UNIVERSITY OF THE PHILIPPINES MINDANAO

SCHOOL OF MANAGEMENT

COMPREHENSIVE E-COMMERCE WEBSITE PROJECT PLAN

FOR MY TRENDY SEASONS

Submitted by:

Salvaña, Clint Jan

In partial fulfillment to the course Project Management (M222)

Submitted on:

June 23, 2018

I. Strategic Rationale

My Trendy Seasons is a dropshipping company based in the Philippines. My Trendy

Seasons was born to extend the owner’s passion to the rest of the world by creating and collecting
designs of watches everybody will surely love. Today, the World Wide Web is playing a significant
role in everyone’s life. Internet has brought great revolutionary change by making activities easier.
This is why people these days can get everything, from a simple inquiry for a plane or hotel
reservation to shopping of clothes and buying insurance plans, in a matter of seconds. With
increasing number of internet users, the management team of My Trendy Seasons believe that
they must not leave a single chance to reach their targets.

With the help of ecommerce website, My Trendy Seasons will have an opportunity to
showcase their dropshipped products and services and make these available to customers 24
hours. It gives a good exposure to their business and at the same time help them to reach out with
potential customers. Also, since most of the people prefer to shop online due to lack of time, My
Trendy Seasons can easily make more revenue. This drives the management team of My Trendy
Seasons to start establishing their own e-commerce website.

To have a properly functional and appealing e-commerce website, assistance of

professional web design solutions providers is essential. My Trendy Seasons’ management team
believes that an effective and relevant web site is the utmost requirement of every businesses. An
attractive website design greatly contributes to effectively advertise their products and services. It
eliminates the need to run costly marketing campaigns or to travel from one region to another to
advertise their products.

Following this, the management team headed by their COO decided to create a project
that will enable them to have a fully functional and efficient e-commerce website. The COO
believed that this can only be achieved by tapping highly skilled and area of expert professionals.
This is because of the reason that their experience and expertise of working in web designing field
will in turn give an excellent website design.
II. Project Charter

Project Name : My Trendy Seasons E-commerce Website

Project Sponsor : My Trendy Seasons, COO

Focus Area: : Creation of E-commerce website for the successful business online

operation of My Trendy Seasons.

Prepared by : Project Manager

Table of Contents

1. Project Executive Summary

2. Project Overview
3. Project Scope
3.1. Goal and Objectives
3.2. Statement of Work (SOW)
3.3. Project Deliverable
3.3.1. Assumptions
3.3.2. Critical Success Factors
3.4. Project Responsibility, Estimated Costs, & Duration
4. Project Conditions
4.1. Project Assumptions
4.2. Project Risks
4.3. Project Constraints
5. Project Structure Approach
6. Project Team Organization Plans
6.1. Customers
6.2. Responsibilities
1. Project Executive Summary

Project Goal: Creation of an e-commerce website for My Trendy Seasons company that will
be successful in generating revenues.

Objectives: To create and maintain a high revenue e-commerce website to capture the
business potential of selling My Trendy Seasons dropshipped products online.

Scope: Deliver a quality e-commerce website within the time, cost, and project requirements
set by the project team.

Assumptions: There are a lot of e-commerce websites that have been successful in
generating high-revenues. The e-commerce business has also witnessed growth in the last 5
years.

Risks: Identify and research possible risks of starting up an e-commerce website.

Costs: Deliver the website within the allotted money for the project. Costs would be considered
for website specifications such as human resources, training, and other expenses that might arise.

Timeline: Develop a reasonable timeline by researching other e-commerce websites and

determining the time it takes to complete the entire project.

Approach: Project Manager will conduct weekly project meeting. The project manager will be
responsible for delegating work and assigning project duties. The project manager will
communicate via email, phone, and conference calls.

Organization: The organizational structure of this project is as follows:

• Project Manager
• Analyst
• Network Engineer/Architect
• Developer/Web Designer

2. Project Overview

Vision: To develop a user-friendly and attractive website which includes basic up to

advanced function for e-commerce.

