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Project Completion Report Feb June 2010
Project Completion Report Feb June 2010
Implemented at:
Flood Affected Population, District Nowshera
Implemented by:
LIST OF ABBREVIATIONS:.................................................................................................................... 2
HIGHLIGHTS OF THE PROJECT: ......................................................................................................... 3
INTRODUCTION: ................................................................................................................................. 5
BACKGROUND: .................................................................................................................................. 5
THE PROJECT: ..................................................................................................................................... 6
OVERALL PROJECT OBJECTIVE: ........................................................................................................... 6
EXPECTED RESULTS: ............................................................................................................................. 6
Key Activities: ......................................................................................................................... 6
COMMUNITY MOBILIZATION PROCESSES: ...................................................................................... 7
DEMAND GENERATION: ...................................................................................................................... 7
TRAINING VENUE IDENTIFICATION: ........................................................................................................ 8
DEPENDENCY SYNDROME REDUCTION ................................................................................................. 9
RESOURCE MOBILIZATION: ............................................................................................................... 9
FINANCIAL RESOURCES: ...................................................................................................................... 9
PROJECT PERSONNEL:....................................................................................................................... 10
TRAINEES’ IDENTIFICATION.................................................................................................................. 10
TRAINING MODULE DEVELOPMENT:.................................................................................................... 11
IDENTIFICATION OF TRADE SPECIALISTS: ............................................................................................... 11
QUALITY TRAINING DELIVERY ......................................................................................................... 11
TRAINING TOPIC AND SESSIONS: ........................................................................................................ 12
TRAINING SCHEDULE: ........................................................................................................................ 13
MONITORING & EVALUATION (M&E):........................................................................................... 13
PROJECT VISIBILITY........................................................................................................................... 14
JUTE HANDICRAFTS EXHIBITIONS: ........................................................................................................ 14
CASE STUDIES: .................................................................................................................................. 15
PROJECT ISSUES: .............................................................................................................................. 16
LESSONS LEARNT: ............................................................................................................................. 17
PROJECT MANAGEMENT:.................................................................................................................. 17
TRAINING QUALITY:........................................................................................................................... 17
COMMUNITY PERCEPTION: ................................................................................................................ 17
A N N E X U R E S :
Annexure A ------------------------------------------ MoU between ADF and the Donor
Capacity Building for Restoring Livelihood - Vocational Training on Jute Handicrafts Feb – June 2011
List of Abbreviations:
Definitions:
Mohallah Street in the village comprising of 30 to 40 households
Tehsil A sub division of a district, Pubbi is one of Tehsils in District Nowshera
Hujra Community hall
• A ceremony at the successful conclusion of the training was organized by ADF for
certificate and toolkits/Sew Machine distribution to the trainees. All the 300 women
trainees were provided a toolkit comprising of 32 basic and advance items for jute
handcrafts manufacturing and a new Sewing Machine.
• A total worth of Rs.25,000/- sale achieved during
2 exhibitions, one at University of Peshawar
organized by Disaster Management
Department and the other was organized by
SMEDA and WBDC. Similarly, many orders have
been placed by the people who have come to
know about the Jute handicrafts. The very first
products manufactured by the trainees have
been appreciated for its neatness, quality, color
combination and novelty. Manufacturing these
products helps trainees in getting practice done every day and refining skills thereof.
• The jute handicrafts include different types of tote bags, designer bags, ladies hand
and shoulder bags, college/school flap bags, cushion covers, napkin roles, wall
hangings, fruit baskets and bottle cover made up of jute twine, etc.
• ADF has planned to demonstrate the products manufactured by the trainees in an
exhibition for the awareness and information of the masses to be organized at Deans
Trade Centre, Peshawar during last week of June 2011. The target for the exhibition is
to attract 20,000 people and the sale target is at least Rs.400,000/-. The products have
been started manufacturing by the trainees at their home and an appropriate
amount in reward will be paid to the trainees.
• ADF has developed Training modules for the
convenience of the trainers to get help from it
during imparting trainings. The training modules
presented step wise instruction for clean
understanding of the trainees. Due to scarce
resources ADF could not print these training
modules.
