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People Soft Enterprise HCM 91 Release Notes
People Soft Enterprise HCM 91 Release Notes
People Soft Enterprise HCM 91 Release Notes
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Release Notes
PeopleSoft Enterprise Human Capital Management 9.1
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Release Notes for Oracle’s PeopleSoft Enterprise HCM 9.1 September 2009
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Warranty Disclaimer
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the additional rights set forth in FAR 52.227-19, Commercial Computer Software License
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Introduction ..................................................................................................1
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ePerformance............................................................................................ 54
U U
Introduction
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This document provides an overview of the new features and enhancements planned
for Oracle’s PeopleSoft Enterprise Human Capital Management (HCM) 9.1. It is a road
map intended to help you assess the business benefits of upgrading to PeopleSoft
Enterprise HCM 9.1 and plan your IT projects and investments. “HCM” is used
throughout this document as a means of grouping our extensive family of products.
More information about all our products can be found
at http://www.oracle.com/applications/peoplesoft/hcm/ent/index.html.
HU UH
This document is only a preliminary version and is not subject to your license
agreement or any other agreement with Oracle. The final version will be the PeopleSoft
Enterprise Human Capital Management (HCM) 9.1 Release Notes. This document
contains intended developments and functionalities and is not meant to be binding on
Oracle to any particular course of business, product strategy, or development. Please
note that this document is subject to change by Oracle at any time without notice.
Throughout this document, you will find examples of Oracle’s ingenuity at work. In
each section, we provide detailed descriptions of exciting features, functions, and
products in PeopleSoft Enterprise HCM 9.1, along with business benefits that you will
be able to achieve.
Note. Only those products that have significant enhancements are mentioned in this release
document.
Related Resources
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This section discusses four publications that provide in-depth technical and functional
information for new and enhanced functionality in release 9.1. In many cases, the content
in this document may have originated in the referenced documents.
Statement of Direction
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The release value proposition provides more functional details than the statement of
direction, identifies major enhancements, and articulates the expected business benefit.
This document is designed to help you determine whether new product features warrant
either upgrading from an old release or embarking on a new implementation. With this
information, managers can initiate preliminary budget planning and begin putting together
a project team to evaluate specific products.
Prerelease Notes
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Prerelease notes provide more functional and technical details than the release value
proposition. This document describes how each enhancement functions within the context
of the greater business process. This added level of detail should enable project teams to
answer the following questions:
Release Notes
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Release notes are published at general availability (GA) and validate the final scope of the
release. The release notes discuss the features and enhancements that are available with
the GA release of each product, describing the finalized functional and technical details that
will enable project teams to confirm budgets and complete implementation plans.
Executive Summary
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Business Value
PeopleSoft Enterprise Human Capital Management (HCM) is the enterprise-wide
strategy to manage, optimize, and leverage the workforce for positive business
outcomes. Managing and optimizing people and processes requires that organizations
look beyond traditional HR solutions to increase performance throughout the
enterprise. PeopleSoft Enterprise HCM 9.1 enables organizations to achieve improved
business results through technology that can be leveraged within and outside the
enterprise to increase workforce performance.
• Organizational Effectiveness
Flexibility
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Organizational Effectiveness
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Management
Talent Management applications enable you to understand your current workforce—
what skills you have available and where they are being used. Employers today want
to understand what skills are critical to their organizations and how well people with
those skills are performing and to anticipate where shortages of people, skills, or both
are likely to occur. Armed with that information, you can take action to acquire,
develop, and retain your best workforce. And Oracle’s PeopleSoft talent management
applications are delivered in a totally secure, integrated environment with the global
core HCM system, workforce management, and workforce service delivery solutions to
create the best solution for any organization.
Key areas of planned enhancements within Talent Management in the PeopleSoft
Enterprise HCM 9.1 release are described in the following sections.
Profile Manager
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• New integration that inactivates the person profile when you terminate the
person’s employment.
To facilitate profile type creation, PeopleSoft HCM 9.1 enables you to copy an existing
profile type through the Clone Profile Type process. You can then modify the new
profile type using the Profile Types component.
Profile Groups component for a Person profile group type using a Group Build ID to define
a profile group
You can group Non-Person profiles according to any attribute associated with the
selected Profile Identity Option source table. For example, if you select a group
identity option of job code, you could actually create a profile group based on
company, since the company field exists on the job code table.
With the usability improvements, your employees, managers, and administrators can
more easily maintain profiles. These improvements include:
• Better navigation and a more intuitive page design.
• The ability to create and maintain profiles for jobs, positions, and other business
entities.
The Person and Non-person Profile pages use a cleaner page design. The pages now
use the Mouse Over Popup functionality with which you can view additional information
about a person, such as an employee photo or job information. Enter comments or
create a printable page of the profile by selecting icons on the page. Select the Update
Profile Groups option in the Profile Actions field to have the system open the Update
Profile Groups page to associate profile groups with a profile.
Define which roles require approval for a content section in a profile type
When you save a profile that requires approval for a content item, the system now
presents you with the Summary of Changes page instead of requiring you to click the
Submit button. If you choose not to submit a change for approval, the profile page
then displays the Submit button near the top of the page, where you can access the
Summary of Changes page later to submit the item or items for approval.
The Submit button appears when you have items awaiting submission for approval
In self-service, you can now view historical person profile information separately from
current person profile information.
Search and compare filters can now include current location and travel preferences
With Release 9.1, several applications need information stored in various profiles in
Profile Management. New features for Career Planning, Succession Planning, Talent
Acquisition Manager (TAM), and Oracle Workforce Scheduling (OWS) require the use of
consistent definitions. Your organization can designate primary profile types to be used
by interfacing applications to retrieve and update data.
Recruiting Solutions
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In this release, you can choose from three available levels of calendar integration. The
most robust option is full integration, which relies on Microsoft Outlook 2007 for
interview scheduling. Partial calendar integration provides one-way scheduling
assistance through delivery of iCalendar appointments. The third option is no calendar
system integration.
When you choose full calendar integration, Talent Acquisition Manager uses the
PeopleSoft Enterprise Desktop Integration framework to pass interview data to
Microsoft Outlook and to receive updated information when changes occur in Microsoft
Outlook.
When you schedule an interview in the Talent Acquisition Manager, the system sends
relevant information to Microsoft Outlook. This information includes email addresses
for all internal participants, including interviewers, venues (which correspond to
resources in Microsoft Outlook), and internal applicants. External applicants are not
included in the original meeting invitation, but after all internal participants have
accepted the invitation, the PeopleSoft system sends an email with an iCalendar
attachment to the external applicant.
Talent Acquisition Manager also sends message text for Microsoft Outlook to use for
the meeting invitation. The default message is template-based; you can preview and
modify the message before submitting the interview. You can even create separate
messages for the interviewers and the applicant.
When Microsoft Outlook receives the PeopleSoft data, it creates a meeting invitation
and sends it to all participants. As Microsoft Outlook receives replies to the meeting
invitation, it sends the information to the PeopleSoft system, which updates the
Interview Schedule page to show participants’ responses. When all participants have
accepted the invitation, the system updates the overall interview status to show that
the interview is considered confirmed.
If you need to make changes to the meeting information, a link on the Interview
Schedule page enables you to open the Microsoft Outlook meeting invitation directly
from the PeopleSoft system.
When you choose partial calendar integration, Talent Acquisition Manager sends
interview schedules to participants as iCalendar attachments.
The iCalendar file contains only the information that is required for creating a meeting
request in an external calendar. The participant can import the iCalendar meeting
request and act on it. Talent Acquisition Manager does not get any response back from
the participant.
As with full calendar integration, the system uses templates for the message that
accompanies the invitation. You can preview and modify the message before
submitting the interview, and you can compose separate messages for the
interviewers and the applicant.
You can now schedule interviews for more than one applicant at a time.
Schedule interviews for multiple applicants without leaving the Interview Schedule page
Additionally, you can now generate and print a preformatted printer-friendly summary
of the information on the Interview Schedule page.
The online offers feature is optional. Use the Recruiting Installation component to
enable this feature for specified regulatory regions and to define the default number of
days that new offers are valid.
Configuration options for enabling online offers and setting the default validity period
Offer Creation
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After you submit a job offer, use the new posting capabilities to make the offer
available on Candidate Gateway. The default expiration date comes from your default
validity period, but you can override that value when you create the offer.
After the offer is posted, you can unpost it as long as the applicant has not yet
accepted the offer.
Offer Attachments
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The Prepare Job Offer page also includes new attachment capabilities. You can add a
variety of attachments and links to the offer to make them available for candidate
review in the online offer on Candidate Gateway.
When you generate an offer letter, the system automatically adds it to the
attachments list for the offer. You can also manually add additional attachments,
including both applicant-specific attachments that you upload and generic documents
that your organization has made available. When you select generic documents, you
choose from a list that shows only documents that are valid in the context of the
current job opening (for example, documents related to a specific company, business
unit, or department.)
Add the offer letter and other generic or applicant-specific attachments to the offer
Offer Notification
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Applicants receive email notifications whenever an online job offer is posted to their
Careers home page. Applicants click the URL included in the email to access the logon
page for the Candidate Gateway.
The Careers Home page includes several indicators that a job offer has been posted.
The My Career Tools summary indicates how many outstanding offers exist, and the
offer notification appears in the Notifications grid.
The Careers Home page shows that an offer has been posted
Click either the My Career Tools summary or the job offer notification to access the My
Career Tools page, which now lists each offer. The offer summary includes links to the
offer details and to the original application for the job.
Applicants can view complete offer details online. They can review the offer letter and
any other attachments, and they can upload documents such as forms that you have
asked them to complete and return.
Applicants also accept or reject the offer directly from this page. The Accept action is
available only after the applicant completes the acknowledgement section.
Screening
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Recruiting, like most functions within an organization, has the ongoing need to
accomplish more with fewer resources. Changing business conditions can dramatically
increase the volume of active applicants, requiring recruiting organizations to quickly
identify those who are best qualified for further consideration.
• Online screening.
• Question ordering.
• Screening notifications.
Prescreening of Applicants
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Prescreening automatically filters out unqualified applicants before they reach the point
of completing the online application form. Prescreening is based entirely on
questionnaires, because no other application data has been collected at this point.
Prescreening questionnaires can contain one or more multiple-choice questions.
Prescreening questions
You can set up prescreening questions for specific job openings using a screening
level. Screening level definitions now include a check box for identifying a prescreening
level, along with new fields for selecting messages to present to applicants after they
pass or fail prescreening.
If an applicant applies without selecting a job opening, the system invokes the
prescreening definition from the default resume template for the site.
• The system automatically loads your standard prescreening questions into the job
openings that use the template.
The questions are then available for use as screening criteria in the prescreening
level for the job opening.
Online Screening
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Online screening filters out unqualified applicants after they complete the online
application process. Online screening evaluates applicants based on their application
data, including preferences, qualifications, and questionnaire responses. You can use
online screening in conjunction with prescreening or on its own.
You can present applicants with immediate screening results both online and through
email. Your message informs applicants whether they have met your basic
requirements and are being considered further or whether they have not met those
requirements and therefore will not be considered further.
Open-ended question
Open-ended screening questions require manual scoring by one or more assigned
evaluators. (They are thus excluded from use in automated screening processes for
prescreening and online screening.) When there are multiple evaluators, the system
calculates an average score, ignoring unsubmitted evaluations.
Evaluators use self-service to access and evaluate open-ended questions. At no point
during the evaluation process does the evaluator see identifying information about the
applicant or job opening.
Questions can now have multiple correct answers, with separate point values for each
possible answer. The applicant’s score for the question is the sum of the points for all
selected answers.
Question Ordering
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In this release, you can define the order in which questions appear to applicants.
Questions that are loaded from question sets bring in the default order from the
question set; you can override the default when you configure the complete set of
questions for a job opening.
Recruiters frequently link applicants to additional job openings. In this release, when
you link an applicant to a job opening that requires the completion of an online
questionnaire, the system sends an email to the applicant requesting that he or she
complete the questionnaire. A link in the email takes the applicant to Candidate
Gateway, where the applicant can sign in to an existing account or create a new
account that will be automatically associated with the existing applicant record.
In this release, you have greater flexibility to review responses to screening questions.
Applicant responses are now accessible directly from the application details. With this
enhancement, you can now access all pertinent applicant data throughout the entire
selection process.
Screening Notifications
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You can now identify members of a screening team for the job opening. Add recruiters,
hiring manager, or other interested parties to this list so that they can receive
automated screening notifications.