Mission: The project's mission is to develop a successful e-commerce website for My

Trendy Seasons company. The site will feature the dropshipped products of My Trendy Seasons
and will enable online purchasing.
3. Project Scope

3.1 Goals and Objectives

Goals Objectives
To create an e-commerce website that will enable the
Enable My Trendy Seasons
company to sell their dropshipped products online and in
company to sell their dropshipped
return increases the company’s monthly sales by 20%
products online.
after 60 days of project completion.
Research up to 10 e-commerce websites to develop
Gather requirements for the website ideas and actions point to incorporate onto the
developing website within 10-15 days.
Develop the website within allocated Complete the website within PHP 600,000.00 budget
cost, time, and resources and before November 20, 2017 with 4 resources.

The key objectives for this project are:

• To have a fully functional website within 9 months from the start of the Planning phase.
• To begin implementing soft-launch within 7 months from the start of the Planning
phase.

3.2 Statement of Work (SOW)

The following items are considered to be within the scope of this project:

• To develop a user-friendly and functional e-commerce for My Trendy Seasons

company.
• Getting domain, feasibility studies, website designs, website testing, launching.
• Securing necessary permits and memberships.

A. Website Includes:
a. Links and images to My Trendy Season’s dropshipped products.
b. Add to cart feature.
c. Customers can login and create their own accounts.
d. Payments feature.
e. Create wish lists for customers.
B. Does not Include
a. Setting of appointments/meet-ups
b. Cash on Delivery (COD)
 3.3. Project Deliverable

Milestones Deliverables

Audit E-Commerce objectives

Sign off Project Schedules and contracts Develop project schedule
Budget, Risk and Change control planning
Contracts and Cross functional requirement
High level requirement
Sign off business case Business Assessment
Technical Specification
Requirement Gathering
Sign off Initiation Content Outline
Website Page layout
Visual Element Design
Sign off Design Create Prototype template
Design Review

CSS & HTML Coding

Module Integration
Sign off Development Content Population
Unit Testing
Security Implementation
Site Testing
Sign Off Testing Cross Device Testing
Performance Testing
User Experience Testing
Configure production Server
Sign off Launch Verify Production Server
Transfer files to Production Server
Copy proofing
Project Closure Completion of Project

The key deliverables for this project are:

• Real-time payment processing

• Domain Name: MyTrendySeasons.com (no spaces)
• Webhosting
• Internet Merchant Bank Account
• Digital Certificate (SSL Server Certificate)
• Shopping Cart Software
• Counter and sales tracking software

3.3.1 Assumptions

• Working in a home-based/remote environment

 3.3.2 Critical Success Factors (CSF)

The following are the most critical CSF’s of the fully implemented website for this
project:

✓ Fast
✓ Easy Navigation/User-friendly
✓ Prompt customer service if problems arise
✓ 24/7 access and assistance
✓ Attractive website
✓ Email Notification when payment is made
✓ Secure customer information

3.4 Project Responsibility, Estimated Costs, & Duration

Statement of Work Responsibility Due Date Duration Cost

Business case Project Manager 1/16/2017 11.00 PHP 11,576.43
Establish online identity Project Manager 2/8/2017 17.00 PHP 64,313.49
Design store front system
Project
Manager,
Initiation 3/30/2017 36.00 PHP 15,435.24
Project Sponsor,
Analyst
Project
Manager,
Requirement Analysis 4/19/2017 14.00 PHP 9,647.02
Project Sponsor,
Analyst
Project
Manager,
Design 5/19/2017 22.00 PHP 34,729.28
Project Sponsor,
Analyst
Project
Manager,
Project Sponsor,
Development and Documentation 8/22/2017 67.00 PHP 44,376.31
Developer,
Network
Engineer
Project
Manager,
Integration and Testing 9/18/2017 19.00 PHP 25,082.26
Project Sponsor,
Developer
Project
Manager,
Implementation Project Sponsor, 10/4/2017 12.00 PHP 50,882.14
Analyst,
Developer
Project
Manager,
Maintenance 11/17/2017 32.00 PHP 12,788.21
Project Sponsor,
Analyst
Total 230.00 PHP 268,830.38
 Personnel: Approximately PHP 320,000.00 is set as baseline budget

• Personnel are consultants and paid on a daily basis. If the personnel are not
assigned on a particular day then they won’t be paid, no work no pay basis.
▪ Network Engineer at PHP 1,200.00 daily from www.salary.com.
▪ Developer at PHP 1,000.00 daily from www.salary.com.
▪ Project Manager at PHP 2,000.00 daily from www.salary.com.
▪ Analyst PHP 800.00 daily from www.salary.com.