• ADF made technical conglomeration of all the
technical resources in the development of
training modules, samples and materials for all
the training. The Chairperson and trainers technically evaluated these trainings steps
in order to strike equilibrium in the relationship among numbers of training days, daily
hours, and number of topics and efficient but quality training delivery.
• According to feedback received from the trainers and random monitoring by the
project staff including the Chairperson there are 50 to 60 per cent trainees with
potential to work as entrepreneurs in manufacturing jute handicrafts.
• As per the trainees they took the training for granted at the time of their selection and
could not understand that Jute can ever be of any commercial use. However, a
huge majority appreciated the training quality after they were involved in the training
and found out that these jute handicrafts are not only good for commercial use by
also for their daily use at household level.
Introduction:
Background:
After the heavy damage wrought by the worst
recorded flood in the history of Pakistan, people
were left empty handed in the open sky and
hopeless. Charsadda and Nowshera were the
worst affected areas as River Kabul flows right in
the middle of these two districts separating from
one another. Devastation of the flood was on
such a massive scale that even it was a
Herculean task for the Government to handle this
crisis alone. All this make it a challenge for the
common people and the people at the helm of
affairs to face it and handle the crisis.
In this milieu international, national, and local organizations started their emergency relief
activities by providing food, shelter and non-food items. The flood has hit the area with a
two edged sword—damage of physical infrastructure at the one hand and cultural
integrity and Pashtoon traditions on the other
hand. Circumstances necessitated and pushed m
ajority of the population to queue up for Food
Items (FIs) and Non-Food Items (NFIs) for hours.
This trend developed in them a habit of getting
ready made items and made them oblivious to
the very fact of rebuilding their own houses. The
situation was getting worst day by day as every
one was in search of help in one or the other
shape such as money, FIs and NFIs. The sympathy
and extreme help started dominating them and
unknowingly they were trapped in by the
dependency syndrome.
The Project:
Expected Results:
• 300 women provided vocational training in Jute Handicrafts
Key Activities:
• Community mobilization and orientation on project
• Field Training Centers setup for training
• Training module development
• Resources Mobilization i.e. services, goods and finances for the project
• Logistical arrangement
• Trainees identification and selection as per laid down criteria
• Conducting capacity building trainings for women in Jute handicrafts
• Training supervision, follow-up and monitoring visits
• Certificates and toolkits distribution
As ADF has been working with the flood affected community for the last 7 months and
has experienced that dependency syndrome has immensely prevailed among the
people of flood affected area. They don’t cooperate unless they expect and receive
something tangible or beneficial to them.
Demand Generation:
The ADF staff approached the local people,
welfare societies, volunteer groups and elders
to discuss the project and their desired role and
support. There were at least 2 community
meetings held in each of the five villages i.e.
Dheri Ishaq, Mohib Banda, Pashtoon Garhi,
Banda Mallahan and Banda Sheikh Ismail Khan.
Similarly, individual meetings were carried out in
sufficient numbers to secure support of the
various organized groups in these villages and
to float the project idea of vocational skills for
women thereby building their capacity on Jute Handicrafts.
It was never a challenge to attract the attention of the local population for women
vocational training project in the area as the local community expects some sort of
support in terms of toolkit, sewing machine or cash. Every body in these villages was
welcoming the project due to material gains therein. However this was a big challenge
to reduce their expectations and convince them on the project laid down criteria for
selection of the trainees. Otherwise they instantly produced all the list of their relatives
and near by women to include them in the training. However, a difficult work was made
easy by the ADF team through its social mobilization community sessions. Right from the
beginning the ADF team members started holding meetings with community leaders who
were also involved in the relief efforts. The community elders and other native villagers
were convinced on the importance of some long lasting impact project.
There were very few exceptional cases where ADF project team had to overlook the
criteria to include women in the trainings such as very poor family with low literacy,
inability to provide CNIC but provided token for CNIC received from NADRA, many girls in
a family, etc.
