Project Name Improving Efficiency

Project Leader
Project team members
Sponsor(Unit level)
Sponsor(Business level)
Project No

Project Phase Key Tasks

Identify and prioritize projects ( Once in 4 months)

Pre-Define Phase
Obtain business level sponsor approval on identified and prioritized
projects
Develop Project Charter for approved projects
Prepare Detailed project plan
Prepare Slide pack for review( Standard Slide Pack)
Define Review the findings with Sponsors
Obtain Define phase sign off from Sponsors
Establish Project Team Communication plan ( Review frequency for
team members, factory heads & to the sponsors)- Kick off
Causal 'Cause & Effect' Diagram - Using Brainstorming - To identify X's
that need to be incorporated in measurement plan
Develop data collection on chosen metrics
( Who,What,When,Where,How,How much etc.) can also include (X's or
inputs)
Develop ' As Is' process map
Measure Data collection
Data Analysis ( Statistical Tool Usage)
Identify 'Low hanging fruits' or Quick Wins
Refine Project charter ( Targets for improvement , scope etc.)
Prepare Slide pack for review( Standard Slide Pack)
Review the findings with Sponsors
Obtain Measure phase sign off from Sponsors
Cause & effect diagram - Brainstorming & Data
Other analysis e.g., % Why's,SEDAC etc.
% of steps that are currently manual, but can be
automated
Validate root causes ( Use Statistical analysis e.g. 7 QC Tools etc.)
Analyze Develop improvement ideas
Develop implementation plans/Pilot run plan- Who
what,when,where,how
Prepare Slide pack for review( Standard Slide Pack)
Analyze

Review the findings with Sponsors

Obtain Analyze phase sign off from Sponsors
Implement Ideas
Validate Ideas effectiveness - Before & After with data
Validate with Analysis outcome & objectives of project
Improve
Re-iterate - Analysis phase accordingly ( If objectives are not achieved)
Prepare Slide pack for review( Standard Slide Pack)
Review the findings with Sponsors
Obtain Improve phase sign off from Sponsors
Measurement plan ( Minimum 4 weeks od sustenance required)
Develop changes to existing process, procedure etc.
Document changes incorporate and to be released as 'New version of
process'
Train concerned personnel accordingly
Control
Implement sustenance - Including continuous monitoring ,problem
escalation rules etc.
Prepare Slide pack for review( Standard Slide Pack)
Review the findings with Sponsors
Obtain control phase sign off from Sponsors
 Planned
Achieved
Delayed

ct

ct

ct

ct

ct
Ideal Time for completion

ct

ct

ct

ct

ct

-O

-O

-O

-O
O

-
6-

7-

8-
5-

9-

13

14

15

16
12
Mon Tue Wed Thu Fri Mon Tue Wed Thu

1-2 session ( Duration 3-4 hours each)

Preferably sponsor should be present

during the session of project selection

2 Weeks

2 Weeks ( Or can continue as required)

2-4 weeks
2-4 weeks

2- 4 Weeks

2- 4 Weeks
 14
-O
ct

15
-O
ct

Fri
16
-O
ct

Mon
19
-O
ct

Tue
20
-O
ct

Wed
21
-O
ct

Thu
22
-O
Fri ct

23
-O
ct
Mon

26
-O
ct
Tue

27
-O
ct
Wed

28
-O
ct
Thu

29
- O
ct
Fri

30
-O
ct
Mon

2-
N
ov
Tue

3-
N
ov

4-
N
ov
 2-
N
ov

3-
N
ov

Wed
4-
N
ov

Thu
5-
N
ov

Fri
6-
N
ov

Mon
9-
N
ov

Tue
10
-N
Wed ov

11
-N
ov
Thu

12
-N
ov
Fri

13
-N
ov
Mon

16
-N
ov
Tue

17
-N
ov
Wed

18
-N
ov
Thu

19
-N
ov
Fri

20
-N
ov

23
-N
ov
 N
ov

20
-N
ov

Mon
23
-N
ov

Tue
24
-N
ov

Wed
25
-N
ov

Thu
26
-N
ov

Fri
27
-N
ov