Web Design: Approximately PHP 268,830.38 is set as baseline budget

• MyTrendySeasons.com domain name at PHP 499.50 annually.

• Internet Merchant Bank Account at 14% of sales
http://www.findmyhosting.com/web-resources/Articles/internet-merchant.htm.
• Digital Certificate at PHP 6,250.00 http://www.online-
commerce.com/tutorial2a.html.
• Payflow Pro (includes shopping cart software) through Paypal.com at PHP
12,450.00 start-up, PHP 2,997.50 monthly & PHP 5.00 per transaction after 1000
transactions https://registration.paypal.com/productSelectionInit.do.

4. Project Conditions

4.1 Project Assumptions

• Creation of E-commerce website for My Trendy Seasons company incorporates

watch products available with their suppliers in Oberlo and AliExpress through
dropshipping.
• E-commerce business has been successful and growing in the last 5 years and
online mode of selling dropshipped items develops My Trendy Seasons company
to be more profitable.

4.2 Project Risks

Likelihood Risk
Risk Areas Mitigation Plan
/Impact Owner
Project Contact project sponsor to determine future project
Scope Creep High
Manager requirements; no more changes to current project.
Custom Coding Project Strict guidelines around scope creep, updates on
High
Overruns Manager project documents.
 4.3 Project Constraints

Budget: The requirement to complete the project under the estimated cost of
PHP 600,000.00.

Time: My Trendy Seasons requires to launch the website before November 20,
2017.

5. Project Structure Approach

The Project Manager will conduct weekly project meeting. The project manager will be
responsible for delegating work and assign project duties. The project manager will communicate
via email, phone, and conference calls.

6. Project Team Organization Plans

6.1 Customers

The following customers are defined for this project:

Customer Group Customer Representative

The primary customer for this project is My Trendy Seasons as it will
My Trendy Seasons make payments due for the creation of e-commerce website. The COO
is the project’s key representative for My Trendy Seasons.
The individuals who purchase the products on the e-commerce website
Purchasers
will also be considered as customers for this project.

6.2 Responsibilities

Project Sponsor

The project sponsor will be primarily responsible for:

• Defining the vision, purpose, and objectives of the project

• Approving the requirements, timetable, and resources
• Approving the provision of funds and resources
• Authorizing acceptance of the final solution delivered by the
project
Project Manager

The project manager will be primarily responsible for:

• Delivering the project on time, within budget, and to

specification
• Managing resources and customers.
• Undertaking the activates required to initiate, plan, execute,
and close the project successfully

Project Team Members

The project team members are composed of the Developer, Network

Engineer, and the Analyst, and will be primary responsible for:

• Utilizing their skills in ensuring that the work that they are
assigned for is executed with quality.
• Undertaking the activities tasked by the Project Manager.
III. Work Breakdown

To better represent the deliverables in respect to the Statement of Work (SOW) of My

Trendy Seasons’ E-commerce project, a project Work Breakdown Structure (WBS) is created. The
Work Breakdown Structure presented in the table below represents all the work required to
complete this project.

a. Tabular View

My Trendy Seasons E-commerce Website

Work Breakdown Structure
Work Breakdown
Task Name
Structure
0 MyTrendySeasons.com
1 Business case
1.1 High Level Requirement
1.2 Business Case Assessment
1.3 Technical Specification
2 Establish online identity
2.1 Get an internet merchant account
2.2 Get domain
2.3 Web hosting
2.4 Obtain a digital certificate
2.5 Find a provider of online transactions
2.6 Create or purchase a shopping card software
3 Design store front system
3.1 Initiation
3.1.1 Create project charter
3.1.2 Feasibility study and cost benefit analysis
3.1.3 Approval and Sign-off
3.2 Requirement Analysis
3.2.1 Analyze user requirements
3.2.2 Define process model
3.2.3 Define logical model
3.2.4 Draft preliminary software specifications
3.2.5 Develop preliminary budget
3.2.6 Approval and Sign-off
3.2.7 Analysis complete
3.3 Design
3.3.1 Logical design
3.3.2 Physical design
3.3.3 Approval and Sign-off
3.4 Development and Documentation
3.4.1 Translate designs into translated code and debug
3.4.2 Install systems
3.4.3 Prepare test files
3.4.4 Approval and Sign-off
 3.5 Integration and Testing
3.5.1 Unit testing
3.5.2 Integration testing
3.5.3 System testing
3.5.4 Approval and Sign-off
3.6 Implementation
3.6.1 Develop implementation plan
3.6.2 Review implementation plan
3.6.3 Launch Web site
3.6.4 Approval and Sign-off
3.7 Maintenance
3.7.1 Describe tasks to operate and maintain the website
3.7.2 Approval and Sign-off

