IFMSA August meeting 2018

Invitation package
Inspired by your potential, powered by IFMSA-Québec
International Federation of
medical students’ Associations

General Assembly
August 2nd - 8th, 2018
Montréal, Québec

Pre-General Assembly
July 29th - August 2nd, 2018
Québec City, Québec

www.am2018montreal.com
table of contents
A pre-GA
4. Bonjour-Hi 22. in Québec city
Organizing
8. Committee 26. A CFMS Post-GA

About montréal Finances and

10. Meeting Logistics 28. our partners
Theme Event Registration
16. social accountability 32. dates & fees
Our green commitment Getting to #yul
18. an eco-responsible event 34. All about visas
Health symposium some more info
20. a meeting for alumni 40. about québec
bonjour-hi !
Dear Delegates,

It is our pleasure to officially invite you to the 67th IFMSA General Assembly August Meeting 2018.

In the works for the past two years, our team, composed of our NMO’s most motivated members,
has been tirelessly planning what we hope to be the most inspiring and incredible IFMSA General
Assembly yet. Be it your first, your last, or one of the many IFMSA international events you will
attend, we know how excited you are to meet new and old friends, to discuss those global health
issues that are so dear to your heart, to take those decisions for the advancement of our Federation
at its highest decisional body and to discover a new part of the world.

Everything has been thought of: an eco-sustainable GA - a first of its kind, a theme event relevant
across borders in this day and age, a side event at the height of our Alumni, a geographical location
that will make you enjoy the best that Quebec has to offer, and carefully planned post-GA in
collaboration with our sister organisation CFMS. All of this, hosted in the most vibrant, multicultural,
open-minded and innovative city in Canada, in the heart of our summer, a season you won’t want to
miss.

We know way too well how busy these seven days will be. This is why we have taken great care to
plan everything so your stay in our beautiful province goes as smoothly as possible, from the
moment you set foot out of the plane to the time you return home with all your memories, ready to
make a change locally and globally. Of vital importance, we have set up a whole team and contacted
the appropriate agencies here in Canada to facilitate the visa procedures, to ensure truly a global
representation of all IFMSA national member organisations.

This event wouldn’t be possible without the help, financial and symbolic assistance of our sponsors
and partners. Quebec Medical Association is the proud title sponsor of this event and we thank them
for their contribution to this event. We are also proud to be able to count on the support of our head
of states and ministries of education and health Justin Trudeau, Philippe Couillard, Gaétan Barrette,
Hélène David, to name a few.

Pack your most chic attire, your running shoes, your sunscreen and your global health advocacy
love, because we are taking you beyond the hospital for a field trip you will never forget. My team
and I are waiting for you at #YUL with a warm ‘’Bienvenue!’’ and full of what Montreal has best to
offer: innovation, warmth and love.

IFMSA - for everything that you have given us, this is our way to say thank you.

With love,

Claudel P-Desrosiers
Chair of the AM2018 Organizing Committee

On behalf of the Organizing Committee of the August Meeting 2018 & IFMSA-Québec’s Team
A word from IFMSA
Dear IFMSA,

We are extremely excited to see you in August in Montreal! We are so glad to have been working in
the past few months with the incredible Organizing Committee of the August Meeting OC to prepare
an experience full of surprises and to create amazing moments in the best IFMSA style, only like we
can do it. I would like to give you a welcome as well to the beautiful region of the Americas.

This general assembly does not only represent a summer escape, but in the IFMSA it has become a
very important meeting due to the historical moments we are going through. Québec has received
IFMSA before with arms wide open and is doing so again!

This time, we look forward to a meeting committed to change IFMSA culture by providing spaces to
take care of the environment, to promote social involvement and to learn from each other as medical
students to improve our future.

Changing our federation isn’t easy. We generally focus on our external efforts and changing others.
An internal change requires innovation, lots of debate and a space like this one. All of this to make
ourselves better, for us to grow and reach more people in the world.

We hope that this August Meeting will provide the perfect ingredients to promote this internal reform,
to enhance better participation and inclusion in the Federation, but also to keep on developing this
unique platform to share ideas and local activities.

I hope that your travels and preparations for this meeting are fruitful and well underway , and we
really can’t wait to see you in Montreal!

We look forward to continue building IFMSA with you.

With kindest regards,

Carlos Acosta
IFMSA President

On behalf of the IFMSA Team of Officials 2017-2018

 the organizing committee

Claudel P-Desrosiers David Alexandre Galiano Aline D. Khatchikian Camille Pelletier Vernooy
Chair Vice-Chair Secretary Treasurer
am2018.chair@ifmsa.qc.ca am2018.vicechair@ifmsa.qc.ca am2018.secretary@ifmsa.qc.ca am2018.treasurer@ifmsa.qc.ca

Michelle Houde Xiaoya Gao Daphnée Valiquette Tara D’Ignazio

Logistics Director Logistics Team
Logistics Team
Visa Coordinator
am2018.logistics@ifmsa.qc.ca am2018.xiaoya@ifmsa.qc.ca am2018.daphnee@ifmsa.qc.ca am2018.visa@ifmsa.qc.ca

Kaylee Novack Antoine Van Duong Nicolas Siron Alexa Eberle

Logistics Team
Logistics Team
Logistics Team
Visa Team

am2018.kaylee@ifmsa.qc.ca am2018.antoine@ifmsa.qc.ca am2018.nicolas@ifmsa.qc.ca am2018.alexa@ifmsa.qc.ca

William Enlow Lori Desroches Émilie Jolicoeur Hanene Mankour

Pre-GA Director Pre-GA Team
Pre-GA Team
Pre-GA Team

am2018.prega@ifmsa.qc.ca am2018.lori@ifmsa.qc.ca am2018.emilie@ifmsa.qc.ca am2018.hanene@ifmsa.qc.ca

 We have assembled a passionate and experienced team to lead the organization of the
event. All together, we have attended over 60+ IFMSA international meetings,
including more than 40 IFMSA general assemblies. From Quebec’s 2010 GA to the
March Meeting 2018 in sunny Egypt, we can tell incredible tales from India, share the
warmth of Tunisia, and show you the historic beauty of Malta.

