The Technical Management Software

mespas R5

MESPAS is the world’s leading fleet management software system Benefits of mespas R5 as
provider based on cloud computing, and the fastest growing software Software as a Service (SaaS)
as a service company in the maritime industry.
Lower costs
The mespas R5 software solution covers all major functionalities in terms of • Minimized IT costs and
technical fleet management: asset management, procurement and crew eliminated IT system maintenance
management. • Streamlined work processes
• Transparent pricing and
However, MESPAS is unique among the fleet management software providers predictable, low costs
in the maritime industry: with mespas R5 we offer the first and only system
based on a cloud computing concept allowing Software as a Service (SaaS). Save time
• Fast & simple system integration
This is possible thanks to our state-of-the-art database architecture and • Minimal training needs
central server infrastructure, which lies at the heart of the MESPAS system. • Flexible & scalable system
We consider our database preset with the customer’s installation and
business specific data as the key to effective and cost-efficient technical fleet Improve efficiency
management. The future-proof technology allows our customers to focus on • Easy to use, highly accepted by crews
their core business rather than on IT issues or data implementation, and to • Complete & high quality data
effortlessly add new vessels as the business grows. • Meaningful reports for vessel
or across fleet at fingertip
To get the most out of mespas R5, leverage on our expertise in terms of project
management, data management, reporting, managed IT services, technical
support, training and consulting.
 The concept

The mespas R5 software is installed both on board the vessels as well as on

the office staff‘s personal computer. The members of the office staff access the
central database, containing the entire fleet’s information, in real-time through
a secure internet connection – no matter when and where they are located.
Crews aboard the vessels work offline by accessing the database on board,
which is mirrored to the central server’s database ashore. Regular synchronization
of data as well as information ensures that both ship and shore work with the
same up-to-date information.

Your office

Data
mespas R5 Supplies

Your vessels Your suppliers

Suppliers will receive requests for quotations as well as purchase orders via
the same mespas R5 platform. Working with only one central database is the
basis for efficient information flow and offers transparency, e. g. on the status of
purchase requests or purchase orders. The purchasing process is straight-forward:
crews simply acknowledge goods received and update their stock levels, while
office staff proactively manage the invoicing, accounting and budgeting process.
mespas R5
What does the concept and SaaS mean for you

Lowest total cost of ownership

• No need to buy, operate and maintain central IT hardware
• Software license fee comprises all future software updates
• Organize your fleetwide maintenance and quality standards
• Fully automated ship-to-shore synchronization and
software updates, with only small size data transfer

Transparency
• Real-time overview from technical and commercial perspective
• Fleetwide transparency for easier compliance with internal and
external stakeholders
• Business intelligence tool for fast return on investment

System integration

The increasing requirements of integrating the mespas R5 software system

with other business software applications, such as accounting or ERP systems,
can easily be met. Both our database as well as data protocol capabilities were
developed to allow for easy customisation and system inte­gration. MESPAS
facilitates your seamless business process needs.
mespas R5 software products & services Software is a
living entity
Asset Procurement Crewing Supply
Management Management We continuously develop and
• Planned Maintenance • Purchasing • Crew Management • Online B2B Platform enhance our modules to reflect
• Task / Vetting List • Budgeting • Crew Overview • Offering Module
our customers’ needs.
• Form Manager • Suppliers Database • Order handling
• Noon Report • Online Platform • Integration to ERP
• TMSA II • Integration to ERP Software updates and releases
• Stock Control as well as new master data are
• Installation Data Management distributed with minimal effort
• Document Management System via the central server.

mespas Reporting Engine

It’s not our customers who have
Services & Managed IT Hardware to worry about implementing
new releases or staying ahead
of new master data – it is
Integrated technical fleet management software already available in the central
MESPAS database.
While our system architecture is unique among the providers of technical
fleet management, our range of safe and reliable software products
encompasses all standard “must have” software modules. We cover
every aspect of maritime technical fleet management: asset management
(including planned maintenance), procurement, and crew management.

Crew members, for example, enter details of work carried out, update stock
levels, submit purchase requests and view all relevant documents. Office users,
on the other hand, are provided with a continuous overview of work carried
out across their fleet. They utilize the up-to-date information for planning,
purchasing, budgeting, reporting, and as the basis for informed decisions.

The scalable and modular mespas R5 software products meet the needs
of management, crew and classification societies alike. Moreover, our
software is ingenious, easy to use, and highly accepted both by the crews
aboard as well as the office users ashore.

mespas Cube
Supply management
MESPAS accounts for the rough
Suppliers to our customers have the ability to download and install at no cost environment and the limited IT
the supply management software application. On the other side, ship owners knowledge on board of vessels by
and ship managers utilizing mespas R5 for their daily purchasing routines providing the mespas Cube.
will have the ability to receive offers from their invited suppliers directly within
the application. This significantly reduces manual work and represents a The mespas Cube is an offshore
valuable access to the large, global supplier base. To date, several thousand server (small industrial design PC)
suppliers to the shipping industry are listed within the mespas R5 supply with no moving parts, compact
management software. and handy as an external hard disk.
It comes pre-configured with the
vessel-specific database and the
Value added services mespas R5 software. In addition,
it features a built-in interface to
• Database building: The MESPAS database comes with all the vessels’ master communicate with other systems,
data and documentation. Any part, product or information is entered once e.g. condition monitoring systems.
only into the entire database, ensuring comparability and highest data quality.
• Project Management: Dedicated project managers assist you throughout the
entire implementation process of your company specific standards and processes.
• Managed IT Services: We host, operate, maintain and upgrade the central server.
• Software updates: On a regular basis, MESPAS releases major software updates The mespas Cube ensures
at no additional costs as part of the service, support and licensing package. the robust and secure operation
of mespas R5 on board the ship.
The mespas Reporting Engine Report scheduler

How often have you had the need

to receive – shortly before a meeting
or an audit – the required infor­
mation in a consolidated format,
without prior extensive search or
validation of data from different
sources and in different formats?

The web-based mespas Reporting

Engine provides the required data
in every detail or as KPI. You can run
reports on demand as well as
schedule regular reports. These will
be generated automatically at your
preferred intervals and conveniently
delivered to you by e-mail.

The mespas Reporting Engine delivers actual operational details to help improve efficiency

In technical fleet management operations, a huge amount of data is recorded

and documented every day – ashore and especially on board the vessels. This
information is required by internal management as well as external stakeholders
such as ship owners, port authorities, classification societies, customers, and
so on. The mespas Reporting Engine was developed with the needs of these
stakeholders in mind. It is a web-based tool which allows to generate reports in
different levels of detail: from spread sheets with engine performance data to
key performance indicators (KPIs) related to consolidated budgets.

As importantly, the mespas Reporting Engine serves as a powerful business

intelligence tool to support the identification and exploitation of improvement
potentials within your own company:
• Operational
• Financial
• Risk Management

Thanks to our central database, your data is comparable: across your products,
vessels or across the entire company. Only with current data at your fingertips you
are able to monitor KPIs across your fleet. With MESPAS you can choose from a
variety of standard reports, or define your own reports.

Examples of standard KPI reports are:

• Performance of critical equipment
• Maintenance activities
• Running hours
• Engine performance benchmarking
• Deficiencies, incidents and non-conformities MESPAS AG
• Purchasing volume analysis and inventory trends Technical Management Software
• Budgeting and controlling
• Certificates‘ overview, etc. Heinrichstrasse 239
CH-8005 Zürich
Switzerland
Phone +41 44 271 0320
Fax +41 44 271 7944
info@mespas.com
www.mespas.com