Event Planning Form

Type of Event (please circle) BALL THEATRE SOCIAL TRIP/TOUR GUEST OTHER
SPEAKER
Name of Club/Society
Date of event?
Proposed
Venue/Destination?
Proposed number of
attendees?
Current club/society funds?
Confirmed/Provisional
Booking?
LAST YEARS ATTENDANCE?
LAST YEARS BUDGET? (£)

Important!
Do not confirm any bookings or make any financial commitments until you have attended the Event
Planning meeting and had your Event confirmed. Otherwise you may end up liable for the costs!
You can find preferred suppliers by speaking to the Events Director, Finance Director and Corporate
relations Directors.

Event Contact Details

Name Phone number Email
Event
Leader
Treasurer

President

What is the event for and what are you visions?

Additional Information / Action Points and Deadlines:

Description of event……
(Office Use Only)
Event Planning Committee Notes
Leave this blank for any comments from the Event Planning Committee

Deadlines, quotes, budget, risk assessment

Confirmed Date: ……………………… Sabb: ……………………….…… Ofice: ..………..……………….

What do I need to do?

1. Complete this pack & hand it into the Society President (minimum 2 weeks in advance)
2. You will be invited to an Event Planning Meeting (within 48 hours of submission)
3. Discuss your event with the Events Director and President. .
4. Once the Events Director and President is happy with the event, it will get signed off.
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