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IM PS Integration Overview PDF
IM PS Integration Overview PDF
IM PS Integration Overview PDF
Table of contents
3. Master Data
5. Information System
Idea
Idea initiation.
initiation. Fund
Fund approval
approval Detailed
Detailed Design.
Design. Procurement.
Procurement. Installation.
Installation. Project
Project close
close out
out
Idea
Idea screening.
screening. Engineering
Engineering Pkg.
Pkg. Materials.
Materials. Pre-commissioning.
Pre-commissioning. ..
Concept Commissing
Commissing
Concept design
design Procurement
Procurement Pkg.
Pkg. Services.
Services. Turn-over
Turn-over toto owner.
owner.
Concept && Startup
Startup plan.
plan.
Concept approval.
approval. Construction
Construction Pkg.
Pkg.
Training.
Training.
Pre-startup
Pre-startup
FINANCE
LOGISTICS
HUMAN RESOURCES SD FI
Sales & Financial
Distribution Accounting
MM CO
R3
Materials Controlling
Mgmt.
PP AM
Product Fixed Asset
Planning Mgmt.
QM
Client/Server PS
Quality
Mgmt.
PM
ABAP/4 IM Project
System
Company Code
; Represents an independent legal accounting unit Example:
9100 – A Ltd
9200 – A1 Ltd
Chart of Accounts
; All company codes within A Group will use the same Chart of
Accounts (YCCA) and fiscal year breakdown.
CO Hierarchical Elements
Controlling Area
; Organizational unit within a company, used to represent
a closed system for cost accounting purposes. All A Grp.
companies use the same Controlling Area.
Example:
Operating Concern 9100 – A Grp Controlling Area
Plant
; A place of production or location where goods
are stored
; A Plant is subdivided into Storage locations Example:
9100 – Pune factory
Investment Program Life Cycle
PLANNING
• Appropriation Requests IM
• Cap Inv. Prog.Planning IM
• Depreciation Planning AA
IMPLEMENTATION
DE-INVESTMENT
• Pla nning / Budgeting IM
• Investment Appraisal IM
• External Procurement PS/MM
• Re-investment Appraisal IM
• Inte rnal Activities PS
• Retirements AA
• Settlement PS
• Yea r-End closing IM
OPERATION
• Improvements/Alteratns. PS
• Maintenance & Repair PM
Sequence of Events in Investment Management
II M
M Inv. Prog
“Investment Positions”
Appropriation Business Planning Investment
Idea Request Measure
Approval
Planning
“Pre-Investment”
Budgeting
Master Data
Implementation
Fiscal Year
Change
Settlement &
Capitalisation
Overview of Objects in IM/PS
Investment
Investment Programs
II M
M Program
; Capital
; Expense
Appropriation
II M
M
“Investment Requests
Positions”
Appropriation Work Breakdown
Requests
Investment Structures
“Investment Measures” Projects
PS
PS
Maintenance
Orders
PS
PS PM
PM
“Activities” M/Ord
M/Ord
Networks
Master Data
Business Scenario
; Investment Programs
; Appropriation Requests
¾ Master Data
¾ Variants and Plan Versions
¾ Status Approval
¾ Mass Change
¾ Reports
Master Data in Investment Management
Investment Program IM
IM
Overall Investment
Plan Budget Distrib
1500 1200 1000
Appropriation
500 300 600 400 350 400 300
Requests Position 1 Position 2 Position 3
PS
PS
80 30 80 40 40 40 20
Plan Budget Distrib Plan Budget Distrib Plan Budget Distrib
Project 1 Project 2 Project 3
20 20
Project 2.1 Project 2.2
WBS elements
Master Data in Investment Management
Investment Program
Hierarchical structure representing business plans for
producing fixed assets or providing services during an
IM Program approval year.
Appropriation Requests
An appropriation request is an idea or wish for
carrying out a measure (such as, an investment or
research and development), which has to be
Appropriation individually assessed and approved by one or more
Requests positions within an enterprise.
Program Definition
; Program Type
ZIN-CAP ; Budget Distribution (Overall or Annual)
; Responsible Person
; Fiscal Year Variant
; Currency
Z.92 Z.91 .……
Program Position
; Person Responsible
; Reason for Investment
Z.9102 Z.9101 Z.9103
; Priority
; Allowed Assignments
Investment
Position
User Fields Depreciation
Not used. Simulation
Not used in IM. This is
ONLY used on AR’s.
