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AMOS Manual PDF
AMOS Manual PDF
AMOS Manual PDF
SUITE
USER
MANUAL
VER. 8.4.11
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OMCI TABLE OF CONTENTS Appr : BP
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Contents
0B
Chapter 2: Registers
1B
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Chapter 3:Maintenance
3.3.0 Maintenance
3.3.1 Planned Maintenance
3.3.1.1 Viewing Work Orders
3.3.1.2 Examples of Filtering Work Orders
3.3.1.3 Printing a List of Work Orders
3.3.1.4 Reporting Work
3.3.2 Unexpected Maintenance
3.3.3 Unplanned Maintenance
3.3.3.1 Creating a Work Order for an Unplanned Job
3.4.0 Maintenance Log
3.4.1 Viewing Maintenance Log
3.5.0 Maintenance and Repair
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Chapter 5: Requisitions
5.1.0 Purchase Module
Chapter 6: Export/Import
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Click in the Login ID field and type in the User Name i.e., say, CE, 1AE,
2AE, 3AE, MTR, COF, 2OF, 3OF. Click in the Password field and type in
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Password (available with Master). You will see a* for each character that
you type .
Click ‘OK’ to log on and open the Amos Main window.
Some of the functions in Amos are reserved for authorized persons only
When you Log ON you tell Amos who you are. and Amos grants you
access to only those commands that you are authorized to use.
Amos also keeps track of who performs certain actions and when. This
assists in having a clear and secure record
When you first open Amos, the window that appears will have a title bar.
The title bar informs you which installation and department you are
viewing information for.
In addition to the main title bar, each window that is opened within the
application has its own ‘Window title Bar’. These title bars always display
the name of the open window and depending on the information you are
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In the above example, the Window Title bar shows that the open window
is displaying ‘Components’ menu option.
The main navigation area within Amos M&P is the menu bar below
All of the commands and functions available within the application can be
accessed through the Menu Bar.
If you click on any of the items on the Menu Bar, a list of available sub-
menu items appears beneath that menu item. if any of the available menu
items have an arrow to the right hand side, it means that there is a further
sub-menu available, which is accessed by moving the mouse pointer over
the menu line containing the arrow. the following screenshot shows the
File menu fully expanded.
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Each Menu item has a single underlined letter within its name. If
you want to select a top-level menu item such as the ‘Stock’ menu,
you should press the ‘Alt’ key at the same time as the ‘S’ key
(usually indicated by ‘Alt+s’)
Once a top-level menu has been opened, you only need to press the
key corresponding to the underlined letter to move to the next
menu item.
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Then, if u want to open the Price classes window, you should press
the ‘E’ key.
NOTE: Once you open a data window, the Menu Bar changes to include
the Edit and Options menu items illustrated below.
Button
0B Description Menu Hierarchy
Components Maintenance/Components
Functions Maintenance/Functions
Rounds Maintenance/Rounds
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Procedures
Manuals
Circulars
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Reports Tools/Reports
Help Help/Contents
NOTE: The number of visible buttons may vary depending on how the
application has been set-up and your access level within the system.
When you open a window within AMOS M&P,a second toolbar, called
the ‘Window Toolbar’ usually becomes available.
This toolbar, unlike the’ Standard Toolbar’, can be different for each window that you
open(the buttons available are dependant on the functions related to the open window)
The Window Toolbar is normally found directly beneath the Standard Toolbar
The Functions represented on the Window Toolbar are a mixture of the more
basic functions of the File and Edit menus combined with the most used functions
within the Options menu.
These buttons behave in the same way as the ones on the standard Toolbar with
regard to the toolbar tips description appearing when you point to a button with
the mouse.
Below is a list of each button from the window Toolbar shown above.
Button
U U Description
U U Menu Hierarchy
U
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Filter File/Filter…
Print File/Print..
Cut Edit/Cut
Copy Edit/Copy
Paste Edit/Paste
Details Options/Details
NOTE: If you are viewing a window toolbar that contains different buttons to the ones
shown above you should point to the button you are interested in with the mouse pointer
and wait for the toolbar tip description to become visible.
