EXECUTIVE BRIEFER

I. Subject Meeting on 20th International Leprosy Congress in 2019

26 April 2018, 8:30 AM to 12:00 PM, DPCB Conference Room
II. Premise N/A
III. Requested For your information
Action
IV. Objective 1. To discuss the updates regarding the preparation for the 20th International Leprosy
Congress.

V. Background N/A
VI. Major Three Major Topics Discussed During the Meeting
Provisions
1. Proposed Timeline

Countdown to 20th Date Milestone Remarks/Achieved

ILC
20 mos Jan Start of discussions: Via Email
ILA and LOC
19 mos Feb Face to face ILC venue: PICC
meeting: ILA and ILC dates:
LOC to finalize the September 10-13,
date and venue 2019(tentative)
18 mos March Appointment of the Dr. Paul
Chairman of Saunderson (I-SC
International Chair)
Scientific
Committee
17 mos April Appointment of L-SC Chair: Dr.
Co-Chairman for Marivic Balagon
Local Scientific
Committee

Nomination of L- Nominations and

SC Committee invitations in place(
Members representatives
from NGO, DOH
and academe/ PDS)
16 mos May Focused meeting of Second week c/o
the L-SC and LOC Dr. Villalon
To identify the
event organizer and
web organizer and
to draw TOR
15 mos June Meeting of the Second week
event organizer and
website creator
with the key
members of LOC
and L-SC
14 mos July Further discussion
between
committees and
event
organizer/web
developer

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 13 mos Aug First announcement First week
of the 20th ILC
Test run for Second week:
abstract submission LWM tests website
prior to launching for abstract
of website submission
12 mos Sept Launching of ILC Second week
website
11 mos Oct Call for Abstracts First week
and sending of
letter of invitation
to abstract
reviewers
10 mos Nov Start of submission First week
of abstracts
Sending of letter of
invitation to
plenary speakers
and session chair
9 mos Dec
2019
8 mos Jan Tentative: joint
visit of ILA and I-
SC
7 mos Feb Deadline of abstract Feb 15
submission
6 mos Mar Deadline of abstract March 15
reviews
5 mos Apr Announcement of April 1
accepted abstracts
for presentation
4 mos May Second meeting First week
with the L-SC and
LOC
Drafting of the
program and book
of abstract
3 mos June Final editing of the First week
program and book
of abstract
2 mos July Printing of the First week
program and book
of abstract
1 mo Aug Third and final Second week
meeting of the L-
SC and LOC
Preparation of
participant packs
ILCongress Sept Final preparation Sept 1-8

IL Congress Sept 10-13

2. Functions of the Local Committees

3. Funding(Tentative)

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 Expense Source of Funds
Category
DOH/Host ILA Sponsor? Remarks
Country registration
Fees
Venue(PICC)
Event
Organizer
Web Designer
Printing of
program and
book of
abstract
Plenary
Speakers
Congress
Packs
Food
Cultural Night
Mobilization

VII. Issues or Problems the proposal seeks to address: N/A

VIII. Resources needed (budget, logistics, HR): N/A
IX. Options or alternatives, cost-benefit analysis or cost-effectiveness analysis: N/A
X. Scope and Implications: N/A
XI. 1) Finalize the Venue of the 20th ILC
Recommendation a) The most probable venue is the PICC because it is the cheapest of all the surveyed
places with a total estimate of 11,520,000.00 in rental and food expenses
2) The theme of the 20th ILC
a) It should highlight: Stop the transmission of leprosy, Decrease the disability and
Decrease the stigma of the disease.
3) Discuss the 20th ILC budget
a) The DOH cannot provide the initial fund this year for the down payment of the
venue because it was not included from the 2018 budget. Instead the DOH will
provide the fund this 2019 once included in the budget. It was agreed that the ILC
or any other willing NGOs would be the one to provide the funding for the
expenses this 2018.
b) The DOH will hire an event organizer by 2019 that will plan the event, print the
program of events and book of abstract and prepare the food. The organizer would
also be responsible for the mobilization and coordination between partner
organization
4) Initial payment for the PICC and the web developer
a) After deliberation, the ILC and the Culion foundation agreed to have a focused
meeting to discuss the possibility of the foundation providing the payment for the
PICC and web developer. It was also agreed that the expenses will be reimbursed
from the registration fees.
b) Another proposal was for the ILA to provide the payment for the PICC and the
web developer.
5) Excess funds from the registration fees
a) It would be allotted for local leprosy programs in our country.
6) The next meeting would be on June 5, 2018 8:00 am at the DPCB Conference Hall.

XII. Annexes N/A

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 XIII. Prepared by John Allen E. Alcantara, MD

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