CRITERIA RESPONSE FORM

Criteria for event producers requesting to execute an October 7, 2018 marathon event.
1. Has your organization recently produced a successful local, large scale athletic event within the
following parameters:
a. Local – Portland area
b. Large Scale – 2,000 + participants, Half marathon distance or longer
c. Successful – met all permit requirements and worked collaboratively with area agencies

Yes No
Please describe your event:
PINTS TO PASTA 10K, HELVETIA HALF MARATHON, HIPPIE CHICK HALF MARATHON, Bridge of
the Goddess Half Marathon

2. Does your organization have the ability to acquire the volunteer base necessary for route
support:
a. Minimum number on barricade positions – 170
b. Additional support for aid, water, finish line, etc

Yes No
Please describe your ability/capacity:
AS OWNERS OF PORTLAND RUNNING COMPANY WE ARE VERY INVOLVED WITH THE PORTLAND
RUNNING COMMMUNITY. WE PRODUCED A HOST OF EVENTS BEGINNING IN 2001 WITH LOTS
OF COMMUNITY SUPPORT INCLUDING LOCAL HIGH SCHOOL TEAMS, KEY CLUBS, SPONSORS
AND RUNNING CLUBS. 170 VOLUNTEERS IS A VERY HIGH NUMBER SO WE WOULD NEED TO
BEGIN WORK ON SECURING THEM ASAP.

3. Is your organization willing to utilize the 2017 route with limited modification.

Yes No

4. Does your organization have the financial resources to produce an event that will require the
following minimum expenses (2 years of financial statements are required to be submitted with
these criteria)
a. City Fees approximately $50,000
b. Other permits and necessary services estimate $150,000*
*this amount is an estimate based on known expenses. You are welcome to provide a draft
budget for the event

Yes No
Please attach required documentation:

5. Does your organization have the following:

a. A significant outreach plan/participant database
b. Ability to have course certified to be a Boston Marathon qualifier
 Yes No
Please describe your ability/capacity:
BETWEEN PORTLAND RUNNING COMPANY, AND RUNWITHPAULA, WE HAVE AN ACTIVE
PARTICPANT LIST OF 40,000 UNIQUE EMAILS, A GREAT SOCIAL MEDIA PLATFORM, MARKETING
STRATEGIES THAT INCLUDE A VARIETY OF MEDIA AND GRASSROOTS MARKETING.

6. Does your organization have a plan to involve local State of Oregon certified D/M/W/ESB firms
for event supplies and services (if Yes please describe – if No please indicate if you will construct
such a plan)

Yes No
Please describe plan:
WE UNDERSTAND THE MINORITY-OWNED, WOMEN-OWNED AND EMERGING SMALL
BUSINNESS PROGRAM AND WILL WORK WITH THE CITY TO CONSTRUCT A PLAN IF NEEDED.

7 Is your organization willing to provide a 50% non-refundable deposit of permit/cost recovery

fees:
a. This will be a requirement for 2018 (estimated City costs are $50,000)

Yes No

All responses must be submitted on this Criteria Response Form, which is due to Allison Madsen by
4:00 pm, Friday, May 25, 2018

By email: Allison.Madsen@portlandoregon.gov
By US Mail:
Allison Madsen – PBOT
1120 SW 5th Ave, Room 800
Portland, OR 97204
By Delivery:
Allison Madsen – PBOT (6th & Main Building – previously Congress Center)
1001 SW 5th Ave, Room 500
Portland, OR 97204