Republic of the Philippines

DEPARTMENT OF NATIONAL DEFENSE

OFFICE OF CIVIL DEFENSE CALABARZON
175 CPDC BLDG., BRGY. PACIANO, CALAMBA CITY

PURCHASE REQUEST

Department : __________________________ PR No.:__________ Date: __________

Section : __________________________ SAI No.:__________ Date: ________

Stock Unit Item Description Qty Estimated Estimated

No. Unit Cost Total Cost
Hotel Venue Rental/Accommodation
Services
1 lot
Location and Site Condition:
Within Quezon Province ₱ 252,000

xxxx Neighborhood Data

1. Proper waste management system such
as regular garbage collection and with
Sanitary Permit from approximate authority
2. Proximity to police and fire stations &
hospital
3.Strategic location to commercial
establishments, ATM banks and
Telecommunications service provider.

Venue
1. Structural Condition: the foundation is
made of concrete and structural steel
materials or combination of both.
2. Must provide one conference/function
room big enough for 30-40 persons to
include supplies and audiovisual equipment.
Conference/function room must not have
posts or other obstructions
3. Must provide AV equipment such as LCD
projector, flat screen/projector screen, sound
system with at least 4 microphones, 6-10
xxxx extension cords, flip charts with stands,
whiteboards and other requirements.

Room Arrangements
Can accommodate: at least 30pax; 15 rooms
(twin sharing)*
Check-in: March 19, 2018 (5 pax)
Check-in: March 20, 2018 (40 pax)
Check-out: March 22, 2017 (45 pax)

*Must have internet connection at least 4GB,

10 mbps in the rooms and all areas of the
hotel premises and must have BOTTLED
drinking water inside the rooms

Light Ventilation and Air-Conditioning:

Proper Light ventilation and air-conditioning
units*
Space Requirements:
Boardroom Type Arrangement*
- Small table near the projector for Resource
Person
- Long Table/Registration desk, telephone
and extra tables for the secretariat with
chairs*
- On-call operator for PA systems & on-call
waiter*
- Free usage of air-conditioned function
room, strong internet connection, flip-charts
with stands, podium & audio-visual
equipment such as LCD projector and with
screen and sound system with at least 4
microphones and enough extension cords for
events venue and other requirements*

Facilities: Must be gender-sensitive*

Pleasing aesthetic both inside and outside
the hotel; Daily housekeeping service;
(Should be inclusive- PWD, elderly, child,
pregnant and woman friendly), Free parking
space for the participants/facilitators*
1. Variety of amenities (free use) such stand-
by generator set- for guaranteed.
power supply during the entire stay.
2. Continuous water supply and accessible
comfort room*
3. Accessible emergency exit and alarm*
4. Standby fire extinguisher and automatic
sprinkler*
5. Must provide an internet connection at
least 4GB, 30 mbps in the rooms, hotel and
function room and drinking water and other
basic amenities inside the rooms*.
6. Free electrical charge for the use of own
equipment’s & free use of extension cords.*
7. Use of whiteboard with markers and
eraser; provision of pads, pens & mints*
8. Backdrop and Welcome streamers/Lobby
posting (tarpaulin for the activity)*
9. Philippine Flag*
10. Must be pleasing aesthetic both inside
and outside the hotel.

Other Requirements:
1. All equipment and facilities properly
maintained
2. Exhibits professional ambiance; must
satisfy the requirements of security and
substantive objectives of the OCD
concerned*.
3. Adequate security service (24/7)
4. Free use of telephone for local calls in
function room*
5. Free use of extension cords/wires*
6. On call medical personnel in case of
emergency
7. Hotel Must Accept a Send Bill Policy in
the payment of services*
8. Hotel must be able to adjust to the abrupt
change in the number of hotel room and
conference rooms needed for the event*
9. Must be at least a 3-star hotel and have
 been in business for a minimum of two (2)
years*

Catering Services
 Must provide buffet service (2 viands of
Meat, 1 Vegetable Meal) with variety of
foods to choose from;
 Must be flexible to the dietary
requirements and restrictions of the
guests; and
 Must have pork-free alternative meals to
cater the Muslim guests;

Provision of meals must be as follows:

 19 March - Lunch to Dinner (5 pax)
 20-21 March - Full board (45 pax)
 22 March – Breakfast,AM Snacks,Lunch
and PM snacks(45 pax)

Client’s Satisfactory Rating – very

satisfactory

xxxxxxxx nothing follows xxxxxxxxxx

Note: Chargeable against OCD-DRRM CY

2018 under APB OCD CALABARZON 2018.

Purpose: For the conduct of Community Based DRRM Training for Non Government Sectors in
CALABRZON
Requested by: Approved by:
Signature:
Printed Name: KELVIN JOHN H. REYES OLIVIA M. LUCES
Designation: C, CBTS Regional Director