11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 (= CONSTRUCTION PTE LTD DOCUMENT CONTROL PROCEDURE TEL: 67107158 FAX: 67107159 QA/QC DEPARTMENT T DOC NO. CREC/DCP/001_| Rev. 01 | Page 1 of 7 DOCUMENT CONTROL TABLE OF CONTENTS REN 7. REVISION HISTORY. INTRODUCTION & PURPOSE. TERMS & DEFINITIONS.... APPLICATION & SCOPE. REQUIREMENTS.. 4.1 Controlled Documents. 4.2. Documentation Hierarachy. 4.3 Responsibility, 4.4 — Signature Authority... PROCESS.... 5.1 Receiving and Issuing a Controlled Document... 5.2. Revising a Controlled Document... 5.3 Recalling a Controlled Document...:.:e:ee 5.4 External Documents... 5.5 Uncontrolled Documents.. 5.6 Forms & Records... 5.7 Document Change Requests. REFERENCES... DOCUMENT CONTROL PROCEDURE11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 REC CONSTRUCTION PTE LTD DOCUMENT CONTROL PROCEDURE ‘TEL: 67107188 FAX: 67107169 QA/QC DEPARTMEN’ DOC NO. CREC/DCP/001_| Rev. 01 | Page 20f7 1. Introduction & Purpose This document defines the process for the creation, verification, control, issue and amendment of all documentation in support of CREC CONSTRUCTION PTE LTD Quality Management System. 2. Terms & Definitions The following terms and definitions are taken from ISO 9000:2005: Term Clause Definition Document 3.7.2 Definition Information and its supporting medium Procedure 3.4.5 Specified way to carry out an activity or a process Quality Manual 3.7.4 Document specifying the QMS of an organization Record 3.7.6 Document stating results or evidence of activities performed Specification Clause 3.7.3 Document stating requirements 3. Application & Scope The scope of this process encompasses all documentation utilised by CREC CONSTRUCTION PTE LTD including documents of an external origin such as customer specifications, standards, ete. that affect the quality of our products and/or services. This procedure works in conjunction with the Control of Records Procedure p2. 4, Requirements 4.1 Controlled Documents Controlled documents define the requirements for performance of a process and must be followed to ensure the quality of the process, product DOCUMENT CONTROL PROCEDURE11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 CREC CONSTRUCTION PTE LTD DOCUMENT CONTROL PROCEDURE ‘TEL: 67107158 FAX: 67107159 QA/QC DEPARTMENT DOC NO. CREC/DCP/001_| Rev. 01 | Page 3 of 7 and/or service. Documents typically controlled by this procedure inelude but are not limited to the following: * Quality manual, policy and related procedures © Specifications and drawings © External documents Controlled documents are identified with a document name and document number © Procedures are referenced according to the ISO 9001:2008 element number © Quality procedures are prefixed QP + Forms are prefixed F © Work instructions are prefixed W 4.2 Documentation Hierarchy * Level 1: Policies — key system objectives * Level 2: Quality Manual ~ approach & responsibility © Level 3: Procedures — methods (Who, What, Where & When) * Level 4: Work Instructions ~ description of processes (How) * Level 5: Forms, Data & Records ~ evidence of conformance 4.3. Responsibility This procedure applies to all quality management system documentation and is to be followed by all personnel where appropriate. DOCUMENT CONTROL PROCEDURE0 GRECICONSTRUCTION PTE LTD, DOCUMENT CONTROL PROCEDURE 11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 TEL: 67107158 FAX: 67107159 QA/QC DEPARTMENT DOC NO. CREC/DCP/001_| Rev. 01 | Page 4 of 7 44 5.0 5.1 Signature Authority While the company Director(s) are responsible for signing all policies and procedures, by CREC CONSTRUCTION PTE LTD may have other team ‘members such as the Quality Management Representative or other managers to approve work instructions, ete., which implement the quality procedures. Process Receiving and Issuing a Controlled Document The initiating person/department shall identify to Document Control the required distribution of controlled documents to ensure the document is, available and is appropriate for the intended purpose. Document Control shall