To

Vice President (Raw Material)

SEML, Mandhar

By the instruction of VP(RM) I went to Sambalpur to collect the weighment sheet for POL calculation
of the Eco Railways..
 With reference to RR No. 211004178 Dated 28.09.2009 ex Bacheli to Mandirhasaud Railway
goods shed we have been imposed a punitive charge of Rs. 4,33,508/- by railways under East
Coast Railway division.
 We received a letter from office of the Divisional Railway Manager (Commercial), Sambalpur
Dated 06.07.2010.
 I followed up the matter at the concerned office to collect the weighment sheet on whose basis
the punity has been charged.
 The DRM ( Commercial), Mr P.Ch. Ramu Naidu told me to collect the weighment sheet from
Mandirhasaud station chief goods supervisor.
 Then I went to Mandirhasaud to meet the Chief Goods Supervisor Mr. L. Tirkey.
 I collected the weighment sheet from Mandirhasaud and learned how to calculate the POL
charges, which is as follows:-

Up to 2 Tonnes (x1 Tonnes)=> (914.40+2%) * (x1)= 932.688(x1)

Up to 2-5 Tonnes (x2 Tonnes)=> 1016 * x2 * 3= 3048.00(x2)
Above 5 Tonnes (x3 Tonnes)=> 1016 * x3 * 5= 5080(x3)
 For the details of the this matter I am attaching the Photocopy of concerned Railway Receipt,
weighment sheet calculation, acknowledged letter from DRM (commercial) Sambalpur office
and the cheque received letter from MNHS CGS
 We have sorted the matter in this regard with the railways by paying the punitive charges of
Rs. 4,33,508/-.

By the instruction of VP(RM) I went to Visakhapatnam to attend the meeting which was called by the
Divisional Railway Manager (OPTNS.), Waltair to discuss the monthly co-ordination meeting in
relation to rail movement.
 Delegates from Chattisgarh Sponge & Iron Manufacturers Association attended the meeting in
which problems regarding railway movements were discussed.
 Inthis meeting my collegue Mr. Surya Rao & I raised our problems regarding non-availability
of rakes due to which we are unable to procure a desired amount of material and unavailability
of weighbridge at the Visakhapatnam port area due to which rake loading is taking more time.
 In the DRM office we sorted out a past matter regarding “ Refund of balance amount of
advance freight Rs. 50,58,182/-.
 In later time after investigating and appropriate co-ordination with our finance department we
found that the payment has been received at our end of Rs. 49,64,469.00/- amount.
With instructions from VP (RM) and Sr. Manager (RM) I went to our Joda office at Barbil to hand over
the DD's of FA&CAO.
 There I met with Mr. Sumanta Kumar Raut, Mr Amar Singh And Mr. Sanath Kumar Mallick.
 We went to the EMIL siding for rake loading purpose; there I learned how liasoning work is
done in ground zero.
 For procurement of iron ore we first take permission from office of the DDM (Deputy Director
of Mines) Koira Region. Thereafter, the liasoning work is done.
 The liasoning work includes
i) Checking the wagons for sick wagons and checking Gutka and Bora packing.
ii) Loading in the wagon by the pay-loaders.
iii) Making payments for the materials procured.
 From Joda I returned with Railway receipt of ESSEL rake loaded the day before yesterday and
with bills of our 3rd party analysts to our Raipur office.

In office I am reporting to Sr. Manager (RM) Mr. H. Gurubasavaraja & DGM (RM) Mr. P. Ch.
Nageshwara Rao.
 I was also assisting Mr. Poorna Ram Sahu and for the time being I am attached to Mr. Sriman
Narayan Rao with their respective official work.
 In office I learned how the Purchase Order is released stage by stage i.e. 1st release and 2nd
release.
 The 1st release is done by our department and 2nd release is done by the finance department after
which the PO goes to our honorable Director (Corporate) for approval.
 As soon as the PO is approved by the Director we forward our payment advise to the finance
department for the concerned rake which the finance department later releases to make payment
to party.
 The Payment to the concerned party is made in 2 ways
i) By Cheque Payment
ii) By RTGS (Real Time Gross Settlement)
 In paying freight charge to the Railways we pay the amount in terms of DD's which is
addressed to the FA&CAO, Kolkata.
 After receiving the material at our site we prepare GRN (Goods Receipt Note) for passing bill
of suppliers and of local transporters.