SAP S/4HANA Cloud Integration | SAP SuccessFactors

Employee Central
blogs.sap.com/2018/05/02/sap-s4hana-cloud-integration-sap-successfactors-employee-central

Introduction

Overview
Let’s connect SAP S/4HANA Cloud and SAP SuccessFactors Employee Central!

We will setup a plug and play integration between two cloud solutions without any
development effort.

Systems
SAP SuccessFactors Employee Central: cloud HR system
SAP S/4HANA Cloud: cloud ERP system
SAP Cloud Platform Integration: cloud middleware system

Scenario
1. Create cost center in SAP S/4HANA Cloud and replicate to SAP SuccessFactors
Employee Central
2. Hire employees and contingent workers including:
assigning cost center
assigning organizational data (division, department,…)
maintaining their availability (work schedule, absences,…)
3. Replicate employees & contingent worker
1/18
 4. Replicate organizational data
5. Replicate availability
6. Receive employee & contingent worker data and staff to project in SAP S/4HANA
Cloud

Note:

Replication from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central

does not require SAP Cloud Platform Integration
Replication from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud
requires SAP Cloud Platform Integration

What is SAP Cloud Platform Integration?

SAP Cloud Platform Integration is the cloud middleware of SAP that can perform mapping,
routing and transformation requirement of the processed data.

Prepare & Explore Integration

Best Practice Integration

For best practice integration our starting points are:

SAP Activate Roadmap Viewer

SAP Best Practices Explorer

SAP Activate Roadmap Viewer

on the roadmap viewer go to the SAP Activate Methodology for S/4HANA Cloud
go to “Content”
under “More” select “Integration: SuccessFactors”
Read through all content

2/18
Best Practices Explorer
Steps:
Go to Best Practices for SAP S/4HANA Cloud
On the right side choose SAP S/4HANA Cloud Integration
Read through following scope items:
JB1: employee integration
1FD: S/4HANA Cloud enablement for employee integration
1NL: employee payroll integration

3/18
In this blog we will focus on scope item:

JB1
1FD

Setup Integration
To setup the integration you need to:

Configure SAP SuccessFactors Employee Central

Check scope items in SAP S/4HANA Cloud
Configure SAP S/4HANA Cloud
Configure SAP Cloud Platform Integration

All configuration steps can be found in the scope item JB1 under set-up instructions:

4/18
Configure SAP SuccessFactors Employee Central
Chapter 4 of the set-up instructions:

Enable Integration in Provisioning

Enable Intelligent Services
Update Employee Central data model
Define Replication Target System
Enable Push Replication (optional)
Enable Time off feature
Adapt Picklists
Setup super admin and SFAPI user
Setup Contingent Worker
Configure People Profile
Configure Payment Information
Setup Employee Availability
Configure Name Format
Enable Validation Checks

Read through the set-up instructions for further details.

After completing chapter 4 SAP SuccessFactors Employee Central is ready for integration.

Check scope items in SAP S/4HANA Cloud

Steps in S/4HANA Cloud:

Go to Implementation Cockpit –> Manage your Solution

View Solution Scope
Search for “employee integration”
Check that both scope items JB1 and 1FD are active
5/18
Configure SAP S/4HANA Cloud
Activate following communication arrangements under communication management:

SAP_COM_0001: Replication from SAP SuccessFactors Employee Central to SAP

S/4HANA Cloud via SAP Cloud Platform Integration

SAP_COM_0056: Replication SAP S/4HANA Cloud to SAP SuccessFactors Employee

Central directly

Chapter 5 of the set-up instructions:

Go to Communication Management
Create a communication user
Create a communication system (your SAP Cloud Platform Integration tenant)
Create a communication arrangement (SAP_COM_0001)
Configure communication arrangement for your scenario (which companies,
countries should get replicated,…)
Create a communication user (your SFAPI user in SAP SuccessFactors Employee
Central)
Create a communication system (your SAP SuccessFactors Employee Central)
Create a communication arrangement (SAP_COM_0056)
Configure communication arrangement (define replication model & output mode)

After activation of communication arrangement SAP_COM_0001 & SAP_COM_0056, SAP

S/4HANA Cloud is ready for integration.