For better visualization, a tree structure view from the WBS table is shown in the diagram
below.
b. Tree Structure View
 IV. Project Schedule

Project schedules will be created using MS Project 2013 starting with the deliverables
identified in the project’s Work Breakdown Structure (WBS). The table below shows information
like the task name, duration of the task, projected start and end dates, and the dependencies of
each task.

# WBS Task Name Duration Start Finish Predecessors

My Trendy Seasons E-commerce
0 0 Website 230 days Mon 1/2/17 Sat 11/18/17
1 1 Business case 11 days Mon 1/2/17 Mon 1/16/17
2 1.1 High Level Requirement 4 days Mon 1/2/17 Thu 1/5/17
3 1.2 Business Case Assessment 5 days Fri 1/6/17 Thu 1/12/17
4 1.3 Technical Specification 2 days Fri 1/13/17 Mon 1/16/17
5 2 Establish online identity 17 days Tue 1/17/17 Wed 2/8/17 1
Get an internet merchant
6 2.1 account 3 days Tue 1/17/17 Thu 1/19/17 1
7 2.2 Get domain 2 days Fri 1/20/17 Mon 1/23/17 4
8 2.3 Web hosting 2 days Tue 1/24/17 Wed 1/25/17 7
9 2.4 Obtain a digital certificate 3 days Thu 1/26/17 Mon 1/30/17 8
Find a provider of online
10 2.5 transactions 4 days Wed 2/1/17 Mon 2/6/17 9
Create or purchase a shopping
11 2.6 card software 2 days Tue 2/7/17 Wed 2/8/17 9
12 3 Design store front system 203 days Thu 2/9/17 Sat 11/18/17 5
13 3.1 Initiation 36 days Thu 2/9/17 Thu 3/30/17
14 3.1.1 Create project charter 14 days Thu 2/9/17 Tue 2/28/17 5
Feasibility study and cost
15 3.1.2 benefit analysis 20 days Wed 3/1/17 Tue 3/28/17 11
16 3.1.3 Approval and Sign-off 2 days Wed 3/29/17 Thu 3/30/17 15
17 3.2 Requirement Analysis 14 days Fri 3/31/17 Wed 4/19/17 16
18 3.2.1 Analyze user requirements 4 days Fri 3/31/17 Wed 4/5/17 16
19 3.2.2 Define process model 1 day Thu 4/6/17 Thu 4/6/17 18
20 3.2.3 Define logical model 1 day Fri 4/7/17 Fri 4/7/17 18
Draft preliminary software
21 3.2.4 specifications 3 days Mon 4/10/17 Wed 4/12/17 19
22 3.2.5 Develop preliminary budget 2 days Thu 4/13/17 Fri 4/14/17 19
23 3.2.6 Approval and Sign-off 2 days Mon 4/17/17 Tue 4/18/17 22
24 3.2.7 Analysis complete 1 day Wed 4/19/17 Wed 4/19/17 22
25 3.3 Design 22 days Thu 4/20/17 Fri 5/19/17 24,23
26 3.3.1 Logical design 8 days Thu 4/20/17 Mon 5/1/17 20
27 3.3.2 Physical design 12 days Tue 5/2/17 Wed 5/17/17 26
28 3.3.3 Approval and Sign-off 2 days Thu 5/18/17 Fri 5/19/17 27
Development and
29 3.4 Documentation 67 days Mon 5/22/17 Tue 8/22/17 28
Translate designs into
30 3.4.1 translated code and debug 30 days Mon 5/22/17 Fri 6/30/17 27,28
31 3.4.2 Install systems 25 days Mon 7/3/17 Fri 8/4/17 30
32 3.4.3 Prepare test files 10 days Mon 8/7/17 Fri 8/18/17 30
33 3.4.4 Approval and Sign-off 2 days Mon 8/21/17 Tue 8/22/17 32,31
# WBS Task Name Duration Start Finish Predecessors
34 3.5 Integration and Testing 19 days Wed 8/23/17 Mon 9/18/17 33
35 3.5.1 Unit testing 5 days Wed 8/23/17 Tue 8/29/17 33
36 3.5.2 Integration testing 8 days Wed 8/30/17 Fri 9/8/17 35
37 3.5.3 System testing 4 days Mon 9/11/17 Thu 9/14/17 36
38 3.5.4 Approval and Sign-off 2 days Fri 9/15/17 Mon 9/18/17 37
39 3.6 Implementation 12 days Tue 9/19/17 Wed 10/4/17 38
40 3.6.1 Develop implementation plan 5 days Tue 9/19/17 Mon 9/25/17 38,37
41 3.6.2 Review implementation plan 2 days Tue 9/26/17 Wed 9/27/17 40
42 3.6.3 Launch Web site 3 days Thu 9/28/17 Mon 10/2/17 41
43 3.6.4 Approval and Sign-off 2 days Tue 10/3/17 Wed 10/4/17 42
44 3.7 Maintenance 32 days Thu 10/5/17 Fri 11/17/17 43
Describe tasks to operate and
45 3.7.1 maintain the website 27 days Thu 10/5/17 Fri 11/10/17 43
46 3.7.2 Approval and Sign-off 5 days Mon 11/13/17 Fri 11/17/17 45,43