The system sends these notifications when the screening criteria for the job opening
changes and when the screening process runs for a screening level that is not
prescreening or online screening.
Identify users who will be notified of screening activity for a job opening
This release strengthens the integration with Profile Manager, enabling you to leverage
profile content to create job openings, search for qualified applicants, and compare
profiles.
When creating job openings, you can automatically load requirements that match
selected profiles. For example, when replacing a key employee, you can copy
attributes such as skills and attributes from the employee’s profile into the job
opening. Similarly, you can pull requirements from a job profile. You can even combine
requirement sources by selecting multiple profiles from which to load requirements.
Profile Updates
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You can also update job profiles from the job opening. For example, when you are
create a job opening, the hiring manager might provide updated requirements that you
can then transfer back to the job profile, maintaining consistency and eliminating
redundant work efforts.
Profile-Based Searching
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The profile search and match functionality introduced in PeopleSoft HCM 9.0 is now
more tightly integrated with Talent Acquisition Manager. Use this robust functionality
to compare job, applicant, employee, and non-person profiles. (The system
automatically creates profiles for all applicants when they submit their applications.)
The ability to view a detailed gap analysis from within Talent Acquisition Manager
enables recruiters and hiring managers to quickly and easily identify qualified external
applicants as well as internal talent that otherwise might not have been recognized or
considered for the opening.
The example pictured here illustrates a search for employees whose profiles match
that of a specific job opening. This search identifies potential passive candidates who
could be a good match for the position. When you use this search functionality to
identify promising candidates, you can send the employee an email with an invitation
to submit an application for the position.
Invitation to apply
Searches that compare profiles for employees and jobs are also available to employee
self-service users. Employees can perform searches to identify internal opportunities
that match their qualifications, interests, or both, and they can compare their current
skill set to the specified requirements.
You now have enhanced printing capabilities for job openings and applications. Printer-
friendly formatting gathers data that normally appears on multiple tabs and puts
everything onto one long print-ready page.
The ability to choose which sections to include on the final printout makes this feature
a valuable tool both for personal use and for efficient presentation of information to
others.
The new printing option for job openings is available via a Print Job Opening link on
pages throughout the system.
After clicking the link, you can choose which sections of a job opening to include in the
printout. Sections that do not contain any data do not appear in the final printed
document, even if you select them for inclusion.
When you preview the printer-friendly format, you can further control how much
content is printed by collapsing or expanding sections (for example, you can collapse
subsections within the higher-level Job Information section). When you print the page,
all section headers are printed, but detailed content appears only for expanded
sections.
Formatted printing of applications is available for one or many applicants via the Print
Application Details action.
When you print multiple applications, the system uses a batch process to produce the
formatted printouts.
When you print a single application, the system displays a preview of the printer-
friendly format. You can control how much content is printed by collapsing or
expanding each section of the application before printing. When you execute the print
command, all section headers are printed, but detailed content appears only for
expanded sections.
Recruiter Alerts
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The Recruiter Alerts pagelet has three new alerts to complement new functionality for
interviews, online job offers, and open-ended screening questions.
Unconfirmed Interviews
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The Unconfirmed Interviews alert indicates how many of your scheduled interviews are
unconfirmed. If you use full calendar integration with Microsoft Outlook 2007, the
interview is automatically confirmed when all internal interview participants accept the
meeting invitation.
The Online Job Offer alert indicates how many of your online job offers will expire
within a time period that you choose when you configure the pagelet. An associated
detail page lists the offers along with their offer dates and the expiration dates. The
detail page also indicates whether the applicant has viewed the online offer yet.
Unevaluated Answers
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The Unevaluated Answers alert indicates how many incomplete evaluations for open-
ended screening questions exist for your job openings. An associated detail page lists
the applications with unevaluated questions and provides a button for sending
reminders to selected evaluators.
Questionnaire Requests
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The Questionnaire Requests alert indicates how many applicants have not completed
the requested questionnaires for job openings to which they are linked. An associated
detail page lists the applicants and provides a button for sending reminders to selected
applicants.
Additional Enhancements
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Additional product updates have been introduced in this release to provide a more
efficient and effective experience for recruiters, managers, employees, and external
applicants. These updates include but are not limited to the following:
• Rich text formatting to enhance job postings.
You put great effort and considerable investment into establishing your branding and
marketing presence on career portals. In this release, rich text formatting is available
to enhance the presentation of job opening content, providing an option for more
creative, professional presentations of job opening content.
Here is a sample job opening posting enhanced with rich text formatting:
When preparing an applicant for hire, you can now forward the offer letter to HR. This
proactive push of offer details ensures that HR personnel have timely and accurate
information as they complete the hire process.
Sometimes, you must withdraw an applicant from the hiring process after you have
already submitted the hiring request. You can now withdraw the hiring request using
the new Withdraw From Hire action.
Applicants who have been prepared for hire can be withdrawn from hire
If the applicant has been partially or completely processed in HR, then the HR Manage
Hires page shows that the applicant requires attention, and the Manage Hire Details
page includes a message that alerts the HR administrator to the situation.
Talent Acquisition Manager has adopted the HCM common delegation framework so
that you can now authorize another user, known as a proxy, to temporarily act on your
behalf to approve job openings and job offers.
The delegation framework manages the proxy's authority over a delegated transaction
by temporarily assigning the proxy a unique role that is specific to the transaction. The
role enables the proxy to access the components and pages associated with the
transaction. When the proxy no longer has delegated authority, the delegation
framework removes that role and thus prevents the proxy from performing the
transaction.
Enhancements to this prebuilt integration provide additional automation when you fill
job openings with candidates from PeopleSoft Services Procurement.
In this release, when a Services Procurement candidate fills a requisition originating
from a Talent Acquisition Manager job posting, Talent Acquisition Manager sends post-
hire employee data to Services Procurement, giving Services Procurement the data it
needs to later send a termination message directly to HR when the work order is
complete.
ePerformance
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In ePerformance 9.1, users can display business objectives in a Home Page that can
be presented to employees and managers in a hierarchical structure that reflects the
department or position structure used in the organization. Depending on their security
access, employees and managers can navigate a hierarchical chart to find published
business objectives that are relevant to their roles. Employees and managers can
adopt business objectives into a performance document or link newly created
individual goals to these objectives.
Typically, the process of defining business objectives starts with senior management
setting direction by defining high-level strategic objectives for the organization. These
objectives are then shared throughout the company, with employees defining
supporting goals that will help the company achieve the objectives defined by senior
management. Ultimately, these individual goals become part of the criteria against
which employee performance is measured. By associating supporting goals with the
broader initiatives that they support, clear alignment is established between individual
goals and the overall organizational strategy.
With ePerformance 9.1, users can create a Business Objectives home page for specific
organizational entities, such as a department or position. Depending on their access,
employees can view these objectives online and create supporting individual goals that
are linked to business objectives.
Setup Business Objectives: ePerformance Administrators follow a process similar to
what is used to set up other ePerformance documents today. The steps include
defining the Objective Plan, Objective Section definition, and Objective Template
definition.
Objective Plan page
This page enables you to define at a high level a period to which you want to link
Objective pages. The Objective Plan also identifies the hierarchy method. For
department hierarchies, the Objective Plan identifies the tree that you need to link
organizational Objectives pages for a particular period to a predefined hierarchy that is
created in Tree Manager.
Use this page to enter the criteria to be used to create the business objective pages.
Select the template that you want to use to create Objective pages. The system
displays only templates that are effective as of the Objective Plan date.
Use this page to enter search criteria to locate the Objective pages that you want to
publish. You can use the SetID, Department, or Position field to search for specific
pages that you want to publish to the managers and employees in your organization.
Quick Search: Embedded quick search capability enables you to find different nodes
on the chart by entering search criteria based on person, department, or hierarchical
position without leaving the chart page.
Embedded Links: You can easily link to an Objectives Home Page from the
Objectives Chart.
Multiple Jobs Support: Employees with multiple jobs in different departments or
employees that report to a supervisor in a different department can navigate the
organization chart to view business objectives for each department or supervisor
position.
Once you have created and published Business Objectives, employees and managers
can create individual goals that align with, or are linked to, the higher-level objectives.
This enables senior leaders and organization heads to ensure that critical objectives
are being acted upon and to track progress toward achievement. New features added
to ePerformance to support goal alignment include:
Goal Alignment: Managers and employees can align an individual performance goal
to a business objective.
Stretch Goal Indicator: You can mark individual performance document content as
stretch goals
Private Goal Option: Managers whose goals are made available for employees to
copy can elect to mark certain goals as private to prevent sharing with others.
Goal Adoption: Employees can copy available goals (those not marked private) from
their manager’s performance document or the manager can choose to copy goals from
their document to one or more employee performance documents.
Other Enhancements
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Administrators can select additional fields that appear in the headers of various
performance documents they create. New functionality slated for delivery in
ePerformance 9.1 allows additional employee data to be defined on a document
template. Available header content includes Employee ID, Department ID, and
Description; Work Location and Description; Salary Grade and Step, Years of Service,
Time in Job, Compensation History, and Rating History.
You can define unique header content for various document types that can also be
based upon the role of the document user. For example, an administrator may choose
to include limited compensation history in an annual performance document, but will
want to make that available only to managers, preventing any peer raters from
accessing that data.
Users elect whether to display participant evaluator names in the manager’s version of
a performance document, providing managers with a quick overview of all participants
in the evaluation process. The current option to maintain anonymity for additional
review participants continues to be available as well.
Collapsible Sections
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Links allowing you to collapse or expand all sections are accessible from within
performance documents.
Example of a page on which the expand and collapse options have been used
Plan Careers
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• Integration with ELM to review learning needs and enroll in related courses.
• Integration with Profile Manager to support the matching and identification of skills
gaps between potential job code or position profiles and employee or current job
profiles.
In release 9.1, self-service functionality enables you to review and amend your current
profile and add career path information.
Using the Career Planning self-service pages, you can identify your current job profile,
view the requirements of profiles in various paths, and compare your current skills,
competencies, and qualifications with those in targeted profiles. You can incorporate a
profile into your development plan and quickly create goals and actions based on gaps
between your current profile and the imported profile.
Alternatively, you can place specific areas identified by the comparison into your
development plan. For a particular job profile, you can identify open positions,
nominate yourself, apply for a position, or send an email regarding the position.
You can also review active performance and development plans, and link career plans
to performance and development plans. When you have completed actions, you can
update the career plan and associate notes and experiences with the plan.
My Profile Page
The My Profile page enables you to manage all of the attributes of their personal
profile. You can enter your willingness to relocate to another state, region, or country.
You can also enter precompany information, such as fluency in languages, professional
certifications, memberships, experience, and other competencies and skills.
Using the My Profile page, you can view your current profile content, including:
• Performance history, ratings, and manager reviews.
• Current role competencies and proficiency levels and gaps between desired and
actual proficiency levels.
• Relevant personal and job information such as name, location, birth date, job title,
job code, time in position or job, compensation rate, cost center, organization unit,
email, phone, and a picture, if one is available.
Use the Career Development Plan page to guide your improvement in developmental
areas before your next performance review or career planning session.
Managers can perform the same activities for their direct reports that employees
perform for themselves. Except for the employee’s personal career path, managers
can access an employee’s profile and career plans. Managers can also enter ratings of
potential and forced ranking for employees by using the manager self-service career
planning pages.
Managers use the Manage Career Plans page to perform career-planning activities for
their direct reports.
Plan Successions
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• Ability to develop succession plans with and without position management and
to create plans for individual employees, job codes, and positions.
• Configurable X-Y grids for rating box, or 9-box, which tracks user-defined
criteria such as performance, potential, readiness, and so on, and to rate talent
pool members or successors.
Use the Succession Plan page to plan dates and select succession candidates.
Within a specific succession plan, you can search for and analyze candidates. Use
career path information to plan successions and indicate candidate readiness to move
into a new position on the Candidates page.
Candidates page
From the Candidates page, you can create a list of potential successors, using
PeopleSoft Profile Manager and ad hoc SQL-based search methods. The search results
pages enable you to select employees and automatically include them in the
succession plan candidate list.
Search Results - For People with Profile Matches to Plan Incumbent page
Once you have selected a group of candidates, you can perform a side-by-side
comparison of the candidates’ readiness for a position with the plan incumbent by
clicking the Compare Profiles button.
Rating Successors
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Plan Successions 9.1 enables you to rate successors using configurable X-Y grids for
ratings boxes, or 9-boxes. You can use ratings boxes to track custom-defined criteria
such as performance, potential, readiness, and so on.
