PROJECT REPORT

Computer Application in Business

SUNITA KUMARI SINGH

ENROLMENT NO :- 13CH/108/0196
REGN NO :- 008834
COLLEGE NAME :- Durgapur Govt.College, Durgapur
SESSION :- 2012-2013

PROGRAMME: B.COM Part III (H)

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ACKNOWLEDGEMENT

I Am sincerely grateful to all the teachers of Durgapur GOVT.COLLEGE,

Durgapur, for his kind and helpful guidance, intellectual stimulation &

valuable advice rendered to me throughout the course of the project.

I gratefully acknowledge the co-operation & assistance provided by

my friends and well wishers.

______________________
Signature of the Student

Date:

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INDEX

 ASSIGNMENT - I :- MS- WORD

 ASSIGNMENT – II :- MS-EXCEL

 ASSIGNMENT – III :- MS-ACCESS

 ASSIGNMENT – IV :- TALLY-7.2

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DURGAPUR GOVERNMENT COLLEGE

Department of Commerce
B-Com III Year (Honors)
Session Laboratory Work : Computer Application in Business

ASSIGNMENT I: MS-WORD

Give some brief description on MS-WORD.

1. Write your complete resume or bio-data using MS-WORD.
2. Show how hyperlink and bookmark technique is implemented in MS-WORD.
3. Design your own college identity card or admit card using MS-WORD application.
4. Create a document that contains your resume and send it to different company with
a job application using mail merging.

ASSIGNMENT I:

INTRODUCTION TO MS-WORD

MS-WORD:
1. INTRODUCTION :

Let us consider an office scene. Many letters are typed in the office. The officer dictates a letter.
The typist first types a draft copy of the letter. The officer goes through it to check mistakes
regarding spelling errors, missing words, etc. and suggests corrections. The typist changes the
letter as suggested by the officer. This is a simple example of word processing.

There are many software packages to do the job of word processing. Some of them work
in DOS environment. Examples are WordStar, Word Perfect and Professional Write. But in these
days working in WINDOWS is becoming more and more popular. So let us consider software
for word processing which works in WINDOWS. Our choice is MS-WORD because it is the
most popular software in these days.

MS-WORD is a part of the bigger package called MS OFFICE, which can do much more
than word processing. In fact when you open up MS OFFICE you will find four main
components in it. They are MS-WORD (for word processing), MS EXCEL (for spreadsheet),
MS ACCESS (for database management) and MS POWERPOINT (for presentation purposes).
However, we will limit ourselves to MS-WORD only in this lesson.
2. WHAT IS WORD-PROCESSING?
Word Processor is a Software package that enables you to create, edit, print and save documents
for future retrieval and reference. Creating a document involves typing by using a keyboard and
saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or
moving words sentences or paragraphs.

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(a) Advantages of Word Processing

One of the main advantages of a word processor over a conventional typewriter is that a word
processor enables you to make changes to a document without retyping the entire document.
(b) Features of Word Processing

Most Word Processor available today allows more than just creating and editing documents.
They have wide range of other tools and functions, which are used in formatting the documents.
The following are the main features of a Word Processor
i) Text is typing into the computer, which allows alterations to be made easily.
ii) Words and sentences can be inserted, amended or deleted.
iii) Paragraphs or text can be copied /moved throughout the document.
iv) Margins and page length can be adjusted as desired.
v) Spelling can be checked and modified through the spell check facility.
vi) Multiple document/files can be merged.
vii) Multiple copies of letters can be generated with different addresses through
the mail-merge facility.
(c) Some Common Word Processing Packages
The followings are examples of some popular word processor available
 Soft word
 WordStar
 Word perfect
 Microsoft word

3. IMPORTANT FEATURES OF MS-WORD

Ms-Word not only supports word processing features but also DTP features. Some of the
important features of Ms-Word are listed below:

i) Using word you can create the document and edit them later, as and when required, by
adding more text, modifying the existing text, deleting/moving some part of it.
ii) Changing the size of the margins can reformat complete document or part of text.
iii) Font size and type of fonts can also be changed. Page numbers and Header and Footer
can be included.
iv) Spelling can be checked and correction can be made automatically in the entire
document. Word count and other statistics can be generated.

