Make auto backup in MS-Word & MS-Excel

We can enable the auto backup in MS-Word and MS-Excel, It can use full to retrieve the
master (Word or Excel) file getting corrupt.

MS-WORD
Step 1,2.
Open your Microsoft Word Select Tools select Option

1. Select the TOOLS

2. Select the OPTION

Step 3, 4, 5, 6
Select the Save Tab, Select the “Always create backup”, select “Select Auto Recovery
info every” and “assign 3 minutes” then press OK.

3. Select
4. Select “ALWAYS the SAVE
CREATE BACKUP
COPY”

5. Select “SAVE AUTO

RECOVERY INFO
EVERY” AND ASSIGN 3
MINUTES

6. Press the OK

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
Step 7,8
Here after your Ms-Word automatically make the backup for all documents (For your
system only). You can find the backup file in the same location of Master file (Similar
the below picture).

7. This is your
Master file

8. This is Backup file

- END OF MS-WORD -

- EXCEL WILL CONTINUE -

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
 MS-EXCEL
MS- Excel is slightly change from MS-Word to Configure the “Always create backup
copy”, In MS-Word the above mentioned backup option is applicable for all word file
which was open through the MS-Word. But in MS-Excel we need to enable the “Always
create backup copy” to all file individually.

Step 1, 2.
Open your Microsoft Excel and open your file which was needed to backup.

1. Select File

2. Select Open

Step 3.
Select the file needed to backup.

3. Select the file

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
 Step 3(a).
Opened file print shoots.

Step 4.
Select the file and select Save As.

4. Select
Save AS

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
 Step 5, 6.
In the save as menu select Tools and general Option

5. Select File

6. Select
General
Options

Step 7,8.
Select the Always create backup. After Selecting the Checkbox click OK.

7. Select Always
Create backup

8. Select OK
Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
Step 9.
Select the Save.

9. Select Save

Step 10.
Select the Yes to save your file.

10. Select Yes

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in
Step 11, 12.
Close your Excel and open your file location you can found the backup and master files
(Similar to the below picture).

11. This is Backup file 12. This is your Master file

- END OF EXCEL -

Knowledge Shared By
Jegadeesh.N
Technical Team
Inspace Technologies
Email: n.jegadeesh@inspace.in