CENTRAL LUZON – LEADERSHIP AND EMPOWERMENT ALLIANCE FOR

DEVELOPMENT, INC.

Scene Setter for PROJECT MANAGEMENT TRAINING

Date: June 30, 2013
Venue: Bulacan State University
Expected Audience: 60 – 70 participants from the YLS 3.0 Batches

CHECKLIST

 LOGISTICS (c/o KENT JIMENEZ, LEONARDO TOBIAS II)

a. Venue Reservation : BULACAN STATE UNIVERSITY
b. Equipment Reservation
c. Food (Morning Merienda, Lunch)

 SECRETARIAT(c/o MAEAN DELA CRUZ, FEMS EUGENIO)

a. Program Flow
b. PowerPoint Presentations
c. Manila Paper
d. Permanent Markers
e. Metacards (Leaf Shape)
f. YLS Tree (drawn in a Manila Paper WITHOUT LEAVES)
g. Copy of Project Proposals per Batch

 PROMOTIONS and ADVERTISING(c/o CHAEL SANTOS II)

a. Publicity Materials (Invitation to the YLS 3.0 Alumni
b. Text Blast

 PROGRAM LEAD: Julius Dado

 PROJECT LEAD: Chard Amazona
PROJECT MANAGEMENT TRAINING 101
Program Design

Time Activity Materials Needed

8:00am Invocation Powerpoint Presentation
 Maean Dela Cruz Template

Welcome Message
 Darren Gonzales / Leonardo
Tobias II
8:10am Reminiscing our YLS AVP c/o Kent Jimenez
Official Video of Batch 1 - 3
8:20am Welcome to the YLS Family! Big Trapal (in excess of
GTKY: Peek-a-Who (Battle between the magic carpet cut out)
intelligent and the sexy)
8:40am Why Am I here? Manila Paper, pentel pen
Expectation Check
Simple Rules
9:00am SEP Background Powerpoint Presentation
What is SEP? Template
Why SEP?
9:20am Collaborative Attitude: A Must in SEP 5 pcs. plastic hoola hoops
Test 1: Chaos (substitute – bamboo
Test 2: Arm Wrestling formed into circle), 100pcs
plastic balls
10:00am Break c/o YLS Secretariat
10:15am Pre-Project Implementation Manila Paper, Pentel Pen,
1. Prioritizing needs – main cause, Masking Tape
urgency, causal relationship to grave Participants will be asked to
problems in the future, presence of draw their Problem Tree
other agents, resources vis-a-vis needs using the input of their
2. Translating needs to objectives to project’s www.how
concrete outcome 1 problem tree per project
Output: Problem Analysis, Project (Answering What and Why)
Objective/Rationale
11:15am Presentation Per Batch
Facilitator Critiquing
11:45am Star Ranking: Which Project we would like to Problem Analysis
prioritize? Project Objective/Rationale
12NN Lunch
12:45PM Ice Breaker: Show Me the Money
1:00PM W.HOW Who will be involved?
Completing the Proposal How will it be
Output: The Project Management Team, Gantt implemented?
Chart of Activities, Resource and Skills
Mobilization Plan, Budget Proposal

Presentation and Critiquing Per Group

1:40PM Lecturette: Implementation Proper Reporting Schedule
1. Clarity of Roles/Tasks July 13 – Presentation of
2. Economizing resources Final Proposal to Panel of
3. Energy and morale check Donors, Sponsors, Mentors
4. Aligning direction/goal and Supporters (18SFC)
5. Taas! (Celebrate)

Post-project Implementation 1st quarter: September 2013

1. Evaluation (internal standards correlate 2nd quarter: December 2013
with external feedback) Final Report: March 2014
2. Document (for internal and external
purposes – do not commit the mortal
sin of not documenting)
2:00pm Visioning and Commitment: The YLS 2012 Metacards (leaf shape)
Community Manila Paper with YLS Tree
Each YLS Alumni will be asked to write his/her without Leaf
commitment for SEP and the YLS Community
and to post this commitment into the YLS Tree
2:30pm Closing Remarks Challenge to come up with
Ate Kath Cleofas (President, SYLEC) better proposals,
implement the project and
Announcement from SYLEC (if there’s any) stay connected as one YLS
Community
2:40pm - SOCIALIZATION
onwards
RESERVATION LETTER TEMPLATE (FOR BULACAN STATE UNIVERSITY)

TO : DR. NICANOR DELA RAMA

Vice President for Student Affairs
Bulacan State University
FROM : ALVIN KENT F. JIMENEZ
Founder, Internal Vice Chairman – Society of Young Leaders for Environmental Concerns
CC : Roy Celestino
Director, Office of Student Organizations
Hon. Jackie Gan
President, Student Government - BulSU
DATE : June 25, 2013
RE : VENUE RESERVATION

Greetings of Peace!

The CENTRAL LUZON – LEADERSHIP AND EMPOWERMENT ALLIANCE FOR DEVELOPMENT

(CL – LEAD) is a consortium of four (4) institutions of Development namely the 18 Special Forces
Company (SFC) of Philippine Army, Ayala Young Leaders Alumni Association, Inc. – Central
Luzon (AYLAAI-CL), Hagonoy Young Leaders Program (HYLEAP) and Society of Young Leaders for
Environmental Concerns (SYLEC). The group pioneered the conduct of Youth Leadership
Summit (Bulacan Model) in Central Luzon using Servant Leadership as its conceptual
framework. Since 2011, the group trained at least 1,000+ young people in Central Luzon,
planted around 10,000 Mangrove seedlings in coastal areas in Bulacan, engaged at least 12,000
individuals to different activities such as Fun Run, Night Run, Disaster Risk Reduction
Management Training, Bike Ride, Livelihood, Capacity Building Training and a lot more.

As part of its commitment to NATION BUILDING, I would like to ask your permission to use
the (INSERT VENUE) for the conduct of the Annual Project Management Training which is a
program or training designed for the graduates of Youth Leadership Summit (a Region – wide
Youth Development Program conducted every summer of every year aimed in producing young
people to become active members of the society impacting change in their respective
communities and becoming partners for social actions and /or awareness answering the call of
servant leadership).

Furthermore, I would also like to ask your approval in the use of the following pieces of
equipment to be used during the conduct of the said event:
 Ff
 Fdg
 dfg
 We are hoping for your kind consideration regarding this matter. Thank you for your
support to the movements for nation building and contributing to the change that every
Filipinos want to see in this world.

Yours in Servant Leadership,

ALVIN KENT F. JIMENEZ

Founder, Internal Vice Chairman
Society of Young Leaders for Environmental Concerns (SYLEC

Noted by:

LEONARDO TOBIAS, II
Director for Operations
Central Luzon – Leadership and Empowerment Alliance for Development (CL – LEAD)

Approved by:

DARREN JAVIER GONZALES

Executive Director
Central Luzon – Leadership and Empowerment Alliance for Development (CL – LEAD)