Contents
; Investment Programs
; Appropriation Requests
¾ Master Data
¾ Variants and Plan Versions
¾ Status Approval
¾ Mass Change
¾ Reports
Appropriation Request Process Overview
Investment
Program
V-0691001
* NOTE: Investment
ZIN-CAP
This link is Mandatory! Program
Appropriation
Request
Flow of Values in IM / PS
Network
Investment
Program
Appropriation Settlement
Requests Plan & Automatic
Generation
Investment Periodic Asset Under
Projects Settlement Construction
IM Integration Points
Investment Program
Budget 130 II M
M
Distributed 130
Plan 130
CO
CO
Investment Position Investment Position Investment Position
Budget 100 Budget 20 Budget 10
Distributed 100 Distributed Distributed
Cost Center
Plan 100 Plan 20 Plan 10
Plan
Budget Actual
Approval
PS
PS
Appropriation Investment Measure
Request “Project” Depreciation FI-AA
FI-AA
Budget 100
Simulation
Plan 120 “Asset Class”
Plan 20
Project
Required Asset 1
ACTUAL VALUES
Settlement
AUC
Settlement
Asset 2
FI
FI MM
MM PM
PM
Variants and Plan Versions
Investment Program II M
M
* NOTE:
Version Value Only one variant can be
Version 0 350 Submitted for approval!
Appropriation
Appropriation Appropriation
Appropriation Appropriation
Appropriation
Request
Request 11 Request
Request 22 Request
Request 33
Value Value Value
Variant 1 120 Variant 1 130 Variant 1 100
Transferring Plan values to measures
II M
M
Automatic Transfer
Costing: Appropriation
Appropriation
100.00 Request
Request 11
10.00
110.00 Overall Plan 110.00
Appropriation Request Worklist (1) Simulation
Click on the
create
button to
create a new
The list is
Appropriation
shortened
Request.
according to
the selection
criteria.
Creating Appropriation Requests (1) Simulation
1
Select the
AR type
Creating Appropriation Requests (2) Simulation
1 Click the
Find button
2
Enter the
Range and
Press Enter
3
The next
number
is proposed,
Click Enter.
Creating Appropriation Requests (3) Simulation
5 Variants
Status management
System Business
Transactions
Status Allow Warning Prohibit
1 X
2 X X
3 X Order CRTD
4 X
Business Transactions
Allow Warning Prohibit
1 X
2 X
3 X
4 X
User Business
Transactions
Status Allow Warning Prohibit
1 X
2 X
3 X
4 X
System Status’s
SYSTEM STATUS
The following status are set by the system/user as the project goes through its
different stages:
CRTD Created
; The appropriation request has this status when it is created (Automatic).
USER STATUS
The following status are set by the user as the project goes through its different
stages:
10 Initial
; The appropriation request has this status when it is created
(Automatic).
20 A Grp Approval
(Automatic on approval)
Note : User status configuration and usage is totally based on client requirement
and is optional
Appropriation Request System Status Life Cycle
System Status
CREATED
approve
APPROVED MEASURE CREATED/
close measure REPLACED BY MEASURE
TECHNICALLY COMPLETE
close measure
CLOSED
delete measure
FLAGGED FOR DELETION
END
Automatic Generation of Investment Measure
Approp. Request
Appropriation
Request
in IM Context
Appropriation Requests in IM Context
Position
Position 11
Investment
Program Position
Position 1.1
1.1 Position
Position 1.2
1.2
Appropriation
Requests Req.
Req. 11 Req.
Req. 22 Req.
Req. 33 Req.
Req. 44 Req.
Req. 55
Measures in IM Context
Position
Position 11
Investment
Program Position
Position 1.1
1.1 Position
Position 1.2
1.2
Appropriation
Requests Req.
Req. 11 Req.
Req. 22 Req.
Req. 33 Req.
Req. 44 Req.
Req. 55
Rejected Rejected
Project
Project 11
Projects
Project
Project 1.1
1.1 Project
Project 1.2
1.2 Project
Order 23 Project
Order 34
Settlement and Direct Capitalisation
Position
Position 11
Investment
program Position
Position 1.1
1.1 Position
Position 1.2
1.2
Appropriation
requests Req.