The ADF staff due to their presence in the area continued their search for alternate
places for Training Centers in all the project targeted villages of District Nowshera. The
following venues were identified and selected for the female training:
The training venues were not in good condition due to flood and therefore, needed
some repair and maintenance initially. These also lacked basic facilities which were
required in the training centre.
The Project Manager ensured that each training venue is available in good condition for
the training in the 5 villages targeted in the project. All the community meetings before,
during and after the training were conducted by the Project Manager, Manager
Fin&Admin and Manager Community Development.
Certificate distribution ceremonies were also carried out in the field in which Sewing
Machine, Toolkits and Certificates were distributed among the trainees. Such ceremonies
were organized after the training under the supervision of Project Manager.
ADF and its project staff have strived hard to overcome the dependency syndrome
prevailing in this flood affected. It has been learnt that the local community of these
villages have become too much materialistic and will not cooperate unless expect any
gain.
Resource Mobilization:
Financial Resources:
Financial / Kind Contribution of the Donor & IP
ADF received a total of Rs.42,84,500/- (Forty
Two Lac Eighty Four Thousand Five Hundreds ADF
35%
only) bearing number 5699092, A/C No.
0000000001000689 on 26th January 2011 on
account of the project. However, due to the
project revision Rs.34,10,610/- were approved
dated February 14, 2011 including Rs.281,610/-
(9 per cent management cost). A cross
Donor
cheque amounting to Rs.873,890/- were 65%
reimbursed in the name of Syed Talat Hussain
& Kashif Abbasi.
The budget revision also reflected ADF contribution which was about Rs.1.8 million, 54 per
cent of the total budget approved by the donor. The cash/kind contribution was made
in the following heads:
1. Personnel cost
2. Transportation cost
3. Office rents and utilities
4. Rental of IT and other equipments such as digital camera, scanners, computers,
laptops, printers and multimedia projector
5. Certificate distribution ceremonies, banners and charts
6. Handicrafts sample manufacturing and module development
7. Refreshments for trainees
Project Personnel:
The ADF has been already carrying out various small initiatives in the relief and
emergency phase through its executive and non-executive volunteer members. These
volunteers have got workable experience in carrying out research surveys and other
management related issues. It was decided to hire the services of the local qualified
people for various positions. The details of the staff are provided as under:
Interviews for Social Mobilizers, Trainers, Finance Manager and driver were carried out
during February 2011 at the ADF Office in Peshawar. As a result of interviews and head
hunting methods, ADF hired the services of following staff members for its vocational skills
project on Jute handicrafts:
Trainees’ identification
Another important task for the organization was to identify the trainees who could come
at par with the identified trainee’s selection criteria such as:
The identification of the trainees carried out by door to door visits by the female Social
Mobilizers. The long lists were analyzed by the project staff at ADF and then only short
listed women were called for the training. It was clearly communicated to the local
community that only those people have been included in the trainees’ lists who are very
vulnerable, willing and deserving people as per the project laid down criteria for the
trainee identification.
During the project 12 trainings were conducted starting from 1st March 2011 to 27th May
2011. Following table shows exact dates of the trainings:
Training Date
S. No. Training Location
From To
1 1 March
st 11 March
th Mohib Banda
2 7th March 18th March Dheri Ishaq
3 14th March 25th March Mohib Banda
4 21st March 1st April Pashtoon Garhi
5 4th April 15th April Pashtoon Garhi
According to the following table there were only 25 trainees in each of the 12 trainings.
Due to huge population and village size of Mohib Banda and Pashtoon Garhi the
number of trainees is more as compared to other villages as reflected in the below table.
Total 12 300
Training Schedule:
The trainee could learn manufacturing of at least 2
products in a training very conveniently. ADF has
created specialized groups of trainees with specific
skills and products. There are 25 different products so
far leant and manufactured by different groups of
trainees. The nature of the people in general and
their existing skills in the village, aptitude and interest
were the main deciding principles for distribution of
particular products/handicrafts in 5 targeted villages.
Skills were imparted on the following Jute handicrafts
in 12 trainings.