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v) Text can be formatted in columnar style as we see in the newspaper. Text boxes can be
made.
vi) Tables can be made and included in the text.
vii) Word also allows the user to mix the graphical pictures with the text. Graphical pictures
can either be created in word itself or can be imported from outside like from Clip Art
Gallery.
viii) Word also provides the mail-merge facility.
ix) Word also has the facility of macros. Macros can be either attached to some
function/special keys or to a tool bar or to a menu.
x) It also provides online help of any option.

BOOKMARK:
Bookmark (bookmark: A location or selection of text in a file that you name for reference
purposes. Bookmarks identify a location within your file that you can later refer or link to.) by an
ASK or SET field, you must insert a bookmark field in the main document where you want
Microsoft Word to print the information.
Add a bookmark :
Add a bookmark A bookmark identifies a location or selection of text that you name and identify
for future reference. For example, you might use a bookmark to identify text that you want to
revise at a later time. Instead of scrolling through the document to locate the text, you can go to it
by using the Bookmark dialog box.

1. Select an item to which you want to assign a bookmark, or click where you want
to insert a bookmark.
2. On the Insert menu, click Bookmark.
3. Under Bookmark name, type or select a name. Bookmark names must begin with a
letter and can contain numbers. You can't include spaces in a bookmark name.
However, you can use the underscore character to separate words— for example,
"First _heading."
4. Click Add.

HYPERLINK:
Hyperlink is a Colored and underlined text or a graphic that you click to go to a file, a location
in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also
go to newsgroups and to Gopher, Telnet, and FTP sites. to a toolbar button or menu command,

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the hyperlink replaces the command currently assigned to that button or menu command. You
cannot assign a hyperlink to a button that displays a list or menu when clicked.

Steps To Create a hyperlink

To create the hyperlink Steps of Ms word

1. From the Tools menu, choose Hyperlink. The Hyperlink Properties dialog box opens.

2. Press Ctrl-V. to paste the URL into the Document.

3. If the citation is to a specific page in the document, append a string to the URL to identify
the page:
For example: https://ecf.ca1.uscourts.gov

4. Click the OK button.

In the word processing application, the hyperlink text is now underlined and blue
(or the color hat you specified for hyperlinks), indicating a hyperlink has been
created.

5. Save the word processing document.

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Creation of Bio-data:-
BIO-DATA
OBJECTIVE: I want to pursue a carrier that helps me to consolidate An interdisciplinary
perspective in the field of management. I am looking forward to secure challenging assignments
that provide a scope for Continuous improvement and learning, constituting to
the goals of The organization.

PERSONAL DETAILS:
NAME : SUNITA KUMARI SINGH

FATHER’S NAME : DEVENDRA SINGH

MOTHER’S NAME : BABITA SINGH
E-MAIL : soniriant93@gmail.com
MOBILE NO : 9434591981

CURRENT ADDRESS : PALASHDIHA COLONY,PASCHIM PARA,

DURGAPUR-08(WB)
PERMANENT ADDRESS : PALASHDIHA COLONY,PASCHIM PARA,
DURGAPUR-08(WB)
GENDER : FEMALE

DATE OF BIRTH : 26TH SEPTEMBER 1993

NATIONALITY : INDIAN

LANGUAGES KNOWN : ENGLISH,HINDI,BENGALI.

ACADEMIC DETAILS:

Examination School Board Year of Perentag

passing e
AISSE(Xth) K.V.C.R.P.F CBSE 2010 78.1%
DURGAPUR
AISSCE(XIIth) K.V C.R.P.F CBSE 2012 85%
DURGAPUR
BCOM (HONS) GOVERNMENT B.U(APPEAR)
COLLEGE

COMPUTER KNOWLEDGE:

APPLICATION : MS -EXCEL,
MS – Word,

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Tally 7.2

WORK EXPERIENCE : NA

EXTRA CO-CURRICULAR ACTIVITIES : NA

CO –CURRICULAR ACTIVITIES : NA

HOBBIES LISTENING TO SONGS,DANCING,READING

STORY BOOKS,CHATTING WITH FRIENDS

All the information provided by my knowledge is truth.

PLACE: DURGAPUR
DATE:
--------------------------------
SUNITA KUMARI SINGH

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CREATION OF IDENTITY CARD:

DURGAPUR GOVT. COLLEGE

Government of West Bengal
Durgapur, Dist. Burdwan

(Photograph is
Certified that Sri/ Smt. SUNITA KUMARI SINGH attached

below)

S/O/D/O DEVENDRA SINGH .