Alexandra Chicoine Anne-Lou McNeil-Gauthier Gabriel Lavoie Lena Zotova

Fundraising Director Fundraising Team
Fundraising Team
Green Coordinator
am2018.hr@ifmsa.qc.ca am2018.annelou@ifmsa.qc.ca am2018.gabriel@ifmsa.qc.ca am2018.green@ifmsa.qc.ca

Gaël N-Chetaille Ghassen Soufi Raphaëlle Lalonde-Fortin Lucy Luo

Fundraising Team
Fundraising Team
Fundraising Team
Post-GA Coordinator
am2018.gael@ifmsa.qc.ca am2018.ghassen@ifmsa.qc.ca am2018.raphaelle@ifmsa.qc.ca am2018.postga@ifmsa.qc.ca

Yassen Tcholakov Chérine Zaim Karma Abukasm Rosa Lakabi

Health Symposium Director Health Symposium Team Volunteers Coordinator Volunteers Coordinator
am2018.alumni@ifmsa.qc.ca am2018.cherine@ifmsa.qc.ca am2018.karma@ifmsa.qc.ca am2018.rosa@ifmsa.qc.ca

Maxime Leroux-Lapierre Camille Marcoux Dat Ngyuen-Dinh Sara Medina Kasasni

Health Symposium Team Health Symposium Team Health Symposium Team Marketing Director
am2018.maxime@ifmsa.qc.ca am2018.camille@ifmsa.qc.ca am2018.dat@ifmsa.qc.ca am2018.marketing@ifmsa.qc.ca
Montréal
A city easy to love
where diversity meets sustainability

Montréal is a breathtaking combination

of European charm and North American energy nestled 

in the majestic St. Lawrence River.

Founded in 1642, it is the business centre of Québec and,

taking its metropolitan area into account, is Canada’s second
largest city, with more than 3 million people.

The city’s various neighbourhoods reflect its ethnic diversity.

Among Montréal’s features are its Downtown, Chinatown, Old
Port, Little Italy, LGBT-friendly Village, Art’s Quarter and
various other neighbourhoods, some of which were adopted
by immigrants as their own.

Old in soul, but young at heart,

Montréal has a storied past that includes a First Nations
settlement, a French colony and a British stronghold.
Montréal lives in both French and English, but its multicultural
population is really what shapes the cuisine, culture and
conversation here.

Creative, cosmopolitan and cutting-edge,

Montréal is captivating. Few can resist the charm of this

smart and spirited city, whose flair for cultivating one of the
coolest lifestyles on the planet plays out daily.
Concordia University
A General assembly in the heart of the city
The General Assembly will take place at Concordia
University, one of Canada’s most innovative and diverse
universities. It is located at the heart of the city:

● 2 steps from the metro station, connecting you with the

rest of the city

● 300 meters from the accommodation center

● 100 meters away from the busiest commercial street of

Concordia

● Dozens of coffee shops and an impressive choice of

international cuisines on the corner

● 10-minute walk from the Montreal General Hospital, the

founding facility of the first medical faculty of Canada
(where Sir William Osler introduced bedside teaching!)

The University offers plenty of cozy and modern conference

rooms, amphitheatres and classrooms. All are equipped
with projectors, computers, black and/or white boards, sound
system, tables, chairs and individualized electric sockets. Wifi
will be easily available for all participants through a unique
conference code, eduroam and the city public wifi.

Sessions will be held in different classrooms of Concordia’s

John Molson School of Business Building, with capacity
varying from 30 up to 400 seats. Additional rooms will be
offered for parallel and side sessions, depending on IFMSA
Officials’ needs. The John Molson building (MB) is the dynamic
green centre of Concordia University. It was awarded LEED
Silver level certification by the Canada Green Building Council.

Plenary sessions will take place in an amphitheater, with 800

people capacity, divided in two sections - making it easier for
everyone to discuss and vote on important issues. We also
have the possibility to add a livestream service if need be.

Food
Each meal will be served at the Grey Nuns’ Residence
cafeteria. Local products will be favoured, minimizing our
ecological footprint. Vegetarian options will be available at
each meal. Plenty of nearby restaurants (sushis, souvlaki,
dumplings, pizza, tacos) and coffee shops (Tim Hortons,
Starbucks, Second Cup, Java U, etc) will give participants
numerous additional options for group eating.
 ACcomodation
Grey Nuns residence & Nouvel Hotel
Participants will be hosted in near-by residences
and hotels, all less than 10 minutes walking from
the main venue.

Grey Nuns Residence

There are a variety of private rooms available
from single to quadruple occupancy with shared
and private washrooms. Games rooms, study
lounges and event rooms are also available.
Although centrally located Grey Nuns has a
beautiful garden offering a calm oasis for eating,
exercise or just hanging out. The Grey Nuns
Residence will be the home of 600 delegates.

Amenities

The Nouvel Hotel

The Nouvel Hotel is located in front of the Grey
Nuns Residence, less than five minutes away
from the venue. Rooms will be from double to
quadruple occupancy. It offers non-smoking
guest rooms, an on-site restaurant, a gym open
24 hours a day, and an outdoor pool. It will be
the home for 330+ delegates.

Delegates will get the option to select their

preferences when completing their registration at
the IFMSA August Meeting 2018. The Organizing
Committee will do its utter best to respect those.

Getting Around
SUBWAY STATION

PLENARY HALL

NOUVEL HOTEL AIRPORT BUS

On August 2nd, we will supply a ticket for the local bus service, the 747, which will bring you right in front
of the Grey Nuns Residence in less 30 minutes from the airport #YUL. Our welcome committee at the airport
will make sure you have your free ticket and that you get out at the right stop. The same ticket will be used
during the evening to get to the opening ceremony by our underground transit system, the metro (green
line). The rest of the sessions will be at facilities less than 5 minutes walk from accommodation.

Social program
Work hard, play harder. After plenary, it’s time to unwind and enjoy what Montréal has to offer best. We are
an internationally-recognized hotbed of innovation and originality, home to a long list of leading artists in a
variety of disciplines. Cultural and social events promoting the city of Montréal and highlighting the culture of
Québec will be organized for the participants. Experiencing Montréal by night is when you’ll really get to see
what the city is all about – contagious and inclusive joie-de-vivre.

Tentative Schedule
August 2nd August 3rd August 4th August 5th August 6th August 7th
Opening Global Health
Night Walk or Closing
Ceremony
Movie Night at
City Tour by Cultural Show at Ceremony

-
National Food & Grey Nuns’

Bikes in the Sir Winston -

Dance Floor & Drink Party -

Downtown Churchill Pub Location to be

DJ at the Evening at
Montreal determined
Olympia nearby bars
Theme event - Social accountability,
« health beyond the hospital »
To truly make a difference for health, future
doctors should be prepared to become leaders
and collaborators beyond the healthcare
framework, using inter-professionalism as a
powerful tool for impact. How can we provide our
patients with high quality care that goes beyond
the medical center? With this in mind, “Social
Accountability: Health Beyond the Hospital” is
the chosen theme of the IFMSA August Meeting
2018.
accountability in health. Speakers will each share
Social accountability has been defined by the
World Health Organization as “the obligation of
medical schools to direct their education,
research and service activities towards
addressing the priority health concerns of the
community, region, and/or nation they have a
mandate to serve”. Based on equity and quality,
social accountability allows us to direct our
questions and decisions toward the ones with the
greatest impact on health, using available and
community resources, while working with all
relevant stakeholders.
Participants at the IFMSA August Meeting will be
asked to think, debate, reflect and discuss
about what health and healthcare means for them
– outside of the hospital. We are therefore opening
the discussion on health to policy-makers and
environmentalists, economics and lawyers,
teachers and patients, academics and lobbyists,
political advisors and technology experts, as well
as to change makers with a valuable perspective
on health to share. We have selected four sub-
topics to further explore:
well as medical exchanges, will also engage
• Health x Environment
• health x politics
• health x media
• health x innovation
Our innovative approach to including this theme in
the agenda will, by its structure and content, engage
future healthcare professionals to think outside the
box. Innovative theme event sessions are designed
to take place during the AM2018:
I. An IFMSAx event where experts and medical
students will come together to tell short and
powerful pre-selected stories about social
a 10 to 20 minutes personal story or anecdote
during the session.

II. Multiple parallel streams of 60 to 120 minutes
each will be held at least twice during the
conference. These sessions are built to meet the
interests of a diverse participant pool, and will
focus on one of the four priority sub-topics.

III. A global health networking event, an hour-long
meet-and-greet, will allow participants to get to
know speakers and other local organizations in
order to exchange ideas. 

IV. The Pre General Assembly, in Quebec City, will
have a 3-day workshop dedicated to social
accountability. Sessions will be tailored to a
smaller group of participants and will be very
dynamic.

V. Standing Committee sessions regarding
medical education, public health, sexual and
reproductive health, human rights and peace as
participants regarding the theme event.

VI. The Health Symposium, designed specifically for
alumni, will include key sessions on social
accountability and effective leadership in
healthcare.
OUR Green Commitment for
An eco-responsible event
As a team of youth leaders in global health, we strive to ensure a sustainable meeting with a
minimal ecological footprint. In fact, we commit to host the first eco-responsible and carbon-
neutral IFMSA meeting, and are already taking action to make it possible:

✓ We have included a budget item to buy carbon offsets for the compensation of CO2
emissions associated with accomodation, waste production, energy use, catering, materials
and transportation at the event.

✓ In preparation for the meeting, delegates will receive a green survival kit, with tips to act in an
environmentally respectful way throughout the event.

✓ We will encourage local food and drinks producers when choosing food caterers and menus.

✓ We will minimize food waste by donating potential surplus to local food redistribution
organizations.

✓ We will encourage use of public transportation such as subways and buses.

✓ Composting and recycling will be available on site and explained to participants.

✓ We will minimize materials distributed to delegates and used for workshops.

✓ Our event will be hosted on a Fair Trade Campus, granted by the Association québécoise du
commerce équitable, Fairtrade Canada and the Canadian Fair Trade Network (CFTN).

✓ The John Molson School of Business building, our venue, is the dynamic green centre of
Concordia University. The building is a laureate of the Leadership in Energy and
Environmental Design (LEED) Silver level certification of the Canada Green Building Council.

Many more environmentally responsible measures will be adopted in the following months,
under the direction of our Green Coordinator.

FLIGHT OFFSET : WHAT DOES IT MEAN ?

A carbon offset is when a reduction in emissions of carbon dioxide (CO2) or greenhouse
gases is done in order to compensate for an emission made elsewhere.

Did you know that planes are among the leading causes of CO2 emissions worldwide? Your
travel to Canada in order to attend the General Assembly will be done by air, which will release
from 1 to 5 tons of gases contributing to pollution and climate change. A roundtrip flight from
Europe to Canada releases as much CO2 as using a car during a full year!

To reduce your personal environmental impact, you can contribute to sustainable development
projects elsewhere in the world, which reduce CO2 emissions and eliminate the impact of your
own emissions.

The Organizing Committee of the August Meeting will allow delegations to easily offset the
environmental footprint of their travels to Canada, by paying a small fee directly on the
registration system.

Get informed, get involved!

Climate change is considered the greatest global health opportunity of the 21st century.
Visit Beyond a Green GA on our website to learn more, and start making a difference!
Health symposium
a special event for Junior doctors & IFMSA ALUMNI

Dates: August 2nd - August 5th, 2018 Registration fees (3-day event)
Location: Montreal With accomodation: 300€
Venue: Concordia University Without accomodation: 125€

Innovative and creative, the First Health Symposium 
Partners

for junior doctors and IFMSA alumni will offer high
quality trainings on professionalism and social
accountability, as well serve as a networking
opportunity to over 200 young doctors. Participants
will be able to present their work and research.
Doctors Network (JDN).
The Symposium is organized in collaboration with
the Fédération des médecins résidents du Québec
(FMRQ), the Resident Doctors of Canada (RDoCs)
and the World Medical Association (WMA) Junior

The Health Symposium will take place at Registration Fees & Key Dates
Concordia University, on the 9th floor of the John
Registration will open in March and will last until
Molson School of Business, a brand new
June 15th 2018. Fees cover the sessions, meals and
conference center, a multi-functional, state-of-the-
access to social events. Participants will have to pay
art facility. It offers fantastic views on the city.

for their own travel expenses. Participants may

choose to cover for their own accomodation (AirBnB,
Participants are also invited to attend the rest of
friends, etc); otherwise will stay at Le Nouvel Hotel,
AM2018 activities, including the Opening
located five minutes away from the venue.

Ceremony and the traditional National Food and

Drink Party.

The Health Symposium will be a health innovation
hub. Montréal, and its continuous strive for better
medical technologies, is the perfect location for this
event. The incoming generation of physicians will be
able to connect with the recently-established ones.
IFMSA Alumni
If an IFMSA Alumni wants to join for the whole duration
of the General Assembly (August 2nd to August 8th
2018), he/she will have to pay the late registration fees
of his/her respective national member organisation and
proceed to register on the AM2018 main platform.

August 2nd August 3rd August 4th August 5th

Stream A Stream B Stream A Stream B Stream A Stream B

9:00-10:30 Opioid Crisis Assisted Dying Junior Doctors Wellbeing

11:00-12:30 Global Surgery Cannabis Social Media and Medicine

Arrival Day, Climate

13:30-15:00 Antimicrobial Resistance Medical Education Workshop
Registration & IFMSA Alumni Change
Check-in Sessions Indigenous AM2018 Theme Event:
Artifical Intelligence and
15:00-17:00
Health Environment x Innovation Healthcare

AM2018 Theme Event:

17:00-19:00 AM2018 Theme Event: IFMSAx

Alumni Social Event Politics x Media

Social Opening AM2018 National Food & Drink

Closing Ceremony & Networking
Activities Ceremony Party

Throughout the event Poster exhibitions, Networking Opportunities

Quebec city
the perfect location for 

the pre-general assembly

The city of Québec, founded in 1608, is located less than

three hours away from Montréal.

Québec City is like a stroll through history.

As the cradle of French civilization in North America, it’s a
living history lesson with a remarkable blend of
architecture, heritage, art, and culture. It is the only
fortified city of the sub-continent.

The city has captured the soul of the province

over the centuries and holds a fierce grip on the French
Canadian identity. According to the Lonely Planet, it also
happens to be one of North America’s oldest and most
magnificent settlements. Its picturesque Old Town, the
only walled city north of Mexico, is an Unesco World
Heritage site.

There’s more than a glimmer of Old Europe

in its classic bistros, sidewalk cafes and manicured
squares. It is a living museum of narrow cobblestone
streets, 17th- and 18th-century houses and soaring
church spires. It also has the splendid Château Frontenac
towering above it all.
About the pre-General assembly
Dates: July 29th - August 2nd, 2018 Registration fees: 265€
Location: Québec CITY Deadline: by the end of may 2018

Preceding the General Assembly, a pre-

conference will be organized for about 300
medical students.

More than 12 different workshops will run in

parallel, during 3 full working days. The focus will
be on capacity building of health learners.

Day-long trainings on advocacy, leadership and

communication will be organized in partnership
with the IFMSA International Teams, in addition to
team building activities and personalized learning
sessions.

A special workshop will be organized regarding

the theme event of the AM2018, « Social 

Accountability: Health Beyond the Hospital », as a
strategic priority of the Federation. This peer-to-
peer capacity building event will focus on the
necessary skills for becoming a physician of the
21st century.

The complete list of workshops will be available

on our website by mid-May 2018.
Venue
Trainings will be held at the École nationale
d’administration publique (ENAP), located only 15
minutes away from the accommodation by foot.
Accomodation
All participants will be lodged at the Québec City
International Hostel, located in the heart of the old
city. The hostel has a courtyard, meeting rooms and
even its own bistro! The entire hostel will be booked
for this event. Wi-Fi is provided.

Every room is equipped with projector, whiteboard,

flip charts and modifiable seating. Wi-Fi is provided.
Amenities
 


Transportation
Transport to the Pre-GA will be provided from
Québec City Jean-Lesage International
Airport #YQB and from Quebec City train station
and bus terminal (Gare du Palais) on the arrival
day, July 29th 2018.

We will not offer transportation on July 29th from

any other city. If you fly in to Montréal, we
suggest you to look for different options, such as
ViaRail (train) or Orléans Express (bus), both of
which offers frequent and low-cost routes from
Montréal to Québec city. You can also look at
carpooling, on the AmigoExpress website. The
road should take you less than three hours.

A transfer will be provided to the General

Assembly in Montreal on August 2nd for all
participants.

Social Program
Different activities will be proposed to
participants during the night time.

On the arrival day, we will offer a meet-and-greet

directly at the hostel, with beers, pool and
babyfoot tables for you to enjoy.

On the other days, we will invite you to discover

Québec city and its charming districts, including
through a « Ghost Tour » at night, showcasing
you our unique history.

There are plenty of bars and clubs in the

surrounding : we will make sure to take you to
the best of them !

 The cfms Post-GA Trips

The Canadian Federation of Medical Students (CFMS), a full member within IFMSA and a great partner of IFMSA-
Québec, will be organizing the Post-GA. May it be in the heart of the city or in the spectacular landscapes of its outskirts,
our team wants to make sure you get an Canadian authentic experience. The post-GA packages is offered in
collaboration with local partners, in order to discover and explore the hidden secrets and natural beauty of Québec and
Ontario. The prices include full boarding (accomodation, 3 meals per day, transport). Additional activities would be at
participants cost. Here’s a look at what you can expect! More details will be available on the registration platform.

Option A Option B Option C

Québec City & TadoussaC An outdoors experience TO-Niagara falls-ottawa

• You’ve 
 missed the pre-GA? • A journey in the national park • The perfect tour of Ontario,
It’s ok, we got the trip you of Mont Tremblant
which includes Toronto,
need to see Québec city and • Guided canoe trip on the Niagara Falls and Ottawa, our
its near-by attractions!
Devil’s River
capital!

• You will get to visit Québec • Hike on Mount Black Cow

• Visit Toronto: city center, the
and its historic district, • Outdoors swimming
Ripley’s Aquarium, the Stanley
including the beautiful • Mount Kaaikop with an unique Cup Hall of Fame, CN Tower

Chateau Frontenac.
panorama (3 hours hike)
• Cruise to see the Niagara
• Whales watching trip on the • Beach volleyball, canoe, Falls and visit of Clifton Hill

St-Lawrence River in campfire and much more!

• Ottawa and the By Market

Tadoussac
• Three certified guides
• Canadian Museum of History

• Visit of l’Ile D’Orléans • Bedding kits offered • Guided visit of the Parliament

August 8th -10th August 8th -10th August 8th -10th

Price: ≈300€ Price: ≈300€ Price: ≈300€
want to see more of montréal?
Montréal in the summer is something to experience.
With temperatures average around 26ºC, it’s Montréal
festival season per excellence. Circus arts, music,
fashion and design, theatre, games and fireworks are
some of the hot happenings that burst onto the scene,
and make the city and our hearts bright. Ignite your
summer in the city that has the most
festival days in the world!
It has one of the world’s best nightlife. It moves, it
dances, it laughs, it flirts, and it constantly surprises. No
other city in North America boasts a nightlife as diverse,
dynamic and entertaining as Montréal. From cool jazz
lounges to crowded dance clubs, and from cozy
microbreweries to packed performance houses, plus an
exhilarating line-up of festivals year-long, this city
proves that it’s the life of the party. Last call is at 3
a.m., but fun is passionately pursued in the city’s
popular after-hour venues.
With close to 6,000 restaurants, bistros and cafés,
Montréal has the most restaurants per capita in North
America.
What are our local recommendations?
For music festivals > Piknic Electronic (every
Sunday), Osheaga Music & Arts Festival.
For cultural festivals > Lotto-Québec Fireworks
(July), LGBTQ+ Pride Week (August), World Film
Festival (August).
For music shows > Metropolis, Bell Center, Club
Soda, Diva Orange, Virgin Mobile Corona Theatre.
For theater shows > Gesu Theatre, Théâtre du
Nouveau Monde, Place des Arts, Saint-Denis
Theatre.
For pubcrawls > Crescent Street, around Berri-
UQAM.
For art museums > Contemporary Art Museum of
Montréal, Montréal Museum of Fine Arts, McCord
Museum, PHI Museum.
For shopping malls > Eaton Center, shops on Ste-
Catherine street and on St-Laurent street.
For hipster neighbourhoods > Le Mile-End, Plateau
Mont-Royal, Marché Jean-Talon.
To eat poutine (a must !!) > La Banquise, Dirty
Dogs, Chez Claudette.
To the famous Bagel Shops > Fairmount Bagel or
St-Viateur Bagel.
For a bit of science & history > Montréal Science
Center, Botanical Gardens, the Biodome, Olympic
Stadium (our logo!).
For a bit of fresh air > a walk on the Mont-Royal
(with tams-tams every Sunday!).
A bit outside the city > Ile Sainte-Hélène, with La
Ronde (Attraction park), Montréal’s casino and the
vestiges from Expo67.
 Registration Fees Early Late
A&B 125€ 250€
Finances C&D 225€ 435€ 

E&F 290€ 550€
Alumni * 125€ 300€
Pre-GA 265€ -

* The price in the table for alumni are for registration to the Health
Symposium (3-day event). If an Alumnus wants to stay for the duration of
the entire general assembly, he/she shall pay the late registration of his/her
respective country.

SUMMARY
Income 505.000€
Expenses 508.000€
Unexpected (3%) 15.000€
To fundraise * 17.000€
* We are confident we will be able to fundraise this amount by August.

TOTAL INCOME: 505.000€

Pre-GA (290 participants) 76.850€
General Assembly (880 participants) 258.850€
Health Symposium (175 participants) 26.750€
Tax Return 55.370€
Sponsorships 87.400€

TOTAL Expenses (Pre-GA + GA): 508.000€

Accommodation 260.000€
Food 145.000€
Venue (incl. Opening and Equipment) 64.300€
Administration (incl. Accountant) 11.100€
Transportation 12.600€
Social Program 11.000€
Marketing 2.000€
All figures are based on
1,00€ = 1,45$ CAD Carbon Offset 2.000€
Organizing an IFMSA General Assembly in a high-cost
country wouldn’t be possible without the efforts of our
incredible fundraising team and of course, the
our partners


generous contributions of our sponsors.

title sponsors

gold sponsors Silver

bronze sponsors

Supporters
Registration
key points, dates &Fees

www.am2018montreal.com
The registration will be done using the same platform
as the IFMSA March Meeting 2018 - Egypt. Personal important
invitation letters will be available on the website upon Registration will open by March 25th, 2018 for both
completing registration process and being approved early and late registration.

by IFMSA and by your head of delegation.



Registration deadlines
Each national member organization (NMO) is Early registration : May 15th, 2018

guaranteed a quota of up to 16 delegates, 8 eligible Late registration: June 15th, 2018

for early fees and and 8 eligible for late fees. Please
note that if a delegate registered after the early Paiement deadlines
fee deadline, he/she shall pay late fees.
For early registration & IFMSA TO: May 30th, 2018

For late registration: June 25th, 2018

Additionally, the Organizing Committee guarantees

early registration fees for:
An additional fee of 10% of the total invoice will be
a) A minimum of 8 delegates for every NMO.
added to the late paiements. If the paiements are not
b) all IFMSA Officials (TO), including the EB-elect.
received by July 1st, registration will be cancelled. If
c) all IFMSA staff members.
your debt to the OC is more than 50€ after your
d) 1 representative from each IFMSA Program.
transfer, another invoice will be issued, and the 10%
penalty will be added if the difference is received
e) 2 members from the MM2019 OC.

after the deadline.

f) 1 coordinator from each IFMSA Task Force.

g) 10 support persons appointed by the EB.

h) 6 support persons appointed by the Standing Paiement details

Committee Directors.
Please note payments will have to be made by bank
i) 2 plenary team members.
transfers. A minimum administration fee of
10-15€ needs to be covered by all NMOs to cover
The Organizing Committee guarantees late for the administration fees.

registration fees for:

a) Up to 8 delegates for every NMO.