The Succession Planning business process enables you to manage the slate of
candidates. Create successor ranks, successor plan status (active or inactive), and
successor rating box assignments. The Slate page enables you to view the roster of
candidates whom you manage on the other pages in the Succession Plan component.
The Slate page is updated when you add or delete candidates on the Candidates page.
Note. The Slate page displays candidates added to the Candidates page who are in the
succession order and have an active status.
Slate page
Succession 360˚
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You may want to use a talent review process centered on a person or role when you
initiate succession management planning. The Succession 360˚ page enables you to
visually review and manage a person or role within the context of the organization.
Use the Succession 360˚ page as a planning tool or reviewing tool. The page highlights
the completed portions of the succession planning process or any unfinished business
in the succession planning process.
The Succession 360˚ feature gathers and displays a variety of pertinent HR data. You
can perform the following functions:
• Search for people, succession plans, and positions or job codes.
The Succession 360˚ component exchanges succession plan data from the underlying
succession plan record. For example, in the Successor Details region of the Succession
360˚ component, the system retrieves the Ratings Box information and the candidate
list from the Succession Plan ID specified on the Successors tab.
The system updates the information in the plan record as you make changes in either
the Succession 360° component or the Succession Plan pages.
• Details regarding the person or role in focus on the organizational chart appear on
the right side of the page. This workspace also enables you to compare the
succession candidates to the job profile or incumbent. You can expand or collapse
this information to optimize the workspace for a particular task. For example, when
focusing on succession information, you can collapse the incumbent details section.
Succession 360˚ page – displaying the Ratings Box tab and illustrating the Drag and Drop
feature
Talent Pools
64B
Talent pools provide flexibility in the selection process for a leadership team. Creating
a talent pool rather than choosing one employee with key competencies is more
effective and efficient for an organization.
A talent pool is a group of individuals, generally identified as the top talent within an
organization. To prevent attrition and provide motivation, you place individuals in a
pool based upon their role or position once they have met certain criteria for success.
For example, a championship athletic team usually finds the best available athletes
based on a predetermined talent pool, and then determines where to fit those athletes
into the team lineup. This is in sharp contrast to the traditional business approach, in
which companies begin by assigning employees to more limited career paths.
An integrated approach identifies and grooms candidates for increasingly demanding
leadership positions and prepares the organization for demographic trends that sharply
decrease leadership ranks.
The majority of high-potential development programs encourage cross-functional
rotations to develop breadth of knowledge in future company leaders. Many companies
focus on identifying and promoting talent within the organization as a whole, often
seeking to deploy this talent across business units. Making cross-functional
development training part of the job prevents disruption in the flow of business.
Integration
65B
Career and Succession Planning in HRMS 9.1 provides new and enhanced integration
points to exchange data with Profile Manager, Recruiting Solutions, ePerformance, and
Enterprise Learning Management. These are the specific integration points:
• Integration with ELM enables you to review learning needs and enroll in related
courses, plus associate learning programs with talent pool members.
• Integration with Profile Manager supports the matching and identification of skills
gaps between potential job code or position profiles and employee or current job
profiles.
eCompensation
20B
You calculate Compensation cycle salary plan funding by entering a fixed minimum,
target, and maximum percentage or by defining a configurable matrix to look up these
values based on specific employee data and criteria.
Variable Compensation plan funding can use the existing calculations and funding rules
or you can manually enter the funding allocation directly into eCompensation.
Proration and rounding rules are enforced to ensure that the allocation funding
balances are manageable and easy to use. Currency conversion is supported to ensure
that your eCompensation data is relevant and easy to use for all global Manager Self-
Service users.
Manager Alerts
eCompensation Manager Desktop enables you to define and configure compensation
alerts for use within the eCompensation Manager Self Service functionality. You can
access the Maintain Text Catalog page to configure compensation cycle alerts to notify
managers of critical activities.
eCompensation Integration
140B
Organizations are continuing to empower their managers with talent management and
specifically compensation planning and processing to effectively and equitably manage
global compensation. PeopleSoft eCompensation enables managers to view budgets
and manage the allocation of multiple pay components. Because PeopleSoft
compensation solutions are global, managers can view them in multiple currencies and
languages to accommodate the global compensation process in one single tool.
Manager Self-Service showing multiple plans with direct and indirect reports
Application messages are triggered when the plan calculated limits are not met. The
manager has the opportunity to change the proposal data or continue with submission
processing.
Transactional Metrics
14B
Delegation of Authority
142B
Transactional Metrics
143B
Transactional Metrics provides needed information to the manager during the planning
and allocation process. This enables a manager to make educated decisions on the
compensation process without contacting the compensation analyst or human
resources professional, thereby making the process more efficient and equitable.
Delegation of Authority
14B
Delegation of Authority and the Approvals and Workflow Engine are features that were
introduced to PeopleSoft Enterprise HCM in 9.0. eCompensation Manager’s Desktop
has adopted this feature in 9.1, enabling compensation users to authorize other users
to perform managerial tasks on their behalf by delegating authority to initiate or
approve transactions.
With the release of PeopleSoft Enterprise HCM 9.1, Oracle continues its leadership in
the integrated talent management space. The introduction of the manager self-service
process for Pay for Performance and providing an integrated compensation solution
demonstrate this continued leadership in providing an integrated talent management
solution.
Combined with PeopleSoft 9.1 talent management enhancements to our leading core
HR application, PeopleSoft 9.1 enables organizations to deploy end-to-end talent
management best practices across their enterprise. PeopleSoft Enterprise HCM 9.1 is
focused on integration, standardization, and leveraging new technology.
Organization Summary Data section from the Manage Cycle Transactions page
Employee and manager self-service has proven to be one of the greatest time savers
for HR over the years, and continues to improve with each release of PeopleSoft HCM.
Self-service has been shown to significantly reduce the cost of service delivery and
improve productivity for organizations.
The PeopleSoft HCM 9.1 product release further enables self-service functionality in
support of specific business processes. These enhancements enable our customers to
increase efficiency, streamline their processes, and put self-service tools in the hands
of those who are best able to manage the required information.
Employee, manager, and candidate self-service enhancements have been made in the
following areas. You can find detailed explanations of these changes by following the
provided links to the relevant sections in this document.
• Profile management
HU U
• Leave donations
HU U
These new capabilities will drive higher levels of employee engagement and improve
employee retention through the use of robust tools that facilitate more effective
interactions between employees and their managers, as well as the HR support staff.
Employee 2.0
For today's employees, using Web 2.0 tools is a part of their daily routine. Workers are
tapping into instant messaging, chat rooms, blogs, and even virtual worlds. Until now,
these services have led employees to sites or applications outside their work
environment. With PeopleSoft Enterprise Portal 9.1, Oracle provides additional tools to
help enterprises add value to their business by bringing Web 2.0 within their secure
enterprise. Employee 2.0 enables employees to interact with each other using Web 2.0
tools such as instant messaging, chat, blogs, wikis, social bookmarking, newsfeeds,
and virtual worlds. By using Web 2.0 tools with their HCM system, organizations can
keep employees productive, focused, and engaged.
The PeopleSoft Enterprise Portal 9.1 release continues Oracle’s strategy that began
with release 8.8: that of providing functionality beyond just a portal framework.
PeopleSoft Enterprise Portal offers a rich set of functional Web 2.0 features, which
distinguishes it from conventional framework portals. In addition to new framework
improvements and benefits accrued from PeopleTools 8.50, we have added functional
features to the PeopleSoft Enterprise Portal—especially in Collaborative Workspaces—
that enable you to introduce Web 2.0 concepts and practices into your enterprise with
a resulting improvement in effectiveness, efficiency, and profitability.
A Complete Collaboration Footprint
Portal 9.1 Key Features Portal 9.0 Key Features
• Wikis • Discussion forum
• Blogs • Document management
• Tagging (Social Bookmarking) • Community Calendaring
• Feeds (ATOM) publishing • Action items
• Related Discussion service • Polling
• Related Tag service
• Related Links service
For more information, please see the Release Value Proposition for PeopleSoft
Enterprise Portal 9.1
HR organizations are under growing pressure to produce better results at a time when
budget, personnel, and other critical resources are limited. Success in this
environment can be challenging and requires organizations to focus resources on the
most strategic initiatives—those that provide the greatest value to the organization
and align with organizational goals and objectives. PeopleSoft Workforce
Communications 9.1 is a comprehensive solution for planning and delivering HR
programs and surveys to the workforce and can help HR organizations address these
challenges.
Offered as part of the PeopleSoft Customer Relationship Management product suite,
PeopleSoft Workforce Communications complements and improves your organization’s
strategy by helping to reduce or contain workforce costs, engaging the workforce and
improving productivity through a better understanding of workforce needs.
For more information, please see the Release Value Proposition for PeopleSoft
Enterprise Customer Relationship Management (CRM) 9.1
Human Resources
26B
PeopleSoft Enterprise Human Resources has a functional range and depth, which
includes processes that span the entire worker life cycle. It includes feature-rich,
global modules, comprehensive reporting, and extensive employee and manager self-
service.
In 9.1, we continue to expand the features to further enable and support our industry-
leading, integrated talent management solution.
PeopleSoft Enterprise Human Resources 9.1 focuses on global and talent management
integration requirements. Ultimately, it enables organizations to manage their entire
worker population holistically by using one system of record, regardless of worker
classification or geography.
In addition to the new functionality described above for Profile Manager, Plan Careers,
and Plan Successions, PeopleSoft Enterprise Human Resources 9.1 delivers
enhancements in these areas:
• Military Rank Change
• HR for China
• HR for the UK
Those defined as approvers approve or deny the rank change request in the Review
Rank Change Request MIL component in the manager self-service pages. If the
stakeholders approve the rank change, the system then routes the information to the
candidate’s unit commander for final approval.
If your organization has elected to require approval processing for rank changes, then
upon completion of the last approval, and when the application date of the rank
change arrives, the system inserts and records this rank change row in the Job Data
component.
Hire template enabling the Update Contracts link on the Confirmation page
Scheduling
Oracle Workforce Scheduling (OWS) offers companies a comprehensive solution to
forecasting the demand for labor and scheduling to meet customer service and cost
objectives. OWS is a simple-to-use system that can reduce overstaffing and
understaffing, increase customer service, and reduce payroll costs. The powerful
optimization routines take into account factors such as demand, employee
preferences, skills, availability, labor laws, payroll budgets, workplace rules, best
practice, and seasonality. OWS is a standalone product that does not require data from
another system in order to function. Integrating OWS with PeopleSoft Human
Resources, Absence Management, and Time and Labor eliminates duplicate data entry.
OWS can operate as a standalone system. It has data maintenance pages and data
structures for all the personnel information that it needs, such as employee name,
contract details, availability details, absences, and so on. The purpose of the
integration with Human Resources is to eliminate duplicate data entry and the need to
maintain multiple sources of worker data.
PeopleSoft Human Resources 9.1 integrates with OWS through the PeopleSoft
Integration Broker, which is a messaging system that enables you to synchronize data
from one application or system with another. You can publish Human Resources
messages to OWS using batch functionality when multiple employee events occur (for
example, an employee has a change to person data and to job data). Integration
Broker facilitates synchronous and asynchronous messaging among internal systems
and trading partners, while managing message structure, message format, and
transport disparities.
The following diagram illustrates the Human Resources integration with OWS process
flow:
For more information about integrating with Oracle Workforce Scheduling, see
the Absence Management and Time and Labor sections of these Release Notes.
HU UH HU UH
Contract Pay
71B
You now can calculate contract pay using earnings for actual workdays. The Contract
Pay Type page has several new fields to support this calculation method.
You can configure whether holidays and school breaks are considered workdays for the
purpose of this calculation. The new School Schedule page enables you to set up a
school schedule, which works in conjunction with your holiday schedule to determine
the number of workdays in a contract.
When you create employee contracts, you can now annualize taxable gross and
imputed income for contract pay employees who are paid over less than a 12-month
period. The system calculates earnings using an annualization factor from the contract.
Balloon Payments
148B
Some K-12 organizations and colleges pay their contract pay employees as though
they were paid over 12 months, except that the summer pay is paid as a balloon
payment at the end of the school year. The Contract Pay page now includes a Last
Payment Date field that you use to indicate that there should be a balloon payment.
All payments after the last payment date are rolled up and paid on the last payment
date.
In the Job Data component, the Contract Change Prorate Option page now provides
these additional options:
• Prorate Using Effective Date.
These options support the new Actual calculation method by determining how to
prorate retro earnings when a contract rate is changed.