Second Qureshia Flower Pouch Flap bag with Magnet Stud Rope Handle Tote bag
Tote bag with
Third Stud/elastic catcher Embroidered Pouch
Seventh Flap bag with locks Twine Napkin Rings Table Mats
All stories and observations collected during the field visits manifest that the trainers have
been successful in keeping the interest of the trainees intact and purposeful.
So far the learning process as a whole is concerned it can be concluded that the
trainees have learnt a lot keeping in view their 5 days training. Therefore, keeping in view
this pace of progress it is hoped that, if the trainers continue the training with the same
dedication and commitment, and which seems very likely, the training will achieve its
objective.
Project Visibility
ADF has also planned to display the Jute products manufactured by the trainees in a
very big “Jute Handicraft Exhibition” in the history of KPK. The exhibition is likely to be held
during the last week of June 2011. ADF is targeting to attract up to 15,000 people and
carry out a sale of Rs. 0.5 million. This will also help ADF to establish linkages for the women
trainees of flood affected villages of district Nowshera. All the material is being provided
by ADF for the exhibition. The handicrafts manufacturing has already been started in the
5 villages of the Nowshera and each artisan will be paid a handsome amount for the
labor.
Case Studies:
Sara was equally talented and ADF helped her polishing skills during the training. She has
happened to be very neat and skillful in making pouches, designer bags and decoration
items. The recent preparation for the exhibition for Jute Handicrafts will help her earn
about Rs. 10,000/-. She said that she has never earned money in her entire life and never
contributed in the family kitty. This would help her participating equally along with their
brothers.
Project Issues:
• Willingness on the part of the communities, especially of There were no open issues
women to participate in the training in the project. In fact all
the issues were resolved
After community meetings and trainees profiles collected amicably by the project
initially helped ADF to realize that there is many women management.
waiting to receive training, nevertheless, only those who
come at par with selection criteria will be selected for the
training.
Lessons Learnt:
Project Management:
• Every social and humanitarian / development
sector initiative requires appropriate amount
of administrative cost without which the
project can’t be executed. The vocational
training project in this regard required ADF to
contribute about Rs.1.0 million in terms of
transportation, staff salaries, certificate
ceremonies, banners, refreshments, frequent
field visits, office rents, etc. in this project.
• Training modules are keys to estimate training
expenditures before the training. This reduces hassle of carrying out procurement on
daily basis. Management remained conversant and was well aware of all these
essential issues to get the best of the results from the training endeavours.
• Selection of local staff for social mobilization has happened to be a helpful strategy
for overcoming problems and issues related to the local community. However,
chances of favoritism were huge. To avoid this, long listing of interested trainees on
the basis of project laid down criteria was carried out through the local staff and short
listing was carried out by the project management team. Trusting local staff
identification and selection of trainees as per criteria is never suggested.
• Proper and appropriate selection training venues for female in the local community
made it convenient for the trainees and helped reducing absenteeism and dropout.
It also helps in management such as administration and monitoring.
• Management was also aware of the fact that skills development courses should
always be made more attractive to the trainees by directing their attention towards
sustainable benefits of the training instead of training support costs such as sewing
machine, toolkits and a certificate. All the efforts were underway to keep the interest
alive and was done marvelously.
Training Quality:
• Accelerated skills development courses of short
duration are very effective in maintaining
trainees’ interest, curtailing absenteeism and
dropout, focused on practical lessons and
practice, trainer’s control on trainees and lesson
plan.
• Persistent monitoring on daily basis of skills
development courses can ensure quality results.
• There should always be sufficient training
consumable material available for each trainee
to carry out enough of practice.
• The ratio of theory and practical work in accelerated skills development trainings
should be 15 per cent and 85 per cent respectively.
• Training session on repair & maintenance of the sewing machine, usage of toolkit
items was very essential and found helpful through rest of the training.
Community Perception:
• The people in these 5 villages have found to be a bit materialistic. They cooperate
until they expect some tangible benefit otherwise they will never. This psyche was
handled skillfully by the project team by never revealing their final plans in the field.
[\