Should your NMO not be able to do bank
b) 6 support persons appointed by the Standing transfers, please contact us by March 27th, 2018
Committee Directors.
at am2018montreal@ifmsa.org. We will work on a
c) 5 support persons appointed by the Regional solution together to facilitate the process.

Directors.
Bank Details
Registration Fees Early Late
Account: 03 558 24

Countries from categories A & B 125€ 250€

Bank: Banque Nationale

Countries from categories C & D 225€ 435€

Beneficiary: Rencontre d’août 2018 de l’IFMSA

Countries from categories E & F 290€ 550€

Beneficiary Address: 630 rue Sherbrooke O., bureau
Health Symposium (with accomodation) 300,00€ -
510 Montréal, Québec, H3A 1E4 , Canada

Health Symposium (without accomodation) 125,00€ -

Bank Address: 3785 Rue Ontario E, Montréal,
Québec, H1W 1S3, Canada

Additional information
SWIFT: BNDCCAMMINT

Delegates from C&D and E&F must respectively pay

IBAN: 010210060355824

10€ et 25€ for the Travel Assistance Fund. Delegates

Transit: 01021

beyond the NMO Early Quota (8) must pay an

Institution Number: 006

additional tax of 25€ for the IFMSA central budget.

NMOs with debts toward previous OCs will not be Substitutions

invited to the AM18, as per the bylaws.
Acceptable until July 1st, 2018.

Finally, all delegations will be able to contribute to Cancellations & Refunds

our green commitment by offsetting their flights to After July 1st, 2018: 50% refund

the event. The amount will be added on the invoice. After July 25th, 2018: no refund

Getting to YUL
Visa & airport information
About the airport 


Montréal airport, called the Pierre-Elliott-Trudeau

Airport - code YUL, is one of the easiest airports to
reach in North America. Unlike most airports, YUL is
Airline rebate
already on the Island of Montréal and 25 minutes
from the downtown area. In 2017, it is estimated that We have pleased to say that we have
18,2 million passengers passed through Montréal- secured a 10% rebate for flights
Trudeau Airport.

booked with Air Canada, the event

If you are flying for the Pre-General Assembly in official airline transporter.

Québec city, you can look for flights that land at

Québec airport, the Jean-Lesage International Airport
(code YQB).
CODE: Y9B2P4R1

Specific Restrictions To use it, you need to book flights

Please read alcohol and cigarettes restrictions directly on aircanada.com.
carefully: http://www.cbsa-asfc.gc.ca/travel-voyage/
atl-lat-eng.html. In short, each person coming to
Canada cannot import more than 1.5 L of wine OR
1.14 L of liquor OR 8.5 L of beer.

If you are coming with more than $10 000 CAD cash
with you, you need to specify it in your declaration.

More information on restrictions of goods and tips on

entering Canada can be accessed here: http://
www.cbsa-asfc.gc.ca/travel-voyage/ivc-rnc-eng.html

Transportation on Arrival Day

On August 2nd, we will supply a ticket for the local
bus service, the 747, which will bring you right in
front of the venue in 25 minutes. Our welcome
committee at the airport will make sure you have your
free ticket and that you get out at the right stop. The
same ticket will be used during the evening

to get to the opening ceremony.

If you arrive a bit before the General Assembly,

please note that the 747 runs 24 hours a day, 7 days
a week. It is the best and cheapest way to get to
downtown Montréal. Otherwise, a taxi would be
around $40,00 CAD (fixed fare).
International flights
# Weekly # Weekly
Country City Code Carriers Country City Code Carriers
Flights Flights
Algeria Algiers ALG 4 Air Algérie, Air Canada Air Canada, Air Transat,
Mexico Cancun CUN 30 Interjet, Sunwing Airlines,
Bahamas San Salvador ZSA 1 Air Canada
WestJet Airlines Ltd.
Belgium Brussels BRU 6 Air Canada, Air Transat Air Canada, Air Transat,
Air Canada, WestJet Mexico Cozumel CZM 3
Canada Calgary, AB YYC 27 Sunwing Airlines
Airlines Ltd. Aeromexico, Air Canada,
Canada Edmonton, AB YEG 13 Air Canada Mexico Mexico MEX 19
Interjet
Air Canada, Porter Air Canada, Air Transat,
Canada Halifax, NS YHZ 71 Airlines, WestJet Airlines Mexico Puerto Vallarta PVR 7
Sunwing Airlines
Ltd.
Air Canada, Royal Air
Canada Ottawa, ON YOW 61 Air Canada Morroco Casablanca CMN 10
Maroc
Air Canada, Air Inuit, Air Netherlands Amsterdam AMS 4 KLM Royal Dutch Airlines
Transat, Provincial
Canada Québec, QC YQB 131 Netherlands Air Transat, Sunwing
Airlines, Sunwing Airlines, St-Maarten SXM 3
WestJet Airlines Ltd. Antilles Airlines
Canada Toronto Island, ON YTZ 179 Air Canada, Porter Airlines Panama Panama City PTY 4 Copa Airlines
Air Canada, Air Transat, Peru Lima LIM 2 Air Canada
Canada Toronto, ON YYZ 227
WestJet Airlines Ltd. Portugal Lisbon LIS 1 Air Transat
Air Canada, Air Transat,
Canada Vancouver, BC YVR 40 Sata Internacionale
WestJet Airlines Ltd. Portugal Ponta Delgada PDL 2
Airlines
Air Canada, WestJet
Canada Winnipeg, MB YWG 19 Portugal Porto OPO 2
Airlines Ltd. Air Transat
China Beijing PEK 5 Air China Qatar Doha DOH 3 Qatar
China Shanghai PVG 7 Air Canada Spain Barcelona BCN 12 Air Canada, Air Transat
Air Canada, Air Transat, Spain Madrid MAD 2 Air Transat
Cuba Cayo Coco CCC 16
Cubana, Sunwing Airlines Spain Malaga AGP 2 Air Transat
Cuba Havana HAV 3 Air China, Air Transat
St-Pierre-et-
Air Canada, Air Transat, St-Pierre FSP 1
Cuba Holguin HOG 12 Miquelon Air Saint-Pierre
Cubana, Sunwing Airlines
Switzerland Basel-Mulhouse BSL 1 Air Transat
Air Canada, Air Transat,
Cuba Varadero VRA 26 Switzerland Geneva GVA 5 Air Canada
Cubana, Sunwing Airlines
Czech Republic Prague PRG 2 Air Transat Switzerland Zurich ZRH 5 Swiss
Dominican Air Canada, Air Transat, Tunisia Tunis TUN 1
Puerto Plata POP 12 Tunisair
Republic Sunwing Airlines
Turkey Istanbul IST 3 Turkish Airlines
Dominican Air Canada, Air Transat,
Punta Cana PUJ 26 United States Atlanta, GA ATL 28
Republic Sunwing Airlines Delta
England London (Gatwick) LGW 3 Air Transat Air Canada, WestJet
United States Boston, MA BOS 48
Air Canada, British Airlines Ltd.
England London (Heathrow) LHR 14
Airways United States Charlotte, NC CLT 7 American Airlines
France Bordeaux BOD 2 Air Transat Air Canada, American
United States Chicago, IL ORD 69
France Lyon LYS 4 Air Canada, Air Transat Airlines, United Airlines
France Marseille MRS 8 Air Canada, Air Transat Air Canada, American
United States Dallas / Ft. Worth, TX DFW 19
Airlines
France Nantes NTE 2 Air Transat
United States Denver DEN 7 Air Canada
France Nice NCE 6 Air Canada, Air Transat
United States Detroit, MI DTW 30 Delta
Paris (Charles-de- Air Canada, Air France, Air
France CDG 25 Air Canada, Air Transat,
Gaulle) Transat
United States Fort Lauderdale, FL FLL 36 Sunwing Airlines, WestJet
France Paris (Orly) ORY 7 Corsair
Airlines Ltd.
France Toulouse TLS 3 Air Transat
United States Hartford, CT BDL 20 Air Canada
Germany Frankfurt FRA 7 Air Canada, Lufthansa
United States Houston, TX IAH 14 Air Canada
Germany Munich MUC 5 Lufthansa
United States Las Vegas, NV LAS 14 Air Canada
Greece Athens ATH 9 Air Canada, Air Transat
United States Los Angeles, CA LAX 14 Air Canada
Haïti Port-au-Prince PAP 3 Air Canada, Air Transat Air Canada, American
Air Transat, Sunwing United States Miami, FL MIA 18
Honduras Roatan RTB 2 Airlines
Airlines Minneapolis,/ St-Paul,
Iceland Reykjavik KEF 7 Air Canada, WOW Air United States MSP 7
MN Delta
Ireland Dublin DUB 1 Air Transat United States New York (JFK), NY JFK 35 American Airlines, Delta
Israel Tel Aviv TLV 4 Air Canada, Air Transat Air Canada, American
United States New York (LGA), NY LGA 117
Italy Rome FCO 12 Air Canada, Air Transat Airlines, Delta
Italy Venise VCE 6 Air Canada, Air Transat New York (Newark), Air Canada, United
United States EWR 48
NY Airlines
Air Canada, Air Transat,
Jamaica Montego Bay MBJ 7 Air Canada, Air Transat,
Sunwing Airlines United States Orlando (INT), FL MCO 16
WestJet Airlines Ltd.
Jordan Amman AMM 2 Royal Jordanian
Air Canada, American
Martinique Fort-de-France FDF 3 Air Canada, Air Transat United States Philadelphia, PA PHL 49
Airlines
United States Phoenix, AZ PHX 3 Air Canada
United States San Francisco, CA SFO 11 Air Canada
Washington (Dulles), Air Canada, United
United States IAD 28
DC Airlines
Visa requirements 


The Organizing Committee understands the

struggle that many nationals will live during their Do you need a visa?
path towards the obtention of a Canadian visa. We
are aware that this process is not easy and that we YES
NO, but requires an
NO
eTA
are committed to break as many barriers as Algeria Honduras Panama Australia Canada
humanly possible for the delegates. However Argentina India Paraguay Austria United States
participants must be equally committed to comply Armenia Indonesia Peru Belgium
with early deadlines and monetary expenses that Azerbaijan Iran Philippines Bulgaria
Bangladesh Iraq Qatar Spain
might be needed in order to obtain said visa.

Bolivia Israel Russia Chile

Bosnia-
Jamaica Rwanda Hong Kong
Please be aware that information presented Herzegovina

hereafter are for general information only and do Brazil Jordan Senegal Croatia
Burkina Faso Kazakhstan Serbia Cyprus
not at any time replace the information available on
Burundi Kenya Sierra Leone Czech Republic
Immigration and Citizenship Canada website or Republic of
Serbia South Africa Denmark
any of the information provided by an officer of a Cameroon
China Kuwait Sudan Estonia
visa office.

Colombia Lebanon Syria Finland

Costa Rica Lesotho Taiwan France
While the OC will do everything in its power to Democratic
Libya Thailand Germany
provide timely information and to facilitate Republic of Congo
Dominican
processes for international delegates, it is Republic
Macedonia Togo Greece

important to understand that the due process of Trinidad and

Ecuador Malawi Hungary
visa applications will need to be respected and Tobago
Egypt Mali Tunisia Iceland
that we are not able to guarantee that all
El Salvador Moldova Turkey Ireland
participants will be awarded visas as this is Ethiopia Mongolia Uganda Italy
contingent on international diplomatic relations.
Fiji Montenegro Ukraine Japan
United Arab
Gambia Morocco South Korea
Emirates
An official invitation letter will be available for all Georgia Namibia Tanzania Latvia
delegates once they are registered and approved.
Ghana Nepal Uruguay Lithuania
Grenada Nicaragua Uzbekistan Luxembourg

