Cross Business Group Site Yes
MO: Security Profile Site Inbox Business Technologies
1 IRC: Candidate Permission Set Site, Responsibility IRC_EXT_CANDIDATE_PSET for
iRecruitment External Candidate
and
IRC_EMP_CANDIDATE_PSET for
iRecruitment Employee Candidate
2 IRC: Default Country Site, Responsibility Pakistan
3 IRC: Default Offer Letter Output Site, Responsibility RTF (iRecruitment manager,
Type Recruiter Responsibility)
4 IRC: Document Upload Count Limit Site, Responsibility 20
5 IRC: Enable Offers Compensation Site, Responsibility YES
6 IRC: Enable Partial Registration Site, Responsibility YES
7 IRC: Extend Offer Duration Function Site, Responsibility IRC_EXTEND_OFFER_DURATION
8 IRC: Extend Offer Duration Site, Responsibility IRC: Extend Offer Duration
Transaction Type Transaction Type
9 IRC: Extract Skills Site Yes
10 IRC: Homepage Function Site, Responsibility IRC_APL_HOME_PAGE for
iRecruitment External Candidates
responsibility,
IRC_EMP_APL_HOME_PAGE for
iRecruitment Employee Candidate
responsibility,
IRC_CM_HOME for MBC
iRecruitment Manager and MBC
iRecruitment Recruiter
responsibilities.
 11 IRC: Installed Site Yes
12 IRC: Internal Posting Days Site, Responsibility Defines the number of days the
vacancy details appear on the
internal recruitment site before
these details appear on the
external recruitment site.
13 IRC: Job Notification Function Site, Responsibility IRC_APL_VAC_DISPLAY for
candidate responsibilities
IRC_VIS_VAC_DISPLAY for all
other responsibilities
14 IRC: Monthly Document Upload Site, Responsibility 10
Count Limit
15 IRC: Notification List Item Types Site, Responsibility IRC_WF,HRSSA,HRSFL
16 IRC: Offer Send Method Site System
17 IRC: Offer Workflow Item Type Site HRSSA
18 IRC: Phone Types Site 'H1','W1','M','WF'
19 IRC: Registration Business Group Site Inbox Business Technologies
20 IRC: Resume Required Site, Responsibility No
21 IRC: Registration Responsibility Responsibility iRecruitment External Candidate
or iRecruitment
Employee Candidate
22 IRC: Search Criteria Segment Site Leave Blank
Matching
23 IRC: Suitable Seekers Function Site IRC_CAND_APPL_DETAILS
24 IRC: Vacancy Approval Function Site IRC_VACANCY_APPROVE
25 IRC: Vacancy Approval Transaction Site, Responsibility IRCVACAPPROVAL
Type
26 IRC: Vacancy Approval Transaction Site IRCVACAPPROVAL
Type
27 IRC: View Offer Function Site IRC_APPLICATION_DETAILS_PAGE
28 IRC: Visible Preference Default Site IRC: Visible Preference Default
29 IRC: Visitor Homepage Function Site, Responsibility IRC_VIS_HOME_PAGE for
iRecruitment External Candidate
responsibility and
IRC_EMP_VIS_HOME_PAGE for
iRecruitment Employee Candidate
responsibility.
30 IRC: Workflow Item Type Site, Responsibility IRC_WF
31 IRC: Enable offers Compensation Site, Responsibility Yes
32 IRC: Show Applications Application, Resp Default

2. Setup Descriptive Flex fields

Descriptive Flex fields to be frozen in iRecruitment

There are some descriptive flex fields that are to be frozen before iRecruitment usage commences.
Go to responsibility System Administrator > Application > Flex fields > Descriptive

S.No. Descriptive Flex Fields

1 Additional Personal Details
2 Further Person Information
3 Additional Search Criteria Details
4 Additional Posting Content Details
5 Further Search Criteria Details
6 Additional Notification Preference Details
7 Additional Assignment Details
8 Add’l Competence Element Det’s
9 Personal Address Information
10 Add’l Telephone Number Det’s
11 Additional Address Details
12 Person Information
13 Additional Qualification Details
14 Additional Previous Employer Details
15 Add’l Establishment Att. Det’s
16 Offer Details
17 Additional Default Posting Details
18 Additional Recruiting Site information
19 People Group Flex field
20 Additional Vacancy Details

Setting up Look Ups:

1. IRC_PROFESSIONAL_AREA
2. IRC_VARIABLE_COMP_ELEMENT
3. IRC_COMPETENCE_TYPE
4. PER_CATEGORIES
5. IRC_DOCUMENT_TYPE
6. IRC_ALLOWED_FILE_TYPES
7. IRC_MESSAGE_FREQ
8. IRC_TRAVEL_PERCENTAGE
9. IRC_VACANCY_SEARCH_DATE
10. IRC_CONTACT_TIMES
11. IRC_RESUME_STYLE
12. IRC_OFFER_DECLINE_REASON
13. IRC_OFFER_POSTAL_SERVICE
14. IRC_OFFER_WITHDRAWAL_REASON
15. IRC_INTERVIEW_TYPE
16. IRC_INTERVIEW_CATEGORY
17. IRC_INTERVIEW_RESULTS
18. IRC_REFERRAL_CRITERIA
19. VACANCY_STATUS
 20. APL_ASSIGN_REASON
21. MAR_STATUS
22. REC_TYPE
23. IRC_GEOCODE_COUNTRIES 1