This release includes a new Contract Payment Details page, which gives you a
complete overview of the Contract Pay calculation for your employees, including
projected earnings as well as actual earnings.
A new Contract Pay Discrepancy report is also delivered. This report identifies any
projected payments that are not equal to actual payments.
Run a report to find discrepancies between projected payments and actual payments
When the end of one contract’s payment period and the beginning of the next
contract’s payment period (for the same employee and same employment record)
occur in the same pay period, the new contract pay process allows payment for
both contracts to be paid in the pay period in which the overlap occurs.
• Specify multiple funding sources for Contract Regular pay.
On the Job Earnings Distribution page, you define what percentage of the Contract
Regular pay is distributed to each source.
Settings on the Contract Pay Options page enable you to either choose separate
funding sources for Paid-not-Earned and Earned-not-Paid earnings or use the same
funding sources (in the same percentages) as for Contract Regular pay.
Compensation packages have become larger and more comprehensive with the
inclusion of stock options and fringe benefits, among other things. In this release, we
deliver the necessary modifications to the field and array sizes in Payroll for North
America. You no longer need to apply and maintain customizations for this purpose.
We have increased the size of our monetary fields for various balance tables and
reports. The previous maximum display amount was $99,999,999.99; it is now
$99,999,999,999.99 (11.2).
We have also expanded fields on the Paysheet so that you can have:
• More separate checks: up to 99 separate check numbers.
Based on your feedback, we have also increased the array size in several copybooks
including:
• PSCEARRY
• PSCEFLSA
• PSCRFERY
• PSCTMERY
• PSPDEDLA
The Load Paysheets process (also known as the PSHUP or Load to Paysheets process)
provides the integration from other PeopleSoft HRMS applications and third-party
sources into Payroll for North America. In this release, we continue to enhance this
process to provide more flexibility.
In this release, you can use Application Designer to add your own translate values for
other sources of paysheet data. This flexibility is helpful if you have multiple third-
party integrations. You can set up two-digit alphanumeric codes that start with O (for
example, O1 or OA) so that each third-party integration has a unique source code. You
can still use the delivered OT source code if you do not want to take advantage of this
new functionality.
We have also added Source Code to the paysheet tables so that all paysheet load
transactions are associated with the appropriate source. This data is visible on the
Paysheet pages and the Paycheck Data pages.
You can now load data for the source type 0% (Other Source) into the PSHUP_TXN
table using a Component Interface.
You can now inactivate a record online. In prior releases, users found that removing a
record from the PSHUP_TXN table was a challenge. With this release, we are providing
a new Update Paysheet Transactions page so that you no longer have to use SQL to
update the record.
These include validations during data entry on the run control page as well as in
the Rapid Paysheet load process.
• A new CHECK_DT field for your manual checks.
In general, you can specify these overrides for separate checks and off-cycle
transactions.
• The ability to load negative earnings using the Paysheet Transaction process.
In this release, we are enhancing the retroactive pay (retro pay) system so that you
have more functionality, flexibility, and control. At the heart of this solution is a new
configurable, user-defined trigger table. You can now determine what fields create a
retro request. We are also making significant usability and functionality changes
designed to provide a better business process for retroactive pay. You now experience
a clearer understanding of the retro transactions and calculations. In addition, we have
tightened up the retro process to provide more control, thus creating more accurate
retroactive pay payments.
The first step in the retro process is to define what fields trigger a retro request.
You have total control over what triggers a retro request, and you can prevent
unwanted retro requests. When you define your retro pay trigger values, you can
choose whether any change to a field triggers retro, or you can use the Dependent on
Field Value check box to configure the trigger so that only specific changes trigger
Retro.
Retro on Retro
159B
The Retro Pay Calculation Results page has been modified to address Retro on Retro
requirements. Retro on Retro refers to retro calculations on checks when retro
payments already occurred for the same period.
With the new design, the original values that appear on the page are always the values
in the original paycheck, before the previous retro processing occurred. If a prior retro
request was paid for this same period of time, this information appears in the Prior
Retro Paid section of the page, along with a link that takes you to the prior paid retro
request.
The system uses the Retro Pay Process Flag to determine whether to include a prior
retro request in the current calculation. This ensures that no overpayment is made.
The Paycheck Review component now shows the Retro Pay Sequence number for all
retro payments and provides a link back to the Retro Pay Calculation Results Page for
that retro payment.
Click the Retro Pay Sequence Number to access retro pay calculation results
The Retro Pay Message table now clears messages the same way as the Pay Calc
Message table does, so lingering Retro Pay messages are eliminated.
• Expansion of the field size for the Retro Pay Sequence to reduce the risk of reusing
Retro Pay Sequence numbers.
Multiyear Encumbrances
75B
In this release, a new Funding Source Information page enables you to set up a
funding end date for each general ledger (GL) Combination code.
Additionally, a link on the GL Combination code page enables you to view the funding
source information that you have defined for that code.
To provide even more flexibility, multiyear encumbrances are supported at all budget
levels. For ease of use, you can use the default funding date from the Funding Source
Information page or you can specify the funding end date at the Department Budget
level. Select the Funding End Date Defaults from Funding Source check box to have
the system supply the funding end date from funding source information.
You can specify the funding end date on the Encumbrance Definitions page.
We have added two new pages for better encumbrance fringe processing. The new
Encumbrance Salary Range Code page enables you to define different encumbrance
percentages and additional deduction encumbrance amounts for different salary
ranges.
Define a Salary Range code with a salary range and its encumbrance percent and amount
You then set up an overall Encumbrance Fringe Matrix code where you assign different
Salary Range codes to different groups based on companies, pay groups, employee
classifications, employee types, and full time/part time status. In the matrix, you also
set an overall default Salary Range code and company default Salary Range code for
employees who don’t fall into any of the classifications that you create.
Organizations in the public services area must often operate within preestablished
budgetary funding levels from public agencies. Public institutions such as higher
education organizations must recognize the estimated cost of new positions, the salary
offerings to new employees, and changes in salaries for employees on an ongoing
basis, in real time.
New real-time budget checking functionality enables you to send online budget
checking transactions to the PeopleSoft Financials Commitment Control Budget
Processor.
System-Level Configuration
168B
If real-time budget checking is appropriate for your organization, use the Installation
Table to activate it.
Select the Real Time Budget features required for your organization
Selecting the Comm Control Budget Processor (commitment control budget processor)
check box enables you to integrate HCM with Financials for real-time budget checking.
Selecting the Enforce Real Time Budget Check check box ensures that all critical
position data and job data transactions pass the budget-check process before being
saved.
The critical transactions for position data are:
• Creation of a new position.
Department-Level Configuration
169B
You are required to configure real-time budget checking at the department level.
Depending on your Process Option and Automatic Budget Check settings, the system
can:
• Automatically perform a budget check when you save a transaction without
displaying a pop-up window to ask for confirmation.
Encumbrance Calculations
170B
To provide even more flexibility, you can specify these control parameters by
company.
The Encumbrance Process Control page with the fiscal year for real-time budget checking
Changes to the Budget Actuals page and the addition of new Budget Status pages
enable you to access the budget check data and review the budget check results.
These are the budget review pages:
• Budget Status by Job
In addition to the online pages, we have also created new reports to support the Real
Time Budget Checking process.
Payroll expenses represent one of the largest operating costs within an organization.
Companies are constantly seeking ways to more accurately and efficiently post payroll
information to the general ledger.
In PeopleSoft Enterprise Release 8.9, we introduced the standard ChartField
configuration, which enabled the consistent use of ChartFields between General Ledger
and Payroll for North America. It allowed for the synchronization of ChartField
configuration between the two PeopleSoft applications, thereby providing the
information necessary for more detailed reporting of labor costs.
Now, we are enhancing this process. Payroll for North America is providing greater
synchronization and integration between Payroll for North America, Financials, and
Time and Labor with full Project ChartField Integration. To achieve this, we expanded
the integrations to include the five additional ChartFields for project costing:
• Project Business Unit (BUSINESS_UNIT_PC)
• Activity (ACTIVITY_ID)
• Source Type (RESOURCE_TYPE)
• Category (RESOURCE_CATEGORY)
• Subcategory (RESOURCE_SUB_CAT)
The key advantage of adding the five additional Project ChartFields to Payroll for North
America is that the payroll system can now report any adjustments and allow the data
to flow back from Project Costing to Time and Labor and General Ledger.
All ChartFields that you can use on the standard ChartField configuration are
subscribed to individually from the Financials database, and are available for both
Commitment and NonCommitment Accounting.
Five new ChartFields have been added to the standard ChartField configuration
The supported ChartFields in this release are Account, Alternate Account, Operating
Unit, Fund Code, Department, Program Code, Class Field, Budget Reference, Product,
Project, User ChartField 1, User ChartField 2, User ChartField 3, Project Business Unit,
Activity, Source Type, Category, Subcategory, Affiliate, Fund Affiliate, and Operating
Unit Affiliate.
Making timely payments to your workforce while lowering your total cost of ownership
is a business goal that your organization can achieve with Oracle’s PeopleSoft
Enterprise Global Payroll Core. PeopleSoft Enterprise Global Payroll Core includes
improvements to the efficiency of its processes to maximize the user experience. The
following sections describe the new features included for Global Payroll Core for
release 9.1.
In release 9.1, you can configure simplified interfaces for more efficient and need-
based entry of positive input by incorporating all the common Positive Input
functionality. Configuration is enabled in a user-supportive manner with the flexibility
necessary to cover a wider range of use cases.
The Positive Input Templates component fully supports all of the functions of the basic
positive input interface and enforces all the same rules.
New options on the Positive Input by Template page enable you to control the input at
a payee level while offering the ability to set the level of entry validation.
Deductions
PeopleSoft Enterprise Global Payroll Core 9.1 enables you to update the end date of an
individual Earning and Deduction assignment using Global Payroll rules and to stop an
earning or deduction from being active in the system.
PeopleSoft Enterprise Global Payroll 9.1 improves the way in which the system
maintains data in the temporary tables used during payroll calculation. When you run
the Initialize or Calculate process for a calendar group, the system preserves the data
stored in the temporary tables. This enables you to gather accurate statistics, which
facilitates system performance enhancement. In addition, this data makes debugging
SQL statements easier. The system clears the data in the temporary tables when you
run the Cancel or Finalize process on the calendar group.
The Global Payroll core application provides the flexibility to create country extensions
that are isolated from the core engine. We can bring the country extensions quickly to
market because of the independence of each country extension and our ship-when-
complete release strategy. Each country extension consists of statutory and customary
rules, such as payroll and absence rules, including earnings, deductions, absence
entitlements, and absence takes. Additionally, to best support our customers, we often
create country-specific features within our Human Resources product. These features
work in collaboration with our Global Payroll and Global Payroll country extension
products to form a cohesive and robust payroll solution that enables local compliance.
PeopleSoft Enterprise HCM 9.1 delivers new or enhanced extensions for the following
countries:
• HR for China
• HR for United Kingdom
• Global Payroll for Argentina
• Global Payroll for China
• Global Payroll for France
• Global Payroll for Thailand
Due to the requirements associated with PeopleSoft Enterprise Global Payroll for
China, PeopleSoft Enterprise Human Resources 9.1 includes updates to the regional
information used for HR processes in China. These include the tracking of Hukou Type
and Location, and Working Life. These features are available on the Regional page on
the Personal Information component. SmartHire contains new sections for Ethnic
Group and National ID to make these fields available for inclusion in a hiring template.
National ID
235B
PeopleSoft Enterprise Human Resources 9.1 delivers these enhancements in the area
of Maternity Leave:
• Keep in touch (KIT) days
• Change in start days
In the UK, new legislation has come into effect regarding maternity leave. Employees
can return to work during maternity leave to keep in touch with the workplace without
revoking their leave status. Previously, if an employee came back to the workplace
while on maternity leave, that employee would revoke her rights to continuing her
maternity benefits. We are delivering new functionality to support this legislation
allowing users to enter KIT days. Error messages are displayed for KIT days entered
within two weeks of the child’s birth and only 10 KIT days can be taken.
Prior to April 1, 2007, maternity leave could not start on any day except Sunday.
However, with the updates in the UK maternity leave policies, maternity leave can now
start on any day of the week.
Global Payroll for Argentina delivers elements, rules, pages, processes, and reports
that work with the PeopleSoft Enterprise Global Payroll core application to form a
complete payroll package for companies doing business in Argentina.
The system includes the following functionality specifically for Argentina. It enables
you to:
• Define earnings.
• Define garnishments.
• Process terminations.
• Generate reports.
