ERP PROJECT REPORT

COMPANY VISITED: 1ST 4CONNECT

COMNAY STUDIED: ACR0-TECH

SECTION A

GROUP MEMBERS:

 HASEEB AHMED (BCS02153201)

 ARSLAN FAISAL (BCS02153273)
 MAHA MALIK (BCS02153296)
 BASIT MAHMOOD (BCS02153282)
 SAIM QASIER (BCS02153096)
 2

Contents
Introduction:................................................................................................................................................4
ACRO-TECH ERP SYSTEM.............................................................................................................................4
Project team................................................................................................................................................5
Requirement gathering................................................................................................................................5
Designing phase...........................................................................................................................................5
Product vendor & partner...........................................................................................................................5
1ST4connect..............................................................................................................................................5
Working sectors:......................................................................................................................................6
Developing phase:.......................................................................................................................................6
FINANCE MODULE.......................................................................................................................................6
 Charts of account setup...............................................................................................................7
 Manage budget............................................................................................................................7
 Manage fixed assets.....................................................................................................................7
 Insurance and loans.....................................................................................................................7
 Manage financial periods.............................................................................................................7
 Manage imports...........................................................................................................................7
 Manage banks: Manage all the banks and relations and cheque book logs................................7
 Manage vouchers: Manage all the vouchers their type and events.............................................7
 Generate reports: Generate reports related to all the functions tasks related to finance and
accounting...........................................................................................................................................7
HUMAN RESOURCES....................................................................................................................................7
 Employee management...............................................................................................................7
 Manage performance..................................................................................................................8
 Leave management......................................................................................................................8
 Payroll management....................................................................................................................8
 Manage attendance.....................................................................................................................8
 System configuration...................................................................................................................8
 Generate report...........................................................................................................................8
RAW MATERIAL............................................................................................................................................8
 Inventory setup............................................................................................................................9
 Return management....................................................................................................................9
 3

 Manage store issuances...............................................................................................................9

 Scrap management......................................................................................................................9
 Generate report...........................................................................................................................9
Production...................................................................................................................................................9
 Manage production plan............................................................................................................10
 Manage production factors........................................................................................................10
 Tools of calibration.....................................................................................................................10
 Manage finished goods..............................................................................................................10
 Manage raw material.................................................................................................................10
 Manage production stages/cost: It’s about cost factors and production costing to save cost and
managing production stages so less rework is done and rework is done easily.................................10
 Quality assurance: We make sure produced items are according to companies standards.we do
by tools and methods........................................................................................................................10
 Generate report: It generate different reports of data related to production and assembly line
according to different fields and functions........................................................................................10
Finished goods inventory...........................................................................................................................10
 Inventory group/items...............................................................................................................11
 Issuances....................................................................................................................................11
 Sales return................................................................................................................................11
 Receiving....................................................................................................................................11
 Scrap issuance............................................................................................................................11
 Rework orders............................................................................................................................11
Generate report.................................................................................................................................11
SALES.........................................................................................................................................................11
 Manage customer......................................................................................................................12
 Sales target................................................................................................................................12
 Manage regions.........................................................................................................................12
 Manage sales reps.....................................................................................................................12
Sales order management...................................................................................................................12
Generate report.................................................................................................................................12
ERP SYSTEM...............................................................................................................................................13
LOGIN PANEL:........................................................................................................................................13
SYSTEM VIEW:.......................................................................................................................................13
 4

Introduction:

ACROTECH is a multinational company specializing in the provision of providing services

in Europe, Middle East & Asia. They hold significant expertise and knowledge in a wide variety
of sectors. With several years experience in the industry, they understand the importance of
gaining and retaining client loyalty, by developing partnerships founded on trust, confidentiality
and integrity.
They do not seek work which cannot be maintained by good security practices, or good
conditions of service. Neither do they seek work outside a given operational area. They are
currently been making many hardware systems and gadgets and electronic devices.

 Diesel generators
 Dry type transformers
 Switch gear electrical panels
 ESE lightening protection system
 LED- SMD lightening
 Fire alarm systems
 CCTV system
 Public address systems
 Nurse call system

They feel confident, that their continuing success within an ever-changing market is a result of
our philosophy and determination to provide a responsive and professional tailor-made service
at a reasonable cost. Their quality management system is designed to do just that and keep on
doing it consistently.
ADDRESS: bhaghbanpura, Lahore Pakistan
Email: info@acro-tech.com
Phone: +92(0)3311454565
Website: acro-tech.com
 5

ACRO-TECH ERP SYSTEM

Company was managing their data and functionalities manually, and using sage
accounting software in accounts department. Until 2017 there wasn’t any proper central
system they were using different software for different purposes but there wasn’t any one
system.

Project team
They created a cross-functional team consisting on experts of every department and
IT-experts for working on project to develop ERP system.

Requirement gathering
First of all they analyzed and gather all the information of every department and
information, they find the data flow and data structure and hierarchy of organization and
departments to find the all the requirements required to develop an ERP system. It’s a service &
product organization so they need to store information of all the departments like HR, Finance,
production, Accounts, IT department etc.
They gathered all the heads and workers of every department and all the other stakeholders
and arranged many discussion meetings so every stakeholder can tell its requirements and so
final system should be fulfilling everyone’s needs.

Designing phase
After gathering all the information and requirements they develop design models for
every module according to requirements. Every design were created on incremental approach,
after each increment design was verified by stakeholders and new updates were added. Same
as requirement gathering design phase was also controlled and manage by regular meetings
after every design with stakeholders for verification. In design phase database design, interface
design, architecture design were created for whole system and for every module.

Product vendor & partner

After designing phase company searched for a product vendor for development of ERP
system. They checked their previous business partners and known companies which they have
worked with and companies they trust. After searching for the product vendor they ended up
with three companies they contacted and visited each and ended with one company and made
a contract with 1st4connect for ERP system development. Then team of 1 st4connect visited acro-
tech and analyzed and study their report and designs.
 6

1ST4connect
1ST 4 Connect is a rapidly growing provider of technology and business solutions to
small and medium-sized businesses. Founded in 2010 in UK by Mr.Farukh Saeed, the group's
head office is now in Dubai, with service locations in Pakistan and the UK. 1ST 4 Connect′s core
area of business is SAAS (software as a service - also known as software on demand). We
provide both online and offline specialized software solutions to targeted sectors and industries.
1ST 4 Connect is registered with Department of Economic Development, Government
of Dubai , Companies House UK , The Securities and Exchange Commission of Pakistan , is a
member of the Lahore Chamber of Commerce & Industry.
They started with providing advertisement service through sms and then providing
sms services to schools and educational centers. By demand and growth they started working in
the field of web development and software development.
Their vision is to play a leading role in providing IT services to all sectors of life.

Working sectors:
 Advertisement through sms services.
 Sms alert services for educational sectors.
 Web development services.
 Software development services.
 SAAS (software as a service).

Company is also providing sms alert services to university of Lahore, like sending
notification to students about their fee , attendance and exams, And for teachers too. These
notification sms are sent from a short code number. They made a ERP system for a company
called ACRO-TECH.

Developing phase:
The development of system was done in terms of module, each module took 2 to 3
weeks to complete and also deployed for testing, after development of every module they were
integrated together as a whole system, and after testing the whole integrated system they
deployed the system for live use. The whole project took 4 months to complete.
The system is a cloud based and can be accessed from anywhere through a site. It
have different interfaces and for every type of user there are different functionalities and rights
which are decided on the login time. For simple explanation there is admin panel and user
panel, user panel can’t insert or manipulate data but admin can.
The first module deployed was Finance and then HR, Raw material, Production,
Finished goods inventory respectively. The system was deployed by 1 st4connect and they are
also giving maintenance services and many other after services.
 7

FINANCE MODULE
The finance module cover the whole money transactions and account managing. All
the invoices, sale and purchases and expenditure is controlled and managed in this module. This
module have a relation with all the others modules because business is all about money and
every department need money to work properly and finance department manage this money
flow and finance module of ERP help them to manage easily. Functions that module do:

 Charts of account setup

Manage tax and chart of accounts(listing of all accounts used in the general ledger of
company.)

 Manage budget
Simply control income and by assigning budgets for every work to save money.

 Manage fixed assets

Manage all the properties, plants and equipment that company owns.

 Insurance and loans

Manages all the insurances&loans that company have, loans that company had given
and security related.

 Manage financial periods

Manage accounting periods which is the span of time covered by a set of financial
statements.

 Manage imports
Manage the imported goods and letter of credits retirement and cancellation.