About the eTA Guatemala

Guinea
Nigeria
Oman
Venezuela
Yemen
Malta
Mexico
If your country does not require a visa, you will Guyana Pakistan Zambia The Netherlands
probably still require an eTA (electronic Travel Haiti
Palestinian
Zimbabwe Norway
Authority
Authorization). All delegates who are not
Malaysia Tajikistan Poland
Canadian or US citizens will require an eTA. It
Portugal
costs $7,00 CAD and can be applied for entirely
online. No invitation letter is required for an eTA Romania

and they are often granted within minutes of Singapore

application, though they can take up to several Slovakia

days if extra documents are required. We Slovenia
recommend that delegates apply for an eTA before
Spain
booking their flights.
Sweden

Switzerland
Find out more about the eTA here
United Kingdom
Do’s and Dont’s Suggested timeline

• Do start as early as possible! We understand March 2018

that national guidelines for registration vary
• Consult the following link to confirm whether
from NMOs to NMOs and that participation to your country requires a visa.

a GA can be last minute, but if you require a
visa you absolutely need to start the process • Begin by contacting your embassy to inquire
as soon as you possibly can;
on the documents required for a VISA.

• Do not hesitate to contact us at Click here: Embassy list


am2018.visa@ifmsa.qc.ca as soon as you
identify a problem where we can help (such as
providing supporting documents, invitation
letters, justification letters, etc.). We are
committed to answer your request as quickly
as possible.
• If delegates require a VISA, open the
application for delegates right after the March
Meeting 2018 and select your delegates 4
months prior to the AM.


• Do not wait to the last minute to contact us. • Registration will open by March 25th, 2018, so
As yourself, we are medical students that you can quickly start approving your delegates
might be in the OR for a x4 CABG of 6 hours (early and late). 

or doing a 2-hour long psychiatric evaluation
and might not be able to answer your request • If your delegation requires a visa, send your
within the minute.
finalized list of registered delegates minimum
• Before contacting us for a question specific to 4 months prior to the August Meeting
your situation, do contact your national (deadline: April 1st, 2018).

authorities and the nearest Canadian Visa

Application Center that, as an adult,
independent and smart medical student, you
have already searched on the website. If the
situation is too specific, we will have anyway
to redirect you to this office.
April 2018
• The AM2018 team will send you official
invitation letters at this point and your
delegates should apply for Visitor visas.


• Invitation letters will be available once the

delegate is registered on the platform, and is
Things To Do Before Buying Plane Tickets
approved by their NMO and the OC.
1) Register on the online platform and be
approved by your NMO and the OC.
May 2018
2) Apply for a visa with your invitation letter of • May 15th is the deadline to register for the
apply for an eTA (no letter required).
early fees (up to 8 spots per NMO).

3) Wait for confirmation that your registration • Make sure you pay by May 30th to complete
has been paid for by your NMO.
your registration.

4) Once your spot is paid and you have your

visa or eTA, book round trip tickets.
Please note that invoices will be sent to NMOs as
5) Pack everything you need, including a rain soon as the registration is completed. If all
coat or an umbrella.
delegates are registered by early April, you will
6) Do not miss your plane.
receive your invoice in April and you will be
encouraged to pay at that time.
Welcome to Montreal!
Some more infos about Montréal,
Québec, Canada and our language
1 In Montréal, no building can be taller than the cross of the Mount-Royal.
Important
2 Give peace a chance, by John Lennon was written in Montréal.
In Canada, there is an
Quebec is where 77% of all the world’s maple syrup is made. additional 15% tax to
3 all products you buy,
Pincher Creek, Alberta experienced a temperature change in 1962 and this includes food
4 from -19 to +22 ºC in one hour. and drinks in
Saint-Louis-Du-Ha!-Ha!, Quebec is the only town in the world to have restaurant and bars,
5 not only one, but two exclamation marks in its name in the world. and general products
such as clothes and
Although Canada is the second largest country in the world, it’s only
6 home to 0.5% of the global population with 36 million people.
souvenirs.

The CIA conducted mind-control experiments at the Allan Memorial

7 Institute, a psychiatric hospital, just beside McGill University.
Additionally, if you go
to a restaurant (and
Ile-Sainte-Hélène is mostly made out of soil extracted from when the you sit at a table!) or if
8 metro was built in 1966. you buy a drink at the
The Mount-Royal Park was designed by the same designer as Central bar, you must tip the
9 Park in NYC. waiter an additional
Try to say this with a Canadian accent: I’m sorry and I apologize, the 15% - otherwise, he or
10 goose’s about to let the moose loose in the house, eh?
she might scream
back at you.

You can’t smoke inside any buildings, restaurants nor bars, or

11 within a distance of 9m. And you can’t drink alcohol in public areas.

French survival guide to ease your stay in Montreal

Hi Bonjour (Bon-shworr)
Dont’s
How are you? Comment ça va? (ko-men ssah vah) Even if it is tempting,
do not say:

Where is … Où est… (Who hey…)

• Omelette du
What time is it? Quelle heure est-il (Kel ehr ey-t-ill)
fromage: unless
Can you repeat Pouvez-vous répéter (Pouh-vey v-who ray-pay-tay) you are in a
restaurant,
Slowly Lentement (Des-pa-ci-to) otherwise you just
Please S’il-vous-plait (Zil-v-who-play) look like an idiot.

Thank you Merci (Merh-zi) • Voulez-vous

coucher avec moi,
You're welcome De rien (Deh ri-hen)
ce soir: unless...

I apologize * Je suis désolé (Jay zou-ih day-zoh-lay)

* Whatever happens, just apologize, even if it’s not your fault…
 We would like to thank the
international community for
your support in the organizing of
the IFMSA August Meeting 2018.

We truly hope it surpasses

expectations and allows
delegates to live a once in a
lifetime experience.

All pictures of Montréal are a courtesy of Tourisme Montréal.

 À bientôt !

Contact
General
am2018@ifmsa.qc.ca

Visas
am2018.visa@ifmsa.qc.ca

INSPIRED BY YOUR POTENTIAL, Finances

am2018.treasurer@ifmsa.qc.ca
POWERED BY IFMSA-QUÉBEC

www.facebook.com/am2018montreal @am2018montreal