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NOTE: Right clicking on the toolbar will display the following pop-up menu.
Selecting ‘Show Text’, will display the names of all short-cut icons, as shown below..
Wherever you see key combinations to the right –hand side of the menu options, as
above, you can use then as an alternative .if the shortcut takes the form of “Ctrl+?” or
“Alt+?” you should press the control or Alt key represented by the “?” at the same time .
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Address: These are the addresses of the various manufacturers and Suppliers
Component: it is any physical unit on board, for which a maintenance task needs
to be performed and/or spares/stores for which need to be ordered..
Stock Items: These are the Spares used for Components, or Stores such as
Chemicals, Lubes, Paints, Ropes, etc. Which need to be ordered.
Job descriptions: These are the details of jobs required to be carried out on
components.
Order Forms: These are Forms for placing an order for stock items. These are of
three types—Requisition, Query and purchase order..
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Codes are assigned to the various registers to uniquely identify each item in a
Register and also assist in ease of data Retrieval using the Filter.
OMCI has Decided upon the following codes for identifying the various registers
in Amos, such as components, stock items, addresses, Job, Work orders, order forms and
Transport documents.
Code numbers for a particular Register are unique and cannot be duplicated. if a Code
number needs to be assigned to a new item created in a Register, the user must determine
that the code number does not already exist in the register..
Numerical code in
hierarchical order denoting
Alphabetical code parent components and sub-
denoting system components..
.eg: BB-bilge and
ballast.
LS-Life saving
Systems
The standard alphabetical codes for components are as shown in the ANNEXURE 1
2B
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C- Check
I-Inspect
L-lubrication
M-Measurement
O-Overhaul
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OC-Oil Change
R- Renew
RO-Routine
RT-Retention
S-Survey
T-Test
W-Wash/clean
Alphabetical
Alphabetical Year Sequential No. code as per LMS
Code Based on Starting from001 Existing Format
Name of Vessel (refrer Annexure
III)
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Apart from using filters. You can sort entries in data returned by a
search, by clicking on the column headers.
The columns that you see in the Data Area are fully sort able and
an arrow icon in the column header indicates their sort state.
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To make it easier for you to see the information that you really want, you can
change column widths and the order in which the columns appear using ‘drag and drop’
techniques
To alter the width of a column you should move cursor to the vertical line at the
side of the title of the column you wish to alter until the cursor changed to be a bold
vertical line with arrows on either side of it:
Once the above symbol is visible, you can left-click and drag it sideways until
you have the desired column width and then release the mouse button…
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To move a column that is not visible, even after maximizing the window, do the
following…
Find the Column by scrolling to the right of the window.
Left-click the Title of the column, drag the column to the place where you want
the column to be and release the mouse button..
If you prefer to type the dates in manually, you can do so by typing two digits each for
the day month and year with space
Due Date : 15 04 00
When you enter the date information in this way, the date field will automatically
adjust to the default view when you press enter or move to another Field.
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The format of the date within AMOS is controlled by default. Within your
Operating System.
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This Register lists the different places where you keep your Stock.
Click File/Locations
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The ‘+’ sign besides some of the Locations indicates that there are some Sub-
locations under these.
In the ‘Locations’ window, select the location under which you want to create
the new location.
Click Ok
Save
If the new location is a root location, check the Root Location option in the
‘Location Details’ window,
This consists of a Code and the full address information of all the
Manufacturers and Vendors.
After entering all the Manufacturers here, these can then be linked to the
various Components and Stock items.
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In the Filter Window enter relevant details to view a particular address or
click on ‘Ok’ to view the entire list.
For Instance you may enter 9 T in the Code field and click on Ok.This
will display a list of all Addresses created in the office with code
beginning with T.
To display the Address Details for the Maker ‘Taiyo electric
Manufacturing Co’, enter %taiyo% in the Name Field and click on OK.
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The % character is a wild card and stands for any letters or words which
may be present before or after taiyo entered in the ‘Name’ field.