• Generate payslips.
This includes CAT (Clave Alta Temprana) information, health provider data, and
SIJP (Sistema Integrado de Jubilaciones y Pensiones) data.
• Enter default company information.
Defining Earnings
17B
Global Payroll for Argentina supports several different types of earnings to meet
common processing requirements. This includes earnings such as the base salary,
Annual Bonus (SAC), overtime, nightly overtime, and net salary with grossing up.
The system supports payment of the Complementary Annual Bonus to payees in two
installments. You can use an average of employee compensation to calculate the
bonus for employees who receive variable compensations, such as overtime. This
depends on how your company prorates additional payments for the SAC bonus.
Global Payroll for Argentina supports including the second bonus installment with
December’s salary or in a special payroll.
Global Payroll for Argentina delivers several elements to process the Complementary
Annual Bonus.
The following table lists the delivered earning elements used to calculate the
Complementary Annual Bonus:
Global Payroll for Argentina enables you to assign a net pay salary to an employee.
Assign the delivered net pay code rate and net pay eligibility group to the employee.
The payroll process compensates the difference between the gross and the net
established in a special earning.
Defining Garnishments
178B
Global Payroll for Argentina enables you to define and process two types of legally
required garnishments:
• Litis Expenses
• Writ of Garnishment
Use the Assign Garnishments ARG page to enter garnishment information for an
employee.
Global Payroll for Argentina enables you to enter and track information related to the
income tax deducted from an employee’s pay. You can define income tax elements,
enter taxable deductions, and process income tax and social security. Income tax
deductions include retirement, INSSJP (Instituto Nacional de Servicios Sociales para
Jubilados y Pensionados), and Social Security.
Use the Income Tax Parameters ARG page to enter income tax default value
definitions.
The Properties tab on the Income Tax Parameters ARG page enables you to enter the
element descriptions displayed on the Maintain Income Tax ARG page. You can also
specify deductible elements and elements that track previous fiscal year accumulators.
Use the Maintain Income Tax Data ARG page to enter taxable deductions for employee
income tax calculation during a fiscal year.
Processing Terminations
180B
Termination processing is a two-step process. Complete both steps to ensure that the
system correctly updates the payee records. To complete the termination process, you
must update the employee’s job data and then run the terminations payroll process.
Update retired or terminated employee job data using the Job Data page. The
PeopleSoft termination process uses the termination date that you enter to calculate
termination pay. The effective date of a termination is the day that the payee no
longer works for the company, that is, the day after the payee’s last day of work.
Terminating Employees
243B
Create a template on the Positive Input by Template page to manage the positive
input required to terminate employees. Enter the elements and their corresponding
units to be paid in the termination payroll according to the defined business rules.
Global Payroll for Argentina delivers predefined rules designed in accordance with
Argentina’s statutory requirements for processing absences due to vacation, illness,
maternity, work accidents, and other reasons. You can modify many of these rules to
reflect the absence policies specific to your organization.
Global Payroll has two types of absence elements:
• An absence entitlement is the amount of paid time off that a payee is entitled to
take for each category of absence.
For example, payees may be entitled to receive 10 days of paid time off each year
because of school exams.
• An absence take is the amount of time off that a payee takes.
Absence Entitlements
24B
An employee takes one of these absence entitlements until he or she can return to
the workplace or until declaring a total, permanent work disability.
The employer pays for the first ten days of this absence type. Then the ART (Labor
Risk Insurance) Company handles the remaining payments.
• Sickness entitlement
The employee’s seniority and the existence of any dependents determine the
length of time that an employee can use this entitlement.
• Study entitlement
An employee can use a maximum of two days for each exam, and a maximum of
ten days per calendar year.
• Close relative death leave entitlement
An employee can use a maximum of three days for each qualifying event.
• Sibling death leave entitlement
Employees can use up to ninety days for this entitlement. Commonly, employees
take forty-five days of this entitlement before childbirth and forty-five days
afterward.
• Marriage entitlement
Employees can use a maximum of ten days for this absence entitlement.
• Birth entitlement
• Vacations entitlement
The length of this entitlement corresponds to the number of years the employee
has worked.
• Leave Without Pay
Global Payroll for Argentina 9.1 delivers the following absence takes:
• Accident Labor Risks Assurance
• Sickness Leave
• Study Leave
• Maternity Leave
• Marriage Leave
• Birth Leave
• Vacations
• Absence
Use this absence take when the employee takes more days than permitted by law.
The employer must authorize the exceeded days and the system generates a new
deduction for those days.
Generating Reports
182B
Global Payroll for Argentina provides reports that support Argentina business
requirements including Form 649, Payment File Generation (EFT), SICORE, SIJP, Legal
Book, and Payslips. You can easily define the parameters for the SIJP and Form 649
reports.
Before running the SIJP Report ARG and Form 649 Report ARG in Global Payroll for
Argentina, define their corresponding parameters.
Use the SIJP Parameters ARG page to define the layout parameters for elements in the
SIJP Report ARG.
Use the Income Tax Parameters ARG page to define the income tax elements, labels,
and associated codes used in the Form 649 Report ARG.
Generating Payslips
183B
You can generate payslips using Global Payroll for Argentina 9.1. If you purchase
PeopleSoft Enterprise ePay, your employees can view their payslips online.
PeopleSoft HRMS enables you to specify important information about your employees.
The PeopleSoft HRMS product enables you to:
• Enter CAT information.
Use the Additional Information ARG page to enter early registration code information.
Use the Health Benefits page to declare the Social Security Plan and health provider
data for each employee
Use the SIJP page to manage the Integral Retirement and Pension System data
required by the government of Argentina.
SIJP page
Use the Argentina section of the Dependent Information - Personal Profile page to
enter or update information about a dependent.
• Maintain departments
The system enables you to enter the CUIT as assigned by the AFIP (Administración
Federal de Ingresos Públicos). You can also specify the DGI (Dirección General
Impositiva) office number and the company’s main activity for the Form 649 (AFIP)
report.
Use the Argentina section of the Default Settings page to set up default company
information.
Maintaining Departments
254B
Enter the Cost Center code for the department using the Argentina section of the
Department Profile page.
Making timely payments to your workforce while lowering your total cost of ownership
is a business goal your organization can achieve with Oracle’s PeopleSoft Enterprise
Global Payroll for China. This application gives you complete control over all aspects of
your payroll operation, including statutory payroll and reporting requirements.
PeopleSoft Enterprise Global Payroll for China 9.1 delivers a set of fully functional
earnings and deductions used for common business practices. These include:
Earnings
• Monthly salary
• Overtime pay
• House allowance
• Spouse allowance
• Commission
• Termination pay
Deductions
• Taxes
• Termination deductions
The delivered earnings and deductions, along with their delivered supporting elements,
are based on practices that are common to many businesses in China. Although most
of the delivered elements are created according to common industry standards or
based on statutory requirements, PeopleSoft Enterprise Global Payroll for China 9.1
provides you with the flexibility to modify or create earnings, deductions, and
supporting elements to suit your company's specific business practices.
PeopleSoft Global Payroll for China provides functionality to meet legislative tax
recording, reporting, and processing requirements.
Tax Calculation
25B
PeopleSoft Global Payroll for China delivers deductions for three types of tax:
These delivered tax earnings apply specifically to the Beijing, Shanghai, Tianjin, and
Shenzhen tax regions. Global Payroll for China enables you to configure tax rules for
other tax areas.
During payroll processing, the tax section CN SE TAX calls each tax deduction
sequentially to perform tax calculation: NORM TAX, ANN BON TAX, and SEVERANCE
TX. It then calls a formula to insert tax values into the tax writable array CN WA TAX
REPORT after each calculation.
Note. For retro tax calculations, Global Payroll for China uses the forwarding retro method. It
supports both retro when earned, by which taxes are calculated based on current earnings and
retro when earnings and deductions are forwarded to current month earnings, and retro when paid,
by which tax differences of all retro periods are forwarded to the current month and the tax is
withheld in the current month.
Process Flow
Tax Registration
256B
You define tax registration details for each tax area within a pay entity.
Tax Reporting
257B
The reports are designed in accordance with Article 9 of the Individual Income Tax Law
of the People’s Republic of China. The State Administration of Taxation (SAT) issues
general formats for these tax return reports, but each province or city directly under
the central government can design its own format based on the regulations issued by
the SAT. PeopleSoft Enterprise Global Payroll for China 9.1 provides the general
formats as issued by the SAT.
The system extracts data for both of these reports during payroll finalization using the
Report Data feature.
Process Flow
This diagram illustrates the flow of the Tax Report Data Extract process:
The Tax Reports CHN page enables you to generate the Individual Income Tax
Withholding Report, the Tax Withholding Detail Report, or even both reports
simultaneously.
Absence
18B
PeopleSoft delivers predefined rules for processing absences due to vacation. You can
easily modify many of these rules to reflect absence policies that are specific to your
organization or to labor agreements that may be in force for your employees.
We deliver sample values for the vacation absence take (VAC) and absence
entitlement (VAC ENT) as well as predefined sections and process lists for absence
processing. You can use them, modify them, or create your own.
The Public Housing Fund and Social Insurance (PHF/SI) are statutory deductions to
which both employees and employers contribute, although not all of them are
mandatory in each area. They are:
• Public Housing Fund
• Unemployment insurance
• Maternity insurance
The delivered PHF/SI contribution rules apply specifically to the Beijing, Shanghai,
Tianjin, and Shenzhen contribution areas. Global Payroll for China enables you to
configure PHF/SI contribution rules for other tax areas.
Global Payroll for China enables you to define PHF/SI registration details, assign and
disable PHF/SI deductions for payees, and generate PHF/SI reports.
PHF/SI Registration
258B
You enter PHF/SI registration information at the pay entity level. You enter registration
details for each combination of contribution type and contribution area. For example,
you define registration information for work-related injury insurance contributions in
Beijing separately from the registration information for the same type of contribution
in Shanghai.
You can assign PHF/SI contribution deductions using the Element Assignment By
Payee page.
PHF/SI Reporting
260B
• The Monthly Contribution Report lists monthly employee and employer contribution
amounts.
Because no particular legal format is provided by the local PHF/SI Management centers
for PHF/SI reporting nor any provision for data being delivered in a magnetic format,
PeopleSoft provides general formats for PHF/SI reports for the reporting authorities.
Companies can use these reports as an aid to completing the preprinted report formats
supplied by the local PHF/SI management centers.
The system extracts data for these reports during payroll finalization using the Report
Data feature. It produces the reports in both PDF and CSV file formats.
Process Flow
This diagram illustrates the flow of the PHF/SI Report Data Extract process:
Don't run
Is payroll being finalized? No
Contribution Extract
Yes
No
The PHF/SI Reports CHN page enables you to generate the Annual Base Report,
Eligibility Report, and Monthly Contribution Report.
Banking
190B
Global Payroll for China enables you to make salary payments by direct deposit, in
cash, or by check. Global Payroll for China takes advantage of Global Payroll core
functionality for basic banking setup. The banking process for Global Payroll for China
consists of three steps:
Calculate absence and payroll.
Run the payment preparation process.
Generate the EFT payment file.
This diagram illustrates the EFT Payment File Generation process flow:
Use this page to create the EFT payment file for direct deposits.
Payslips
19B
Global Payroll for China enables you to design, generate, and print payslips for your
payees. By leveraging Global Payroll core payslip functionality, you can have the data
used in the production of the payslips generated by the pay calculation process and
stored in various result tables.
Payslip Setup
261B
Payslip Templates
192B
Global Payroll for China delivers a generic payslip template that you can modify or use
as a starting point to design a new one that suits your payslip reporting requirements.
The payslip template enables you to create and control payslips so that they display
the data that you want and in the format that you want.
You can use this page to define which accumulators and accumulator labels appear on
payslips, and specify delivery options and departments or locations to be excluded
from payslip generation.
You can use this page to create sections containing earnings or deduction elements
that appear on the printed and self-service payslip.
You can use this page to specify the absence elements that appear on the printed
payslip.
Global Payroll for China enables you to define text messages that appear on the
payslip for a payee or a set of payees. The Add Payslip Message CHN page enables you
to specify:
• Who gets the message.
The default delivery option for all payslips is the method specified in the Delivery
Option field on the Template Setup & Accumulators page when you defined the payslip
template. You can use the Payslip Delivery Option CHN page to set an effective-dated
override of that delivery option at the payee level.
Payslip Generation
26B
• Groups of payees in the selected calendar group ID by pay entity, pay group,
department, or location.