For better visualization, a Gannt Chart is shown in the figure below. Information were
derived from the detailed project scheduled.
a. Gannt Chart
 b. Network Diagram

To show the structured and visual form of the different tasks of the project, a Network Diagram is shown by the figure below. The Network
Diagram allows to project team to easily grasp the order and dependencies of tasks towards optimal project completion.

The critical path is labeled in color “Yellow”.

c. Schedule Control

The project schedule will be reviewed and updated as necessary on a bi-weekly basis
with actual start, actual finish, and completion percentages which will be provided by task
owners.

The project manager is responsible for holding bi-weekly schedule updates/reviews,

determining impacts of schedule variances, submitting schedule change requests, and
reporting schedule status in accordance with the project’s communications plan.

The project team members are responsible for participating in bi-weekly schedule
updates/reviews; communicating any changes to actual start/finish dates to the project
manager; and participating in schedule variance resolution activities as needed.

The project sponsor will maintain awareness of the project schedule status and
review/approve any schedule change requests submitted by the project manager.

d. Schedule Changes and Thresholds

If any member of the project team determines that a change to the schedule is
necessary, the project manager and team will meet to review and evaluate the change. The
project manager and project team must determine which tasks will be impacted, variance as a
result of the potential change, and any alternatives or variance resolution activities they may
employ to see how they would affect the scope, schedule, and resources. If, after this
evaluation is complete, the project manager determines that any change will exceed the
established boundary conditions, then a schedule change request must be submitted.

Submittal of a schedule change request to the project sponsor for approval is required if either
of the two following conditions is true:

• The proposed change is estimated to reduce the duration of an individual work

package by 10% or more or increase the duration of an individual work package by
10% or more.
• The change is estimated to reduce the duration of the overall baseline schedule by
10% or more or increase the duration of the overall baseline schedule by 10% or more.

Any change requests that do not meet these thresholds may be submitted to the project
manager for approval. Once the change request has been reviewed and approved, the project
manager is responsible for adjusting the schedule and communicating all changes and impacts
to the project team, project sponsor, and stakeholders.
V. Project Cost

The Project Manager will be responsible for managing and reporting on the project’s cost
throughout the duration of the project. Also, the Project Manager is responsible for accounting for
cost deviations and presenting the Project Sponsor with options for getting the project back on
budget. The Project Sponsor has the authority to make changes to the project to bring it back
within budget.

The baseline budget for the project was computed using the Bottom-up Estimating Method.
This technique involves estimating the cost of individual work items, then summarizing or rolling-
up the individual estimates to get a project total. The table below shows the detailed project budget
baseline.