C - Check
I - Inspect
L - Lubrication
M - Measurement
O - Overhaul
OC - Oil Change
R - Renew
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RO - Routine
RT - Re-Tension
S - Survey
T - Test
W - Wash/Clean
Fill in the relevant details in the filter to view a particular group of jobs or click
‘OK ’to view all the Job descriptions.
For Instance, to view only lubrication Jobs enter L in the Job code field and click
OK.
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The Components Register is the Hub around which all the data in the Amos
revolves.
NOTE: The standard alphabetical codes for components are as shown in ANNEXURE I
0B
In the “Filter” Enter the first part of the code, say ME or CH and so on to display all the
components in that Group or System.
For instance, to view the Components in the Cargo Handling System, enter CH in the
‘Code’ field of the ‘Filter’ and click OK.
This will display the list of all Components in the Cargo Handling System. I.e.
Components with Codes beginning with CH.
If you want to see the Component ‘Scavenge Blower’ which exists in the Main Engine,
enter ME in the number field and enter %SCAV% in the ‘Name’ field as shown and click
OK.
This will display a list of components with the word ‘SCAV’ in it.
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This effectively lowers the number of components displayed in the list and avoids
frustration and wastage of time involved in scrolling through a long list of components.
NOTE: the % sign is a wildcard to represent characters which may be present before or
after the word that you are looking for instance, if you are looking for the Cargo
Handling System Stripping Pump, enter CH in the number field and % Strip %in the
Name field of the Filter.
If no ‘Maker’ is assigned, click on the magnifying glass icon to the right of ‘Maker’
Field.
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Enter part of the name of the Maker in the ‘Name’ field, using the wildcard character %
as shown above n click OK.
NOTE: When raising a requisition, ENSURE that the above have been entered for the
Component, whose Stock Items you wish to requisition.
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When the Requisition form is printed, the maker, type and Serial No. Are picked up from
the component . If this date is incomplete a lot of time is wasted and the spare might not
be connected to the vessel on time.
Stock items that are linked to the Component can be viewed in the following manner.
This will display all the parts that have been ‘Linked’ to the Component.
NOTE: This is a good place to view what Stock Items you have and what is ROB.
This appears in one of the Columns displayed in the List and can be
viewed by scrolling horizontally.
This register consists of a list of all the Spare Parts and various
information pertaining to them.
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In the ‘Filter’, enter relevant data to view a list of ‘Stock Items’.
For instance,
a) if you want to view the Stock Items linked to a Component ME.116,
enter the code of the Component i.e. ME.116 in the ‘Number’ field of the
‘Filter’ and click Ok
b) If you want to filter out all the Stock items named O-ring and linked to
the Component ME.116, do the following
In the ‘Number’ field of the ‘Filter’, enter the Component code ME.116
and enter %O-Ring% in the ‘Name’ field of the ‘Filter’. Click Ok.
This will display a list of stock items for ME.116 Component and having
the string O-Ring in its name
Thus an effective combination of the various fields in the Filter will aid
in reducing the number of Stock Items displayed in the list.
In the Filter window, enter the Number of the Component for which you
are creating the Spare part, For instance, if you are entering a new Spare
part for the Component ME.116, enter ME.116 in the Number field of the
filter window and click Ok.
This will display a list of Stock Items for the Component ME.116. Click
on the new icon in the second Toolbar or click Edit/New Record. The
following window is displayed.
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Click on the ‘default’ Button to indicate Default Location. Save. this will
place a ‘Flag’ next to the Location.
After creating a new Stock Items. The next step is to ‘Link’ the Stock
Item to the Relevant Component.
Click in the ‘Checkbox’ next to the ‘Stock Item in the List, as shown
below.
NOTE: Linking a Stock Item to a Component allows the attached Stock Items to be
seen from the Components register by clicking on the Parts tab.
This is useful, as the Current Stock and Working Set can be easily seen,
without going to the Stock Items register.
The Name of the Stock item should be entered as per the Spare Parts
manual.
The Makers Ref. should contain the Part No. As mentioned in the Spare
Parts Manual.
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NOTE: When raising a requisition, ENSURE that the above have been entered for the
stock Items, which are to be ordered.