 Manage banks: Manage all the banks and relations and cheque book
logs.
 Manage vouchers: Manage all the vouchers their type and events.
 Generate reports: Generate reports related to all the functions tasks
related to finance and accounting.
 8

HUMAN RESOURCES
This module help out to manage employees and workforce and their respected
functions and needs and also manage the process of hiring new employees. The functions this
module perform are:

 Employee management
This manage employees bio data, their history, qualification and certification and other
information.

 Manage performance
Manage employees training, evaluation and promotion.

 Leave management
Manage information related to leave and absenteeism and policies related to them.

 Payroll management
It manage employees salary, loans and advances and other finance related things.

 Manage attendance
It control the working hours and attendance which is done by a biometric fingerprint
scanner.

 System configuration
It control employees shift, designations, their type and working units and sections.

 Generate report
It generate different reports of employees data according to different fields and
functions.
 9

RAW MATERIAL

This module manage the all the information related to raw material like quality, specification,
suppliers and purchasing and storing. It help out in finding suppliers for desired items that match our
specification with best prices and also help us to manage them and storing them in inventory. Function
that this module perform are:

 Inventory setup
This manage groups, categories and items of inventory and also suppliers and specification of
raw materials.

 Return management
Manage procedure if a purchase or item want to be return or intercompany receive.

 Manage store issuances

It manage distribution and allocation of raw material and provide to assembly line of
production.

 Scrap management
It manages all the leftover raw material like to sell or move to inventory for later use.

 Generate report
It generate different reports of data related to raw material according to different fields
and functions. Like stock report or reject item report.
 10

Production
This module covers all the functions related to production of items and assembly line, it also
manage the quality assurance of products and manage raw material and tools and equipment required
to do production and managing what to produce and when to produce and how much to produce. This is
the most important module because all the revenue is generated by products and this help us to manage
them. Its main functions are:

 Manage production plan

In this we define process, activity, machinery and manage monthly production plan.

 Manage production factors

We manage work assignments to employees, allocation of material to production, and
maintenance of products.

 Tools of calibration
In this we manage our tools and equipment that we are using for production if they are working
perfectly and accurately according to given standards.

 Manage finished goods

In this we manage produced items in production process like storing them or packing them or
selling etc.

 Manage raw material

It’s all about raw material that will or being used in production process like requisition and sub
assembly requisition.

 Manage production stages/cost: It’s about cost factors and production

costing to save cost and managing production stages so less rework is
done and rework is done easily.
 Quality assurance: We make sure produced items are according to
companies standards.we do by tools and methods.
 Generate report: It generate different reports of data related to
production and assembly line according to different fields and
functions.
 11

Finished goods inventory

This module handles the produced items like storing them in inventory, and issuance of goods
to distributors, products that don’t sold out and come back, the leftover products and raw materials and
manage rework orders. In short it’s all about after production handling of produced items. Functions this
module perform are:

 Inventory group/items
This is all about storing and managing items in inventory like which category or how many
products.

 Issuances
In this we manage allocation of products to distributors and delivery challans.

 Sales return
It handles the merchandise return by the customer.

 Receiving
It’s a function that handles the checking of quality, quantity, and condition of incoming goods.

 Scrap issuance
This is a process to remove scrap products which are damaged or extra to free space in
inventory.

 Rework orders
This handles the items that were faulty and need to be repair, it manage their storage and
reworking process.

Generate report
It generate different reports of data related to inventory and finished products according to
different fields and functions.
 12

SALES
Provides in depth insight into the main business processes of sales and distribution, such as inquiry,
quotation, pricing, customer credit, delivery etc. its all about handling sales related tasks which cover
from forecasting to planning and marketing to selling. Functions this module perform are:

 Manage customer
It provide and manage data of customers and their complete customer life cycle.

 Sales target
It help and give data to set and achieve sales targets like how many products to sell and how to
sell for achieving income.

 Manage regions
Manage all the operational practices in all the regions and making sure each runs smoothly and
compiles with marketing and sales.

 Manage sales reps

It handles all the information and functions related to sale representatives who work to sell
products to customer.

Sales order management

It manage all the orders, invoices, delivery schedules and issuances requisition.

Generate report
It generate different reports of data related to sales, customers , delivery and invoices according
to different fields and functions.
 13

ERP SYSTEM

LOGIN PANEL:

SYSTEM VIEW:
14