# WBS Task Name Project Cost

0 0 My Trendy Seasons E-commerce Website PHP 268,830.38
1 1 Business case PHP 11,576.43
2 1.1 High Level Requirement PHP 2,315.29
3 1.2 Business Case Assessment PHP 5,788.21
4 1.3 Technical Specification PHP 3,472.93
5 2 Establish online identity PHP 64,313.49
6 2.1 Get an internet merchant account PHP 4,211.65
7 2.2 Get domain PHP 499.50
8 2.3 Web hosting PHP 12,634.95
9 2.4 Obtain a digital certificate PHP 6,250.00
10 2.5 Find a provider of online transactions PHP 15,447.50
11 2.6 Create or purchase a shopping card software PHP 25,269.89
12 3 Design store front system PHP 192,940.46
13 3.1 Initiation PHP 15,435.24
14 3.1.1 Create project charter PHP 5,174.09
15 3.1.2 Feasibility study and cost benefit analysis PHP 7,761.14
16 3.1.3 Approval and Sign-off PHP 2,500.00
17 3.2 Requirement Analysis PHP 9,647.02
18 3.2.1 Analyze user requirements PHP 571.76
19 3.2.2 Define process model PHP 857.64
20 3.2.3 Define logical model PHP 1,072.05
21 3.2.4 Draft preliminary software specifications PHP 2,501.46
22 3.2.5 Develop preliminary budget PHP 1,786.76
23 3.2.6 Approval and Sign-off PHP 2,500.00
24 3.2.7 Analysis complete PHP 357.35
25 3.3 Design PHP 34,729.28
26 3.3.1 Logical design PHP 12,891.71
27 3.3.2 Physical design PHP 19,337.57
28 3.3.3 Approval and Sign-off PHP 2,500.00
29 3.4 Development and Documentation PHP 44,376.31
30 3.4.1 Translate designs into translated code and debug PHP 22,219.60
31 3.4.2 Install systems PHP 13,375.26
32 3.4.3 Prepare test files PHP 6,281.45
33 3.4.4 Approval and Sign-off PHP 2,500.00
 # WBS Task Name Project Cost
34 3.5 Integration and Testing PHP 25,082.26
35 3.5.1 Unit testing PHP 6,774.68
36 3.5.2 Integration testing PHP 10,162.02
37 3.5.3 System testing PHP 5,645.57
38 3.5.4 Approval and Sign-off PHP 2,500.00
39 3.6 Implementation PHP 50,882.14
40 3.6.1 Develop implementation plan PHP 14,514.64
41 3.6.2 Review implementation plan PHP 4,838.21
42 3.6.3 Launch Web site PHP 29,029.28
43 3.6.4 Approval and Sign-off PHP 2,500.00
44 3.7 Maintenance PHP 12,788.21
45 3.7.1 Describe tasks to operate and maintain the website PHP 8,538.21
46 3.7.2 Approval and Sign-off PHP 4,250.00

The projected cost of personnel based on the estimated number of days that they might
be working in the project is shown in the table below:

Projected Total Days

Resource Name Budgeted Salary
of Work
Project Manager 81 days PHP 162,000.00
Analyst 85 days PHP 68,000.00
Network Engineer 25 days PHP 30,000.00
Developer 60 days PHP 60,000.00

a. Measuring Project Costs

Performance of the project will be measured using Earned Value Management. The
following four Earned Value metrics will be used to measure to projects cost performance:

• Schedule Variance (SV)

• Cost Variance (CV)
• Schedule Performance Index (SPI)
• Cost Performance Index (CPI)

If the Schedule Performance Index or Cost Performance Index has a variance of between
0.1 and 0.2, the Project Manager must report the reason for the exception. If the SPI or CPI has a
variance of greater than 0.2 the Project Manager must report the reason for the exception and
provide management a detailed corrective plan to bring the projects performance back to
acceptable levels.