When the Requisition form is printed, the above data is picked up from the Stock
Items Register.
If this data is incomplete, a lot of time is wasted and the spares might not be
connected to the vessel on time.
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Component: It all begins with the Component for which the Maintenance Job is to be
carried out.
Job: Jobs are linked to various Components defining the Maintenance and the periodic
frequency at which they are to be carried out.
Work Orders: Amos uses Work Orders to describe which Jobs need to be carried out
and when.
Reporting Work: after completion of the Jobs the concerned Work orders have to be
reported back along with the last done Date, Stock items (if any), History, Last done
Counter (if applicable).
This updates the records automatically.
Updating counters: The Component Counters have to be updated every Sunday Noon..
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In the ‘Current Value’ column, enter the latest counter. The ‘Date Read’ is
automatically entered as the Current Date.
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3.3.0 Maintenance
a) Planned Maintenance
All the Periodic Jobs, which are to be done on the Components at a pre-defined
Periodic frequency, come under this category.
b) Unexpected Maintenance
Breakdown jobs that are normally part of Planned Maintenance and for which a
Work Order Exists (but with a Due Date in the future), fall in this category.
For instance, a breakdown of a Main Sea Water Pump needs the pump to be
overhauled.
A Work order already exists for the Overhaul Job as part of the planned
Maintenance, although the Due Date may be in the Future.
c) Unplanned Maintenance
Any maintenance that is not part of a Planned routine and for which no Work
order exists, falls in to this category.
For instance, a leaking sea water pipe needs to be repaired.
No work Order exists for such a Job. Also there is no frequency for such jobs.
This job can be categorized as Unplanned Maintenance.
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NOTE: Optimum use of this Filter enables you to see only the work orders that you need
and not the entire list of work orders.
Planning Section:
Due Now: Selecting this option and clicking on OK will display a list of Work Orders
having Due Date as Current Date,
Overdue: Selecting this option and clicking on Ok will display a list of all Work Orders
having a Due Date less than the Current date.
Due This Week: Selecting this option and clicking on Ok will display a list of all Work
Orders having a Due Date in the Current week between Sunday and Saturday.
Due Next Week: Selecting this option and clicking on Ok will display a list of all Work
Orders having a Due Date in the next week between Sunday and Saturday.
Due Between: Entering Dates in the two fields and clicking on OK will display a list of
all Work Orders having a Due Date between the entered dates.
Component: Entering a Component Number and clicking on Ok will display a list of all
Work Orders for that Component.
Only Disciplines: Selecting a Discipline and clicking on OK will display a list of all
Work Orders having the selected discipline attached to them. (We are only using CHIEF
ENGINEER and CHIEF OFFICER for filtering Engine and Deck jobs respectively.
Only Job Classes: Selecting a Job Class and clicking on Ok will display a list of all
Work Orders having the selected job class assigned to them.
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Maint. Criteria:
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Work Classification:
Unexpected Work Only: This option is selected for Unplanned Work Orders selecting
this option and clicking on OK will display a list of Unplanned Work Orders.
Maint. Type / Maint. Cause: selecting a type /cause and clicking on OK will display a
list of all work orders assigned the selected type / cause.
Priority:
Work Orders for Planned Maintenance have a default Priority of 5.
Unplanned Work Orders are automatically assigned a Priority 4 when they are created.
Work Orders having a Priority between the Priorities entered in “ From Priority ” and
“ To Priority ” Fields are displayed.
Note: normally a combination of above options is used to Filter out the Work Orders .
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b) If you wish to view Work Orders for the Component ME.116, Enter ME 116 in the
“Component ” field of the filter and click OK.
c) If you wish to view Work Orders for Survey Jobs for Engine falling due in the period
5/1/02 to 11/30/02 does the following:
Select SURVEY in “ Only Job Classes ”
Select 8.CHIEF ENGINEER in “ Only Disciplines ”
Enter the above dates for “ Due Between ” in the “ Planning ”section .