Req. 11 Req.
Req. 22 Req.
Req. 33 Req.
Req. 44 Req.
Req. 55
Rejected Rejected
Project 1 Project 3
Projects
Project 1.1 Project 1.2 Project 3.1 Project 3.2
Settlement
Settlement
Assets Asset
Asset 11 Asset
Asset 22 Asset
Asset 33 Asset
Asset 44
Planning & Budgeting
Bottom Up planning
Planning Budgeting
Investment Program IM
IM
Overall Investment
Plan Budget Distrib
1500
200
Position 1 Position 2 Position 3
200 90
Position 2.1 Position 2.2 Position 2.3
Appropriation 60 50
Project 2.1 Project 2.2
Requests
WBS elements
Rolling up Values to IM
Investment Program IM
IM
Overall Investment
Plan Budget Distrib
1500
90 110
Plan Plan Budget Distrib
Project 2
Appropriation 60 50
Project 2.1 Project 2.2
Requests
WBS elements
Budgeting
Investment Program IM
IM
Overall Investment
Plan Budget Distrib
1500 210
200 210
Position 1 Position 2 Position 3
200 210 90
Position 2.1 Position 2.2 Position 2.3
Appropriation Requests
Budgeting 50 50
Project 2.1 Project 2.2
WBS elements
Overall and Annual Values (Plan / Budget)
Plan Budget
Position Overall 2006 2007 Overall 2006 2007
1100 800 300 1100 750 250
Budget
Rollup of distribution
values possible possible
Budgeting
Roll up
Measure 1
App. Req. 1 Plan: 100
Budget: 80
Plan 100
Cost Planning Tools
Easy
Rough cut planning Cost Element Planning
Cost
Planning
Planning on Appropriation Request
1
Click on the
Variants Tab
3
Click on the
Planning Tab
2
Maintain
Plan Versions
Contents
Investment Program II M
Investment Program M
Plan
Plan 110
Copy
Investment Program II M
M
Investment Program
Budget
Budget 110
2 Budget return
rn ct
e tu roje m
R P ra
o m rog
l up From program fr P
ta to
To
WBS Budget Updates
e ct e ct
r oj r oj
p p
In In
Budget transfer
-100 +100
-100 j e ct
r o
In p
Budget Management
WBS: V-06910001
Original Current
Budget Budget
Overall 5,000 7,000
WBS 1
PS
PS O.B 200
C.B 250 250
200
Budget Updates Report
WBS 1.1 WBS 1.2 C.B O.B Supp Trn Ret
O.B 80 O.B 120 WBS 1 200
250 200 50 - 50
C.B 80 30 C.B 170 WBS 1.1 80
30 80 - 50
WBS 1.1.1 50
0 50 - 50
WBS 1.1.1 WBS 1.1.2 WBS 1.2.1 WBS 1.2.2 WBS 1.2 170 120 50
O.B 50 O.B 30 O.B 20 O.B 100 50
WBS 1.2.1 20 20 30
C.B 50 0 C.B 30 C.B 50 C.B 120
150 WBS 1.2.2 150
120 100
100 50 -30
Availability Control
No more Funds
WBS available!!
Business
Events
Budget Comm Actual
Invoice
Total 50 10 40
2002 30 5 25
2003 20 5 15 Availability
check
Purchase
order
Purchase
Requisition
Availability Control Simulation
CO
CO MM
MM PS
PS PM
PM
Information System
Structure and Value List
Request Plan by Status
Plan from Appropriation Requests and Measures
Plan / Budget Comparison
Fiscal Year Change
Business Scenario
At the start of the new year, you close the old approval
year.
Contents
M5 150
Close Old Approval Year
M3 80
Closed
M4 150
Can no longer be
processed directly M5 150
from Program 2006
Open New Approval Year
Prog.
Prog. Overall
Approved ...for
...for ...for
...for Prog.
Prog. Overall
Approved ...for
...for ...for
...for
2006
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original
Carryforward Carryforward 300
300 120
10
Return Return
Supplement Supplement
Current Current
Reporting
Measure
Measure11
Overall
Overall 2006
2001 2007
2002
Budget
Budget 300
300 280
280 10
10
Actual 170
170
ActualValues
Values
Commitments 20
20
Commitments(2003)
New Measures / Original Budget for 2007
Prog.