Performance Measure Yellow Red

Schedule Performance Index (SPI) Between 0.9 and 0.8 or Between 1.1 and 1.2 Less Than 0.8 or Greater than 1.2
Cost Performance Index (CPI) Between 0.9 and 0.8 or Between 1.1 and 1.2 Less Than 0.8 or Greater than 1.2
 b. Cost Variance Response Process

The Control Thresholds for this project is a CPI or SPI of less than 0.8 or greater than 1.2.
If the project reaches one of these Control Thresholds a Cost Variance Corrective Action Plan is
required. The Project Manager will present the Project Sponsor with options for corrective actions
within five business days from when the cost variance is first reported. Within three business days
from when the Project Sponsor selects a corrective action option, the Project Manager will present
the Project Sponsor with a formal Cost Variance Corrective Action Plan. The Cost Variance
Corrective Action Plan will detail the actions necessary to bring the project back within budget and
the means by which the effectiveness of the actions in the plan will be measured. Upon acceptance
of the Cost Variance Corrective Action Plan it will become a part of the project plan and the project
will be updated to reflect the corrective actions.

c. Budget

The budget for this project is detailed below. Costs for this project are presented in various
categories.

Fixed Costs: PHP 75,889.92

Material Costs: PHP 192,940.46

Personnel Costs: PHP 320,000.00

Total Project Cost: PHP 588,830.38

Management Reserve: PHP 11,169.62

VI. Project Resource Plan

This project resource management plan is to achieve project success by ensuring the
appropriate human resources are acquired with the necessary skills, resources are trained if any
gaps in skills are identified, team building strategies are clearly defines, and team activities are
effectively managed.

a. Roles and Responsibilities

The roles and responsibilities for the Project are essential to project success. All team
members must clearly understand their roles and responsibilities in order to successfully perform
their portion of the project. The following project team roles and responsibilities have been
established:

Project Manager (PM), (1 position): responsible for the overall success of the project. The
PM must authorize and approve all project expenditures. The PM is also responsible for overseeing
that work activities do meet the established acceptability criteria and fall within acceptable
variances. The PM will be responsible for reporting project status and will evaluate the performance
of all project team members. The PM must possess the following skills: leadership/management,
budgeting, scheduling, and effective communication.

Developer/ Web Designer (WD), (1 position): responsible for gathering coding

requirements for the project. The WD is responsible for all design, coding, and testing of the e-
commerce website. The WD will assist in the integration and launching of the website. WD is
responsible for helping establish testing specifications with the assistance of the Project Manager.
Also, WD is responsible for ensuring all testing is complete and documented. The WDs may not
authorize any project expenditures nor allocate any resources without PM approval. WDs must be
proficient in programming html, C++, and Java programming languages.

Analyst, (1 position): The analyst is responsible for the setting of requirements,

distribution, implementation, and monitoring of the e-commerce website. The Analyst is
responsible for working with the WDs to ensure all coding conforms with organizational and web
security regulations. Analyst must be proficient in establishing and managing network architecture.

Network Engineer (NE), (1 position): The NE is responsible for establishing network

environment by designing system configuration, directing system installation, defining,
documenting, and enforcing system standards. The NE maximizes network performance and
secures network system. A NE must have knowledge about problems regarding internet traffic
control, installing systems, and must have knowledge of hardware.
 a. Resource Allocation per Task

# Task Name Duration Resource Names

0 My Trendy Seasons E-commerce Website 230 days
1 Business case 11 days
2 High Level Requirement 4 days Project Manager
3 Business Case Assessment 5 days Project Manager
4 Technical Specification 2 days Project Manager
5 Establish online identity 17 days
6 Get an internet merchant account 3 days Project Manager
7 Get domain 2 days Project Manager
8 Web hosting 2 days Project Manager
9 Obtain a digital certificate 3 days Project Manager
10 Find a provider of online transactions 4 days Project Manager
11 Create or purchase a shopping card software 2 days Project Manager
12 Design store front system 203 days
13 Initiation 36 days
14 Create project charter 14 days Project Manager
15 Feasibility study and cost benefit analysis 20 days Project Manager, Analyst
16 Approval and Sign-off 2 days Project Manager, Project Sponsor
17 Requirement Analysis 14 days
18 Analyze user requirements 4 days Analyst
19 Define process model 1 day Analyst
20 Define logical model 1 day Analyst
21 Draft preliminary software specifications 3 days Analyst
22 Develop preliminary budget 2 days Project Manager, Analyst
23 Approval and Sign-off 2 days Project Manager, Project Sponsor
24 Analysis complete 1 day Project Manager
25 Design 22 days
26 Logical design 8 days Analyst
27 Physical design 12 days Analyst
28 Approval and Sign-off 2 days Project Manager, Project Sponsor
# Task Name Duration Resource Names
29 Development and Documentation 67 days
30 Translate designs into translated code and debug 30 days Developer
31 Install systems 25 days Network Engineer
32 Prepare test files 10 days Developer
33 Approval and Sign-off 2 days Project Manager, Project Sponsor
34 Integration and Testing 19 days
35 Unit testing 5 days Developer
36 Integration testing 8 days Developer
37 System testing 4 days Developer
38 Approval and Sign-off 2 days Project Manager, Project Sponsor
39 Implementation 12 days
40 Develop implementation plan 5 days Analyst
41 Review implementation plan 2 days Analyst, Project Sponsor
42 Launch Web site 3 days Developer
43 Approval and Sign-off 2 days Project Manager, Project Sponsor
44 Maintenance 32 days
45 Describe tasks to operate and maintain the website 27 days Analyst
46 Approval and Sign-off 5 days Project Manager, Project Sponsor
 b. Resource Allocation per Personnel