Click OK
d) If you wish to view the SUPDT. WORK LISR having Due Date between 1/1/02 and
6/30/02, Do the following
In the filter, Put the dates in “Due Between”
Click on the “Advanced Tab”
In the Drop Down list for Maint. Cause, select SUPDT. WORK LIST and click OK.
e) If you wish to see the Work Orders fro the round Jobs Due this Week, do the
Following:
In the Filter, select “Due This Week” in the Planning section
Click on “Advanced” tab.
De-select “Periodic” and “Requisition” in the “Include Work Orders of Type” section.
Click OK.
In all the above cases, a Work Orders window similar to the one shown below is
displayed.
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To view the details of Work Order, Select it by clicking on the Work Order in the list
The details for the selected Work Order are displayed in the Top Half of the window.
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For instance, in the above window the number for selected Work Orders is
APAR.10.01.0002
APAR – stands for the Name for the vessel – Prem Aparna
10 is the year 2010
01 is the department no
0002 Is the sequential number of the work Order in the year 2010
NOTE: In our Databases, only the disciplines 2.Ch.OFFICER and 8.CHIEF ENGINEER
Are assigned to the Work Orders, primarily for filtering out the Deck and Engine Jobs
respectively.
In the Work Orders window, select the Work Orders to be printed by clicking on the
Check boxes to the left of the Work Orders in the list.
Normally you would want to select all the Work Orders in the list.
Click on “Edit” / “Select All”
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Click on “Print” icon in the second tool bar. The following displayed.
In the “Print Work Orders” windows, click on the radio button to the left of the list in
the “Output Format” section.
Click on the “Print Preview” to view the list on screen.
Click OK to Print out the list on Printer
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All the Work Orders, which are completed i.e., the jobs are done, have to be
“Reported” in Amos.
Work Orders can only be reported one at a time.
Select Work Orders to be reported by clicking on it.
Click Options/Report Work in the Menu.
The following Report Work window is displayed.
Details
Enter the date on which the job was completed in the “Date Done” field.
Enter the Working Hour Counter of the Component at which the Job was done (the
working Hours Field is only displayed if the Component has a Counter Attached to it)
Tick in the “Unexpected Work” check box , If the Job is an Unexpected Job (i.e. a
job for which Work Order existed and is done before the Due Date)
History
0B
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Stock Used
If any spare parts have been used , click on the stock used tab the following window
is displayed .
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Click on the new icon on the second Toolbar. This will create a new entry
Under “Item No.” enter the component number, the Stock item from the List That is
displayed
Enter the “Quantity” Consumed.
For instance, If you wish to report Stock Items consumed for component ME.116,
enter the component number ME.116 in the “Item No.” and click on the magnifying
glass icon. This will display the list of Stock items for the Component ME.116. Select
the Stock Item and click on OK Enter the Consumed quantity.
NOTE: ensure that all the details, as explained above, have been entered before saving.
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Breakdown jobs, that is normally part of planned Maintenance and for which a work
Order exists (but with Due Date in future), Fall in this category.
Consider an example of breakdown of AUX COOLING SW P/P NO. 1
This P/p needs to be overhauled.
A Work Order for the overhauling of this p/p already exists, as it is part of the
Planned Maintenance Schedule.
The first steps is to Identify the component Number for AUX COOLING SW P/P
NO.1
Click on the Component Register Icon. In the Filter enter CW in the “Number” field
and click.
Select the required p/p and note the component Number, for instance CW.208
Click on “Maintenance”/ “Work Orders” In Filter enter CW .208 in the Component
field and click OK.
This will display a list of Work Orders for the component CW.208 as shown.
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Note that the “Due Date” is in future .you are doing this job it is due.
Select the Work Order for the Job of Overhauling and “Report” it as explained.
NOTE: while “ Reporting “ the work order remember to click in “Unexpected Work”
1B
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Of the various fields in the Filter, the most often used are “component” and Period
Start and Period End in the “Reported in Period” section.
Component: Enter the component Number and click OK This will display a list of
“completed” and “filed” Work Orders for the component.
Period Start /Period End: Enter the two dates and click OK. This will display a list of
Work Orders whose “ Date Done ” falls between the period Start and Period End
dates.