Generating payslips
Terminations
193B
To help you archive your result data using the Data Archive Manager, PeopleSoft
Global Payroll for China delivers a predefined archive object (GPCN_RSLT_ARCHIVE)
and archive template (GPCNRSLT). The delivered archive template uses queries that
select data by calendar group ID (CAL_RUN_ID field).
PeopleSoft Enterprise Global Payroll for China 9.1 enables you to generate tax reports
and Public Housing Fund and Social Insurance (PHF/SI) reports using XML Publisher.
XML Publisher for PeopleSoft Enterprise is a template-based reporting solution that
separates the data extraction process from the report layout and allows the reuse of
extracted application data into multiple report layouts.
The PeopleSoft HCM French Country Extension team developed the Application
Framework feature for Global Payroll for France release 9.1 in response to the
legislative changes related to social declarations in France. The performance and
flexibility of the Application Framework tool provides you with substantial gains in
productivity while processing DADS-U and DUCS, as well as helping your organization
remain in compliance with complex and changing regulations.
The Application Framework is a set of menus designed to provide performance
enhancements and greater flexibility when you are processing DADS-U and DUCS
social declarations. The Application Framework offers the following capabilities:
• For each piece of information to be produced, you can selectively adopt the
standard content delivered by Oracle, or replace it with your own content,
according to your business needs.
• You can associate all kinds of payroll elements, not only accumulators, with the
records receiving amounts.
• You can select the desired companies, establishments, and pay groups to define
extractions IDs to be used for data extraction and file generation.
• You can check the data and make updates, if needed, which are stored in the
extraction table after the data extraction and before the final file generation.
• You can import data from other sources and enter data that is not managed in
HRMS through flexible parameters.
• You can launch the extraction on a limited sample of employees or data to validate
the setup before real production.
• The association of an object, called a Data Object Name (DON), to each record of
the message.
Each application has node sets, nodes, and attributes. For a given application, you can
define the labels for these data levels on the Application Definition page. These labels
appear dynamically in the transactions related to the application.
The Define Parameter Template page defines parameters, grouped into functions, for a
given application. You can add parameters to existing functions and create new
functions and parameters to customize the setup for Application Framework, especially
to create scoped Employee Event data, to populate employee data that is not managed
in your payroll and HR application.
The Node Set Definition page lists all of the possible node sets.
The Define Node FRA component contains all of the data used for the processing of
structures and records. However, you can override some parameters at the Run
Control stage.
PeopleSoft delivers a number of SQL entities and data object names to manage the
main DADS-U and DNA records. Although these objects cannot be modified,
Application Framework enables you to:
• Duplicate a PeopleSoft object, such as an application, SQL Entity, or DON, into a
custom object, and then modify this custom object.
To accommodate monthly DNA and DADS-U processing, the French Country Extension
PeopleSoft HCM Development team designed the Application Framework processing
using the payroll processing model.
After you define an extraction ID in the Define Extraction Data FRA component, enter
data on the Input Payee Data FRA page
The functions and parameters for a given application are defined in the Define
Application / Node Set FRA component, on the Define Parameter Template page, with
the Employee Data Event Scope.
Enter data for each employee ID and each employee record number on this page, but
with an appropriate script you can also populate data en masse.
Finally, launch the Run Extraction FRA process for a given extraction ID.
When the process has successfully completed, the GPFR_AF_EXTRACT table is
populated based on the Extraction ID definition and the Run Control parameters.
Global Payroll for Thailand delivers elements, rules, pages, processes, and reports that
work with the PeopleSoft Enterprise Global Payroll core application to form a complete
payroll package for companies doing business in Thailand.
The following functionality is specifically developed for Thailand:
• Defining earnings and deductions.
• Generating reports.
Global Payroll for Thailand supports several different types of earnings and deductions
to meet common processing requirements. This includes earnings for basic salary, as
well as overtime, car allowances, termination earnings, bonus, and some template
earnings elements for nontaxable incomes. Global Payroll for Thailand also delivers
many common deduction elements, such as those for social security contribution,
provident fund contribution, leave without pay, and personal income tax.
Global Payroll for Thailand income is either regular income or irregular income. Regular
income is the amount paid to the employee during a sequence period. Irregular
income is the payment of overtime, bonuses, or special payments in any period. In
addition, the system also delivers different types of income for terminated employees.
Regular Income
26B
The basic salary earnings element is a flat amount that is paid only at the earnings
level. Basic salary is paid regularly for permanent employees, in the first period for
new hires, and in the last period for terminated employees.
Global Payroll for Thailand supports two types of assessable income under section 40
of the Revenue Code in Thailand. Income under section 40(1), or basic salary, is
income derived from personal services rendered to employers, or employment income.
Income under section 40(2) is income derived by virtue of a post, office of
employment, or service rendered. Section 40(2) regular income is calculated in the
same way as basic salary, or income under section 40(1).
Irregular Income
267B
Global Payroll for Thailand provides an earnings element and a deduction element
for leave without pay. These elements act as integration elements to obtain
absence input data from PeopleSoft Absence Management.
• Overtime.
Overtime is considered irregular income for payroll calculations. Global Payroll for
Thailand provides the following overtime rates:
• 1.5 times the hourly rate for work outside of the normal work schedule.
• 2.0 times the hourly rate for work performed during standard work hours on
the weekend.
• 3.0 times the hourly rate for work performed outside of standard work hours on
the weekend.
• Bonus.
• Car allowance.
• Meeting allowance.
• Commission.
Global Payroll for Thailand provides earnings elements to calculate bonuses and car
allowances as irregular income under section 40(1) in Thailand. Meeting allowances
and commissions contribute to section 40(2) income.
Termination Income
268B
• Severance pay.
• One-time payment.
Global Payroll for Thailand processes the termination income for employees who have
a LOS of less than five years as normal irregular income.
For either LOS category, the system enables you to choose the termination tax
calculation type.
Global Payroll for Thailand enables you to set up and maintain payee-level and
company-level social security and provident fund data.
The Social Security Fund feature supports the calculation, reporting, and recording of
contributions for the social security fund collected by the Social Security Office.
The system:
• Collects employer and employee data needed for calculations and reports.
Global Payroll for Thailand enables you to process social security contributions in
monthly, semimonthly, or weekly payroll runs. The system supports social security
calculation base amounts between 1,650 THB (Baht) per month and 15,000 THB per
month.
Use the Maintain SSO Data THA (Maintain Social Security Office Data Thailand) page to
set up the payee's social security contribution rate:
The Global Payroll for Thailand system calculates and records contributions to the
Employee Provident Fund as collected by the Provident Fund Manager for the
company.
The system:
• Supports employee and employer payments to the Provident Fund in accordance
with the calculation of eligibility rules for provident fund legislation.
• Calculates the provident fund contribution for the actual tax allowance.
Use the Payee Provident Fund Setup THA page to enter payee-level provident fund
data:
Global Payroll for Thailand provides all of the elements required to calculate personal
income tax.
Global Payroll for Thailand provides payroll rules and elements to support the following
tax calculation features:
• Weekly, semimonthly, and monthly payroll period types for tax calculations and
payroll runs.
• Tax calculation using the Accumulative Calculation Method (ACM) and the
Calculation in Advance Method (CAM).
When calculating personal income tax for declaration to the Revenue Department, you
can choose from two tax calculation methods: the Calculation in Advance Method
(CAM) and the Accumulative Calculation Method (ACM). CAM is the method that the
Revenue Department recommends that employees use. Most companies use ACM to
calculate taxes, but governmental organizations still use CAM to calculate the taxes for
their officers. Global Payroll for Thailand enables you to choose either calculation
method. Both ACM and CAM follow the same high-level processing flow.
The following diagram shows the high-level processing flow for tax calculation:
Global Payroll for Thailand supports the use of only one tax calculation type during a
single payroll period for both section 40(1) and section 40(2) regular income.
However, you can use a different tax calculation type for subsequent payroll periods.
PeopleSoft Enterprise Global Payroll for Thailand supports the following tax calculation
types:
• Withholding (WH).
The employer, or entity that pays the income, withholds the tax at the source and
identifies the condition of payment in the ITF1 and ITF1 A reports as Deduct at
Source.
For example, assume that you process your payroll monthly. In January, you process
all regular incomes using the withholding tax calculation type. Then, in February, you
can change the tax calculation for all regular incomes to the gross up all cycles tax
calculation type.
The system supports applying multiple tax calculation types to irregular earnings
within a single payroll period.
Tax Log
273B
Global Payroll for Thailand enables you to create a Tax Log report that payroll
administrators can use to track the process of tax calculation in detail.
The following steps describe the Tax Log process:
1. Set up the Tax Log flag for each payee, pay group, or pay entity.
2. Run the payroll process.
3. The payroll process checks the Tax Log flag for every identified payee, and then
stores the Tax Log data in writable arrays.
4. The system uses the following records to store the detailed tax calculation data
from the writable arrays:
• GPTH_TAX_G_LOG is used for the TAX WA G LOG writable array.
• GPTH_TAX_D_LOG is used for the TAX WA D LOG writable array.
• GPTH_TX_G_T_LOG is used for the TAX WA G TER LOG writable array.
• GPTH_TX_D_T_LOG is used for the TAX WA D TER LOG writable array.
Global Payroll for Thailand supports the use of the withholding, gross up one cycle, and
gross up all cycles tax calculation types for termination tax processing. You can also
easily track the termination tax calculation using the Termination Tax Log functionality.
The termination tax log is similar to the tax log reporting used for normal payroll
processing.
Global Payroll for Thailand provides an off-cycle payroll run and off-cycle tax
calculation process for unscheduled payments that do not fall within the normal payroll
run. For example, a bonus is paid on the 15th of this month while the normal payroll
run is made at the end of each month.
Retroactive processing enables you to go back and recalculate prior calendars due to
changes made after the original calculation. Global Payroll for Thailand uses a
forwarding method for retroactive processing that calculates the differences between
the original and recalculated pay runs. These differences are carried forward to the
current calendar period as an adjustment to elements that you specify. The system
uses the same tax calculation method for the forwarded amount and the retroactively
processed section 40(1) and section 40(2) regular income.
Use the Retro Process Overrides page to select the elements to be forwarded:
Segmentation Processing
276B
• Rehire.
• Termination.
Tax Allowances
201B
Global Payroll for Thailand provides pages to set up and maintain tax allowances for
tax calculation.
The system supports:
• Expense allowances.
• Provident fund, mutual fund, long-term equity, and social security fund allowances.
Use the Tax Allowance Declaration THA page to enter payee tax allowance information:
PeopleSoft Enterprise Global Payroll for Thailand enables you to create and control
payslips through payslip setup pages so that they display the data that you want. You
can override parts of payslip templates at lower levels, so you do not have to create
multiple templates to cover every payslip scenario.
PeopleSoft Enterprise Global Payroll for Thailand enables you to view payslips online
using the ePay Self-Service Payslip feature provided by PeopleSoft Global Payroll.
The following diagram describes the process for creating and viewing payslips:
Set Up Add
Set Up ePay in Link Payslip Payslip Override
Payslip Template Messages to
PeopleSoft Template to at Payee Level
(Print elements on Print on
Global Payroll Pay Group (Optional)
Payslips) Payslips
View Payslip in
Self Service
Generating Reports
203B
Global Payroll for Thailand comes with a full set of reports that you can use to support
your business requirements. Reports included in Global Payroll for Thailand enable you
to fulfill the reporting requirements for the Thailand Revenue Department, the Thailand
Social Security Office, and your own business reporting needs.
Tax Reporting
27B
The Tax Reporting feature in Global Payroll for Thailand enables organizations to
capture, generate, and maintain both employee and company identification and
biographical data that supports auditing and the reporting requirements of the
Thailand Revenue Department.
The tax reports included in Global Payroll for Thailand are:
• Tax Calculation Log.
The Social Security Reporting feature in Global Payroll for Thailand enables you to
produce the following reports for the Social Security Organization:
• Social Security Form 1-10.
The Workmen Compensation form is a legal report that employers must submit to
the Social Security Office quarterly or annually. This report details the total
monthly amount of different kinds of earnings.
This report is generated using XML publisher, which is a template-based reporting
solution that separates the data extraction process from the report layout and
allows the reuse of extracted application data into multiple report layouts.
Other Reports
279B
• Payslips.
In addition to the reports delivered with Global Payroll for Thailand, the system
provides a set of data media files to support your business requirements. The data
media files included with Global Payroll of Thailand are:
• Data Media File ITF1.