Total Days
Resource Name Work
Worked
High Level Requirement 4 days
Business Case Assessment 5 days
Technical Specification 2 days
Get an internet merchant account 3 days
Get domain 2 days
Web hosting 2 days
Obtain a digital certificate 3 days
Find a provider of online transactions 4 days
Create or purchase a shopping card software 2 days
Create project charter 14 days
Project Manager
Feasibility study and cost benefit analysis 20 days
Approval and Sign-off 2 days
Develop preliminary budget 2 days
Approval and Sign-off 2 days
Analysis complete 1 days
Approval and Sign-off 2 days
Approval and Sign-off 2 days
Approval and Sign-off 2 days
Approval and Sign-off 2 days
Approval and Sign-off 5 days
Feasibility study and cost benefit analysis 20 days
Analyze user requirements 4 days
Define process model 1 days
Define logical model 1 days
Draft preliminary software specifications 3 days
Analyst Develop preliminary budget 2 days
Logical design 8 days
Physical design 12 days
Develop implementation plan 5 days
Review implementation plan 2 days
Describe tasks to operate and maintain the website 27 days
Network Engineer Install systems 25 days
Translate designs into translated code and debug 30 days
Prepare test files 10 days
Unit testing 5 days
Developer
Integration testing 8 days
System testing 4 days
Launch Web site 3 days
 c. Project Organizational Charts

The following RACI chart shows the relationship between project tasks and team members.
Any proposed changes to project responsibilities must be reviewed and approved by the project
manager. As changes are made all project documents will be updated and redistributed
accordingly.

Activities Project Manager Analyst Network Engineer Developer

Business case A I I I
Establish online identity A I I I
Initiation A I I I
Requirement Analysis A R I I
Design A R I C
Development and Documentation A C R R
Integration and Testing A I C R
Implementation A R I R
Maintenance A R I C

Key:
R – Responsible for completing the work
A – Accountable for ensuring task completion/sign off
C – Consulted before any decisions are made
I – Informed of when an action/decision has been made

d. Staffing Management

The personnel of the project will consist entirely of outsourcing/contracting personnel. It is

expected that a person assigned to work on a day should work for 8 hours. Working hours is
between Mondays to Fridays only. The project team will not be co-located for this project and all
resources will remain in their current workspace.

There is currently no training scheduled prior or while the project is ongoing since the
personnel accepted to the role is assumed to have the required skill sets. However, if training
requirements are identified, funding will be provided from the project reserve. Although the scope
of this project does not allow for ample time to provide cross-training or potential for monetary
rewards, there are still several planned recognition and reward items for project team members.

• Upon successful completion of the E-commerce Website Project, a party will be held
to celebrate the success of each team member with the team members’ families
present.
• Upon successful completion of the project, any team member who satisfactorily
completed all assigned work packages on time will receive a certificate of thanks from
the CEO.
 e. Schedule

The following resource schedule provides a breakdown of the number of days each
resource is assigned per month to undertake on the project.

Months
Resource Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total
Project Manager 21 20 22 5 2 2 2 2 5 81
Analyst 21 17 13 7 19 8 85
Network Engineer 21 4 25
Developer 8 22 17 12 1 60