GEORGIA MUSIC EDUCATORS ASSOCIATION

245 Country Club Drive, Bldg. 300A, Stockbridge, Georgia 30281

phone ∼ 678-289-9299 fax ∼ 678-289-9250

Board of Directors Meeting

agenda
Marriott Courtyard
Hotel
McDonough, GA
May 19, 2018

Call to Order
1. Roll call
2. Establishment of quorum
3. Introduction of guests
4. Review of voting procedure
5. Approval of minutes from May 20, 2017 as published in the Georgia Music
News
6. Action Items
a. Items from the Band Division
i. Proposal to mandate every school that enters more than 15 students
for All State auditions must have all full time directors of that school
available to judge or monitor both the district and final auditions.
ii. Proposal for an inclement weather procedure for First Round Band All-
State Auditions. "The decision to cancel auditions will be made jointly by
the District Band Chair, State Band Chair, and Vice President for All-
State by noon on the day prior to auditions. School system leadership,
weather experts and the state highway officials should be consulted to
determine potentially hazardous conditions. To keep the integrity of the
audition process across the state, it is up to each district to schedule an
alternative time for auditions (in the event they are canceled) within 10
calendar days of the original scheduled audition date. Auditions may be
held on multiple days so long as the judging panels remain the same for
all auditions on any particular instrument. Each district needs to discuss
their inclement weather contingency during their Spring/Fall planning
meeting and publish their plan on the district calendar."
iii. Proposal to replace the Middle School and High School Percussion
Snare Drum Rudiment Requirement of a “Long Roll (Double Stroke)”
with a “Multiple Bounce Roll” for the first round audition and should
be played starting at a piano dynamic, crescendo to a forte dynamic,
then decrescendo to a piano dynamic.
b. Proposal from the choral and elementary divisions to incorporate the
Statewide Sixth Grade Honor Chorus into the All State Chorus event
beginning in 2020. The Sixth Grade Honor Chorus would rehearse on
Thursday afternoon and evening and Friday during the day and perform in
the Classic Center Theater on Friday evening. The Statewide Elementary
Honor Chorus would be scheduled at a different date and location (as it was
 prior to moving to the Classic Center 3 years ago). The reason for this
proposal is that the Honor Chorus events have increasingly operated at a loss
and enrollment in the Statewide Elementary Honor Chorus has seen a
significant decline for several years. It is planned to move the SEHC to a site
closer to the center of the state at a site more reasonably priced than the
Classic Center and where hotel rooms are generally lower in price than in
Athens. It is also planned to raise the per school allotment of students in the
SEHC from 5 to 6 to increase participation. The current schedule will be
maintained for 2019. The Classic Center has generously agreed to refund our
deposits for the Statewide Honor Choruses for 2020 and 2021.
c. Items from the Choral Division
i. Proposal to change the maximum number nominated per school for
Sixth Grade Statewide Honor Chorus from five students to four.
ii. Proposal for choral directors to submit LGPE selections in Opus 21
days prior to the event instead of the current ten days. Head judges
will review and notify directors of any potential rule violations at least
14 days prior, and if a repertoire issue isn’t resolved at least ten days
prior to LGPE then that group will no longer be allowed to perform.
Should they travel to LGPE anyway, the group will be allowed to sing
but no scores will be given and a letter will be sent to the principal
regarding this infraction.
iii. Proposal to add “A rest will be performed silently” to the LGPE sight-
reading directions.
iv. Request to offer choral LGPE adjudicators training this summer. There
will be two identical sessions offered: 9 AM-3 PM on June 7 at Esther F.
Garrison School of the Arts in Savannah, and June 28 at North
Gwinnett Middle School in Suwanee. Attendance is optional and no
compensation will be offered. We don’t anticipate any expenses, but
potential costs would be very minimal at best; schools are already
open since the training is on Thursday and presenters/facilitators are
judges from the current list. We will amend the list to reflect those
who choose to attend this training session as it currently shows for
the training from many years ago.
d. Proposal from Bernadette Scruggs, Orchestra Division chair, to change
the wording in the handbook concerning the minimum number of
participants required for LGPE entries to read:
i. "Ensembles performing at LGPE should have enough
players to cover all the parts in the selected music
literature. Rewriting of parts is acceptable as long as it
does not compromise the music being performed."
The current wording is as follows:
“Performing groups numbering less than seventeen (17) members
may not register for LGPE and should enter Solo and Ensemble
Performance Evaluation. “
b. Proposal from District Nine that Districts be given the opportunity
to vote for District officers either in person at the District spring
 meeting or via an electronic method approved by the District
membership.
i. Rational: Many members are unable to attend the spring
meeting and are not able to participate in the selection of
district officers.
ii. GMEA State officer voting is conducted electronically.
Members should be afforded the same opportunity and
convenience for District elections.
c. Proposal from District Nine The 11-12 All-State Symphonic Bands
and 11-12 All-State Full Orchestra use the stage in the Classic
Center for rehearsals in an alternating year format. The 11-12 Full
Orchestra will use the stage for the entire All-State rehearsals
schedule during even years. The 11-12 All-State Symphonic Bands
will share use of the stage for all rehearsals during odd years.
i. Rational: Prior to the move to Athens all 11-12 All-State
groups were given the opportunity to rehearse on the
performance stage. All-State Band conductors and High
School Band Directors question why the bands are not
given an opportunity to rehearse in the performance venue.
d. Approval of statewide calendar.
e. Information items
a. Report from Evelyn Champion on progress of the Opus
transfer to new provider (Helium LLC).
b. Report from Evelyn Champion on the interest in establishing
a new Guitar Division.
c. Interim financial report from Cecil Wilder
f. Reports
a. President Evelyn Champion
b. Vice President Jon Cotton
c. Vice President Amy Clement
d. Immediate Past President John Odom
e. Past Presidents’ Council representative Frank Folds
f. Executive Director Cecil Wilder
g. Band Division chair Matt Koperniak
h. Choral Division chair Kim Eason
i. College Division chair Keith Matthews
j. Elementary Division chair Emily Threlkeld
k. Orchestra Division chair Bernadette Scruggs
l. District One chair Kenza Murray
m. District Two chair Andrew Bell
n. District Three chair Jonathan Carmack
o. District Four chair Alan Fowler
p. District Five chair Steve Lawrence
q. District Six chair Samuel Miller
r. District Seven chair Blair Calloway
s. District Eight chair Alan Carter
t. District Nine chair Pat Gallagher
 u. District Ten chair Gene Hundley
v. District Eleven chair Todd Howell
w. District Twelve chair Paula Krupiczewicz
x. District Thirteen chair Erik Mason
y. District Fourteen chair Dion Muldrow
z. Member-at large Skip Taylor
aa. Member-at-large Sue McDonald
bb. Editor, Georgia Music News Victoria Enloe
cc. Mult-Cultural Awareness chair Roland Ventura
dd. CNAfME state advisor Richard Bell
ee. Georgia School Boards Association representative Julia Bernath
ff. Georgia School Superintendents’ Association representative John
Lairsey
gg. Georgia Association of School Music Dealers representative Robert
Trocina
hh. Georgia Association of Secondary School Principals representative
Hal Ridley
ii. CNAfME president Greg Slusher
g. New business
h. Special recognitions and presentations
i. Adjournment