Resident of PALASHDIHA COLONY,PASCHIM PARA,

DURGAPUR-08(WB)
.

Is a bonafide student ( MSc/BA/BSc/BCom General /

Hons 12) Yr 3rd of this college.
Valid 31st July 2015 . -------------

Principal

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Mail merge
WHAT IS MAIL MERGE?
In any working environment, there are situations when a similar type of letter or document is to
be sent to many persons who reside at different locations. The letters may contain the address of
each recipient, in addition to the standard information contained in the letter. One way of doing
this is to print the letters by changing the address each time in the document after printing such
letter. But this would mean lot of effort and time and also results in bad organization.
Such problems are taken care of by the Mail Merge facility. In word processing, Mail Merge is
the process of transferring selected information from one document to another document.

Mail Merge Step by Step Instructions for the PC

1. Open Microsoft Word 2003.

2. Go to Tools > Letters and Mailings > Mail Merge... If the task pane was closed, it will open
the Mail Merge task pane.

Step 1: Write a Job Application

1. Under Select document type, choose Letters.

2. Click on Next: Starting document at the bottom of the task pane

Step 2: Starting document

1. Selecting Use the current document will allow you to start from the current document shown
on the screen.
2. Click Next: Select recipients. Note that you can always go between steps by clicking on the
Next and Previous links at the bottom of the task pane.

Step 3:
1. Type the Recipients Name and Address or

2. If have an already existing file, click Browse... and navigate your way to the file.

3. If your data source is an Excel worksheet that has data on multiple tabs, you need to select the
tab containing the data you want. Click OK.

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4. All the entries in the data source will now appear in the Mail Merge Recipients window,
where you can edit the list of recipients...

5. Click OK to return to the Mail Merge Wizard.

6. To change the file click Select a different list...

7. To edit the list click on Edit recipient list... (Data source)

Insert merge fields where you want to merge names, addresses, and other data from the data
source (i.e. recipient list) by clicking anywhere you want in the main document to insert the
field. Then click on More Items and insert individual field

8. Click <<ABC>> button for view merge data for display the mail merge.

9. If print then go to File menu and Print button and ok.

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Give some brief description about MS-EXCEL.

1. Create a new work sheet to calculate the salary of an institution faculty. The
worksheet contains the following columns.
SL. NO, NAME, DESIGNATION, BASIC PAY, DA, HRA, TAX,
PF, GROSS PAY, NET PAY, FACULTY GRADE.

Insert at least 10 entries depending upon the following condition

Designation:-
o Associate Professor,
o Asst. Professor,
o Professor.
Basic pay:
 Assistant Professor: 15600
 Associate Professor: 37600
 Professor: 37600
Grade Pay
o Assistant Professor: 6000
o Associate Professor: 8000
o Professor: 9000
Experience –
 Assistant Professor – 5 yrs;
 Associate Professor – 5 yrs;
 Professor – 10 yrs
DA Calculation: 50% of (basic pay + grade pay)
HRA Calculation : - 20% of (basic pay + grade pay + D.A)
TAX calculation:-
 gross pay<200000 no tax
 200000<gross pay<500000,10% above 200000
 500000<gross pay<1000000,10% above 200000, 20% above 500000
 Gross pay≥1000000, 10% above 200000, 20% above 500000, 30% above
1000000.
Gross pay: - basic pay + DA + HRA
Net pay: - gross pay - (TAX + PF).
Now you calculate the above using different spread sheet formulas.

a. Calculate the Gross pay and Net pay.

b. Calculate the faculty grade, if net salary≥800000, A grade;
500000≤net salary<800000 grade B; Otherwise grade C.
c. Represent the above using COLUMN chart and PIE chart.
d.Calculate the department wise min salary, max salary, no of faculties and represent it
by PIVOTE table and PIVOTE chart.

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What is Excel?

M
icrosoft Excel is an electronic spreadsheet program. We might have heard the
terms "spreadsheet" and "worksheet". People generally use them interchangeably.
To remain consistent with Microsoft and other publishers the term worksheet
refers to the row-and-column matrix sheet on which you work upon and the term spreadsheet
refers to this type of computer application. In addition, the term workbook will refer to the book
of pages that is the standard Excel document. The workbook can contain worksheets, chart
sheets, or macro modules. .