The data media file feature supports employee salary direct deposits and recipient
payments using an electronic file format. PeopleSoft Global Payroll for Thailand
generates electronic file outputs to credit employee salaries and reports this data to
the recipient.
In addition, you can submit the ITF1 report to the Thailand Revenue Department
through the Internet using the provided data media file format.
Absence Management
30B
• Leave Donations
In Absence Management 9.1, you can record absence start and end times. Then, using
the delivered integration, you can send them to the Oracle Workforce Scheduling
system.
The Extended Leave framework tracks information related to an extended absence
request through manual entry, electronic entry using attachments such as PDFs and
Microsoft Word documents, or both. Extended Leave integrates with the Approvals
Workflow Engine and the Attachment Framework PeopleSoft HCM common
components.
The Leave Donations functionality enables you to automate the administration of your
Leave Donations programs. Using self-service, participants in a Leave Donation plan
can request leave, donate leave, and return unused leave, as well as stop their
participation in voluntary Leave Donations programs.
To meet customer service and cost objectives, OWS uses employee absence
information to forecast the demand for labor and to schedule the right people for the
right activities at the right time. PeopleSoft Absence Management uses Integration
Broker to send asynchronous, one-way messages to OWS with employee data and
absence dates and times.
Initially, you must send all active and approved absences to OWS using the Absence
Full Sync Application Engine process. Absence Management sends absence event data
to OWS when all of the following conditions are met:
• The system has OWS installed.
• The absence is approved and active. Canceled and void absence information is not
sent to OWS.
• The absence start date or end date falls on or after the date specified in the
Process As Of Date field on the Publish Absence Data to OWS page.
Use the Publish Absence Date to OWS page for ongoing synchronization with OWS.
The absence event takes place from the process date onward.
• Modify a date, time, or status field in an approved absence event.
Use Cases
207B
The following table describes the actions you might take in Absence Management and
lists the information received by OWS and the actions that OWS takes in response to
the received data.
For more information about integrating with Oracle Workforce Scheduling, see
the Human Resources and Time and Labor sections of these Release Notes.
HU UH HU UH
The Extended Leave Framework enables you to request, preauthorize, check eligibility,
approve, and track data related to extended absences. This feature optimizes the
implementation to global requirements such as FMLA in the United States, ESA in
Canada, Education Leave in Germany, and SSP/SMP in the UK.
The Extended Leave Framework enables employees and administrators to use intuitive
self-service transactions designed to minimize the complexity associated with
extended absences. Using the attachment framework, you can deploy documents in
compliant formats, provide access to frequently asked questions, and view HR and
extended absence policies. This framework empowers end users with a one-stop-shop
for extended absence, freeing administrators and help desks from the task.
The Request Extended Absence page provides information and links to other Absence
Management 9.1 features.
In the Extended Absence Request Details region, your employees can enter all of the
data needed for you to track their absence. When employees access the page, the
system provides a link to the configurable section, which enables you to track almost
any kind of leave-related information that you have configured.
The Related Links region of the Request Extended Absence page enables you to deploy
documents in compliant formats, provide access to frequently asked questions, and
view policies regarding extended absences.
The Absence Requests region displays all request activity included in the extended
absence Start Date and extended absence Expected Return Date fields.
Using self-service pages, you can enter requests for extended absences using the
Request Extended Absence page:
The configurable sections feature in Absence Management 9.1 enables you to track
almost any kind of extended leave-related information. You can set up configurable
sections to comply with legislative and regulatory requirements and define all of the
fields in your preferred format to track additional data for reporting. Configurable
sections eliminate the need for customizations and make the upgrade process more
efficient, reducing the total cost of ownership.
In the following page, the configurable section has been set up to obtain FMLA
eligibility information for U.S.-based employees:
Leave Donations
89B
• Ability to process all employee and administrator requests and inserting input data
for Global Payroll core processing using the Leave Transfer Process
(GP_ABSLVDNPI ) Application Engine program.
The following diagram illustrates the process flow and relationship of the pages used to
configure and manage the leave transfer request process:
Using self-service pages, you can return any unused leave time back to the donors or
the leave transfer program and end participation in a banked leave program in which
the donation occurs on a recurring basis.
The system does not return any donated leave time when an employee ends his or her
participation in a leave transfer program. The return of unused leave time is set up at
the program definition level and is controlled by the Request to Return Unused Leave
page.
Termination of enrollment occurs during the next available calendar run after approval
of the termination request. Terminating leave program participation and returning
unused leave time are auto-approved requests. The system automatically approves
these requests without input from a program administrator.
Engine
For release 9.1, Time and Labor uses the Approval Workflow Engine within the
timesheet processing function. Absence Management 9.1 enables you to set up
approval rules and use them when reporting absences in the timesheet. You can
request absences that require multiple levels of approvals on the timesheet.
Absence Management 9.1 enables you to use the Time and Labor timesheet to modify
absence events entered in Absence Management Self Service. Time and Labor
supports the same Submit, Approve, Deny, and Pushback actions that Absence
Management supports. This means that, in Absence Management 9.1, actions taken in
the timesheet update the Absence Event, Absence Self Service Data, and Absence Self
Service Status Absence Management records.
In release 9.1, you can modify absence events entered in Absence Management Self
Service with an existing Absence Management approval path on the Time and Labor
timesheet. When you use the timesheet to change these events, the Approval
Workflow Engine terminates the Absence Management approval path and the system
creates a new approval instance using approval values provided by Time and Labor.
The system uses the following logic to determine the approval path used:
Source application for Absence modified in the Approval path used for the
absence timesheet? absence
Absence Management No Absence Management
approval path
Absence Management Yes Time and Labor approval
path
Time and Labor N/A Time and Labor approval
path
Absence Management 9.1 now displays the status monitor when you take any actions
for absence events following a Time and Labor approval path.
Absence Management retrieves the Approval Process ID, Definition ID, and header
record data from Time and Labor and passes the data to the Approval Workflow Engine
in order to display the status monitor reflecting the status of the Time and Labor
Approval Path.
Delegations Support
216B
The HCM Delegation Framework enables you to authorize other users to perform
managerial tasks on your behalf by delegating authority to initiate or approve
managerial transactions.
Absence Management 9.1 supports delegation of managerial transactions on the
timesheet. To support delegations for timesheet actions regarding absence requests
and absence approvals, you must also delegate the defined Manager Absence Request
and Manager Absence Approve transactions in the Absence Management Delegation
Framework.
Time and Labor 9.1 delivers eight Approval Process definitions to support common
organizational hierarchies such as Supervisor ID, Department Manager, and Position
Management, as well as multiple levels approval. The process definitions route the
approval request using the approval user list based on the HR Direct Reports structure
or TL Groups.
The eight Approval Process definitions in the 9.1 release are:
Use the WorkGroup – Approval page and the Time Reporting Code – Approval and
Comment page (formerly the TRC 2 page) to activate approvals in Time and Labor.
Approval Actions
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When the system sends a notification to the approver indicating that a reported time
or payable time is waiting for approval, the approver can:
• Approve the time request. The system sends a notification to the next person in
the approval process.
• Deny the time request. The system terminates the approval process. The originator
of the time request receives a notification indicating the denial of the time request.
• Push back the time request. The originator of the time request receives a
notification indicating that the time request needs his or her attention.
During the approval process, approvers can add other approvers or reviewers to the
current or a later stage of the approval process. For example, if you want input from
timekeeper, you can add the timekeeper as an approver or reviewer.
This action applies only to the approval instance in which the addition occurs and does
not affect the underlying process definition used for other requests.
You can insert ad hoc approvers and reviewers in serial or parallel with existing
approvers:
• For serial approvals, each approval in the process is sequential. You can add
approvers and reviewers only after the current step.
• For parallel approvals, the sequence does not matter. You can insert an ad hoc
step in any pending or subsequent stage.
If you have an ad hoc approver user list defined in the transaction registry, you can
add only the users within that list as an ad hoc approver or reviewer. Time and Labor
9.1 provides an Ad hoc Users List configuration on the WorkGroup – Approval page
and the Time Reporting Code – Approval and Comment page.
Ad hoc reviewers are users whom an approver or requester want to review a
transaction. The system notifies ad hoc reviewers and provides a link to the
transaction in a Worklist entry or email, depending upon your configuration.
In release 9.1, the system passes comments entered on the comments page to the
AWE. The AWE saves the comments and adds them to the approval status monitor
constructed by the AWE. The comments displayed within the approval status monitor
show the following data related to the person who entered the comments:
• User ID
• Date entered
• Time entered.
The comments are display-only within the approval status monitor and cannot be
modified.
By leveraging the Approval Workflow Engine, the system produces an Approval Status
Monitor to display the pending approver. The system automatically sends the approver
an email notification and generates a worklist item.
Time and Labor 9.1 supports the HCM Delegation Framework, which enables you to
authorize other users to perform managerial tasks on your behalf by delegating
authority to initiate or approve managerial transactions. The system uses email and
worklist notifications to notify the delegator and specified proxies.
The HCM Delegation Framework supports the following types of delegation:
• Downward delegation of authority to a direct report or a person lower in the
reporting hierarchy
Time and Labor 9.1 has added three delegation transactions to the Create Delegation
Request function:
• Manager Reported Time
Create Delegation Request – Delegation Detail page showing Time and Labor 9.1
delegation transactions
These Time and Labor delegation transactions provide the proxy with access to the
following Time and Labor summary pages:
• Reported Time Summary
For each active delegation, the Approval Workflow Engine and HCM Delegation
Framework work together to initiate the approval to the correct approver based on the
delegated authority.
PeopleSoft HCM Release 9.1 integrates data from PeopleSoft Human Resources, Time
and Labor, and Absence Management with OWS, which enables you to monitor and
manage schedule assignments, achieve optimal project tracking, and track absences.
PeopleSoft Integration Broker provides a bidirectional, near real-time integration
between PeopleSoft Enterprise Time and Labor and OWS. Time and Labor sends
employee schedule preferences and reported punch time to OWS, and OWS returns
optimized punch schedules to Time and Labor.
Time and Labor sends and receives information from OWS for employees who meet
the following criteria:
• The system has OWS, Human Resources, and Time and Labor installed.
• The employee has a schedule with either a punch or a flex shift type, regardless of
the rotating schedule status on the Defining Schedules page.
Your employees set up their schedule preferences for the workweek. For each day of
the week, employees enter their preferred shift or start and end times. PeopleSoft
Time and Labor publishes this information to OWS as the employee’s preferred
schedule.
The schedule preference data from Time and Labor enables OWS to forecast the
demand for labor and to schedule the right people to the right activities at the right
time to meet customer service and cost objectives.
Note. Time and Labor publishes to OWS only for each day that the user enters a Shift ID or a Start
Time and End Time. Some employees may not establish a preference for each day. Time and
Labor does not publish time for days for which the shift ID is set to Off.
The system publishes the 8:00 a.m. punch in and the 5:00 p.m. punch out to OWS.
Use the Publish Reported Time page to publish punch times to OWS.
For more information about integrating with Oracle Workforce Scheduling, see
the Absence Management and Human Resources sections of these Release Notes.
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ChartFields are fields used to report General Ledger charts of accounts with
transactional data. These accounts determine the logging of transactions and the
tracking of information for General Ledger purposes. ChartFields enable you to report
up to 21 charts of accounts when entering transactional data. Both Commitment
Accounting and Non-Commitment Accounting customers can utilize the ChartField
functionality for their business processes.
The enhanced ChartFields integration in Time and Labor 9.1 includes all of the Project
Costing ChartFields. Components for Project Costing business unit, project, activity,
source type, category, and subcategory from the Time and Labor menu group appear
under ChartField Values.
You can configure and activate all or a subset of the 21 ChartFields using the Standard
ChartField Configuration page. The Standard ChartField Configuration page enables
you to activate ChartFields, change the order of display, relabel the fields, and change
the field length displayed for individual ChartFields.
When you press the Apply button and the application engine runs, the pages
displaying ChartFields reflect the configured display.
After you press the Apply button on the Standard ChartField Configuration page, the
impact to Time and Labor (TL) begins with the task template. The task template
reflects the activated ChartField values when combo code is an enabled field. For
example, if the Standard ChartField Configuration has activated the GL account,
department, and project, enabling the combo code field on the task template also
enables the GL account, department, and project as individual ChartField values.
Use task templates to select the types of task information that you want taskgroup
members to provide when reporting time. For example, if a group of time reporters
does project work, such as developing software, you might want to create a task
template that captures the project and product they're working on, the department,
and individual tasks.