A List similar to the one shown below is displayed.
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NOTE : The list can be sorted by clicking on the “Date Done” to arrange the list
according to descending order of date .
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For instance consider the case where the motor for Aux. Blower needs to be landed for
re-winding
First, identify the component. Click on the components Register icon. In the Filter,
Enter AC in the Number Field (for Air Conditioning) and %Air Conditioning% in the
Name field.
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Select the component and click on Options / Requisition Work. The following
Requisition Work window is displayed.
NOTE: since this is a one-time Job, no new Work Order I s generated for an unplanned
Work Order
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Amos assists in effective and automatic management of stock items onboard by keeping a
track of various stock transactions carried out.
Amos adds items to stock when they are “Purchased” and “Received”
Amos removes items from stock when Work reports in Maintenance Show that stock
Items are consumed.
You may fill in details in any of the fields to see the stock transaction you are
interested in.
Item Number: If you know the Stock Item Number whose transaction you
are interested in, enter this Number. Incase you are unsure
Of the stock Item Number, select it by clicking on
Magnifying glass to the right of the field.
Component: Enter /select Component for which Stock transaction is to
Be viewed.
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Job: Enter /select the Job Description for which the Stock
Transaction was carried out.
Work order: Enter /select the Work Order Number involving the stock
Transaction you want to view.
Period Start /: Enter the Period Start and Period End Dates to view
Period End all stock Transaction.
NOTE: You do not need to fill in details in all the fields of the Filter Window Only
Specify criteria necessary to show you the list you want to see.
Click OK .The Stock Transactions window similar to the one below is displayed.
Select the Stock Transaction you are interested in by clicking on it in the list and
highlighting it . The details are displayed in the upper half of the window.
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NOTE: The current Stock for the above stores Items needs to be updated at the end of
ever month.
Click “Stock”/ “In/Out of Stock “ in the Menu .The following window is displayed.
Enter the stock Item Number whose transaction is to be registered. Enter the
Component Number, for instance, AE .002.001 and click on the “magnifying glass”
icon .A list similar to the following is displayed.
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An Inventory is taken at regular intervals to ensure that the actual Stock matches
The Current Stock records in Amos.
Sometimes the Spare Parts used during Maintenance may not be reported to Amos
This leads to difference in the actual Stock and the Stock record in Amos.
Stock Control helps to update Stock records so that minor differences do not add.
Up overtime leading to invalid Stock records
First an Inventory list is printed from Amos as an aid to doing the Inventory.
Note These quantities are automatically given a Transition type ‘Lost’ or ‘Found’
depending on whether the existing quantity is increased or decreased.
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Amos assists the User in taking Inventory by allowing Sorting of the Parts by
Location.
Click ‘Stock/Control’ in the Menu. The following Filter window is
Displayed.
NOTE: if you want a list of Stock Items in a particular Location, select this Location in
‘Name’.
Click on the icon at the end of the ‘Name’ field. A ‘Locations’ window similar to
the one shown below is displayed.
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Following are the Details that can be viewed in the Forms window.
Number
The Format of Numbering Forms is as follows.
Format of requisition Code:
Alphabetical
Code Based on year Sequential
name of vessel No. starting
from.001
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Title- Enter a short Description for the Form, for instance, MAIN ENGINE SPARES.
Vendor-This is the Address of the Supplier and will be entered by the office.
Budget Date- Automatically assigned as the Created Date.
Budget Code: The various Categories of Purchases are assigned various Budget Codes.
For instance, the Deck Stores-Consumables have a Budget Code-511000.This is
Selected by the Office.
Cost Overview- This section shows the total cost of the Purchase Order and the Currency
The Office enters this.
Created- The Created Date is automatically entered when the Requisition Form is
Created.
Approved- Before Converting a Form to a Purchase Order, it first needs to be approved
by the Superintendent. When a Superintendent grants approval the date is automatically
Entered there.
Ordered- Once a Form is converted to a Purchase Order, the Office enters the Ordered
Date here.
Confirmed- Once the Vendor confirms delivery of the Purchase Order, the Office enters
the date here.