6/18
Configure SAP Cloud Platform Integration
These are the required steps in SAP Cloud Platform Integration for the replication.
7/18
Chapter 6 of the set-up instructions:

download all relevant integration package

configure all relevant integration flows
deploy all integration flows
SFSF_EC_to_S4HANA_Availability: sends availability data
Employee Central to ERP Generic Object: sends organizational data
(division, department,…)
Employee Central to ERP Employee Data and Organizational Assignment:
sends employee/contingent worker and assigns organizational data to
employee/contingent worker
ERP to Employee Central Confirmation: SAP S/4HANA Cloud sends
confirmation of employee replication status back to SAP SuccessFactors
Employee Central (employee successfully replicated, replication in process,
replication failed,…)
Employee Central to ERP Employee Push: newly hired employees get
replicated immediately
SFSF_EC_to_S4HANA_PhotoIntegration: sends employee profile photo

Now your integration between SAP S/4HANA Cloud and SAP SuccessFactors Employee
Central is setup.

8/18
Test Integration
We will test:

Cost center
Organizational data
Employee & contingent worker
Availability

Cost center
Steps in SAP S/4HANA Cloud:

Go to Master Data –> Manage Cost Centers

Create new Cost Center
Go to Data Replication –> Replicate by Replication Model
If you want to initially replicate all cost centers, choose “Initialization”
If you have performed initial replication and want to replicate newly create cost
centers only, choose “Changes”
Choose your data model that you define in your communication arrangement
Replicate
If you do not want to replicate all changes, but one specific cost center only, go to
Data Replication –> Replicate by Object Selection
Select Replication model & Target System
Add your controlling area and cost center
Replicate
Go to Data Replication Monitor –> Monitor Replication
Choose replication model
you can monitor your cost center replication

9/18
10/18
Steps in SAP SuccessFactors Employee Central:

Go to Manage Data –> cost center

Search for your cost center

11/18
Organizational data
Steps in SAP SuccessFactors Employee Central:

Go to Manage Data
Select “Create New” to maintain your master data
Department
Division
Business Unit
Job Classification
Position

Steps in SAP S/4HANA Cloud:

Go to Employee HR Master Data –> Monitor Data Replication

Replication monitor shows you whether organizational data has been replicated
successfully to SAP S/4HANA Cloud
12/18
 Set “Status” to “03” to view all successful replication
Set “Employee Central Object Type” to “01” to view status for departments
Go through steps for each data object or remove filter to view all data object at once

Employee & contingent worker

Steps in SAP SuccessFactors Employee Central:

If you want to add a new employee, go to Add New Employee

If you want to add a new contingent worker, go to Add Contingent Worker
In our scenario we will hire a new employee
Create a new employee and fill out complete employee profile including:
cost center
organizational data (division, department, position,…)
availability
a unique email adresse
supervisor
Save: A new employee is created
Search for your employee in the search bar
You will land on the employee’s people profile
Maintain an employee photo if desired
13/18
 Go to Data Replication Monitor for SAP ERP Integration
Go to Status per Employee
Search for your new employee
Check the replication status of your employee

Note: the supervisor/manager of the employee needs to be successfully replicated before

the employee can be successfully replicated

Steps in SAP S/4HANA Cloud:

search for your employee in the search bar

go to your employee factsheet
you will see the successfully replicated employee with all organizational data and
photo if maintained
Go to Identity and Access Management –> Maintain Business Users
Search for your employee
Go to Business Partner Master –> Maintain Business Partner
Search for your employee

14/18
Note: the Person ID in SAP SuccessFactors Employee Central becomes the user name &
identification number in SAP S/4HANA Cloud

15/18
Availability
Steps in SAP SuccessFactors Employee Central:

Go to your employee’s people profile

Under Job Information check if availability is maintained correctly during hire process
If not, maintain time information
in our scenario the work schedule is Monday – Thursday 5 hours

Steps in SAP S/4HANA Cloud

Log on with the user you want to view the timesheet of

Go to HCM – Employee Self Service –> Manage my Timesheet
view your timesheet
You can see the 5 working hours per day Monday – Thursday
Because of the public holiday on Tuesday, the employee will only have 5 working
hours on Monday, Wednesday and Thursday in CW18

16/18
Conclusion
And that is it! Leave a comment below if you have any questions!

Useful links:
Technical Guide SAP S/4HANA Cloud Integration with SAP SuccessFactors Employee
Central

SuccessFactors Employee Central Data Replication Monitor Tutorial

SAP SuccessFactors HCM Suite

Working with Legacy Picklists

Export/Import Picklists

Add Association

Object association

Error: Target field’s max length is too short

Error: Mandatory field was not mapped

Error: Enter personnel number

17/18
Error: Personnel number in BIB

Error: Employee not found

Error: manager has more than one position assigned

18/18