1. Generated excel sheet for the teacher’s salary with the following information at least 10
Entries are require.
The exits following attribute and head
A. Serial No.— Numeric
B. Department –
a. Chemistry,
b. Commerce,
c. Computer science
C. Designation –
a. assistant professor,
b. associate professor,
c. professor
D. Qualification –
a. Master,
b. PHD,
E. Experience –
a. Assistant Professor – 5 yrs;
b. Associate Professor – 5 yrs;
c. Professor – 10 yrs
F. Basic pay –
1. For assistant professor basic pay Rs.15600 & 3% yearly increment.
2. for associate officer basic pay RS.37600 & 3% annual increment & at least 7 years of
experience with PHD.
3. For professor basic pay Rs.37600 & at least 10 years experience with PHD.
G. Current basic pay?
H. Grade pay – Assistant Professor Rs.6000
Associate Professor Rs.8000
Professor Rs.9000
I. Dearness pay = (current basic pay + grade pay)*50%.
J. HRA – Current basic pay + grade pay + dearness pay) *20%
K. Gross pay = (current basic pay + grade pay + dearness pay +HRA).

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L. Tax deduction –
o Rs. (0 - 200000) no tax.
o Rs.(200000 – 500000) = 10%
o Rs.(500000 – 800000) = 15%
o Rs. More than Rs.800000 = 20%
M. Net pay – (Gross pay – tax).

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Give some brief description about MS-ACCESS

1. Create the database consisting the following schemas and insert at least 10 entries in
employee, 5 entries in dept and 7 entries in project table.

EMPLOYEE :- ( ECODE NUMERIC (4), ENAME TEXT (20), AGE NUMERIC (2),
DATE_OF _JOIN DATE, SAL NUMERIC (6), DNO NUMERIC (3)
EMGRCODE NUMERIC (4)).
ECODE is the primary key and DNO is the foreign key.

DEPARTMENT :- (DCODE NUMERIC (4), DNAME TEXT (10), DLOC TEXT (20),
DMGRCODE NUMERIC (4)).
DCODE is the primary key, DMGRCODE is the foreign key.

PROJECT: - (PCODE TEXT (2), PLOC TEXT (10), DNUMBER NUMERIC (4),
EMPCODE NUMERIC (4), HOURS MUNERIC (3))
PCODE is the primary key, DNUMBER and EMP CODE foreign key

Write the following quarries:

1. find the total no of employee.
2. Give all data set of each of the table.
3. Find the name and age of the employee whose salary is less than 30000.
4. Find the name of the mgr of dept physics
5. Find the max and min salary
6. Find the location and hours of project under going on dept math.
7. Find the dept wise total salary and no of employee.
8. Find all the employees and project in dept number 10.
9. Find the name of the employee who work in dept number 20 and have a project hours
less than 15 hrs.
10. find the employees who have a only single project.
11. Find the name of the manager who manages more than 2 employees.
12. Find the employee wise manager name.
13. Find the name of the employee whose name is started with‘s’.
14. Find the employee information according to (ascending order) their joining.
15. Find the employee no and salary in dept number 10 and 30.
16. Find the manager name who works in math and physics dept.
17. Find the employee information whose salary from 20000 to 30000.
18. Find the project information of dept no 10 or 20.

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MS-ACCESS

Access is a database management system (DBMS), software that helps you manage
information:
Create data
Analyze
Find information quickly
Organize information
Modify data
Display in various formats
Data Integrity features

Solution: - Create the database consisting the following schemas and insert at least 10 entries in
employee, 5 entries in dept and 7 entries in project table.

EMPLOYEE: - (ECODE NUMERIC (4), ENAME TEXT (20), AGE NUMERIC (2),
DATE_OF _JOIN DATE, SAL NUMERIC (6), DNO NUMERIC (3)
EMGRCODE NUMERIC (4)).
ECODE is the primary key and DNO is the foreign key.

DEPARTMENT: - (DCODE NUMERIC (4), DNAME TEXT (10), DLOC TEXT (20),
DMGRCODE NUMERIC (4)).
DCODE is the primary key, DMGRCODE is the foreign key.

