ME23N Attach Document (Purchase Order)

Purpose
Use this procedure to attach a document to a purchase order.

Trigger

Perform this procedure when purchase order attachments are required, e.g.; quotes or bids for goods or
services.

Prerequisites

A purchase order for goods or services already exists in SAP or is in the process of being created.
You have an electronic copy of the document for attachment.

Transaction Code: ME21N, ME22N, or ME23N (For purposes of these instructions, we are using
ME23N, Display Purchase Order).

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Know your purchase order number to which you wish to attach documents or have documents available
for attaching when creating PO.

Maintain your documents for attachment in a place easy to locate on your system or network.

Procedure

1. Enter transaction code ME23N in the Command Field (circled below) and click the Enter button
(the green checkmark icon). The Standard PO XXXX screen displays.

Standard PO XXXX Created by YYYY

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2. Check to see if correct PO is displayed. If correct PO, skip to step 6.

3. To select a different PO click on the Other Purchase Order icon (circled below). The Select
Document dialog box displays.

Other Purchase Order Icon Select Document dialog box

4. Enter the required PO in the Pur. order field as displayed above.

5. Click Other Document button. The requested PO will now display on your screen

6. Click the left side of the Services for Object button (circled in red below). The Purchase Order
XXXX toolbar displays.

Standard PO XXXXXXXX Screen

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7. Click the Create button (white paper icon). The Create drop-down list displays.

Purchase Order Toolbar

8. Select Create Attachment (identified above). The Import file dialog box displays.

Import File dialog box

9. Find and highlight the document that you wish to attach to the PO.

10. Click the Open button. The document will attach to the purchase order. Continue procedure until
you have attached all the documents necessary.

NOTE: You will be able to see if you attached it correctly because the icon next to the blank paper
icon will now show a paper in the paperclip. See below.

Purchase Order Toolbar w/attachment

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11. Click the Close button. The Purchase Order XXXX toolbar closes and the Standard PO XXXX
Created by YYYY screen is displayed again.

12. Click the Exit button.

Result

You have attached a document to a purchase order.

 
 
 
Next Steps

If someone is waiting for documents to be attached, notify them by email that the process has been
completed.

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