Prog. Overall
Approved ...for
...for ...for
...for Progr.
Progr. Overall
Approved ...for
...for ...for
...for
2006
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original 400
500 300
400 80
100
Carryforward Carryforward 300
300 120
10
Return Return
Supplement Supplement
Current Current
Reporting
Measure
Measure11 Measure
Measure22
Overall
Overall 2006
2001 2007
2002 Overall
Overall 2007
2002 2008
2003
Budget
Budget 300
300 280
280 10
10 Budget
Budget 400
400 300
300 80
80
Actual 170
170
ActualValues
Values Actual
ActualValues
Values
Commitments 20
20 Commitments
Commitments Commitments
Commitment Carry forward for Measures
Prog.
Prog. Approved
Approved ...for
...for ...for
...for Progr.
Progr. Overall
Approved ...for
...for ...for
...for
2003
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original 400
500 300
400 80
100
Carryforward Carryforward 300
300 120
10
Return Return
Supplement Supplement
Current Current
Measure
Measure11 Measure
Measure22
Overall
Overall 2006
2001 2007
2002 Overall
Overall 2007
2002 2008
2003
Budget
Budget 300
300 280
280 10
10 Budget
Budget 400
400 300
300 80
80
Actual 170
170
ActualValues
Values Actual
ActualValues
Values
Commitments 20
20 20
20 Commitments
Commitments Commitments
Budget Carry forward for Measures
Prog.
Prog. Approved
Approved ...for
...for ...for
...for Progr.
Progr. Overall
Approved ...for
...for ...for
...for
2006
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original 400
500 300
400 80
100
Carryforward Carryforward 300
300 120
10
Return Return
Supplement Supplement
Current Current
Measure
Measure11 Measure
Measure22
Overall
Overall 2006
2001 2007
2002 Overall
Overall 2007
2002 2008
2003
Budget
Budget 300
300 280
280 10
10 Budget
Budget 400
400 300
300 80
80
110
Actual 170
170
ActualValues
Values Actual
ActualValues
Values
Commitments 20
20 Commitments
Commitments Commitments
Repetition of Fiscal Year Change (Optional)
Prog.
Prog. Approved
Approved ...for
...for ...for
...for Prog.
Prog. Approved
Approved ...for
...for ...for
...for
2003
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original 400
500 300
400 80
100
Carryforward Carryforward 300
300 120
10
10
120
Return Return
Supplement Supplement
Current Current
Measure
Measure11 Measure
Measure22
Overall
Overall 2006
2001 2007
2002 Overall
Overall 2007
2002 2008
2003
Budget
Budget 300
300 170
170 120
120 Budget
Budget 400
400 300
300 80
80
Actual 170
170
ActualValues
Values Actual
ActualValues
Values
Commitments 20
20 Commitments
Commitments Commitments
Close Old Approval Year (1)
Prog.
Prog. Approved
Approved ...for
...for ...for
...for Prog.
Prog. Approved
Approved ...for
...for ...for
...for
2006
2001 in
in 2006
2001 2006
2001 2007
2002 2007
2002 in
in 2007
2002 2007
2002 2008
2003
Budget Budget
Original 350
350 300
300 50
50 Original 400
500 300
400 80
100
Carryforward Carryforward 300
300 120
10
120
10
Return - Return
Supplement Supplement 50
Current Current
Measure
Measure11 Measure
Measure22
Overall
Overall 2006
2001 2007
2002 Overall
Overall 2006
2002 2007
2003
Budget
Budget 300
300 170
170 120
120 Budget
Budget 400
400 300
300 80
80
Actual 170
170
ActualValues
Values Actual
ActualValues
Values
Commitments 20
20 Commitments
Commitments Commitments
Overview of Fiscal Year Change/Year End Closing
Investment Program
Investment Program
Can be repeated
Fiscal Year
Fiscal YearChange
Change
Commitment/Budget
Commitment/Budget
Carryforward for Close Old
OldApproval
ApprovalYear
Carryforward forMeasures
Measures Close Year
Can be repeated
Fiscal Year
Fiscal YearChange
Change Commitment/Budget
Commitment/Budget
Carryforward for
Carryforward forMeasures
Measures
Close Old
Close Old Approval
ApprovalYear
Year