3. Setup Assignment Statuses for each Business Group

Description: Setup Applicant Statuses for each Business Group.
HRMS Manager>Work Structures>Status
Business User Status External Status Human Resources Type Active Default
Group Accepted Accepted Accepted Primary
Active Active Active
 
Assignment Assignment Assignment Primary
Terminate Terminate Terminate
 
Assignment Assignment Assignment Primary
End End End Primary  
Suspend Suspend Suspend
 
Assignment Assignment Assignment Primary
Inbox Accepted Accepted Accepted Primary  
Business Active
 
Technologies Application Active Application Active Application Primary
Test Test Test Primary  
First Interview First Interview First Interview Primary  
Second Primary
 
Interview Second Interview Second Interview
Offer Offer Offer Primary  
Terminate Terminate Terminate Primary
 
Application Application Application

4. Setup the user with responsibilities

System Administrator>Security>Responsibility>Define
a. iRecruitment Recruiter
b. iRecruitment External Candidate
c. iRecruitment Employee Candidate
5. In Business Group setup recruitment settings
Description: Setup iRecruitment Defaults for Business Groups
HRMS Manager >Work Structures > Organization > Description > Business Group
Classification>Others>Recruitment

Additional Organization Field Name Values for Corporate

Information Core Business Group
Recruitment Vacancy Code Allocation Method Automatic
Default Number Of Openings 2.00
Organization Default Method Manager
Location Defaulting Method Position
Default Budget Measurement Type Head Count
Withdraw Assignment Status Terminate Application
Candidate Person Type Candidate
Exclude From Vacancy Creation No
 Default Resume Style Style 1
Enable Applicant Tracking Yes

6. Setup Access to External User

a. Add GUEST user
Description: Setup access to external candidate.
Steps to access to External Users
 Add iRecruitment External Candidate responsibility GUEST User Name
 Create Grants for iRecruitment External Candidate
 Set up the login URL for external users to access iRecruitment
o Add “IrcVisitor.jsp” to your URL to access external page like
o http://hostname:port/OA_HTML/IrcVisitor.jsp
o http://prod.siddiqui.com:8000 /OA_HTML/IrcVisitor.jsp

Add iRecruitment External Candidate responsibility to guest user

Navigation: System Administrator>User>Define

b. Create Grant to External User

Create Grants to External Candidates
Navigation: Functional Administrator responsibility > Create Grants
S.No. Name Description Effective From Grantee Responsibility
Type
Grants iRecruitment iRecruitment iRecruitment
1 01-Jan-2000 All User
External Candidates External Candidates External Cand
iRecruitment
2 Interviewer Grant Interview Grant 01-Jan-2000 All User
Employee
Grant IRC Recruiter IRC Recruiter iRecruitment
3 01-Jan-2000 All User
Permission Set Permission Set Recruiter
Grant IRC Manager iRecruitment
4 IRC Manager Menu 01-Jan-2000 All User
Menu Manager

S.No. Set
1 IRC: External Candidates Permission Set
2 iRecruitment Interview Permission Set
Press Finish button

Configuration iRecruitment Pages

1. Personalization
Managing Assessments
1. Create Question Bank and Questions

Enter required information press Apply button

Manage Question click manage question link

Select question type press continue button

Click Manage Question link button

Select Publish press Apply button

2. Creating Test
Enter the required information press Apply button
Select required information press go button
Managing Vacancies
1. Defining Default Posting Values
In Lookup Enter the Values
 2. Creating a Vacancy

Recruitment Manager> New Vacancy

3. Approving a Vacancy
Job Seekers: Site Visitors and Registered Users
1. Register and Creating an Account

For External Candidates

 2. Using Job Search Options
3. Apply for a Job
Manager and Recruiters: Candidates Processing
1. Using Manager Searches
 2. Processing a Candidates
Manager and Recruiters: Working with Applicants
1. Processing an Applicant
2. Creating an Offer
3. Approving an Offer
4. Sending an Offer to an Applicant
5. Accepting an Offer
6. View an Accepted Offer
7. Entering an Applicant Response to an Offer
8. Rejected an Offer
9. Updating an Offer
10. Placing an Updating an Offer on Hold
11. Updating the Status of an Application to Reject
12. Taking an Offer Off Hold
13. Hiring an Applicant Using SSHR
14. Hiring an Applicant Using the People Management Template
Agency Users: Working with iRecruitment
1. Search for Candidates
2. Create Candidates
3. Search for a Vacancy
4. Apply for a Job on Behalf of an Agency Candidates
5. Managing Applicants
Generate letter and Reports
1. Generating Performance Management Reports
2. Generating an Applicant Rejection letter Using Web ADI
External Candidates site visitor:
Grant Permission Set: