PUP Citizens Charter October 2016 PDF

REPUBLIC OF THE PHILIPPINES
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Sta. Mesa, Manila
CITIZENS
CITIZENS CHARTER
As of October 2016
www.pup.edu.ph
Table of Contents
VISION ............................................................................................................................................................ 3
MISSION ......................................................................................................................................................... 3
PHILOSOPHY ................................................................................................................................................... 3
STRATEGIC OBJECTIVE: 8-POINT AGENDA ....................................................................................................... 4
SHARED VALUES ............................................................................................................................................. 4
FEEDBACK AND REDRESS MECHANISMS ......................................................................................................... 5
FILING A COMPLAINT ...................................................................................................................................... 6
ACCOUNTING DEPARTMENT ........................................................................................................................... 7
OFFICE OF THE UNIVERSITY REGISTRAR ........................................................................................................ 15
THE COED GRADUATE STUDIES REGISTRAR’S OFFICE .................................................................................... 52
FUND MANAGEMENT OFFICE........................................................................................................................ 68
GUIDANCE, COUNSELING AND TESTING SERVICES ........................................................................................ 73
OFFICE OF THE LHS REGISTRAR ..................................................................................................................... 80
MEDICAL SERVICES DEPARTMENT ................................................................................................................ 91
M. H. DEL PILAR CAMPUS ........................................................................................................................... 106
NINOY AQUINO LIBRARY AND LEARNING RESOURCES CENTER ................................................................... 109
PUP OPEN UNIVERSITY SYSTEM .................................................................................................................. 144
OFFICE OF NON TRADITIONAL STUDY PROGRAM (NTSP) AND EXPANDED TERTIARY EDUCATION
EQUIVALENCY AND ACCREDITATION PROGRAM (ETEEAP) .......................................................................... 182
OFFICE OF INTERNATIONAL AFFAIRS ........................................................................................................... 193
SAFETY AND SECURITY OFFICE .................................................................................................................... 206
COLLEGE OF LAW ........................................................................................................................................ 211
GRADUATE SCHOOL .................................................................................................................................... 226
Vision
Clearing the paths while laying new foundations to transform the Polytechnic University
of the Philippines into an epistemic community.
Mission
Reflective of the great emphasis being given by the country's leadership aimed at
providing appropriate attention to the alleviation of the plight of the poor, the development
of the citizens, and of the national economy to become globally competitive, the University
shall commit its academic resources and manpower to achieve its goals through:
a. Provision of undergraduate and graduate education which meet international standards of

quality and excellence;
b. Generation and transmission of knowledge in the broad range of disciplines relevant and
responsive to the dynamically changing domestic and international environment;
c. Provision of more equitable access to higher education opportunities to deserving and
qualified Filipinos; and
d. Optimization, through efficiency and effectiveness, of social, institutional, and individual
returns and benefits derived from the utilization of higher education resources.
Philosophy
Philosophy
As a state university, the Polytechnic University of the Philippines believes that:
Education is an instrument for the development of the citizenry and for the enhancement
of nation building;
Meaningful growth and transformation of the country are best achieved in an

atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented
education imbued with the spirit of humanist internationalism.
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Strategic Objective: 8-Point Agenda
1. Pursuing Academic Excellence through Disciplinal Integrity
2. Embedding a Culture of Research
3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions
4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus
Development
5. Academic Freedom
6. Institutionalizing Civil Society Engagement and Involved Extension Service Program
7. Assuring Transparency in Fiscal Responsibility
8. Assessing Institutional Processes and Reviewing Critically and Rationally the
Organization
Shared Values
• God-Fearing
• Love for Humanity and Democracy
• Collegiality
• Integrity and Credibility
• Transparency and Accountability
• Passion for Learning
• Humanist Internationalism
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Feedback and Redress Mechanisms
Mechanisms
Please let us know how we have served you by doing any of the following:
Accomplish our Feedback Form available in the offices and put this in the PUP Assistance and
Complaints Drop Box
Send your feedback through e-mail (feedback@pup.edu.ph)
If you are not satisfied with our service, your written/verbal complaints shall immediately be attended to
by the office.
Thank you for helping us continuously improve our services.
Page 5 of 247
Filing a Complaint
The proponent may submit a letter or affidavit of complaint against an administrative official or
staff of PUP addressed to the Office of the Vice President for Administration (OVPA) located at
the Second Floor of the South Wing Building. The office of the Vice President for Administration
shall endorse the complaint to the Legal Office for investigation and disposition. If the complaint
is against a faculty member or academic official, a letter or affidavit of complaint shall be
addressed to the Office of the Vice President for Academic Affairs (OVPAA) at the Second Floor
of the South Wing Building and the OVPAA shall endorse it to the College Dean concerned for
investigation and appropriate action. If the complaint is against the student, the proponent may
submit a letter or affidavit of complaint addressed to the Office of the Vice President for Student
Services (OVPSS) located at the Second Floor of the South Wing Building and the OVPSS shall
endorse the complaint to the Guidance, Counselling and Testing Center or to the Office of the
Director for Student Services for appropriate action.
For any inquiries or complaints, you may call us at the following tel. nos.
Office of the Vice President for Administration

7168979 or 335-1787 or 335-1777 local 214 and 216
Office of the Vice President for Academic Affairs
7166307 or 335-1787 or 335-1777 local 206 and 207
Office of the Vice President for Student Affairs and Services
7157760 or 335-1787 or 335-1777 local 209 and 210
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ACCOUNTING DEPARTMENT
STUDENT SERVICES SECTION
SECTION
About the Service
The Student Services Section is one of the units under the Accounting Department that assists the
students regarding tuition and other fees. It also prepares the payment of scholarship grants. It assures
its clients full customer-service satisfaction at all times.
Telephone Numbers: Trunkline: 335-1777 locals 728 / 258
APPLICATION OF GENERAL CLEARANCE
SCHEDULE OF AVAILABILITY OF SERVICE:

Monday – Friday : 8:00 AM – 8:00 PM ( No lunch break)
Saturday : 8:00 AM – 6:00 PM ( No lunch break)
HOW TO AVAIL OF THE SERVICE
PROCESSING
STEPS CLIENTS OFFICE/PERSO LOCATION TIME(under DOCUMENTS
TO FOLLOW N RESPONSIBLE OF OFFICE normal REQUIRED
circumstances
per
transaction)
* College
1. Present Students * Clerks III or V South Wing 5 minutes * Accomplished
General Graduate School – Ground General
Clearance. Students Floor Clearance Form
* Law School
Students
* Open
University
Graduate
Programs &
Undergraduate
Students
* Returning
Students,
* Shiftees
* Cross-Enrollees
* High School
Students
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2. If the
client has no
outstanding
balance,
proceed to
Legal Office.
3. If the
client has an 5 minutes
outstanding
balance,
statement of
account will
be prepared.
4. Pay to
cashier. Cashier Ground * Statement of
Floor- South Account
Wing * General
(Windows 5 Clearance
to 9)
5. Return the
validated Clerk III or South Wing 3 minutes * Validated
statement Clerk V – Ground Statement of
of Floor Account
account to * Receipt of
the payment
Students * General
Services Clearance
Section of
the
Accounting
Dept. for
posting of
payment.
6. Proceed to
the next
office.
END OF TRANSACTION
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ASSESSMENT AND TAGGING OF TUITION FEES
FOR ADDING/CHANGING/OVERLOADING OF SUBJECTS

PROCESSING
STEPS CLIENTS OFFICE/PERSON LOCATION TIME(under DOCUMENTS
TO FOLLOW RESPONSIBLE OF OFFICE normal REQUIRED
circumstances
per transaction)
1. Present * College Clerks I to VII South Wing 5 minutes * ACE form
Application Students * – Ground duly
for Change of Graduate School Floor signed by the
Enrolment Students Chairperson
(ACE) form * Law School
duly signed Students
by the * Open
Chairperson. University
Graduate
Programs &
Undergraduate
Students
* Returning
Students,
* Shiftees
* Cross-
Enrollees
2. Pay to Cashier Ground 5 minutes * ACE form
Cashier. Floor- South with
Wing assessment
(Windows 5
to 9)
3. Submit
copy to
Registrar for
validation
and to the
College.
END OF TRANSACTION
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ASSESSMENT AND TAGGING OF TUITION FEES
FOR PETITION/TUTORIAL SUBJECTS

PROCESSING
circumstances
per
transaction)
* College
1. Submit Students * Clerk I or South Wing * Approved
the Graduate Clerk II – Ground request
approved School Floor signed
request Students by VPAA
signed by * Law School * List of
VPAA. Students students
* Open with
University signature
Graduate
Programs &
Undergraduate
Students
* Returning
Students,
* Shiftees
* Cross-
Enrollees
2. Check
the fees in
your
account 3
weeks
before the
Final Exam.
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3. Pay to Cashier Ground 5 minutes * Printed
Cashier Floor- assessment
South Wing from SIS
(Windows 5
to 9)
END OF TRANSACTION
OFFSETTING OF OVERPAYMENT OF TUITION FEES/MISCELLANEOUS FEES

PROCESSING
circumstances
per
transaction)
* College
1. Present Students * Clerks I to VII South 5 minutes * ID /
ID/Registration Graduate Wing – Registration
Card. School Ground Card
Students Floor
* Law School
Students
* Open
University
Graduate
Programs &
Undergraduate
Students
* Returning
Students,
* Shiftees
2. Proceed to * Offsetting
ICTO for form
crediting of
overpayment.
END OF TRANSACTION
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DORMITORY AND UTILITY FEES

PROCESSING
STEPS CLIENTS OFFICE/PERSO LOCATIO TIME(under DOCUMENTS
TO FOLLOW N RESPONSIBLE N OF normal REQUIRED
OFFICE circumstance
s per
transaction)
1. Present Student Clerks I - VII South 10 minutes • ID/Registratio

ID/Registration Lesees of Wing – n Card
Card. the Ground
Universit Floor
y Hasmin
Hostel.
2. Proceed to Clerks I - VII South 5 minutes • Statement of

General Wing – Account
Accounting Ground
Section Floor
(GAS)
for issuance
of
order of
payment.
3. Pay to Cashier South 5 minutes • Order of

Cashier. Wing- payment
Ground • Statement of
Floor Account
(Windows
5 – 9)
4. Proceed to • Receipt of
ICTO for payment
tagging of
payment.
END OF TRANSACTION
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REFUND OF MEMORABILIA

PROCESSING
circumstances
per transaction)
1. Present Graduates
of 2008 – Clerks I - VII South Wing 10 minutes
Identification 2011. – Ground • ID
Card for Floor
verification
of
payment
2. Pay the
certification Cashier South 5 minutes * Statement of
of Wing- Account
payment to Ground
Cashier. Floor
(Windows
3 or 4)
3. Submit to * Request
the Student Clerks I to VII South Wing 5 minutes letter
Services – Ground for refund
Section of the Floor with
Accounting contact
Office all the number
documents. * BOR
Certification
* Certificate of
Payment
* Official
Receipt
* Statement of
Account
* Certification
from Alumni
Office that the
student is a
Page 13 of 247
graduate of
that
year
4. Follow-up Chief, Cash FMO

to Disbursement Ground
the Cashier Floor,
after 3 South Wing
weeks.
END OF TRANSACTION
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OFFICE OF THE UNIVERSITY REGISTRAR
The Office of the University Registrar (OUR) implements the University policies and procedures on
admission, enrolment, registration and cross registration. It supports the effective implementation of
academic-related guidelines and procedures such as academic load, changing of classes, substitution and
dropping of courses, scheduling of integration period and examination, processing of student scholastic records
(i.e. TOR), observance of tenure, leave of absence and honorable dismissal. It also acts on students’ requests
for accreditation of subjects taken in another school.
The offices under the OUR are the Admission and the Student Records Services.
Telephone numbers: (632) 335-1787 or (632) 335-1777 loc. 389 / 293 / 740 / 285 / 237 / 238 / 208 / 343
A. ADMISSION SERVICES
About the Service
The Office of Admission Services (OAS) facilitates and processes freshman, returning and transferee
applications. It also processes applications of Mabini campus students who want to shift from one course
to another.
The OAS also coordinates with the Guidance, Counseling and Testing Office in the conduct of the PUP
College Entrance Test for the main campus (Mabini Campus) and branches/campuses. The Office orients
faculty and employees in the administration of the PUPCET.
Telephone Numbers: (632) 335-1787 or (632) 335-1777 loc. 287
Types of Services
1. FRESHMAN ADMISSION
Description of the Service
The OAS processes and facilitates the enrolment application of high school students who passed the
PUPCET. The Office evaluates the authenticity of the applicants’ application documents and the
applicant’s qualification for admission and adherence to the University admission requirements/criteria.
Application Fee: PHP 500.00 (Local Students); USD 500.00 (Foreign Students)
STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