Received- After a Purchase order is delivered to the ship, the Current Stock of the
Received Stock needs to be updated by carrying out the ‘Receive’ operation on the
Purchase Order. This date is automatically entered there.
Confirmation Ref:- This is a Reference Number given by the vendor, on accepting the
delivery of the Purchase Order. The Office enters this
Details- Click on Options/Details. This opens the ‘Full Description window. Enter any
details pertaining to this particular Requisition Form, here.
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NOTE Let us raise a Requisition to order Spares for the ‘MAIN COOL. F.W. PUMP’
Enter CW in the ‘Number’ field of the Filter. Click Ok.
The Following Components List will be displayed.
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NOTE: When the requisition form is printed out, data for Machinery for Which spares
are to be ordered is picked up from the Maker, Type and Serial no. Fields Hence it is
imperative that these are entered prior to creating the Requisition.
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Check that the following have been entered for the Stock Items that are to be ordered .
Name – Ensure that the Name is as per the spare parts manual.
Maker’s Ref – Ensure that the part no. is entered as per the spare parts Manual .
Location – Ensure that a location is assigned. Click on the “Location Hierarchy” Icon
to the right of the “Add” tab. Select the location save.
Stock unit – Ensure that the proper stock Unit is selected. This is important in the case of
“Stores” Stock Items.
NOTE: When the Requisition form is printed out, Data for the line Items which are to be
ordered is picked up from the Name, Maker’s ref, Location and Stock Unit Fields Hence,
It is imperative that these are entered prior to creating the Requisition.
NOTE: If a Stock Item does not exist, a new one needs to be created as explained in 2.6.2
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Click OK
Enter the range as CW to CW
The “Create Forms (Automatic)” window is displayed.
NOTE: Component has to be entered for all the line items as Spares are being ordered
for machinery.
DO NOT select a component when ordering for stores.
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NOTE: line items cannot be added to an existing Requisition after an export is made of
the office
When making an Export, ensure that all Requisitions Created are completed in all
respects. They cannot be edited after the export file is created.
NOTE: in case , a Requisition needs to be cancelled do the following in the Title of the
Form type cancelled .
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Select the form by ticking in the tick box to the left of the ‘Number’ column.
Click on the printer icon in the Toolbar
Select “Printed Form (Original)”.
Click on “Print Pre-view” button to print to screen.
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NOTE: After carrying out Import operation, You can check The “Form Status” and
“Form Type” of the Various Forms in the “forms” window .you can check whether a
particular Requisition has been converted to a Purchase Order
This will give you an idea of the progress of the Requisition Form.
NOTE: The Purchase Orders received may be complete or incomplete. The procedure
for receiving complete and incomplete purchase Orders is as explained below.
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Click OK
The following Forms window is displayed.
Note that the “receiving the complete P.O. option is selected by default.
The “Receipt Date” is automatically entered as Today’s Date. Enter the correct Date
and click on OK.
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NOTE: This will automatically update the current stock (ROB) of the Stock Items and
convert the status of the Purchase Order to Filed.
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Click OK
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Since only a part of the purchase order has been supplied on board, de-select the
“Receiving the complete P.O” option.
Enter the “Receipt date”
Click OK.
The following “Receive “window is displayed.
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NOTE: After “Receiving” the Purchase Orders, an export should be sent to the office,
Advising regarding the status of the Purchase Orders received.
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Only after getting a confirmation from the vessel regarding the status of the Purchase
orders and the received items, can the Office begin processing the Invoices of the
vendors.
Incase of incomplete Received Purchase Orders, the Office cancels the quantities not
received and advises the vessel to raise a fresh Requisition for the Items not received.
Such Incomplete Received Purchase Orders are filed by the Office.
5.6.0 Creating a Manual Requisition for landing repairs and On Board Repairs
All M & R activities must be recorded in AMOS.
General
1B
For any item landed ashore or any maintenance carried out on board by a Technician, The
following needs to be done in Amos.
An Unplanned Work order needs to be generated to report the maintenance carried
out.
A manual Requisition needs to be created to account for the expenses involved.