perform the following steps when issuing a new or revised controlled document: © The master document shall be stamped with the word ‘Original’ in red, scanned and stored electronically on the network Documents shall be identified in the master document index indicating the document title and number, the revision of the document, date of receipt and document owner or location. (101.1) + Issue a controlled copy to each person or location listed in the master document index. Controlled documents may be issued to parties out the organization; in this case, the initiating person/department shall identify its distribution to Document Control who will generate a document issue sheet. (F 101.2) ‘* Each controlled copy shall be a photocopy and/or sean of the master or a printed master from the network with ‘Copy’ stamped inred © Only copies of documents issued as per the above are ‘Controlled Copies’. The latest revisions of documents are maintained on the network and are available to the applicable employees. DOCUMENT CONTROL PROCEDURE11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 REC CONSTRUCTION PTE LTD DOCUMENT CONTROL PROCEDURE ‘TEL: 67107188 FAX: 67107159 QA/QC DEPARTMENT DOC NO. CREC/DCP/001 Rev. 01 | Page 5 of 7 * Any documents printed from the network are ‘Uncontrolled Copies’ to be used for reviews, examples or training purposes. If an employee has access to the network, it is their responsibility to ensure they are working with the latest revision of a document 5.2 Revising a Controlled Document Controlled documents may be temporarily amended by authorised personnel through a red-lining process. This includes hand-written amendments which are initialled and dated by the authorised person. The document will be revised and issued in accordance with Section 5.1. 5.3. Recalling a Controlled Document When a controlled document is revised and reissued, it shall be done in accordance with Section 5.1, above © Document Control will not issue the new document until recall of the prior revision. * Obsolete documents shall be immediately discarded ‘* One copy of the obsolete document shall be maintained as a historical record All historical hard copies shall be marked ‘Obsolete’ along with the name (or initials) and date of the person who identified the document as, obsolete. Obsolete copies may also be retained on the network. Historical copies are retained for purposes of configuration control and quality records as per QP2. DOCUMENT CONTROL PROCEDUREva) REC CONSTRUCTI 11 MANDAI STATE #07-04 EDLIX JSINGAPORE 729908 ION PTE LTD DOCUMENT CONTROL PROCEDURE TEL: 67107158 FAX: 67107159 QA/QC DEPARTMENT DOC NO. CREC/DCP/001_| Rev. 01_| Page 6 of 7 5.4 aS 5.6 5.7 External Documents Hard copies of external documents such as international standards, customer documents are verified periodically as current revision from the issuer. Uncontrolled Documents “Uncontrolled’and ‘Reference Only’ are terms used which are deemed to have the same meaning. Uncontrolled documents must be verified as current prior to use and are for informational purposes only. They do not include documents required to ensure the quality of a product or process. Forms & Records Master forms are be si evidence their authority. Forms are controlled via their F number and revision status. Standard forms, e.g. pre-printed material are ied in the appropriate procedure or work instruction. Document Change Requests Changes to a document may be requested using the document change request form (F101.3) if a document is found to be deficient. Change requests must be submitted to Document Control and the process owner for review and approval. DOCUMENT CONTROL PROCEDURECREC CONSTRUCTION PTE LTD 11 MANDAI STATE #07-04 EDLIX DOCUMENT CONTROL PROCEDURE JSINGAPORE 729908 "TEL: 67107158 FAX: 67107159 QA/QC DEPARTMENT DOC NO. CREC/DCP/001_| Rev. 01 | Page 7 of 7 6.0 References Quality Management Systems Manual Section 4.2.3, Master Document Index. FIOM Document Issue Sheet FIO12 Document Change Request FIOL3 7.0 Revision History DOCUMENT CONTROL PROCEDURE