TO FOLLOW RESPONSIBLE OF OFFICE TIME REQUIRED
1. Visit the PUP website. Office of Admission PUP Main Building: 15 – 20 minutes
Apply for PUP College Services (OAS) Room 107, Ground
Entrance Test and Floor, West Wing
through the iApply, www.pup.edu.ph
read the information
provided and click
Page 15 of 247
the iApplyNow
button
2. Click proceed to Office of Admission PUP Main Building:

begin your on-line Services (OAS) Room 107, Ground
registration and Floor, West Wing
select your intended www.pup.edu.ph
campus and program,
then submit the on-
line application
3. For international Office of International PUP Main Building: • Passport

students, inquire Affairs (OIA) 2nd Floor, South Wing • TOR
directly from the • Student
Office of Dir. Maria Teresa C. Visa/Study
International Affairs Villar Permit
(OIA) • TOEFL Certificate
www.pup.edu.ph or its equivalent
• Letter of
Recommendatio
n from
sponsoring
Agency and/or
from an
Embassy/
Consular Officer
of Country of
Origin
• Certificate/
Diploma
• Personal History
• Certificate of
Good Moral
Character
• Bank Certificate
• Medical
Clearance
• Two (2) 2”x2”
photos with
white
background
• Alien Certificate
of Registration
Page 16 of 247
4. Upon successful Office of Admission PUP Main Building: • Completely filled-
submission of your Services (OAS) Room 107, Ground up on-line
on-line application, Floor, West Wing application form
go to Display Voucher Admission Staff
to print your
Payment Voucher http://iApply.pup.
edu.ph/RequestVouche
r.aspx
5. Go to the nearest Any LandBank Branch • Applicant’s Copy

LandBank Branch to of printed
remit payment via Payment
online collection Voucher
6. Claim ePermit on- PUP iApply Claim • Payer’s Copy of

line. Allow five (5) Permit the printed
working days after Payment
payment to LandBank http://iApply.pup. Voucher
before claiming your edu.ph/Claim
Test Permit online Permit.aspx
7. Go to the PUP. Guidance, Counseling PUP Main Campus: PUPCET Test

Testing Center 30 and Testing Center GCTS Office, Room Permit
minutes before your (GCTC) 205 Charlie del • Two (2) pcs. of
time schedule as Rosario Student Mongol Lead No.
printed in your Development Center 2 Pencil
PUPCET Test Permit (CDRSDC) • School ID
8. Visit the PUP website www.pup.edu.ph

for on-line
confirmation of the
scheduled date of
processing of
admission
credentials, interview
and enrolment
9. Fill out the Student www.pup.edu.ph • PUPCET Result

Admission Records • High School
Form 1 (SAR Form 1) Average Grade of
at least 82% or
higher
www.pup.edu.ph • Confirmation slip
Page 17 of 247
10. Click the PRINT
button to print the
SAR Form 1 with
Route and Approval
Slip
11. If your final grade in College of Arts and PUP Main Building: One (1) hour • Route and
English is 80% or Letters English Department, Approval Slip
lower, take the 2nd Floor, North Wing • Payment fee of
English Placement Office of the PHP 150.00
Test (EPT) Dean/Chairperson
12. On the scheduled Office of PUP Main Building: 1 - 2 days • Required valid
date of processing Admission Service Room 107 Ground documents as
your credentials, (OAS) Floor, West wing indicated in your
follow the steps in confirmation slip
enrolment as OAS Staff assigned to
indicated in your SAR your College.
Form 1
END OF TRANSACTION
2. RE-ADMISSION
The OAS processes and facilitates the applications for re-admission of students.
Fees: Varies

1. Request informative Information and PUP Main Campus: 5 – 10 minutes • Clearance Form
Copy of grades (if you Communication Ground Floor, Ninoy with
stopped for one (1) Technology Office Aquino Library and signature/appro
semester) (ICTO) Learning Resources val of
Center (NALLRC) concerned
Dir. Marlon Lim offices
Transcript of Records Student Records PUP Main Building: 15 – 30 days • Receipt of

(TOR) if you stopped Services Ground Floor payment for re-
for two (2) or more admission
years from the date of
your last enrolment in
PUP
Page 18 of 247
2. Go to the Office of Admission Services PUP Main Building: 5 – 10 minutes • Informative
Admission Services (OAS) Room 107, Ground Copy of
(OAS) and fill out an Floor, West Wing Grades/TOR
application form for Ms. Aileen Birion/ • Two (2) pcs. of
re-admission Chief Adelio O. Sulit recent 2”x2”
pictures
• Curriculum
Sheet
• Latest cert. of
registration
(COR) /Cert. of
Enrolment
• Medical/X-ray
result
• Receipt of
payment for re-
admission
3. For S.I.S. students, Information and PUP Main Campus: Depends on the • Same
proceed to ICTO to Communication Ground Floor, Ninoy availability of the documents as in
reactivate S.I.S. Technology Office Aquino Library and system (internet Step 2
account (ICTO) Learning Resources connection)
Center (NALLRC)
Dir. Marlon Lim
4. Secure clearance from • Accounting Office PUP Main Building: One (1) day • Same
the offices • University Medical Ground Floor, West documents as in
Clinic Wing Step 2
• Internal Audit
5. Apply for academic Office of the Dean / College of your chosen Depends on the • Same
evaluation and Chairperson course availability of the documents as in
approval for re- Chairperson/ Step 3
admission Dean
6. Proceed to OAS and Admission Services PUP Main Building: 5 minutes • Certificate of
get Re-admission (OAS) Room 107, Ground Grades/TOR
Certificate Floor, West Wing issued by the
Ms. Aileen Birion/ University
Chief Adelio O. Sulit Registrar
• Curriculum
Sheet
7. Go to the College of Office of the Dean / College of your chosen 5 – 10 minutes • Admission
your chosen course Chairperson course Certificate and
and present re- photocopy of
Page 19 of 247
admission certificate required
for enrolment documents
END OF TRANSACTION
3. ACCREDITATION OF SUBJECTS TAKEN FROM OTHER COLLEGE/DEPARTMENT (FOR SHIFTEES AND

RETURNING STUDENTS)
The OAS processes and facilitates the applications for accreditation of subjects taken from other colleges or
departments in the University.
Fees: PHP 150.00

1. Pay the fee for PUP Cashier’s Office PUP Main Building: 5 - 10 minutes • Original copy of
change of program/ Ground Floor, Certificate of
curriculum Staff South Wing Registration
(COR) during
your first year of
admission in PUP
2. Secure application Admission Services PUP Main Building: 5 minutes • Current

form for (OAS) Room 107, Ground Certificate of
Accreditation of Floor, West Wing Registration/
subjects taken Ms. Aileen Birion / Certificate of
Chief Adelio O. Sulit Enrolment
3. Request for the Dean/Chairperson College where the Depends on the • Current
approval of the subject is offered availability / Certificate of
subjects to be schedule of the Registration/
credited Dean / Chairperson Certificate of
Enrolment
• Accreditation
Form
4. Pay the accreditation PUP Cashiers Office PUP Main Building: 5 – 10 minutes • Official receipt of
fee Ground Floor, West payment for
Staff Wing change of
program /
Curriculum
Page 20 of 247
5. Secure Admission Services PUP Main Building: 5 – 10 minutes • Scholastic Record
signature/approval/ (OAS) Room 107, Ground however, it issued by the
endorsement for Floor, West Wing depends on the Student Records
encoding in the S.I.S. Chief Adelio O. Sulit availability of the Office (SRO)
system (internet signed by the
connection) posting clerk and
Chief of SRO
6. Submit copy of the Office of the University PUP Main Building: 5 - 10 minutes • Scholastic Record
approved list of Registrar OUR, Ground Floor, issued by the
accredited subjects West Wing Student Records
for evaluation and Dr. Zenaida R. Sarmiento Office (SRO)
payment advice signed by the
posting clerk and
Chief of SRO
• Official receipt of
payment for
change of
program/
curriculum
7. Proceed to ICTO for Information and PUP Main Campus: Depending on the • Approved List of
updating of approved Communication Ground Floor, Ninoy availability of the Accredited
accredited subjects. Technology Office (ICTO) Aquino Library and system (internet subjects
Learning Resources connection) certified by OUR
Dir. Marlon Lim Center (NALLRC) • Official receipt
of payment for
change of
program/
curriculum
END OF TRANSACTION
4. ADMISSION OF TRANSFEREE FROM ANOTHER SCHOOL
The OAS processes and facilitates transfer of students (preferably incoming second year) from another school or
university to PUP, subject to the availability of slots and upon the approval of the University President or his duly
authorized representative. PUP accepts transfer students from another school every first semester only.
Fees: PHP 300.00 (State Universities and Colleges) / PHP 500.00 (Private School)

Page 21 of 247
1. Submit transfer Admission Services PUP Main Building: 15 - 20 minutes • True copy of
credentials for (OAS) Room 107, Ground grades (original
evaluation Floor, West Wing and three (3)
OAS Chief photocopies)
signed by the
Registrar of your
school/
university.
• Certificate of
good moral
character
• NSO Birth
Certificate
2. Upon approval of Guidance Counseling PUP Main Building: 5 -10 minutes • Endorsement
evaluated credentials and Testing Center Room 107, Ground letter from the
proceed to Guidance Floor, West Wing Office of
Office for schedule of Dir. Barbara Camacho Admission
Psychological Services
Examination
3. For International Office of International PUP Main Building: • Letter of Intent

students, inquire Affairs 2nd Floor, West Wing addressed to the
directly from the Office of the
Office of International President
Affairs through the
Office of the Vice
President for
Academic Affairs
• Passport/Visa
4. Proceed to the PUP Cashier’s Office PUP Main Building: 5 – 10 minutes. • PHP 750.00
Cashier’s Office for Ground Floor, South
payment of Wing
Psychological
Examination fee
5. Take the Psychological Guidance, Counseling PUP Main Campus: 2 hours • Official Receipt
Examination and Testing Center GCTS Office, Room
205 Charlie del (Result of
GCTC Staff Rosario Student Psychological
Development Examination is
Dir. Barbara Camacho Center (CDRSDC) released two (2)
days after the
examinations
proper)
6. Get from the Admission Services PUP Main Building: 5 – 10 minutes • Official Receipt
Admission Office the (OAS)
Page 22 of 247
result of Psychological Room 107, Ground
Examination Assigned OAS Staff Floor, West Wing
7. For Psychological Admission Services PUP Main Building: 30 minutes • Honorable

Examination passers, (OAS) Room 107, Ground dismissal
wait until the Floor, West Wing • Transfer
following documents Ms. Aileen Birion Application Form
are processed before (OAS Staff) • Application
paying the Admission Receipt
Fee: Chief Adelio O. Sulit • Two (2) pcs. of
PUP Main Building: recent 2”x2”
• Application Form Ground Floor, South photos
for Transferee PUP Cashier’s Office Wing • NSO Birth
• Reference Slip for certificate
college / ICTO • True copy of
endorsement grades (original
• Waiver and three (3)
photocopies)
signed by the
Registrar of
former school /
university
• Course/ Subject
description taken
from other
school /
university
• Long brown
envelope
8. Proceed to the Office of the PUP Main Building: 30 minutes • Photocopy of

University Registrar’s University Registrar Ground Floor, documents as in
Office to obtain (OUR) West Wing Step 7
endorsement to the • Result of
College of chosen Dr. Zenaida R. Psychological
course for acceptance Sarmiento Examination
and subjects to take
pending official College of chosen
enrolment in the Office of the course
University Dean / Chairperson /
(First endorsement) Head of Academic
Program
Page 23 of 247
9. Proceed to ICTO for Information and PUP Main Campus: 10 – 15 minutes • Photocopy of
the creation of S.I.S. Communication Ground Floor, Ninoy documents as in
account. Technology Office Aquino Library and Step 7
(ICTO) Learning Resources
Center (NALLRC)
Dir. Marlon Lim
10. Proceed to the College Dean/ Chairperson College of chosen Depending on the • Photocopy of all
of choice for tagging course availability of the required
of subjects Chairperson / Dean documents
of the College
11. Proceed to the Admission Services PUP Main Building: 5 minutes • Same documents
Admission Office for (OAS) Room 107, Ground as in Step 7
endorsement to Floor, West Wing
medical clinic and Ms. Aileen Birion/
cashier’s office for Mr. Federico Aguilo
payment of tuition fee (OAS Staff)
Chief Adelio O. Sulit
12. Proceed to the PUP Medical Clinic PUP Main Building: • Endorsement Slip
University Medical Ground Floor, from OAS
Services Section, Clinic Dr. Mary Grace Roxas East Wing
13. For applicants who PUP Cashier’s Office PUP Main Building: 5 – 10 minutes • Endorsement Slip
have met the medical Ground Floor, South from OAS
requirements of the Wing
University, proceed to
the Cashier’s Office for
payment of tuition fee
14. Proceed to the Admission Services PUP Main Building: 10 – 15 minutes • Photocopy of
Admission Office for (OAS) Room 107, Ground (Depending on the required
printing of registration Floor, West Wing availability of the documents
certificate Assigned OAS staff to system (internet
assist the printing of connection)
the certificate of
students per College
Page 24 of 247
15. Proceed to the Office Office of Student PUP Main Campus: By Schedule • Registration
of Student Services for Services OSS, Room 208 Certificate
ID processing. Charlie del Rosario
Dir. Jimmy Dollaga Student
Development
Center (CDRSDC)
END OF TRANSACTION
5. ADMISSION OF TRANSFEREES FROM PUP CAMPUS/BRANCH
The OAS processes and facilitates students’ requests for transfer from PUP Campus / Branch to PUP Main Campus
may be admitted, subject to the availability of slots and upon the recommendation of the Branch / Campus
Director and approval of the University President or his duly authorized representative. PUP Main Campus accepts
transfer students (preferably incoming second year) from PUP Campus / Branch every first semester only.
Fees: PHP 300.00

1. Secure endorsement Office of the Vice PUP Main Depending on the • Endorsement letter
from the Director of President for Branches Building: availability of the from the Branch/
the Campus / Branch and Campuses 2nd Floor, VPBC Campus Director
to VP for Branches and South Wing • True copy of grades
Campuses (VPBC) for Dr. Joseph Mercado (original and three
approval (3) photocopies)
signed by the
Registrar of school/
university
• Certificate of good
moral character
• NSO Birth
Certificate
2. Submit endorsement Admission Services PUP Main 15 – 20 minutes • Endorsement letter

from the VP for (OAS) Building: from VP for
Branches and Room 107, Ground Branches and
Campuses to the Chief Adelio O. Sulit Floor, West Wing Campuses
Office of Admission • True copy of grades
Services for the (original and (3)
evaluation of transfer three photocopies)
credentials signed by the
Registrar of former
school / university
Page 25 of 247
• Certificate of good
moral character
• NSO Birth
Certificate
3. After approval of Guidance Counseling PUP Main 5 – 10 minutes • Endorsement letter

evaluated credentials, and Testing Center Building: from the Office of
proceed to the Room 107, Ground Admission Services
Guidance Office for Dir. Barbara Camacho Floor,
schedule of West Wing
Psychological
Examination
4. For international Office of International PUP Main • Letter of Intent

students, inquire Affairs (OIA) Building: addressed to the
directly from the 2nd Floor, West Office of the
Office of International Wing President through
Affairs the Office of the
Vice President for
Academic Affairs.
• Passport/Visa
5. Proceed to the PUP Cashier’s Office PUP Main 5 – 10 minutes • PHP 750.00
Cashier’s Office for Building:
payment of Ground Floor,
Psychological South Wing
Examination
6. Take the Psychological Guidance, Counseling PUP Main Campus: 2 hours • Official Receipt
Examination and Testing Center GCTS Office, Room
205 Charlie del (Result of
GCTC Staff Rosario Student Psychological
Development Examination is
Dir. Barbara Camacho Center (CDRSDC) released two (2)
days after the
exam proper)
7. Get from the Admission Services PUP Main 5 – 10 minutes • Official Receipt
Admission Office the (OAS) Building:
result of the Room 107, Ground
Psychological Assigned OAS Staff Floor, West Wing
Examination
8. For Psychological Admission Services PUP Main 30 minutes • Honorable

Examination passers, (OAS) Building: dismissal
have the the following
Page 26 of 247
documents processed Ms. Aileen Birion Room 107, Ground • Transfer
and then pay the (OAS Staff) Floor, West Wing Application Form
Admission Fee: • Application Receipt
• Application Form Chief Adelio O. Sulit • Two (2) pcs. of
for Transferee recent 2”x2” photo
• Reference Slip for PUP Cashier’s Office PUP Main • NSO Birth
college/ICTO Building: certificate
endorsement Ground Floor, • True copy of grades
• Waiver South Wing (original and three
(3) photocopies)
signed by the
Registrar of former
school/
university
• Course/Subject
description taken
from other school/
university.
• Long Brown
envelope
9. Proceed to the Office of the PUP Main 30 minutes • Photocopy of

University Registrar’s University Registrar Building: documents as in
Office for signature of (OUR) Ground Floor, Step 7
endorsement to the West Wing • Result of
College offering the Dr. Zenaida R. Psychological
chosen course for Sarmiento Examination
acceptance and
subjects to take
pending official Office of the College of chosen
enrolment in the Dean / Chairperson / course
University Head of Academic
(first endorsement) Program
10. Proceed to ICTO for Information and PUP Main Campus: 10-15 minutes • Photocopy of
the creation of S.I.S. Communication Ground Floor, documents as in
account Technology Office Ninoy Aquino Step 7
(ICTO) Library and
Learning Resources
Dir. Marlon Lim Center (NALLRC)
11. Proceed to the College Dean/Chairperson College of chosen Depending on the • Photocopy of all
of the chosen course course availability of the required
for tagging of subjects Chairperson / Dean documents
of the College.
Page 27 of 247
12. Proceed to the Admission Services PUP Main 5 minutes • Same documents
Admission Office for (OAS) Building: as in Step 7
endorsement to the Room 107, Ground
medical clinic and Ms. Aileen Birion/Mr. Floor, West Wing
payment of tuition Federico Aguilo
fee. (OAS Staff)
Chief Adelio O. Sulit
13. Proceed to the PUP Medical Clinic PUP Main • Endorsement Slip
University Medical Building: from OAS
Services Section Clinic Dr. Mary Grace Roxas Ground Floor,
East Wing
14. For applicants who PUP Cashier’s Office PUP Main 5 – 10 minutes • Endorsement Slip
have met the medical Building: from OAS
requirements of the Ground Floor,
University, proceed to South Wing
payment of tuition fee
15. Proceed to the Admission Services PUP Main 10 – 15 minutes • Photocopy of all
Admission Office for (OAS) Building: Depending on the required
printing of registration Room 107, Ground availability of the documents
certificate Assigned OAS staff to Floor, West Wing system (internet
assist in printing the connection)
registration certificate
of students per College
16. Proceed to the Office Office of Student PUP Main Campus: By Schedule • Registration
of Student Services for Services OSS, Room 208 Certificate
ID processing Charlie del Rosario
Dir. Jimmy Dollaga Student
Development
Center (CDRSDC)
END OF TRANSACTION
B. STUDENT RECORDS SERVICES
About the Service
The Student Records Services under the Office of the University Registrar (OUR) handles tasks concerning
registration; processing of student scholastic records, and storage, retrieval, and management of student
records. It processes requests for Certification (enrolment and graduation), Transcript of Records,
Application for Graduation and Diploma and answers inquiries for verification of student status.
TYPES OF SERVICES
Page 28 of 247
Request for Credentials
(For Undergraduate Student)
• Transcript of Records
• Diploma
• Certificates
• Transfer Credential (Honorable Dismissal)
Note: Immediate request of credentials could be granted through the FAST LANE SERVICE (with additional
charge).
HOW TO AVAIL THE SERVICE
OFFICE/PERSON
STEPS LOCATION PROCESSING
RESPONSIBLE DOCUMENTS REQUIRED
TO FOLLOW OF OFFICE TIME
(ON ROTATION)
1. Secure and fill out SRS Receiving Office: PUP Main 5 minutes • 2 pcs. of latest
application FORM • Ms. Fe Carreon Building: 2”x2” photos in
with General • Mr. Eusebio B. Room 116, formal pose with
clearance Amigable Ground Floor, white background
• Mr. Antonio B. West Wing • Receipt of payment
Boncodin • Official request of
• Mr. Garito E. Fabi TOR with remarks
“COPY FOR” from
the School where
student is currently
enrolled
2. Secure signature of Heads of different offices: 30 minutes • Properly filled out

heads of the clearance form
following offices:
NALLRC NALLRC,
Library / Book Bank 3rd Floor
Laboratory PUP Main

Building:
5th Floor, East
Wing
ROTC PUP Main

Building:
Ground Floor, East
Wing
CHK (P.E.) PUP Gymnasium

2nd Floor
Page 29 of 247
Accounting Office PUP Main
Building:
Ground Floor,
South Wing
Legal Office PUP Main

Building:
Room 303, South
Wing
Internal Audit Office PUP Main

Building:
Room 301-302,
South Wing
3. Pay the required fees: Cashier’s Office Collecting PUP Main 5 - 10 minutes • Duly accomplished
• Transcript of Officer Building: copy of Official
Records – PHP Ground Floor, Receipt
100.00 / page South Wing
• Certification –
PHP 150.00
• Transfer
Credential – PHP
150.00
4. Submit filled out SRS Receiving Clerk PUP Main 5 - 10 minutes • Accomplished
application form for Building: General Clearance
the requested SRS Receiving form
document and get Section, Room • 2 pcs. of latest
the claim stub with 116, Ground Floor, 2”x2” ID Photos in
date of release West Wing formal pose with
white background
• Official receipt of
payment
5. Claim the requested SRS Releasing Office PUP Main 5 - 10 minutes • Claim stub
document/s on the Building: • Any two (2) valid ID
scheduled date • Ms. Mercedes R. Window 13, Cards (SSS / GSIS /
indicated in the claim Salvador Ground Floor, Driver's License /
stub South Wing Employees ID)
• Mr. Noel R. Caratao • Special Power of
Attorney (SPA)
• Ms. Maria Teresa notarized in the
Baclao country / place of
Page 30 of 247
residence of the
requesting party
with picture of the
representative (if
to be claimed by a
representative)
END OF TRANSACTION
NOTE: Transfer Credential (Honorable Dismissal) is issued relative to the program last enrolled in. If the applicant is not a
graduate, he should apply in person or through an authorized representative. Students/ graduates who have already been
issued their Transfer Credentials (Honorable Dismissal) may apply in person provided they submit a letter of no-objection
from the Office of the Registrar of the school/university which admitted them.
Follow-up could be made at the Student Records Services at telephone numbers: (632) 335-1787 or (632) 335-1777
local 208 after five (5) working days from the issuance of the claim stub.
REQUEST FOR ACCREDITATION OF SUBJECT/S TAKEN AT ANOTHER SCHOOL, COLLEGE OR UNIVERSITY
OFFICE/PERSON
STEPS LOCATION PROCESSING DOCUMENTS
RESPONSIBLE
TO FOLLOW OF OFFICE TIME REQUIRED
(ON ROTATION)
1. Two months or after University Registrar - PUP Main 5 minutes • Certified true Copy
the Mid-term period, Desk Officer/Clerk Building: of Grades / TOR
verify from the Office of Room 103, OUR issued by the
the University Registrar • Ms. Tonilyn G. Del Ground Floor, Admission Officer
(OUR) if the Official TOR Rosario West Wing during admission
“Copy for PUP” has • Copy of the
been sent by the • Ms. Ma. Fe Carreon description of
school/university last subject/course
attended prior to taken from other
admission in PUP to school / university
secure Application
Form for Accreditation
2. Fill out accreditation College Dean Dean’s Offices, 2nd One (1) day • Properly filled out
form and secure Floor, North Wing, form for
approval of the Dean of excluding, College Accreditation
the colleges offering of Science which is Certified True Copy
the subject/s required located at the 6th of TOR with
(maximum of 30 units Floor, Dome remarks “Copy for
including P.E. and PUP”
NSTP) based on your • Copy of the
curriculum description of
subject/s / course
taken from other
Page 31 of 247
school / university
3. Submit the original University Registrar Staff: PUP Main One (1) day • Properly filled out
copy of the Building: form for
Accreditation form with • Ms. Virginia Manlangit Room 103, Office Accreditation
signature approval for of the University • Certified True
acknowledgment by • Ms. Ana Collantes Registrar (OUR), Copy of TOR with
the OUR for final Ground Floor, remarks “Copy for
evaluation and tagging West Wing PUP”
in the S.I.S. • Copy of
description of
subject/s/course
taken from other
school / university
4. Request for assessment Student Service, PUP Main Upon • Properly filled out
of fees based from the Accounting Department, Building: Submission form for
approved subject/s / Accounting Staff Ground Floor Accreditation with
units South Wing signature approval
of the College
Deans and
University
Registrar
5. Pay the total amount of Cashier’s Office, PUP Main 3 – 5 Minutes • Properly filled out
fees for the accredited Collecting Officer Building: Official Receipt
subject/s Ground Floor,
South Wing
6. Submit the approved SRS/OUR, SRS Academic PUP Main One (1) day upon • Official Receipt of
request for the Evaluator: Building: receipt of Payment
accredited subject/s Ground Floor requirement/s • Properly filled out
taken from other • Ms. Ma. Victoria South Wing form for
school Cartagena Accreditation
• Special Power of
• Ms. Kristel Dita Attorney (SPA)
• Notarized in the
country / place of
residence of the
requesting party
with picture of the
representative (If
to be claimed by a
representative)
Page 32 of 247
END OF TRANSACTION
REQUEST FOR VERIFICATION ON THE STATUS OF STUDENTS/ GRADUATES

(From Employer and Other Institution)
OFFICE/PERSON
STEPS LOCATION PROCESSING
RESPONSIBLE DOCUMENTS REQUIRED
TO FOLLOW OF OFFICE TIME
(ON ROTATION)
1. Submit letter request OUR PUP Main 5 – 10 minutes • Letter request

duly signed by Ms. Virginia Manlangit Building: • Authorization letter
authorized Company Room 103, of the student
Officer in charge with West Wing • Photocopy of
required attached Ground Floor Transcript and/or
documents for Diploma
verification
2. Pay the required fee/s Cashier’s Office Cashier PUP Main 5 – 10 minutes • Official Receipt (PHP
Collecting Officer Building: 200.00 per
Ground Floor, document)
South Wing
3. Pick up the verification OUR PUP Main 5 minutes • Receipt of Payment –

documents after three Ms. Virginia Manlangit Building: Room Claim Stub
working days 103, Ground • Any two (2) valid ID
Floor, Cards (SSS / GSIS /
West Wing Driver's License /
Employees ID)
END OF TRANSACTION
REQUEST FOR TRANSCRIPT OF RECORDS, DIPLOMA, CERTIFICATION FOR NEWLY GRADUATED

STUDENTS
(Bachelor, Master and Doctoral Degrees)
Note: Transcript of Records of New Graduates shall be released two months after the Commencement
Exercises, EXCEPT FOR THOSE WHO WILL BE TAKING BOARD EXAMINATION.
Page 33 of 247
OFFICE/PERSON
RESPONSIBLE
(ON ROTATION)
1. Submit the required Records Analysts in PUP Main 5 – 10 minutes • Certification of

documents for charge of Colleges: Building: Conferment of
graduation as SRS Window 3- Degree
scheduled (refer to the CAF 12, Ground Floor, • Official Receipt of
bulletin of Ms. Evelyn Ursolino South Wing Payment
Information, PUP • Certificate of
Website and or SRS @ CBA / HRDM / BOA Candidacy
Ground Floor, South Ms. Maricel Rubiano • 2 pcs. of 2”x2” ID
Wing) photos with hood
CBA / Marketing and cap
Ms. Evelyn del Mundo • Signed General
Clearance
COED
Ms. Gina Tavanlar
Finance / ADPR
Ms. Edna Duno
CSSD / CHK
Ms. Gemma Morga-
COC / CAL
Ms. Susan Ruedas
CCIS / COE / IE / BSRE

Mr. Peter John Galanido
CS / CPAG
Ms. Grace Gentolizo
CAF / CTHRM
Ms. Ma. Victoria
Marinas
ECE / EE / CE / ME
Ms. Rosa Sta. Maria
2. Claim the requested SRS Releasing Section PUP Main 5 – 10 minutes • Claim stub
document/s on the • Ms. Mercedita Building: • Any two (2) valid ID
scheduled date Salvador Window 13 Cards (SSS / GSIS /
indicated in the claim • Mr. Noel Caratao Ground Floor, Driver's License /
stub • Ms. Maria Teresa South Wing Employees ID)
Baclao • Special Power of
Attorney (SPA),
notarized in the
country/place of
Page 34 of 247
residence of the
requesting party
with picture of the
representative (If
to be claimed by a
representative)
• PUP Student ID (if
said document is
first request, the
PUP ID must be
surrendered)
END OF TRANSACTION
Note:
• Only subject/s taken which were officially enrolled and taken shall be given credit and shall be reflected in the
transcript of records. However, student may appeal / request for inclusion of the subject/s with the approval of the
Vice President for Academic Affairs.
• To check the status update of your request, you can log on to www srs@pup.edu.ph or open your email account
after five (5) working days upon filing of request. You may also contact (632) 716-7832 loc. 285 / 293 / 208 / 237 /
389 / 740 during office hours and verify from the Record Analyst/Officer assigned in your College.
• Request of Student with “HOLD” status shall not be released until clearances from the Concerned Official / office
have been submitted.
REQUEST FOR 2nd COPY OF TRANSCRIPT OF RECORD /

CERTIFICATE / DIPLOMA / DFA / CHED AUTHENTICATION
OFFICE/PERSON
RESPONSIBLE
(ON ROTATION)
1. Fill out Application SRS Receiving Office: PUP Main 5 minutes • 2”x2” ID photo
Form • Ms. Fe Carreon Building: (formal pose) with
• Mr. Eusebio B. Room 116, white background
Amigable Ground Floor, • Documentary
• Mr. Antonio B. West Wing Stamp
Boncodin • Special Power of
• Mr. Garito E. Fabi Attorney (SPA),
notarized in the
country / place of
residence of the
requesting party
with picture of
the
representative
(If to be claimed
by a
representative)
Page 35 of 247
2. Proceed to the Chief/Authorized Person 30 minutes • General clearance
following offices for the form
signing of Clearance
Ninoy Aquino Library and NALLRC,
Learning Center 3rd Floor
Laboratory PUP Main

Building:
Room 508, 5th
Floor, East Wing
ROTC PUP Main

Building:
Room 117,
Ground Floor, East
Wing
CHK (P. E.) PUP Gymnasium

2nd Floor
* (For Graduates only)

*Accounting Office PUP Main
Building:
Room 105,
Ground Floor,
South Wing
*Internal Audit PUP Main

Building:
Room 301-302, 3rd
Floor, South Wing
*Legal Office PUP Main

Building:
Room 301-302, 3rd
Floor, South Wing
3. Pay the required Fee/s: Cashier’s Office, Collecting PUP Main 5 minutes • Official Receipt
Officer or Cashier/Teller Campus: • Duly signed
• Certification – PHP Ground Floor, General Clearance
150.00 per South Wing Form
document
• Transcript of
Records – PHP
Page 36 of 247
100.00
• Diploma – PHP
200.00
• DFA Authentication
– PHP 920.00
• CHED
Authentication –
PHP 470.00
4. Present the official SRS Receiving Section, PUP Main 5 minutes • Official Receipt
receipt (OR) and the Receiving Officers: Building: Room • Duly signed
Signed Clearance Form 116 Ground Floor, General Clearance
to get a schedule of • Mr. Antonio B. West Wing Form
release for the Boncodin
requested documents. • Mr. Garito E. Fabi
• Ms. Fe Carreon
• Mr. Eusebio B.
Amigable
5. Claim the requested SRS Releasing Section, PUP Main 10 minutes • Claim Stub
document/s as Releasing Officers: Building: Window • Any two (2) valid
scheduled, indicated in 13, ID Cards (SSS /
the claim stub. • Ms. Mercedita R. Ground Floor, GSIS / Driver's
Salvador South Wing License /
• Mr. Noel Caratao Employees ID)
Attorney (SPA),
notarized in the
country / place of
residence of the
requesting party
with picture of
the
representative (If
to be claimed by a
representative)
END OF TRANSACTION
REQUEST FOR CORRECTION OF INFORMATION ON STUDENT RECORD’S FILE

(MUST BE DONE BY THE STUDENT UPON ADMISSION OR BEFORE THE LAST SCHOOL YEAR OF STAY IN THE
UNIVERSITY)
A. Name Used not Same with the Civil Registry File / Record

STEPS OFFICE/PERSON LOCATION OF PROCESSING DOCUMENTS
TO FOLLOW RESPONSIBLE OFFICE TIME REQUIRED
Page 37 of 247
(ON ROTATION)
1. Submit letter request for SRS Receiving Section, PUP Main 5 - 10 minutes • Notarized
correction of Receiving Officers: Building: Room Affidavit of
information/data on 116 Ground Floor, Change of Name
school record • Mr. Antonio B. West Wing • NSO Original
Boncodin Copy of Cert. of
• Mr. Garito E. Fabi Live Birth
• Ms. Fe Carreon • CTC of Court
• Mr. Eusebio B. Order if change
Amigable is due to
adoption or
legitimation
• Marriage
Contract if
change is due to
marriage
of Registration
(for Foreign
Students)
• Joint Affidavit of
two (2)
disinterested
persons
• Copy of F-137A
(with Corrected
name) with
school dry seal
and remarks
“Copy for PUP”
and copy of
DepEd
Resolution for
the correction
(if correction is
due to
discrepancy
from NSO Copy
of Birth
Certificate to
School Record).
2. Pay the required fee – Cashier’s Office PUP Main 5 minutes • Official Receipt
PHP150.00 Building: upon submission
Ground Floor,
South Wing
3. Present endorsement ICT Office NALLRC 15 minutes • Approval from
Page 38 of 247
letter for processing of Programmer/Analyst Ground Floor upon submission the Chief, SRS
the correction in S.I.S.
database
4. Submit original copy of Student Records Services PUP Main 5 – 10 minutes • All
application and Records Analysts, in- Building: requirements
acknowledgement duly charge of college Window 3-12 for correction
signed by the ICT Staff Ground Floor,
South Wing
END OF TRANSACTION
B. Name Printed in Diploma Need to be Corrected
OFFICE/PERSON
RESPONSIBLE
(ON ROTATION)
1. Submit the following : SRS Receiving Section: PUP Main 10 – 15 days • Notarized
• Ms. Tonilynn G. Del Building: Affidavit for
• Letter request for Rosario Room 116, Correction
correction of name in • Ms. Ma. Fe Carreon Ground Floor, • Original Copy of
diploma West Wing Diploma (to be
surrendered)
• Diploma with wrong • Affidavit of
name Discrepancy
• Affidavit of Two-
Disinterested
Persons
• Legal documents
in support for
the correction
2. Proceed to the following Authorized Signing 30 minutes • Properly filled

offices for the signing of Officer up General
General Clearance Clearance Form
*Accounting Office PUP Main Campus:
Ground Floor,
South Wing,
Room 303, 3rd

*Internal Audit Floor, South Wing
Room 301-302,
3rd Floor, South
*Legal Office Wing
Page 39 of 247
3. Pay the required fee – Cashier’s Office PUP Main 5 minutes • Official Receipt
PHP 200.00 Building:
Ground Floor,
South Wing
4. Present endorsement ICT Programmer / NALLRC 15 minutes • Endorsement

letter from the Chief, SRS Authorized Staff First Floor, ICT letter with
for processing of the signature
correction in S.I.S. approval of the
database Chief, SRS
• Official receipt
of PHP150.00
5. Submit signed form and SRS Receiving Section PUP Main 10 – 15 days • Diploma with
official receipt Building: upon submission wrong name
Ground Floor, of legal • Affidavit for
West Wing supporting correction
documents
6. Claim requested SRS Releasing Section PUP Main On the scheduled • Claim stub
document Releasing Officers: Building: Window date of release • Any two (2) valid
• Ms. Mercedita R. 13, ID Cards (SSS /
Salvador Ground Floor, GSIS / Driver's
• Mr. Noel Caratao South Wing License /
Employees ID)
Attorney (SPA)
notarized in the
country/ place of
residence of the
requesting party
with picture of
representative (If
to be claimed by
a representative)
END OF TRANSACTION
C. Name in Local Civil Registry (LCR) / National Statistics Office (NSO) Copy Need to be Corrected
Page 40 of 247
OFFICE/PERSON
STEPS LOCATION OF PROCESSING DOCUMENTS
RESPONSIBLE
TO FOLLOW OFFICE TIME REQUIRED
(ON ROTATION)
1. Submit request letter SRS Receiving Section, PUP Main 5 days • Notarized
for correction of Record: Building: upon receipt of Affidavit of
name in LCR copy / Room 116, documents Correction of
NSO copy of Birth Analyst assigned in your Ground Floor, Name
Certificate college West Wing • NSO Original Copy
of Cert. of Live
Birth
• CTC of Court
Order if change is
due to adoption
or legitimation
• Marriage Contract
if change is due to
marriage
• Alien Certificate of
Registration (for
Foreign Students)
• Joint Affidavit of
two (2)
disinterested
persons
• NSO Copy of
Certificate of Live
Birth with
annotation for the
correction
2. Proceed to the ICT ICT Center / ICT Staff NALLRC One (1) day • Signed
Staff to process First Floor, ICT endorsement
correction in the S.I.S. form for
database correction
3. Submit to the Student SRS – Record Section PUP Main 5 minutes • Same
Record Services the Building: requirements in
original copy of Student Record Analyst Ground Floor, Step 1
application form duly South Wing
signed by the ICT Staff
END OF TRANSACTION
Page 41 of 247
D. Replacement for Lost Diploma
OFFICE/PERSON
RESPONSIBLE (ON
ROTATION)
1. Fill out application with SRS Receiving Section PUP Main 10 minutes • Notarized Affidavit
General Clearance Form Building: Room of Loss
116, Ground • Documentary
Floor, West stamp
Wing • General Clearance
Form
2. Proceed to the following Authorized Signing 30 minutes • Filled out General

offices for the signing of Officer Clearance Form
General Clearance
*Accounting Office PUP Main
Campus:
Ground Floor,
South Wing,
*Internal Audit Room 303, 3rd

Floor, South
Wing
*Legal Office Room 301-302,

3rd Floor, South
Wing
3. Pay the required fee – Cashier’s Office, PUP Main 5 – 10 minutes • Official Receipt
PHP 200.00 Cashier/Teller Building: PHP 200.00
Ground Floor,
South Wing
4. Submit signed form and SRS CUSTOMER Service PUP Main 5 minutes • All supporting
Official receipt Section Building: documents for the
Receiving Officer Window 1, South request
Wing
5. Claim the document on SRS Releasing Section PUP Main 5 – 10 minutes • Claim stub
the scheduled date Releasing Officers Building: • Any two (2) valid
indicated in the claim Window 13, ID Cards (SSS /
stub • Ms. Mercedita R. Ground Floor, GSIS / Driver's
Salvador South Wing License /
Page 42 of 247
• Mr. Noel Caratao Employees ID)
Attorney (SPA)
notarized in the
country/ place of
residence
requesting party
with picture of the
representative. (If
to be claimed by a
representative.)
END OF TRANSACTION
NOTE:
• The new name in the diploma shall be the official name listed in the database of the University.
• Replacement of diploma will be signed by the current University President and University Registrar. The word
“Replacement Diploma issued (date)” will appear under the university seal.
HOW TO APPLY FOR GRADUATION

Students registered thru Student Information System (S.I.S.)
OFFICE/ PERSON DOCUMENTS

STEPS LOCATION OF PROCESSING
RESPONSIBLE REQUIRED/
TO FOLLOW OFFICE TIME
(ON ROTATION) PROOFS
1. File Application. Student Module Account, PUP Website 5 - 10 minutes • Appearance of

PUP Website application for
1.1 In the S.I.S. student graduation button
module account, click showing all
grades then click academic
curriculum / requirements
evaluation button. (If based on the
qualified to apply for curriculum have
graduation, the been passed
application for
graduation button
will appear at the
upper right hand
corner of the
evaluation page
1.2 Fill-out the

application form and
then click submit
button
Page 43 of 247
1.3 Click the application
for graduation
button to print the
application Form (No
application for
graduation button
shall appear if
student is not
qualified to apply for
graduation)
2. Pay application fee, Cashier’s Office, PUP Main 5 minutes • Properly filled out
present the copy of Cashier/Collecting Officer Building: (S.I.S. form and Official
Application form for Window) Receipt
Graduation and properly Ground Floor,
filled out official receipt South Wing
3. Submit application form SRS Receiving Section, SRS PUP Main 1 - 3 days • Properly filled out
for graduation and Receiving Officers Building: Room form and Official
official receipt of 116 Receipt with
payment Ground Floor, machine validation
West Wing
4. Follow-up Application.
4.1 Log on to S.I.S. Student Module Account PUP Website Within the • All the subjects
student module and Evaluation period required in the
click the application for Graduation curriculum passed
for graduation (excluding
button to monitor currently enrolled
the status of subject/s)
application
4.2 From time to time • As required by the

check student Student Module Account PUP Website Within the Records Analyst
account to know if (Evaluation Evaluation period
application has been page) for Graduation
approved or with
problems
4.3 Check and follow

the advisory/ Student Module Account PUP Website Within the
messages given by (Evaluation Evaluation period
the Records Analyst page) for Graduation
5. If approved, print the PUP Website 5-10 minutes • All subjects taken
Certificate of Candidacy completed and
Page 44 of 247
(COC) and computerized passed
General Clearance Form
6. Pay all graduation fees. Cashier’s Office, Ground Floor, 5-10 minutes • General Clearance
• Graduation Fee – PHP Cashier/Collecting Officer South Wing, PUP Form
600.00 receives payment Main Building: • Certificate of
• Transcript Fee, Non- (S.I.S. Window) Candidacy
Engineering – PHP
350.00
• Transcript Fee,
Engineering – PHP
450.00
• Diploma Fee – PHP
200.00
• Certification Fee –
PHP 150.00
• Memorabilia – PHP
1,200.00
• Scan Picture – PHP
60.00
• Alumni Fee – PHP Tahanang Alumni
500.00
7. Secure Graduation Pass Internal Audit In-charge PUP Main As scheduled • General Clearance
for Commencement Staff Building: Room • Certificate of
Exercises. 303, 3rd Floor, Candidacy (COC)
South Wing • Receipts of
Payment
8. Attend Graduation SRS Bulletin and thru PUP PUP Website • Property and
Activities Websites money
8. 1 Baccalaureate Mass accountabilities
8. 2 Rehearsal clearance
8. 3 Conferment of
Degree
(Compulsory: Art.
292, Chapter 60,
University Code)
END OF TRANSACTION
NOTE: Candidate shall not be considered “Graduate” when he/she fails to attend the conferment during the Graduation
Exercises.
Page 45 of 247
(NON-S.I.S.)
OFFICE/PERSON
RESPONSIBLE
(ON ROTATION)
1. Secure and fill-out SRS Receiving Section, PUP Main 5-10 minutes • Official Receipt (PHP
Application Form for Receiving Officers: Building: Room 150.00)
Final Evaluation • Mr. Antonio B. 116, Ground
Boncodin Floor, West Wing
• Mr. Garito E. Fabi
• Ms. Fe Carreon
• Mr. Eusebio B.
Amigable
2. Check the status of the Records Analysts in PUP Main Within the • Claim stub
Application thru the charge of Colleges: Building: evaluation period • First Evaluation
Records Analysts / South Wing, for Graduation Result
Poster: CAF Ground Floor
Ms. Evelyn Ursolino Approx. 15 days
If there are deficiencies, after filing of
submit all the required CBA / HRDM / BOA Application
documents needed for Ms. Maricel Rubiano
the approval of the
application such as: CBA / Marketing
Registration cards, ACE Ms. Evelyn del Mundo
Form, Completion Form,
Re-Admission Certificate, COED
F-137A, NSO Birth Ms. Gina Tavanlar
Certificate etc.
Finance / ADPR
Applicants without Ms. Edna Duno
deficiency shall wait for
the posting of their CSSD / CHK
names in the tentative Ms. Gemma Morga-
lists of Candidates for
Graduation COC / CAL
Ms. Susan Ruedas
CCIS / COE / IE / BSRE

Mr. Peter John
Galanido
CS / CPAG
Ms. Grace Gentolizo
CAF / CTHRM
Page 46 of 247
Ms. Ma. Victoria
Marinas
ECE / EE / CE / ME
Ms. Rosa Sta. Maria
3. Secure General SRS Receiving Section - PUP Main 5 – 10 minutes • Approved

Clearance Receiving Section Staff Building: Room Application for
116, Ground Graduation
Floor, West Wing
4. Proceed to the following Chief/Authorized Person 5 – 10 minutes • Filled-out General

offices for signing of Clearance Form
General Clearance Form • Certificate of
Candidacy
4.1 Library PUP Main
Campus:
NALLRC,
3rd Floor
4.2 Book Bank PUP Main

Campus:
NALLRC,
3rd Floor
4.3 Laboratory PUP Main

Building: Room
508, 5th Floor,
East Wing
4.4 ROTC PUP Main

Building: Room
117, Ground
Floor, East Wing
4.5 CHK (P. E.) PUP Gymnasium

2nd Floor
4.6 Accounting Office PUP Main

Building: Room
105, Ground
Floor, South
Wing
Page 47 of 247
4.7 Internal Audit PUP Main
Building:
301-302, 3rd
Floor, Room
South Wing
4.8 Legal Office PUP Main

Building:
301-302, 3rd
Floor, Room
South Wing
5. Pay all graduation fees. Cashier’s Office, PUP Main 5 – 10 minutes • General Clearance
• Graduation Fee – PHP Cashier/Collecting Officer Building: Form
600.00 Ground Floor, • Certificate of
• Transcript Fee, Non- South Wing Candidacy
Engineering – PHP
350.00
• Transcript Fee,
Engineering – PHP
450.00
• Diploma Fee – PHP
200.00
• Certification Fee –
PHP 150.00
• Memorabilia 1 – PHP
200.00
• Scan Picture – PHP
60.00
• Alumni Fee – PHP
500.00 PUP Main
Campus:
Tahanang Alumni
6. Secure Graduation Pass Internal Audit In-charge PUP Main As scheduled • General Clearance
for Commencement Staff Building: • Certificate of
Exercises. Room 303, Candidacy (COC)
3rd Floor South • Receipts of Payment
Wing
7. Attend Graduation Approved Candidate for To be announced As scheduled • None

Activities Graduation one month before • Graduation
7.1 Baccalaureate Mass graduation day Ticket/Pass
7.2 Rehearsal
7.3 Conferment of
Degree
(Compulsory: Art.
292, Chapter 60,
Page 48 of 247
University Code)
END OF TRANSACTION
NOTE:
Candidate shall not be considered “Graduate” when he/she fails to attend the conferment during the Graduation Exercises.
N. B. If the application for graduation button does not appear in the curriculum evaluation page of the
concerned student’s S.I.S. account, at least one of the following conditions exists:
DEFICIENCIES/PROBLEMS WHAT TO DO
1. Have a subject or back subject not Enroll the back subject/s in the next semester and apply for graduation
currently enrolled also in that semester
2. Have taken an equivalent subject but it Present to the OUR-Student Records Services (Ground Floor, South
is not yet credited in the S.I.S. Wing) staff the accreditation documents/approved letter for
accreditation not later than January 31
3. Have an incomplete or missing grade in For incomplete grade:
at least one of the subjects that you - Accomplish 4 copies of completion forms
enrolled in the past semester/s - Pay PHP 30.00 completion fee to the PUP Cashier’s Office
- Submit the completion form and official receipt of payment to the
OUR-SRS and to the ICT Center
For missing grade:
- Accomplish 4 copies of Late Reporting of Grade form (attach a
photocopy of your professor’s class record)
- Submit the accomplished forms to the OUR and the ICT Center not
later than January 31
4. Currently enrolled in a subject with Submit a copy of an approved certification of equivalent subject signed
different subject code from what is by the concerned College Dean and Department Chairperson to the
required in the curriculum but is school credit evaluator at the Student Records Services
equivalent and may be credited
SCHEDULE OF FEES
PARTICULAR AMOUNT (IN PESOS)

TRANSCRIPT OF RECORDS
BACHELOR’S DEGREE Non-Engineering 350.00
Engineering 450.00
GRADUATE Graduate School 200.00 per page
STUDIES Open University 200.00 per page
College of Law 200.00 per page
UNDERGRADUATE 100.00 per page
UNDERGRADUATE Open University 200.00 per page

(BACHELOR)
DIPLOMA 200.00
CERTIFICATION All Types 150.00
Page 49 of 247
Certification of Enrolment 150.00
Certification of Grades 150.00
Certification of Graduation 150.00
Certification of None Issuance of S.O. 150.00
Certification of Medium of Instruction 150.00
Certification of College General Weighted 150.00
(GWA)
CERTIFICATE OF TRANSFER CREDENTIAL 150.00
PARTICULAR AMOUNT (IN PESOS)

CORRECTION OF INFORMATION/DATA IN S.I.S. 150.00
AUTHENTICATION
CTC – TOR 150.00 per document
CTC – DIPLOMA 150.00 per document
DFA Authentication 920.00/set
CHED Authentication 470.00/set
OTHER FEES:
Company Verification Fee 200.00/student/graduate
Graduation Fee 600.00
Alumni Fee 500.00
Memorabilia Fee 1,200.00
SCHEDULE OF RELEASING PER REQUEST
Scholastic records/documents from 1988 and below will be processed manually. If requested for the first
time, additional working days required to process the requested documents.
PROCESSING FEE
DOCUMENTS WORKING DAYS
(IN PESOS)
Fast Lane Regular Fast Lane
Regular Service Service Service
Certification of Enrolment Fifteen (15) 3 – 5 days 150.00 450.00
Certification of English as working days depending on
Medium of Instruction upon the status of
Certification of None Issuance of submission/ record/s
S.O. compliance of
Certification of Graduation the documentary
Certification of General requirements
Weighted Average (G.W.A.)
Certification of Grades (for cross- Fifteen (15) 3 – 5 days 150.00 450.00
enrollee) working days
(depends on the
Page 50 of 247
availability of
grade sheets)
DFA / CHED Authentication Fifteen (15) to 7 – 9 days 920.00 1,900.00

thirty (30) days
with original
documents
Transcript of Records for Ten (10) to 7 – 9 days 150.00 per 900.00
graduates (Second Request) fifteen (15) page
Working days
Transcript of Records (2008- Fifteen (15) days 7 – 9 days 150.00 per 900.00
2013) page
Transcript of Records for Thirty (30) days 10 days 150.00 per 900.00
undergraduate (2002-2007) maximum page
Transcript of Records Thirty (30) days 10 days 150.00 per
Undergraduate (2001 and page
below)
NOTE:
- Additional five (5) working days for Students admitted from SY 2007 and below.
- Additional five (5) working days for applicants without original copy of documents.
Page 51 of 247
The COED Graduate Studies Registrar’s Office
The COED Graduate Studies Registrar’s Office maintains the students’ academic records
and implements policies and procedures on admission, enrolment, load requirements,
promotion, retention, graduation, transfer and dismissal of students. The COED Graduate
Studies office facilitates and processes new, returning and transferee applications, cross
registration; and assists in the administrative processes that support graduate education.
The COED Graduate Studies Registrar serves the students from the time they are admitted and
during their entire residency in the Graduate School. Specifically, it provides technical services, such as
the processing of student scholastic records (i.e. Transcript of Records, certifications, honorable
dismissals), and evaluates and maintains student records. The office also processes and evaluates records
of applicants for comprehensive examination, graduation, and it assists in the graduation exercises.
A. ADMISSION SERVICES
The COED Graduate Studies Registrar’s Office processes and facilitates the applications of
bachelor’s degree holders (for master’s) and master’s degree holders (for doctorate) who passed the
COED Graduate Studies Entrance Examination (COED-GSEE) for enrolment. The Office verifies and
checks the applicants’ application documents as to whether the applicant is qualified for admission
or not.
Fees: P500.00 – Entrance Exam Fee

Processing Time:
Application - 5 to 10 minutes
Entrance Examination:
Master’s - 1 hour & 30 minutes / 2 hours
Doctorate - 30 minutes

OFFICE/ PERSON LOCATION OF PROCESSING DOCUMENTS
STEPS TO FOLLOW
RESPONSIBLE OFFICE TIME REQUIRED
1. Visit the PUP COED Graduate Main Campus, 5-10 minutes
website. Apply for Studies Registrar’s Second floor
PUP Graduate Office Rm. 206
School Entrance
Exam (GSEE) www.pup.edu.ph
through the
iApply. Read the
information
provided and click
the iApply Now
button.
2. Click Proceed to COED Graduate Main Campus,
begin your online Studies Registrar’s Second floor
registration and Office Rm. 206
select your
Page 52 of 247
intended program, www.pup.edu.ph
then submit the
online application
3. Upon successful COED Graduate Completely filled-
submission of your Studies Registrar’s up online
online application, Office application form
go to Display
Voucher to print www.pup.edu.ph
your Payment
Voucher
Cashier’s Office Main Campus Applicant’s copy of
4. Pay fee through Cashier’s Printed Payment
PUP Cashier’s Office or GS Voucher
office or go to the Any Land Bank Bldg. Ground
nearest LandBank Branch Flr. or South
Branch to remit Wing, G/ F,
payment via Main campus
online collection Any Land Bank
Branch
5. Submit the COED-GS Staff Main Campus, Admission
admission North Wing, documents and
requirements Rm. 206 Official Receipt
together with
Official Receipt to
the GS staff for
processing of
credentials
6. Claim ePermit PUP iApply Claim
Registrar Office Permit
7. Be at the assigned Proctor/Test E-301 COED- GSEE Test
testing room at Administrator Permit
least 30 minutes Black or blue
before the ballpen
scheduled time
printed in your
GSEE Permit
8. For international Office of West Wing, • Passport,
students, inquire International Ground Floor, Student Visa/
directly from the Affairs (OIA) Rm. 115 • Study Permit
Office of Dir. Maria Teresa Main Campus • TOEFL
International C. Villar Certificate or its
Affairs (OIA) equivalent
www.pup.edu.ph • Letter of
Recommendatio
n from
sponsoring
Agencies and/or
from an
Embassy/
Page 53 of 247
Consular Officer
of country
of origin
• TOR/ Education
Certificate/
Diploma
• Personal History
Statement
• Certificate of
Good Moral
Character, Bank
Certificate
• Medical
Clearance
• 2 pcs. 2x2
photos with
white
background, and
of Registration
B. REGISTRATION
The Graduate School Registrar’s Office processes and facilitates the enrolment of freshmen, old
students, returning and transferees.
1. Enrolment
ENROLMENT OF FRESHMEN & OLD STUDENTS
Schedule of Availability of Service:
Enrolment period before the start of every semester and summer.
Fees:
Master’s Programs - P400.00 per unit
Doctoral Programs - P500.00 per unit
Processing Time:
Interview/advising - 30 minutes
Pre-registration - 5 to 10 minutes
Tagging of subjects - 5 to 10 minutes
Payment of fees - 15 minutes
Printing & validation
of registration cert. - 10 minutes

OFFICE/PERSON LOCATION OF
STEPS TO FOLLOW DOCUMENTS REQUIRED
RESPONSIBLE OFFICE
1. *Visit the PUP website
for the exam result and Applicant
www.pup.edu.ph
online confirmation of www.pup.edu.ph
the scheduled date of
Page 54 of 247
interview and
enrolment
2. *Download and print
the admission record,
pre-registration form, Applicant
www.pup.edu.ph
steps in enrollment and www.pup.edu.ph
list of enrolment
requirements
3. *On the scheduled date COED- GS Main Campus,
of interview, go to the Registrar’s office North Wing Room
Confirmation slip; Admission
COED-GS Registrar’s 206
Records incl. all required
Office for submission of COED- GS Staff
documents as indicated in
the original documents
your confirmation slip
and issuance of
Approval for enrolment
COED
4. Go to the Program
Chairpersons’
Chairperson for
Office,
interview and advising Program Chair Pre-registration form
N205/N206, Main
of subjects to be
Campus
enrolled.
5. Proceed to the Office of COED Registrar’s
Main Campus,
the Registrar for Office Approved pre-registration
North 206
tagging of the subjects. Administrative Staff
6. Proceed to the Fund
Management Office Collecting Officer, South Wing, G/ F,
Approved pre-registration
(Cashier’s Office) for Cashier’s Office Main campus
payment of fees
7. Go back to the COED Main Campus,
Registrar’s Office for COED- GS North Wing Room
printing and validation Registrar’s office 206 Official Receipt of payment
of Registration
Certificate
*For New Students
ENROLMENT OF OLD STUDENTS – MANUAL PROCESSING (NON-SIS ACCOUNT)

During enrolment period of every semester and summer.
Fees:
Master’s Programs - P400.00 per unit + miscellaneous
Doctoral Programs - P500.00 per unit + miscellaneous
Processing Time:
Advising/Pre-registration - 10 to 15 min.
Issuance of registration cert. - 3 to 5 min.
Payment of fees - 15 to 30 min.
Validation of Registration Cert. - 2 to 3 min.
Page 55 of 247
STEP/S TO FOLLOW DOCUMENTS REQUIRED
RESPONSIBLE OFFICE
1. Present the Old
Main Campus,
Registration Card at the Latest Registration Card
North Wing Room
GS Registrar’s Office for COED-GS Staff stamped fully paid by the
206
issuance of pre- Accounting Office
registration form.
Main Campus,
2. Proceed to the Program Student’s Program of
North Wing Room
Chairperson for advising of Program Chair Studies
206
subjects to be enrolled. & pre-registration form
3. Go back to the GS
Main Campus,
Registrar’s Office for the
North Wing Room Approved pre-
New Registration Card to COED-GS Staff
206 registration form
be filled up by the
Sta. Mesa, Manila
student.
4. Go to the Accounting
Office, Student Services Accounting Staff South Wing, G/ F, Fully accomplished
Section for assessment of Main campus registration certificate
fees.
5. Pay your total tuition and Collecting Officer South Wing, G/ F, Assessed copy of
miscellaneous fees Cashier’s office Main campus registration certificate
6. Proceed to the GS Main Campus, Official receipt of
Registrar’s Office for COED-GS North Wing Room payment
validation of the Registrar’s Staff 206 Registration certificate
Registration Card (Registrar’s copy)
2. Re-admission
A student returning from a leave of absence may be considered for readmission. The
COED-GS Registrar’s office processes and facilitates the applications for re-admission of
students with SIS or non-SIS accounts.

Fees:
Re-admission fee – P300.00
Processing Time: 10 to 30 min.

RESPONSIBLE OFFICE
1. Go to the GS Registrar’s
Main Campus,
Office for the Re-admission letter
COED-GS North Wing Room
Application for
206
addressed to the Dean of
Readmission and secure
Registrar’s Staff
the GS
Clearance Form
Page 56 of 247
2. Go to the Office of the Dean’s Office Letter of Intent as returnee
Dean for the approval of COED Dean Main Campus, student
the request for North wing Room Re-admission letter
readmission 206
3. Go to the GS Registrar’s
Office for academic
Main Campus, Approved application for
evaluation and COED-GS
North Wing Room re-admission
recommendation & Registrar 206
approval for re-
admission
4. Go to the GS Library
GS Library
and Accounting /Legal GS Librarian Clearance form
Ground Floor,
Office for the signing of Accounting Staff
clearance South Wing
5. Go to the Fund
Management Office for Collecting Officer, South Wing, G/
Signed clearance
payment of re- Cashier’s Office F, Main campus
admission fee
6. Go to the Program Main Campus,
Approved application for
Chair for evaluation and North Wing Room
advise on the subjects
Program Chair 205
re-admission and pre-
to be enrolled registration form
Application for Re-
Main Campus,
7. Go back to the GS Admission approved by
Registrar’s Office for
206
the: Dean, Program Chair,
enrolment.
Registrar’s Staff
and COED-GS Registrar;
Clearance and OR
3. Cross Enrollment
Students are allowed to cross enrol if the remaining subject/s to be taken is/are not offered in the
COED-GS. The COED-GS Registrar will issue a “permit to cross-enrol” at an accredited school upon
the Program Chair’s endorsement and the Dean’s approval.

Fees:
No fees required
Processing Time: 10 to 20 minutes

OFFICE/PERSON
STEP/S TO FOLLOW LOCATION OF OFFICE DOCUMENTS REQUIRED
RESPONSIBLE
1. Submit written request/ Dean’s Office
application for Cross Main Campus, North Application for cross-
Dean
Enrolment to the Dean’s Wing Room 206 enrollment
Office
Page 57 of 247
2. Proceed to the Program
Chair for the
Main Campus, North
recommendation of Approved request for
Program Chair Wing Room 205
approval of the request cross-enrollment
and the subjects to be
enrolled.
3. Go back to the Registrar’s
Main Campus, North
Office for issuance of Approved request for
COED-GS Registrar Wing Room 206
Permit to cross-enroll cross-enrollment
4. Accreditation of Subject/s taken in other schools
The COED-GS Registrar’s office processes and facilitates the applications for accreditation
of subjects taken in other schools/universities.
Equivalent graduate work not exceeding 30% of the total units in the PUP curriculum and
earned not more than five (5) years prior to graduation from the PUP Master’s/ Doctoral
degree program may be accepted by transfer from a graduate school of recognized standing.
An accreditation fee for each credited subject will be charged.
Schedule of Availability of Service: Within the semester

Fees:
For Master’s - P400.00/unit
For Doctorate - P500.00/unit
Processing Time: One week

RESPONSIBLE OFFICE
1. Submit written
Dean’s Office
request addressed to
Main Campus,
the Dean for COED-GS Registrar’s Application letter for
North Wing Room
accreditation of Staff accreditation
206
subjects taken in
other school
2. Proceed to the
• Accreditation letter
respective Program
• Certification of grades or
chair for the
transfer credential from
recommendation/
Program Chair last school attended
approval for
• Subject description from
accreditation of the
college/university last
subjects taken from
attended
another school
3. Go to the GS Dean for Main Campus,
• Certification of grades or
the approval of the North Wing Room
Dean transfer credential from
subject/s for 206
last school attended
accreditation
Page 58 of 247
• Subject description from
college/university last
attended
4. Go to the Accounting
Department, Student Accounting Staff Ground Floor, Approved request for
Services Section for South Wing accreditation
assessment of fees.
Approved request for
5. Pay the accreditation Collecting Officer, South Wing, G/ F, accreditation with
fee Cashier’s Office Main campus assessment
6. Go back to the COED-

Main Campus,
GS Registrar’s Office
COED-GS Registrar’s North Wing Room
for submission of the Receipt of payment
Staff 206
approved
accreditation
5. Completion of Grades
A grade of Incomplete (Inc.) is given to a student whose course work is not completed at
the time the grade was submitted. An “Incomplete” (Inc.) grade must be completed within
a period of one (1) year from the semester/term the Inc. grade was incurred. After a year,
the student is required to repeat the course or it remains “Inc.” and will earn no credit (“NC”).

Within the prescribed period of completion.
Fees: P 30.00 per subject
Processing Time: Varies

RESPONSIBLE OFFICE
Main Campus,
1. Secure Completion
form from the COED-GS Registration certificate
Staff 206
Office.
2. Proceed to the Course
Professor for
Completion form and
completion of the Course Professor
Receipt of payment
incomplete grade for
the subject
3. Proceed to the
Cashier’s office for Collecting Officer, South Wing, G/ F, Completion form
payment of Cashier’s Office Main campus
completion fee.
Dean’s Office
4. Go to the Dean for • Completion form signed
GS Dean North Wing Room
approval of the by the Professor
206
completion form. • Receipt of payment
Page 59 of 247
Main Campus,
GS Registrar’s Office for
submission of the Receipt of payment
Staff 206
approved completion
form.
6. Dropping and Changing of Subject
Changing of Subject
A change of subject, load, or course may be allowed for a valid reason upon prior
endorsement of the Program Chair and approval of the Dean.
Dropping of Subjects
With the consent of the faculty member and the Dean of the College of Education, a
student may drop a subject/ course any time before the mid-term examinations by
accomplishing the Application for Change of Enrolment (ACE) form and submitting it to the
COED-GS Registrar’s Office for record purposes. Unauthorized dropping of subject may result
to a grade of 5.0 or Failed.

No fee for dissolved subjects

RESPONSIBLE OFFICE
Main Campus,
1. Get the ACE form at
the COED-GS
206
Certificate of Registration
Registrar’s Office.
Registrar’s Staff
2. Proceed to the
Cashier’s office for Collecting Officer, South Wing, G/ Application for Change of
payment of the ACE Cashier’s Office F, Main campus Enrolment (ACE) Form
form.
3. Proceed to the Course
Professor for signature
Professor’s Application for Change of
indicating the subjects Course Professor
to be changed,
Room Enrolment (ACE) Form
dropped or added.
Main Campus,
4. Go to the Dean for
North Wing Room ACE form signed by
approval of the ACE Dean 206
form.
concerned Professor
Page 60 of 247
Main Campus,
GS Office for Approved ACE form and
acknowledgement of
206
Official Receipt of
the approved ACE
Registrar’s Staff
payment
form.
7. Application for Shifting/Change of Curriculum

7.1 Shifting from one program to another
Transfer to another program/course may be allowed only with the approval of the Dean
upon the recommendation of the Program Chair, who shall advise the COED-GS Registrar’s Office
for proper recording.

Fees: P150.00 – shifting fee
Processing Time: 20 to 30 min.

RESPONSIBLE OFFICE
1. The student should
write a letter to the
Dean through the Student Letter of Intent (shifting)
Program Chairperson for
approval.
2. Proceed to the Program Main Campus,
Chair of the present North Wing Room
Program Chair Dean’s Endorsement
course/program for 205
release.
3. Go to the Program Chair
Program Chair Current Program Chair’s
of the desired course/
release note
program for acceptance.
4. If approved, proceed to
Collecting Officer, South Wing, G/ F,
payment of the change Order of payment
Cashier’s Office Main campus
of curriculum/ shifting
fee.
5. Go back to the COED-GS
Main Campus,
Registrar’s Office for Approved application for
acknowledgement of the shifting & Official Receipt of
Staff 206
approved application for payment
shifting.
Page 61 of 247
C. COMPREHENSIVE EXAMINATION
The COED-GS Registrar’s Office processes and facilitates the applications for comprehensive
examination. It also supervises the administering of comprehensive examination activities.
The student takes a comprehensive examination after completion of his/her course requirements.
A student who fails the examination will have to take another examination. A second failure will mean
his/her taking the examination again but only after taking the required additional courses of six (6)
units.

For (October.) 1st Semester’s exam - August to September
For (April) 2nd Semester’s exam - January to February
Fees: P 1,300.00 for doctoral

P 1,000.00 for master’s
Processing Time:
Application: 5 to 10 min.
Evaluation: 2 weeks before the exam
Exam proper: 3 hours/day (2 days)

OFFICE/ PERSON DOCUMENTS
STEP/S TO FOLLOW LOCATION OF OFFICE
RESPONSIBLE REQUIRED
Main Campus,
1. Secure an Application form
North Wing Room
and Program of Studies at the Applicant
206
COED- GS Office.
2. Accomplish the form and
Application form and
attach updated program of Applicant
program of studies
studies.
3. Submit the accomplished Main Campus,
Accomplished form
application form together North Wing Room
GS Staff and updated
with the updated program of 206
program of studies
studies to the GS Office.
4. The GS staff processes &
evaluates records of Main Campus,
applicants for comprehensive COED-GS North Wing Room Applicant’s scholastic
exam and endorses the same Registrar’s Staff 206 records/envelope
to the Chairperson for
approval.
Main Campus,
5. The GS office announces/
COED-GS North Wing Room Evaluated records of
posts the list of qualified
Registrar’s Staff 206 applicant
examinees.
6. Proceed to the Cashier’s Office
for payment of comprehensive Payment order
exam fee.
Page 62 of 247
Main Campus,
7. Submit the official receipt of
North Wing Room Official receipt of
payment to the GS Registrar’s Applicant
206 payment
office.
D. APPLICATION FOR GRADUATION

The COED Graduate Studies Office processes and facilitates the applications for
graduation. The COED Graduate Studies staff verifies students’ documents and evaluates the
scholastic records for completion of curriculum requirements and candidacy toward a certain
degree.
Schedule of Availability of Service: Before Mid-Year & Year-End Graduation
Fees: Varies

OFFICE/PERSON DOCUMENTS
STEP/S TO FOLLOW LOCATION OF OFFICE
RESPONSIBLE REQUIRED
Main Campus, North
1. Secure an Application form Latest registration
Applicant Wing Room 206
at the COED- GS Office. certificate
Sta. Mesa, Manila
2. Submit the accomplished
application form together
with the updated program Main Campus, North Accomplished form
COED-GS Registrar’s
of studies to the COED-GS Wing Room 206 and updated
Staff
Office. Sta. Mesa, Manila program of studies
3. The COED-GS Staff retrieves

Main Campus, North Accomplished form
the student-applicants’ COED-GS Registrar’s
Wing Room 206 and updated
record/envelope to be Staff
Sta. Mesa, Manila program of studies
forwarded to the evaluator.
4. The COED-GS staff processes Main Campus, North Applicants’
COED-GS Registrar’s
& evaluates records of Wing Room 206 scholastic
Staff
applicants for graduation. Sta. Mesa, Manila records/envelope
5. The COED-GS office submits
the tentative list of Main Campus, North Evaluated records
candidates for graduation to GS Registrar Wing Room 206 of applicants
the COED-GS Academic Sta. Mesa, Manila
Council for approval.
6. The approved tentative list
of candidates for graduation PUP Main Campus
is presented at the Dean North Wing Room 206
University Academic Council Sta. Mesa, Manila
meeting for approval.
7. The COED-GS Registrar Main Campus, North
Complete
issues Certificate of COED-GS Registrar Wing Room 206
scholastic records,
Candidacy to candidates Sta. Mesa, Manila
Page 63 of 247
who have complied with the copies of research
academic requirements project & other
academic
requirements
E. PROCESSING OF CREDENTIALS
Transcript of Records (For Undergraduates)
The COED-GS Registrar issues Transcript of Records to non-graduating and graduated students
provided that required documents are compiled and submitted.
Schedule of Availability of Service: Anytime during the semester

Fees:
Transcript of Records – P200.00 / page
Processing Time: one to two months

RESPONSIBLE OFFICE
Main Campus,
1. Secure an Application
North Wing Room
form at the COED-GS Applicant
206, Sta. Mesa,
Manila
2. Go to the GS Library, GS Librarian
GS Library
Legal, Accounting, and Legal office staff, Clearance form
PUP Main
Internal Audit Office for Accounting staff,
the signing of clearance. Campus
Internal Audit staff
3. Present the
accomplished clearance
form to the Cashier’s Signed Clearance form
Office for payment of
TOR fee
General Clearance together
with the proof of payment
4. Go back to the COED-GS Main Campus, for TOR, original TOR (w/
Registrar’s Office for North Wing Room remarks: copy for PUP, orig.
Applicant
filing of the request for 206, Sta. Mesa, NSO-copy of Birth
TOR Manila Certificate, 2 (2x2) latest ID
pictures (w/ white
background)
5. COED-GS staff retrieves
applicant’s records/ Main Campus,
envelope for updating/ COED-GS Registrar’s North Wing Room
-do-
posting of grades and Staff 206, Sta. Mesa,
encoding of scholastic Manila
records
6. The COED- GS Registrar
Main Campus,
verifies/prints student’s COED-GS Registrar
North Wing Room
scholastic records
Page 64 of 247
206, Sta. Mesa,
Manila
7. The COED-GS Registrar
Main Campus,
forwards the request for
North Wing Room
TOR to the Office of the COED-GS Registrar Student’s envelope/records
206, Sta. Mesa,
University Registrar for
Manila
processing
8. Claim the requested TOR
Registrar’s Office
at the COED-GS Applicant Claim Stub
South Wing, G/F
Registrar
Honorable Dismissal
The Registrar issues an Honorable Dismissal to a student who voluntarily withdraws from
the University for the purpose of transferring to another school. Any student applying for an
Honorable Dismissal shall be cleared of all accountabilities before a certificate is issued to
him/her.

Fees:
Honorable dismissal – P150.00
Transcript of Records – P200.00 / page
Processing Time:
H.D. - one (1) day
TOR - one to two months

RESPONSIBLE OFFICE
Main Campus,
1. Get the General Clearance
COED-GS Registrar North Wing Room
form at the COED-GS
Staff 206, Sta. Mesa,
Manila
9. Go to the GS Library, Legal, GS Librarian
GS Library
Accounting, and Internal Legal office staff, Clearance form
PUP Main
Audit Office for the signing Accounting staff,
of clearance. Campus
Internal Audit staff
2. Proceed to the Cashier’s
Collecting Officer, South Wing, G/ F, Accomplished/ signed
Office for the payment of
Cashier’s Office Main campus clearance form
Honorable dismissal
3. Go back to the COED-GS Main Campus,
Signed clearance form
Registrar’s Office for the North Wing Room
Applicant and Official Receipt of
filing of the request for HD 206, Sta. Mesa,
payment
and Transcript of Records Manila
Page 65 of 247
Main Campus,
4. The COED-GS Registrar
North Wing Room
issues the Honorable COED-GS Registrar
206, Sta. Mesa,
Dismissal to the student.
Manila
5. Student submits the HD to
the school where he/she will Certificate of
Applicant
be transferring to for the Honorable Dismissal
Registrar’s signature
Certification
The COED-GS Registrar office issues certification of grades and other related
certifications to students who are requesting for the said documents.

Fees: P 150.00
Processing Time: one to two weeks

RESPONSIBLE OFFICE
Main Campus,
1. Secure an Application/
North Wing Room
Clearance form at the Applicant
206, Sta. Mesa,
COED-GS Office.
Manila
2. Go to the GS Library and

GS Librarian and GS Library
Accounting Office for Clearance form
Accounting staff PUP Main
the signing of clearance.
Campus
3. Proceed to the Cashier’s
Office for the payment Signed Clearance form
of Certification fee
4. Go back to the COED- GS Main Campus,
Clearance together with
Registrar’s Office for North Wing Room
Applicant the Official Receipt of
filing of the request for 206, Sta. Mesa,
payment
Certification Manila
5. COED-GS staff retrieves
applicant’s records/ Main Campus,
Clearance together with
envelope for updating/ COED-GS Registrar North Wing Room
the Official Receipt of
posting of grades and Staff 206, Sta. Mesa,
payment
encoding of the Manila
certification.
6. The COED-GS staff
Main Campus,
forwards the encoded Clearance, Official Receipt
North Wing Room
certification to the COED-GS Registrar of payment & Scholastic
206, Sta. Mesa,
Registrar for verification Record
Manila
and signature
Page 66 of 247
7. Claim the requested
certification at the GS Applicant Claim Stub
South Wing, G/F
Office
Page 67 of 247
FUND MANAGEMENT OFFICE
The Fund Management Office (FMO) is one of the units under the Office of the Vice President for Finance. The
FMO consists of two (2) sections; the Cash Receipts and the Cash Disbursements. It provides cashiering and
disbursements services to our Students, Employees, Faculty Members, Alumni and Stakeholders in an efficient,
timely, professional, courteous and client oriented manner.
A. CASH RECEIPTS SECTION SERVICES
Payments under the PUP Student Information System (PUPSIS):
1. Payment of Enrollment Fees
Schedule of Availability of Service: Monday to Friday, 8:00 AM to 7:00 PM (No lunch break);
Saturday: 8:00 AM to 5:00 PM (No lunch break)
Key person/s: Cashier/s
Clients for the Service: College Students, Graduate School Students, Law School
Students and Open University Graduate Programs and
Undergraduate Students
PROCEDURE TO AVAIL OF THE SERVICE
STEPS TO OFFICE/PERSON LOCATION OF PROCESSING DOCUMENT/S

FEES
FOLLOW RESPONSIBLE OFFICE TIME OF PAYEE
Present Cashier/s Ground Floor 30 to 45 As shown Official
ID/Enrollment South Wing seconds under
in the Receipt
Form/Reg. Card (Windows 5 to 9) normal assessment
condition generated
by the
PUPSIS
END OF TRANSACTION Total No. of Minutes: 30 to 45 seconds under normal condition
2. Payment of Application for Change of Enrollment (ACE)
Schedule of Availability of Service: Monday to Friday: 8:00 AM to 7:00 PM (No lunch break);
Clients for the Services: College Students, Graduate School Students, Law School
Students and Open University Graduate Programs and
Undergraduate Students
Page 68 of 247
STEPS TO OFFICE/PERSON LOCATION PROCESSING DOCUMENT/S

FEES
FOLLOW RESPONSIBLE OF OFFICE TIME OF PAYEE
Present ACE Cashier Ground Floor 30 to 45 As assessed SIS Generated
Form duly South Wing seconds under
by the Official Receipt
assessed by (Windows 5 normal Student
the Student to 8) condition Services of
Services the
Accounting
Dept.
3. Payment of Application for Graduation
Clients for the Services: Application for Graduation - College Students, Graduate
School Students, Law School Students and Open University
Graduate Programs and Undergraduate Students

FEES
Application Cashier Ground Floor 30 to 45 As shown in SIS Generated
for South Wing seconds under
the Official Receipt
graduation (Windows 5 to normal assessment
form 8) condition generated
by the
PUPSIS
4. Payment of Graduation Fees
Clients for the Services: Graduating Students - College Students, Graduate School
Students, Law School Students and Open University
Graduate Programs and Undergraduate Students
Page 69 of 247

FEES
Present ID Cashier Ground Floor 30 to 45 As shown in SIS Generated
South Wing seconds under
the Official Receipt
(Windows 5 normal assessment
to 8) condition generated
by the
PUPSIS
Payments under Manual System:
1. Accreditation Program and Non-Traditional Study / Payment of Enrollment Fees Expanded Tertiary
Education Equivalency and Program (ETEEAP/NTSP)
Clients for the Service: ETEEAP/ NTSP Students
STEPS TO OFFICE/PERSON LOCATION DOCUMENT/S

PROCESSING TIME FEES
FOLLOW RESPONSIBLE OF OFFICE OF PAYEE
Present Cashier Ground 30 to 45 seconds
As shown Machine
Registration Floor South in the validated
Card with Wing assessment Official Receipt
assessment (Windows 3 done by and Registration
including and 4) the Card
Official Student
Receipt filled Services of
up in Accounting
triplicate Dept.
END OF TRANSACTION Total No. of Minutes: 30 to 45 seconds
2. Payment of second request of Transcript of Records (TOR), Diploma duplicate, Honorable
Dismissal, Certification, Completion Fees and other miscellaneous fees that are not included in the
PUP Student Information System (PUPSIS)
Clients for the Service: Students and Alumni
Page 70 of 247

FEES
Present duly Cashier Ground Floor 30 to 45 As Duly validated
signed South Wing seconds prescribed Official Receipt
Clearance and (Windows 3 by the
Minutes: and 4) University
Filled up and duly
Official approved
Receipt in by the BOR
triplicate
END OF TRANSACTION Total No. of minutes: 30 to 45 seconds
3. Payment of Rentals for Dormitory, Stalls, Function Venues, Electricity and Water consumption,
Master’s and Doctorate Proposal Defense, Pre-Oral and Final Defense
Key person/s: Cashier/s, Chief, Cash Receipts
Clients for the Service: Students, concessionaires, stakeholders