The following example shows the Task Template page in Time and Labor 9.1:
To improve usability and ensure consistency between Time and Labor and Payroll for
North America, PeopleSoft Time and Labor uses the ChartField Validation Search. By
leveraging the ChartField Validation Search, you can reduce the need to employ the
Upload ChartField Combinations process to load new ChartField combinations into the
Transaction Table from an external file.
The Upload ChartField Combinations feature in Time and Labor 9.1 enables you to
insert data into Combo Code task elements. The system loads the contents of a file
that contains combination code information into a temporary table. Then an
Application Engine program reads the temporary table, validates the data, and inserts
the data into the ACCT_CD_TBL and ACCT_CD_TBL_GL tables. The system generates
two reports: an upload summary report and a detail report that lists any bypassed
records, and the reason for discarding the records.
The data file must be a comma-separated value (CSV) file with the ChartField
information for each combination code listed in a specific order. If you do not use all of
the available ChartFields in a specific combination code, you should leave the unused
columns empty and keep the formatted sequence of ChartFields.
Use the Upload ChartField Combinations page to upload ChartField data into Combo
Code task elements.
Time and Labor 9.1 enables you to migrate rules across databases, which means that
you can easily transfer rules created in an isolated testing environment into your
production database. This feature eliminates the need to reenter rules. You can also
recompile rules after importing them.
To move rules from one database to another, use the Rules Export (TL_EXP_RULE)
component to export rules and the Rules Import (TL_IMP_RULE) component to import
rules. Use the Rules Recompile (TL_RULE_RCMP) component to recompile Time and
Labor rules.
Moving Time and Labor Rules from one environment to another includes three distinct
phases:
• Selecting rules for export and exporting all of the required rule elements.
Time and Labor uses PeopleTools DataMover and two DataMover scripts to complete
the migration of Time and Labor rules from one environment to another. The system
uses an Application Engine (AE) process to create the DataMover scripts required to
export and then import the selected rules. The AE process then packages the rules and
scripts into a DataMover DAT file in a location that you specify from the run control
page.
Note. You can move only rules created from PeopleSoft-delivered templates.
Exporting Rules
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The Rules Export page lists all of the rules to export from a source database, initiates
the processes that select the listed rules, and creates a DataMover DAT file for
exporting the rules.
• Analyze the content of each row in the Rules Export area of the page, resolve the
selection of rules, and store the results.
• Write the DataMover scripts for both the Export and Import rules processes.
• List each rule that is selected and processed in the message log file and indicate
the completion of the DataMover process.
The Script Location field specifies the location used to store the DataMover scripts and
DAT file created by the Export process.
The Export process does not change any existing structures in the environment. You
can safely select rules and export the required rule elements at any time.
Use the Time and Labor 9.1 Rules Import process to import the files created by the
Export process. Access the Rules Import page and enter the location of the DataMover
DAT file created by the Export rules process in the Script Location field.
Run the Import and Recompile rules processes when the processes do not conflict with
existing Time Administration processes. Do this because the Import rules process
transfers shared objects from records where a separation from the rule itself was not
possible. In addition, any template modified during the Recompile rules process can
affect existing rules, and a conflict with a Time Administration batch process would
cause the batch process to crash.
You should run the Import and Recompile rules processes in your Production
environment when you run the existing Refresh Dynamic Groups process. Do this
because the Refresh Dynamic groups process is run daily and has the same potential
conflicts.
Access the Rules Recompile page to recompile rules that you have imported.
The Rules Recompile region enables you to specify rules to recompile, or recompile the
rules associated with one or more templates, or template types.
Mass Time reporting in Time and Labor 9.1 filters common time reporting codes
availability based on select groups of employees. This prevents invalid Time Reporting
Code exception generation for reported time via Mass Time.
Use the Mass Time Reporting feature to save time and keystrokes when reporting
time. It enables you to report different attributes of time for a period rather than
having to enter them manually for each day in the specified period. The Mass Time
Reporting feature enables you to report time in several different ways by using a
template type format. You enter the period of time for which you want to report time
and select the method that Time and Labor uses to generate reported time.
Each person enrolled in Time and Labor is associated with a set of time reporting
codes, based on the time reporting code program derived from the workgroup
information. Managers using Mass Time Reporting generally use a group of employees.
In Time and Labor 9.1, the system filters the list of time reporting codes so that the
only displayed time reporting codes are valid for all of the employees belonging to the
group.
Access the Mass Time - Report Time page (select Self Service, Time Reporting, Report
Time, Mass Time; click the Next button on the Mass Time - Select Time Reporting
Method page).
Mass Time - Report Time page when Specify one or more transactions to be applied to
each day in the time period is selected
Enter a time reporting code in the Time Reporting Code field to specify which method
to use for processing the time worked. Every active TRC that is valid for the employee
appears here. However, rules-only TRCs are used only in processing rules and do not
appear on the time reporting pages.
Pension Administration
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The Actuarial Assumptions component now includes a Use Segment Rates option
Schedule Display
Version 5.0.4 also includes Long Term Scheduling, allowing the optimization of
resources across a whole year. Long Term Scheduling applies the same sophisticated
optimization process as used in weekly scheduling to match employee weekly hours to
the weekly demand for the 52 or 53 complete weeks of a year. Long Term Scheduling
can be used to manage annualized hours contracts and facilitates compliance with
labor laws in some countries.
Long-Term Schedule
For more information, please visit the Oracle Workforce Scheduling page on
Oracle.com at www.oracle.com/applications/workforce-scheduling.html
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Business Intelligence
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Note. PeopleSoft HCM 9.1 certification with Human Resources Analytics 7.9.6 is in development as
of the date on which these Release Notes were published. Human Resources Analytics 7.9.6 is
currently certified with PeopleSoft HCM 8.9 and 9.0.
Applications
This section discusses new enhancements that are common to multiple applications.
PeopleSoft continues to deliver enterprise-wide features and frameworks that enhance
your ownership experience and help you run your business more efficiently and
profitably. With the release of PeopleSoft Enterprise Portal 9.1, PeopleSoft delivers:
• Application Integration Framework
• Approval Framework
• Desktop Integration
• Upgrade Framework
See Also
Approval Framework
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Approval Framework is a user configurable tool that utilizes Pure Internet Architecture
and PeopleTools Workflow to create dynamic approval processes that fit the needs of
each organization. Approval Framework replaces Virtual Approver and puts most
configuration control in the hands of the business analyst.
In the PeopleSoft Enterprise 9.1 release, Approval Framework focused on Flexibility,
Configurability and Control.
These enhancements help to streamline configuration tasks and provide additional
details and functionality for approvers.
• Flexibility: Three areas were the main focus: Notification, Timeout and User Lists.
The Monitor Configuration page controls both the Search and the Actions page
of the Monitor Approvals.
The information displayed on the page can now be specified. In prior releases,
only the transaction keys were displayed.
• Control: Two new features are meant to provide control to the user:
The first one is a new User Monitor. It is intended to be a “one-stop shop” for
the user to review transactions that he either initiated or is a designated
approver on.
See Also
Desktop Integration
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Use the Find Object Navigation utility with any PeopleSoft Pure Internet Architecture
page to locate the navigation path for a component, page, content reference, or portal.
When you select your search criteria and click the Find Navigation button, the resulting
navigation paths appear with links that enable you to navigate directly to the page that
you specified in your search. Frequently, several ways are available to access a page.
Reviewing all of the navigation paths may help you find the page in a more intuitive
way.
Additionally, when used as an internal tool, this utility can be very helpful during
PeopleTools and application upgrades.
Events and Notifications is a framework that enables you to define, implement and run
business logic for business events. The Notification Dashboard is a central location to
view information related to notifications, warnings, and alerts that occur within many
batch or online processes throughout the system. You can receive notifications using
email, worklist or XML messages when an event occurs. PeopleSoft Query can be used
in combination with the Events and Notifications Framework feature to generate alert
messages based on data within one or more PeopleSoft tables.
The Events and Notifications framework was created to combine existing Event
functionality from HCM and Events, Warning, and Notifications in SCM to be a common
framework that could generate multiple kinds of notifications, required a very light API
to implement and had a minimal set of required registry data. This combined
framework is now available in all PeopleSoft Applications.
See Also
• Currently, iPhone OS 3.1 does not support any Email Approval options. You must
use a 3rd party application that supports javascript in the email.
Upgrade Framework
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The Upgrade Data Conversion Analyzer is a new Application Engine (AE) program. For
a given upgrade path, the Analyzer gathers a list of AE Sections required for data
conversion and stores these in a new repository. Each SQL statement (including SQL
Statements within PeopleCode) is then analyzed to derive a list of tables that are
manipulated or queried during the execution of the SQL. Once all the SQL is analyzed,
the information is used to derive section dependency information which is then saved
in the repository.
The Upgrade Data Conversion Runtime is a new Application Engine program. The
Runtime uses the information generated by the Upgrade Data Conversion Analyzer to
improve the execution of the data conversion. Optimization is achieved through
increased parallelism at runtime. Execution timing data is written to the repository,
and can be used for analysis and further optimization of subsequent runtimes.
Oracle continues to enhance the user experience with our products by improving the
quality and ease of access to vital information.
Note. The links provided in this section may change over time. If a link does not take you to the
proper location, oracle.com should produce a more current link.
The PeopleSoft Enterprise Information Portal provides customers with a single entry
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point to locate the documentation, training, and other useful information they need to
help with their implementation process and improve their daily experience with our
products.
PeopleSoft Enterprise software offers many information solutions to help our
customers succeed. By using our popular PeopleSoft Enterprise Information Solution
data sheets, customers can easily access information and links to PeopleBooks,
Documentation Updates, Instructor-Led Training, Online Classes, User Productivity Kits
(UPK), Self-Study CDs, Certification Programs, and other helpful information.
PeopleBook Improvements
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Several enhancements have been made to the PeopleBook documentation in the areas
of content breadth, organization, and usability.
• Hosted PeopleBooks. Starting with this release, our new Hosted PeopleBook
solution provides the option to access your context sensitive PeopleBook help
directly from our hosted server. The hosted documentation is updated on a
regularly scheduled basis ensuring that you have access to the most current
documentation. This reduces the need to view separate maintenance
documentation postings on MetaLink 3 because that documentation is into the
hosted PeopleBooks content. We also offer updated installable HTML PeopleBook
Libraries for those who prefer to have the documentation installed on their local
servers. Updated PDF versions of PeopleBooks are posted on OTN, based on the
content update schedule. The hosted and updated installable PeopleBooks are
available in English only. Translated PeopleBooks are still offered in their original
GA state via ePD.
Introduction Table, the navigation is also listed at each location in the PeopleBook
where the application page is discussed in detail. This eliminates the need for
customers to look elsewhere in the book for the page navigation.
Researching PeopleBooks
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We have created a free, short, online course titled Researching in PeopleBooks that
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• Techniques for finding information more quickly and easily by using search
functionality, best practice search strategies, and indexes.
Take this brief course to help you more quickly find the information you need in
PeopleBooks.
The User Productivity Kit (UPK Developer and content) is the PeopleSoft end-user
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training solution and provides a single source development and customization tool to
enable rapid content creation and customization. UPK also may provide system process
documentation, user-acceptance test scripts, training materials, role-based
performance support, and documentation.
For this release, we’ve broadened our UPK footprint with more UPK content offerings
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than ever before. Leverage this powerful end-user training solution to improve your
organization’s productivity in a highly cost-effective manner.
Conclusion
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Today’s business environment calls for Human Capital Management to extend well
beyond HR basics to enable sophisticated, yet easy-to-use workforce-related business
processes. Organizations must be able to compete in the global economy and to
attract, retain, and motivate their top talent. Concurrently, they must maintain
regulatory compliance and control costs and have access to business performance
metrics that demonstrate clear ROI.
PeopleSoft Enterprise HCM 9.1 is designed to meet customer needs, industry best
practices, and thought leadership recommendations. HCM 9.1 is a testament to
Oracle’s commitment to Applications Unlimited, the customer base, and its own
leadership in the HCM arena.
This document is intended to provide early information about the major areas of
enhancement to the PeopleSoft HCM application. These enhancements represent a
significant investment by Oracle to both our customers and the industry and show that
we are serious about the importance of Human Capital to the organization and
committed to retaining our leadership in this area. We believe HCM 9.1 is a compelling
release for our customers and look forward to your success going forward as you
implement this major release.
Oracle Corporation
World Headquarters
500 Oracle Parkway
Redwood Shores, CA 94065
U.S.A.
Worldwide Inquiries:
Phone: +1.650.506.7000
Fax: +1.650.506.7200
oracle.com