PROJECT: - (PCODE TEXT (2), PLOC TEXT (10), DNUMBER NUMERIC (4),
EMPCODE NUMERIC (4), HOURS MUNERIC (3))
PCODE is the primary key, DNUMBER and EMP CODE foreign key

Write the following quarries:

19. find the total no of employee.
20. Give all data set of each of the table.
21. Find the name and age of the employee whose salary is less than 30000.
22. Find the name of the mgr of dept physics
23. Find the max and min salary
24. Find the location and hours of project under going on dept math.
25. Find the dept wise total salary and no of employee.
26. Find all the employees and project in dept number 10.
27. Find the name of the employee who work in dept number 20 and have a project hours
less than 15 hours.
28. find the employees who have a only single project.
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29. Find the name of the manager who manages more than 2 employees.
30. Find the employee wise manager name.
31. Find the name of the employee whose name is started with‘s’.

32. Find the employee information according to (ascending order) their joining.
33. Find the employee no and salary in dept number 10 and 30.
34. Find the manager name who works in math and physics dept.
35. Find the employee information whose salary from 20000 to 30000.
36. Find the project information of dept no 10 or 20.

EMPLOYEE
ecode ename Age date_of_join sal dno emgrcode
1 Akash Das 25 8/10/2008 32000 10 2
2 Sumit Sen 32 4/5/2007 53000 20 5
3 Shabari Ghosh 37 12/7/2004 28500 30 6
4 Amit Majumder 31 14/9/2000 55500 20 5
5 Sandip Roy 28 22/1/2002 41000 20 5
6 Sanjoy Chatterjee 33 18/6/2001 24000 10 2
7 Monomoy Guha 35 28/5/2005 28750 10 2
8 Durjoy Bose 29 10/3/2002 70500 40 8
9 Chandan Das 32 25/11/2009 52800 50 10
10 Prakash Sharma 30 18/5/2007 68000 40 8

DMGRCODE NUMERIC (4)).

DCODE is the primary key, DMGRCODE is the foreign key.

PROJECT:- (PCODE TEXT (2), PLOC TEXT (10), DNUMBER

NUMERIC (4), EMPCODE NUMERIC (4), HOURS
NUMERIC (3))
PCODE i

DEPARTMENT:- (DCODE NUMERIC (4), DNAME TEXT (10), DLOC TEXT (20),
DMGRCODE NUMERIC (4)).
DCODE is the primary key, DMGRCODE is the foreign key.

DEPARTMENT

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dcode dname dloc dmgrcode

10 Physics Kolkata 2
20 Chemistry Mumbai 5
30 Maths Delhi 6
40 Computer Chennai 8
50 Accounts Bengaluru 10

PROJECT:- (PCODE TEXT (2), PLOC TEXT (10), DNUMBER NUMERIC (4), EMPCODE
NUMERIC (4), HOURS NUMERIC (3))
PCODE is the primary key, DNUMBER and EMP CODE foreign key

PROJECT
pcode ploc dnumber empcode hours
P1 Kolkata 10 1 24
P2 Rajasthan 30 2 12
P3 Delhi 50 2 25
P4 Pune 20 3 14
P5 Punjab 40 6 28
P6 Hyderabad 10 8 36
P7 Chennai 20 6 19

Quarries:
a. Find the total no of employee.
SQL view :
SELECT Count(EMPLOYEE! Ename) AS [Number of Employee]
FROM EMPLOYEE;
Output :

A
Number of Employee
10

b. Give all data set of each of the table.

SQL view :

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SELECT EMPLOYEE.ecode, EMPLOYEE.ename, EMPLOYEE.age,

EMPLOYEE.date_of_join, EMPLOYEE.sal, EMPLOYEE.dno,
EMPLOYEE.emgrcode, DEPARTMENT.dcode, DEPARTMENT.dname,
DEPARTMENT.dloc, DEPARTMENT.dmgrcode, PROJECT.pcode, PROJECT.ploc,
PROJECT.dnumber, PROJECT.empcode, PROJECT.hours
FROM (DEPARTMENT INNER JOIN EMPLOYEE ON DEPARTMENT.dcode =
EMPLOYEE.dno) INNER JOIN PROJECT ON DEPARTMENT.dcode =
PROJECT.dnumber;
Output :

b
ecod ag date_of_joi dn emgrcod dcod dmgrcod pcod dnumbe empcod hour
ename sal dname dloc ploc
e e n o e e e e r e s
7 Monomo 35 5/28/2005 2875 10 2 10 Physics Kolkata 2 P1 Kolkata 10 1 24
y Guha 0
6 Sanjoy 33 6/18/2001 2400 10 2 10 Physics Kolkata 2 P1 Kolkata 10 1 24
Chatterje 0
e
1 Akash 25 10/8/2008 3200 10 2 10 Physics Kolkata 2 P1 Kolkata 10 1 24
Das 0
3 Shabari 37 7/12/2004 2850 30 6 30 Maths Delhi 6 P2 Rajasthan 30 2 12
Ghosh 0
9 Chandan 32 11/25/2009 5280 50 10 50 Accounts Bengalur 10 P3 Delhi 50 2 25
Das 0 u
5 Sandip 28 1/22/2002 4100 20 5 20 Chemistr Mumbai 5 P4 Pune 20 3 14
Roy 0 y
4 Amit 31 9/14/2000 5550 20 5 20 Chemistr Mumbai 5 P4 Pune 20 3 14
Majumde 0 y
r
2 Sumit Sen 32 5/4/2007 5300 20 5 20 Chemistr Mumbai 5 P4 Pune 20 3 14
0 y
10 Prakash 30 5/18/2007 6800 40 8 40 Compute Chennai 8 P5 Punjab 40 6 28
Sharma 0 r
8 Durjoy 29 3/10/2002 7050 40 8 40 Compute Chennai 8 P5 Punjab 40 6 28
Bose 0 r
7 Monomo 35 5/28/2005 2875 10 2 10 Physics Kolkata 2 P6 Hyderaba 10 8 36
y Guha 0 d
6 Sanjoy 33 6/18/2001 2400 10 2 10 Physics Kolkata 2 P6 Hyderaba 10 8 36
Chatterje 0 d
e
1 Akash 25 10/8/2008 3200 10 2 10 Physics Kolkata 2 P6 Hyderaba 10 8 36
Das 0 d
5 Sandip 28 1/22/2002 4100 20 5 20 Chemistr Mumbai 5 P7 Chennai 20 6 19
Roy 0 y
4 Amit 31 9/14/2000 5550 20 5 20 Chemistr Mumbai 5 P7 Chennai 20 6 19
Majumde 0 y
r
2 Sumit Sen 32 5/4/2007 5300 20 5 20 Chemistr Mumbai 5 P7 Chennai 20 6 19
0 y

c. Find the name and age of the employee whose sal is less than 30000.
SQL view :
SELECT EMPLOYEE.ename, EMPLOYEE.age
FROM EMPLOYEE

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WHERE (((EMPLOYEE.sal)<30000));
Output :

c
ename age
Shabari Ghosh 37
Sanjoy Chatterjee 33
Monomoy Guha 35

d. Find the name of the mgr of dept physics.

SQL view :
SELECT EMPLOYEE.ename
FROM EMPLOYEE INNER JOIN DEPARTMENT ON
EMPLOYEE.ecode = DEPARTMENT.dmgrcode
WHERE (((DEPARTMENT.dname) Like "physics"));

Output :

D
ename
Sumit Sen
e. Find the max and min salary
SQL view :
SELECT Max(EMPLOYEE!sal) AS [Max Salary], Min(EMPLOYEE!sal) AS [Min
Salary]
FROM EMPLOYEE;

Output :

E
Max Salary Min Salary
70500 24000

f. Find the location and hours of project under going on dept math.
SQL view :
SELECT PROJECT.ploc, PROJECT.hours

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FROM DEPARTMENT INNER JOIN PROJECT ON

DEPARTMENT.dcode=PROJECT.dnumber
WHERE (((DEPARTMENT.dcode)=30));

Output :

f
Ploc hours
Rajasthan 12

g. Find the dept wise total salary and no of employee.

SQL view :
SELECT Sum(EMPLOYEE!sal) AS [Total Salary], Count(EMPLOYEE!ename) AS
[No of Employee], DEPARTMENT.dname
FROM EMPLOYEE INNER JOIN DEPARTMENT ON EMPLOYEE.dno =
DEPARTMENT.dcode
GROUP BY DEPARTMENT.dname;

Output :

g
Total Salary No of Employee dname
52800 1 Accounts
149500 3 Chemistry
138500 2 Computer
28500 1 Maths
84750 3 Physics

h. Find all the employees and project in dept number 10.

SQL view :
SELECT EMPLOYEE.ename, PROJECT.pcode, PROJECT.dnumber
FROM EMPLOYEE INNER JOIN PROJECT ON EMPLOYEE.ecode =
PROJECT.empcode
WHERE (((PROJECT.dnumber)=10));
Output :
h
Ename pcode dnumber

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h
Ename pcode dnumber
Akash Das P1 10
Durjoy Bose P6 10

i. Find the name of the employee who work in dept number 20 and have a project hours
less than 15 hours
SQL view :
SELECT EMPLOYEE.ename, PROJECT.dnumber, PROJECT.hours
FROM EMPLOYEE INNER JOIN PROJECT ON EMPLOYEE.ecode =
PROJECT.empcode
WHERE (((PROJECT.dnumber)=20) AND ((PROJECT.hours)<15));
Output :

Ename dnumber hours

Shabari Ghosh 20 14

j. Find the employees who have a only single project.

SQL view :
SELECT First(EMPLOYEE.ename) AS FirstOfename
FROM EMPLOYEE INNER JOIN PROJECT ON EMPLOYEE.ecode =
PROJECT.empcode
GROUP BY PROJECT!empcode
HAVING (((Count(CStr([PROJECT]![empcode])))=1));

Output :
j
First Of ename
Akash Das
Shabari Ghosh
Durjoy Bose

k. Find the name of the manager who manages more than 2 employees.
SQL view :
SELECT employee.ename
FROM employee INNER JOIN EMPLOYEE AS EMPLOYEE_1 ON employee.ecode
= EMPLOYEE_1.emgrcode

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GROUP BY employee.ename, EMPLOYEE_1.emgrcode

HAVING (((Count(CStr([EMPLOYEE]![emgrcode])))>2));
Output :

K
ename
Sandip Roy
Sumit Sen

l. Find the employee wise manager name.

SQL view :
SELECT EMPLOYEE.ename, EMPLOYEE_1.ename
FROM EMPLOYEE AS EMPLOYEE_1 INNER JOIN EMPLOYEE ON
EMPLOYEE_1.ecode = EMPLOYEE.emgrcode;

Output :
l
EMPLOYEE. name EMPLOYEE. Manager name
Akash Das Sumit Sen
Sanjoy Chatterjee Sumit Sen
Monomoy Guha Sumit Sen
Sumit Sen Sandip Roy
Amit Majumder Sandip Roy
Sandip Roy Sandip Roy
Shabari Ghosh Sanjoy Chatterjee
Durjoy Bose Durjoy Bose
Prakash Sharma Durjoy Bose
Chandan Das Prakash Sharma

m. Find the name of the employee whose name is start with ‘s’.
SQL view :
SELECT EMPLOYEE.ename
FROM EMPLOYEE
WHERE (((EMPLOYEE.ename) Like "S*"));
Output :
m
ename
Sumit Sen

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m
ename
Shabari Ghosh
Sandip Roy
Sanjoy Chatterjee

n. Find the employee information according to (ascending order) their joining.

SQL view :
SELECT EMPLOYEE.ename, EMPLOYEE.date_of_join
FROM EMPLOYEE
ORDER BY EMPLOYEE.date_of_join;
Output :

N
Ename date_of_join
Amit Majumder 14/9/2000
Sanjoy Chatterjee 18/6/2001
Sandip Roy 22/1/2002
Durjoy Bose 10/3/2002
Shabari Ghosh 12/7/2004
Monomoy Guha 28/5/2005
Sumit Sen 4/5/2007
Prakash Sharma 18/5/2007
Akash Das 8/10/2008
Chandan Das 25/11/2009

o. Find the emp no and sal in dept number 10 and 30.

SQL view :
SELECT EMPLOYEE.ecode, EMPLOYEE.sal, EMPLOYEE.dno
FROM EMPLOYEE
WHERE (((EMPLOYEE.dno)=10 Or (EMPLOYEE.dno)=30));
Output :

O
ecode sal dno
1 32000 10
3 28500 30

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6 24000 10
7 28750 10

P. Find the manager name who works in math and phy dept.
SQL view :
SELECT EMPLOYEE.ename
FROM EMPLOYEE INNER JOIN DEPARTMENT ON EMPLOYEE.ecode =
DEPARTMENT.dmgrcode
WHERE (((DEPARTMENT.dname)="Math" Or
(DEPARTMENT.dname)="Physics"));

Output :
P
Ename
Sumit Sen
Sanjoy Chatterjee

q. Find the employee information whose salary from 20000 to 30000.