NOTE: For instance consider the case where the motor for Aux.Blower needs to be
landed for re-winding.
First, identify the component.
Click on the Components Register icon. In the Filter, Enter EE in the Number
Field (for Electrical equipment) and %blow% in the Name field.
The following components list is displayed.
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NOTE: Any changes made in Purchase Module are reflected in tab ‘Audit Trail”.
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The “Selection File” is a file which consist of a list of instructions regarding the
Export Operation .
Click on the Magnifying Glass to the right of the “Selection File” Field.
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Click the magnifying glass to the right of the “Selection File” .The following “Select
File” window is displayed.
NOTE: After the Import Operation is successfully completed, the Filename extension
changes to “OK” For instance in this case the File name changes from
“38160014.OFF” to “38160014.OK”
NOTE: Only Numbered sequential files, when imported, have their extension changing
from OFF to OK.
Sometimes, the office sends some “Fixes”, which are not Numbered files. The extension
of such files does not change to OK after Importing.
NOTE: The vessel Database has been set in a way that only the records, which have
changed since the last “export” operation will be Exported. This results in a smaller file
size .
NOTE: If selection file “Shp-imp.sel” is erroneously used as a selection file for creating
an export file, it will result in the creation of a very large export file. This file cannot be
sent to the office.
When this happens, inform the office in a message
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The “Selection File” is a file which consist of a list of instructions regarding the
Export Operation .
Click on the Magnifying Glass to the right of the “Selection File” Field.
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Click the magnifying glass to the right of the “Selection File” .The following “Select
File” window is displayed.
NOTE: After the Import Operation is successfully completed, the Filename extension
changes to “OK” For instance in this case the File name changes from
“38160014.OFF” to “38160014.OK”
NOTE: Only Numbered sequential files, when imported, have their extension changing
from OFF to OK.
Sometimes, the office sends some “Fixes”, which are not Numbered files. The extension
of such files does not change to OK after Importing.
NOTE: The vessel Database has been set in a way that only the records, which have
changed since the last “export” operation will be Exported. This results in a smaller file
size .
NOTE: If selection file “Shp-imp.sel” is erroneously used as a selection file for creating
an export file, it will result in the creation of a very large export file. This file cannot be
sent to the office.
When this happens, inform the office in a message
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IG Inert Gas System – Pipelines / Deck Seal / Exp. Joints / NRV / PV Breaker / IG
Valves / Uptakes / Valves / Scrubbers / Blowers / O2 Analyzers.
IM IMPA Ship stores.
IN Incinerating systems – Sludge pump / Incinerator / Sludge treatment tank
LB Life Boats Davits / Winches / Equipment
LE Lifting Equipment – Cargo Handling Derrick or crane / Provision Crane / E/R
Crane / Pilot Ladder Hoist.
LO Lub Oil Systems – Pumps /Valves / Strainers / heaters / Coolers / Pipelines
LR Life Rafts
LS Life Saving Equipment
MC Miscellaneous Certificates
ME Main Engine – Units / Vibration Dampers / Foundation / Scavenge Blowers
ML Medicines Locker
MM Maneuvering machinery – Rudder and Steering / Hydraulic System / Pipe lines
and Valves
PC Certificates for port Entry
PE Provision Equipment – Compressors / Condensers / Driers / Rooms / Valves /
Pipelines
PS Propeller Shaft – Stern Tube / Pedestal Bearings / Hydraulic System / Fwd and
Aft sealing
PW Portable Water System – Pumps / Hydrophores / Sterilizers
SP Safety Procedures – Emergency Drills / Safety Meetings / Management Reviews
SS Sanitary Systems – Pumps / Filters Sewage plant / Swimming pools
ST Stores
TC Tank Cleaning Equipment – COW Lines / Valves / Tank Cleaning Heater / Tank
Cleaning Machines / Portable Tank Cleaning Equipment
TK Tanks in E/R – FO / LO / DB’s / Cofferdams
VT Vetting Deficiencies
WE Workshop Equipment – Drill Machine / Lathe / Grinders / HP washing /
Pneumatic Equipment.