SQL view :
SELECT EMPLOYEE.ename, EMPLOYEE.sal
FROM EMPLOYEE
WHERE (((EMPLOYEE.sal) Between 20000 And 30000));

Output :
Q

Ename sal
Shabari Ghosh 28500

Sanjoy Chatterjee 24000

Monomoy Guha 28750

r. Find the project information of dept no 10 or 20.

SQL view :

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SELECT PROJECT.pcode, PROJECT.ploc, PROJECT.hours, PROJECT.dnumber

FROM PROJECT
WHERE (((PROJECT.dnumber)=10 Or (PROJECT.dnumber)=20));
Output :
R
pcode Ploc hours dnumber
P1 Kolkata 24 10
P4 Pune 14 20
P6 Hyderabad 36 10
P7 Chennai 19 20

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13CH/108/0196
32

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13CH/108/0196
33

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Problem-1(accounts without inventory)

You are supposed to maintain the accounts of AVC Ltd for the financial year 2005-06:
The company has four branches namely Kolkata, Delhi, Mumbai, and Chennai. Each
branch has the following departments: - Sales, Purchase, Accounts and Advertisements.
The management wants to see the following report:
a) Cash or Bank book b) Daybook c) Purchase and Sales register d)Trial balances e)
Profit & Loss a/c.

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Following is the Balance sheet of AVC Ltd for the year ended 31.3.2005

Liabilities Amt(Rs)— Assets Amt(Rs)—

Equity share capital 500000 Fixed Assets
General Reserves 200000 Plant & Machinery 200000
Profit & Loss Account 100000 Furniture 50000
10% Pref Share Capital 100000 Investment
Loan (Liabilities) LIC 100000
RC Ltd 100000 IDBI 50000
Sundry Creditors Current Assets
Til Ltd –Bill no ope/05-06/1 80000 Sundry Debtors:
Cil Ltd – Bill no ope/05-06/2 70000 BI Ltd –Bill no
Wi Ltd – Bill no ope/05-06/3 100000 ope/05-06/1 100000
Outstanding Expenses Xyz Ltd – Bill no
Outstanding salary 70000 ope/05-06/2 75000
Outstanding rent 10000 Cash at Bank
SBI 200000
Citi Bank 250000
Hong Kong bank 300000
Cash in hand 5000

1330000 1330000

Adjustment entries:-
i) 2nd April: Purchase Furniture of Rs 50000 of Kolkata Branch and Rs 70000 each for
both the Mumbai & Delhi Branch paid from SBI.
ii) 3rd April: Outstanding salary of Rs 20000 of Kolkata Branch sales department has
been paid through the cheque of Citi Bank.
iii) 4th April: Received bank interest from Hong Kong Bank is Rs 4000
iv) 12th April: Purchase goods of Rs 100000, from Cil Ltd for Mumbai Branch.(the bill
reference no is Pur/06-07/1)
v) 14th April: Return goods to Cil Ltd from Mumbai branch worth Rs 30000 due to bad
quality against bill no Pur/06-07/1.
vi) 16th April: Sold goods of Rs 650000 to BI Ltd. The bill reference no is Sal/06-07/1.
vii) 17th April: Received a cheque of Rs 4 lacs from BI Ltd through the bill reference
no. Ope/05-06/1 & Sal/06-07/1
viii) Create a provision for depreciation@ 10% on the current value of Fixed Assets
ix) All the debtors settle their accounts except Xyz Ltd of Rs 2000 could not be
recovered. (Treat this as bad debt)

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Solution of Problem-1

Avc Ltd
Bank Accounts
Group Summary
1-Apr-2005 to 2-Apr-2005

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36

Avc Ltd
Day Book
1-Apr-2005 to 2-Apr-2005

Avc Ltd
Trial Balance
1-Apr-2005 to 2-Apr-2005

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37

Avc Ltd
Profit & Loss A/c
1-Apr-2005 to 2-Apr-2005

Avc Ltd
Balance Sheet
1-Apr-2005 to 2-Apr-2005

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38

BIBLIOGRAPHY:

WEBSITES:

 www.microsoft.com

 www.w3school.com

 www.Tally.com

REFERENCE BOOKS:

 IT TOOLS AND APPLICATION - by R.K. TAXALI, MCGRAW HILL.

 MS-ACCESS – GURPEET SINGH, KALAYANI PUBLISHERS.

 TALLY 9.0 – PUTRONICS CORPORATION, VIKASH PUBLISHERS

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