FEES
Secure Order Cashier/s or the FMO Ground 1 minute per As Official Receipt
of Payment Chief, Cash Receipts Floor South transaction prescribed
from the Wing in the Order
Accounting of Payment
Dept. and
present it for
payment
END OF TRANSACTION Total No. of Minutes: 1 minute per transaction
Page 71 of 247
B. CASH DISBURSEMENTS SECTION SERVICES
1. Releasing of checks to claimants (payment of refund on excess payment of tuition fee, utilities,
services, goods, salaries, seminars
Key person/s: Admin. Aide/s, Chief, Cash Disbursements
Clients for the Service: Students, concessionaires, stakeholders, service providers
DOCUMENT/S
STEPS TO OFFICE/PERSON LOCATION PROCESSING TO BE
FEES
FOLLOW RESPONSIBLE OF OFFICE TIME RELEASED TO
CLAIMANTS
Present proper Adm. Aide/s/Chief, FMO Ground 5 minutes none Check
identification/ Cash Disbursements Floor South
Special Power Wing
of Attorney
(SPA) if
claimant is not
the owner /
Authority to
collect for
service
providers
END OF TRANSACTION Total No. of Minutes: 5 minutes per check release,
Page 72 of 247
GUIDANCE, COUNSELING AND TESTING
SERVICES
ABOUT THE SERVICE
The Guidance, Counseling and Testing Services provides counseling services to assist students make a
realistic appraisal of their interests, abilities and aptitudes; administers psychological testing and
educational testing for admission, selection and placement of students; provides information and
orientation services to acquaint students with their new school environment, the school and the
demands of college life. The GCTS gathers information through individual inventory; conducts research
and evaluation to assist the administration, faculty members and guidance counselors in understanding
and meeting student needs; and provides referral and follow-up services for cases beyond the expertise
of the in-house guidance counselors.
Telephone numbers: (632) 335-1787 or (632) 335-1777 loc. 384
Types of Services
1. COUNSELING
This is the heart of the Guidance Program. It is a goal-oriented process between a professionally trained,
competent counselor and an individual seeking help for the purpose of clarifying facts and issues to
increase the individual’s capacity to adjust satisfactorily to situations confronting him/her.
Fees: (Waived)
STEPS TO FOLLOW OFFICE/PERSON LOCATION OF OFFICE PROCESSING DOCUMENTS

RESPONSIBLE TIME REQUIRED
1. For walk-in Registered Guidance • ID or RC or Alumni ID

clients, visit the Counselors: • Additional
GCTS and proceed Requirement: Call Slip
to the available Rose Helen T. PUP Main Campus: 20 minutes or • Letter of excuse noted
Guidance Merza GCTS Office, Room 205 more by guardian,
Counselor Cielito B. Buhain Charlie del Rosario depending on the supported by ID to
Angelita R. Student Development needs/ problems validate the signature
If referred client/ Crisostomo Center (CDRSDC) of the counselee • Or Medical Certificate
student, present Jasmin A. Bascos if 3 or more days
to the Guidance absent and the likes
Counselor the Call
Slip where the
date and time of
Page 73 of 247
the session are PUP College of
indicated Engineering &
Architecture
Dalisay O. Balagbagan Room: 320
PUP Institute of
Technology
Room 102
PUP College of Mass
Communication
Building
Jasmin A. Bascos
Graduate School
Available Registered Hasmin Building
Guidance
Counselors /
Psychologist/s
Barbara P. Camaho 3 minutes

Rose Helen T. Merza
Cielito B. Buhain PUPLHS & Colleges
Angelita R. Crisostomo GCTS Office, Room 205
Jasmin A. Bascos Charlie del Rosario
Dalisay O. Balagbagan Student Development
Center (CDRSDC)
PUP College of
Engineering &
Architecture
Room: 320
PUP Institute of
Technology
Room 102
PUP College of Mass

Communication
Building
Graduate School
Hasmin Building
II. TESTING
Page 74 of 247
This utilizes previously prepared/standardized mental ability, aptitude, personality, interest, adjustment, and
other tests to, among others, evaluate the applicants for employment, scholarship, entrance tests, re-
admission, transferee, dorm, shifter, and student assistantship.
Schedule of Payment: (Subject to Change)
PROCESSING FEE
PURPOSE REMARKS
(IN PESOS)
For employment:
• Faculty Applicant 1,500.00 Payment of students who are currently
• Administrative Applicant 1,000.00 enrolled will be charged to Guidance Fee:
Entrance Tests: (Miscellaneous) except for Dorm
• College & ITech 550.00
• Laboratory High School 100.00 Applicant such as:
• College of Law 500.00 - Applicants for Scholarship and Grant
• Open University 500.00 - Student Assistantships
• Post Baccalaureate OU & - Shifters
COED 500.00 - Self-Assessment
Waiver 750.00
Students:
Entrance Scholarship Transferee 500.00
Re-admission 750.00
Dorm 750.00
50.00
Testing Schedule – 8:00 A. M (Monday to Friday)

Please Return on your Scheduled Date of Exam on Time
OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

STEPS TO FOLLOW
RESPONSIBLE OF OFFICE TIME REQUIRED
1. Submit the Registered PUP Main Campus: For Tests • Endorsement Letter,
Required Guidance Counselors/ Testing Room Scheduling Personal Data Sheet
documents Psychologists PUP-GCTS 1 – 2 minutes and Receipt
Room 205
Rose Helen T. Merza 2nd Floor Charlie del
a. Teaching Cielito B. Buhain Rosario Hall Psychological
Position Angelita R. Crisostomo Test Proper
b. Administrative Jasmin A. Bascos 2 – 3 hours
Position Dalisay O. Balagbagan
b. PUP College Rose Helen T. Merza Test Proper • E-Permit

Entrance Test 1 hour and 30
(PUPCET) minutes
Jasmin A Bascos
Page 75 of 247
c. LHS Entrance
(PUPLHSEE)
Special)
d. College of Law Registered Guidance PUP Main Campus: Psychological • Endorsement Letter
Counselor/Psychologist: Testing Room Test Proper from the College of
PUP-GCTS 35 minutes Law
Rose Helen T. Merza Room 205
Cielito B. Buhain 2nd Floor Charlie del
e. Open Angelita R. Crisostomo Rosario Hall Psychological • E-Permit
University Jasmin A. Bascos Test Proper
Dalisay O. Balagbagan 2-3 hours
f. Post
Baccalaureate
g. Waiver • E-Permit or
Endorsement from
the Office of the
President
h. Entrance • Endorsement from

Scholarship the Scholarship
Artist, Artist, Office
Student • Accomplished GCTS
Leaders etc. Individual Inventory
i. Applicant for Record Form
scholarship
and Grant
j. Transferee • Endorsement from

k. Re-admission the Admission Chief
• Accomplished GCTS
Individual Inventory
Record Form
l. Dorm • Official Receipt

Record Form
m. Shifter • Endorsement from

the College
Chairperson
Page 76 of 247
Record Form
n. Extension: Registered Guidance PUP Main Campus: Depending on the • Endorsement Letter
DOST Counselors / Psychologists Testing Room time limit of the from DOST Agency
PUP-GCTS test/s to be HR Office
Rose Helen T. Merza Room 205 administered
Cielito B. Buhain 2nd Floor Charlie del
o. Self- Angelita R. Crisostomo Rosario Hall • Accomplished
Assessment Jasmin A. Bascos Individual Inventory
Dalisay O. Balagbagan Record and; for (p.)
with Referral Letter
p. Other testing:
as requested
by the Dean,
Chairperson,
Faculty
Member or
etc.
2. Take the test on Guidance, Counseling and PUP Main Campus: Depending on the
the scheduled Testing Services Office Testing Room time limit of the
date and time. Authorized Staff PUP-GCTS test/s to be
Room 205 administered
2nd Floor Charlie del
Rosario Hall
TEST RESULTS WILL BE FORWARDED TO THE REQUESTING

TYPE OF TEST
OFFICE
For Employment (Faculty & Admin) Human Resource Management Office

For PUPLHS Entrance Exam PUPLHS Registrar’s Office
For PUPCET/Waiver Transferee, Re-admission
Admission Office
and COED Post Baccalaureate
For Entrance Scholarship and Scholarship and
Scholarship Office
Grants
For Open University Entrance Exam OU Registrar
For College of Law College of Law Dean
For Dorm Applicant/Self-Assessment Test Taker
For Shifter College Dean or Chairperson
For DOST Applicant DOST Liaison Officer
For requested/referral client Test Taker or the requesting party
Page 77 of 247
PROCEDURE FOR GENERAL CLEARANCE SIGNING IN THE LEGAL OFFICE
Where: University Legal Counsel Office
Room 302 South Wing, Main Campus, Sta., Mesa Manila
Telephone: 02-315-1777 local 396
Head of Office: Atty. Joanna Marie A. Liao
Schedule: Mondays to Fridays 8:00am to 8:00pm
Saturdays 9:00am to 6:00pm
Except, on Holidays and official cancellation of work in all government
offices.
Requirements:
1. Please complete all the necessary information to be filled up by the client.
2. Complete the clearance signature in the accounting and audit office.
EMPLOYEE’S ASSIGNED
STEPS CLIENT TASK DURATION
TASK EMPLOYEE
1 Bring the document to Serve with 5 minutes Kaye
the legal office for courtesy. Ask
signing. client’s purpose
2 Present the General Check whether 5 minutes Kaye
Clearance Form. or not the
accounting and
audit offices
clearance were
acquired prior
to legal
clearance
signing.
Except, client
from branches
or campuses
have their
respective
accounting
office.
3 Register your name and Sign the General 5 minutes Kaye
signature in the logbook. Clearance after
validation, and
indicate the
date.
4 Clients may answer the Encourage client 5 minutes Kaye
evaluation for to improve to fill up the
Page 78 of 247
public service in the legal evaluation form.
office. (optional)
5 Bring signed clearance
form and proceed
payment to the Cashier.
Page 79 of 247
OFFICE OF THE LHS REGISTRAR
The Office of the LHS Registrar implements the PUP Laboratory High School policies and
procedures on admission, enrollment and registration. Its main responsibilities include the
Freshman Admission thru the Laboratory High School Entrance Examination, enrollment, and
processing of student scholastic records (i.e. Secondary Student’s Permanent Record or F-137).
TYPES OF SERVICES
The Office of the LHS Registrar processes application for LHSEE, facilitates the
administration of the LHSEE, and the enrolment of elementary school students who
passed the LHSEE. The Office evaluates the authenticity of the applicant’s qualification for
admission and adherence to the PUP LHS admission requirements/criteria.
Application Fee: Php 100.00 per student
Important: The applicant should be present during the application process.
STEPS TO OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

FOLLOW RESPONSIBLE OF OFFICE TIME REQUIRED
1. Go to the Office of the LHS Building 2, 3 – 5 minutes
Office of the Registrar PUP
LHS Registrar Laboratory
and get an High
Official School
Receipt. Duly
accomplish
the OR before
proceeding to
the next step.
2. Go to the PUP Cashier’s Office PUP Main 10 – 15 • Duly
Cashier’s Building: minutes Accomplished
Office and pay Ground Official
Php 100.00 for Floor South Receipt
the PUPLHSEE Wing • PHP 100.00
form.
Page 80 of 247
3. Go back at the Office of the LHS Building 2, 5 - 10 • Official
Office of the Registrar PUP minutes Receipt with
LHS Registrar Laboratory Payment
and get High Validation
application School
form. Read
instructions
carefully and
fill out the
form properly.
Please PRINT.
4. Submit Office of the LHS Building 2, 2 – 5 minutes • Duly
application Registrar PUP Accomplished
form and Laboratory Application
receipt to High Form
personnel for School
encoding.
5. The applicant Office of the LHS Building 2, 2 minutes
will be called Registrar PUP
for picture Laboratory
taking. High
School
6. The test Office of the LHS Building 2, 2 minutes
permit will be Registrar PUP
printed. Laboratory
High
School
7. Claim the Office of the LHS Building 2, 2 minutes • Test Permit
printed test Registrar PUP
permit. Laboratory
High
School
8. Come to the • Office of the LHS PUP • LHSEE Test
Testing Center Registrar Laboratory Permit
30 minutes • Guidance, High • Two (2) pcs. Of
before your Counseling and School Mongol Lead
time schedule Testing Services No. 2 Pencil
as printed in • School ID
your
examination
permit.
9. Visit the PUP • Office of the LHS Building 2,
Website and Registrar PUP
Office of the • www.pup.edu.ph Laboratory
LHS Registrar
Page 81 of 247
on a specified High
date for the School
result and the
date of
confirmation
for
Psychological
Exam and
Interview of
successful
applicants.
10. Walk-in • Office of the LHS Building 2, 5 minutes
Confirmation Registrar PUP
of Schedule Laboratory
for High
Psychological School
Exam and
Interview of
successful
applicants.
11. Take • Office of the LHS PUP 2 hours • Original and
Psychological Registrar Laboratory Photocopy of
Exam and • Guidance, High Elementary
undergo Counseling and School Report Card
Interview. Testing Services • Pencil
Come 30 • PUP LHS Faculty • Eraser
minutes • Ballpen
before your • Confirmation
schedule. Notice
12. Visit the PUP • Office of the LHS
Website and Registrar
Office of the • www.pup.edu.ph
LHS Registrar
on a specified
date for the
final result of
successful
applicants and
the dates to
claim
schedule of
pre-enrolment
and student
profile sheet.
Page 82 of 247
13. Claim Office of the LHS Building 2, 5 minutes • Required valid
Schedule of Registrar PUP documents as
pre-enrolment Laboratory indicated in
and Student High the Schedule
Profile sheet. School of pre-
Come on the enrolment
scheduled
date of
processing of
your
credentials,
follow the
steps in pre-
enrolment.
END OF TRANSACTION
2. ENROLLMENT
The Office of the LHS Registrar handles the pre-enrolment and enrolment of new
(incoming Grade 7) students, as well as the old (Grade 8 – 10) students for the incoming
School Year.
A. Pre-Enrolment of Incoming Grade 7 Students
STEPS TO OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

FOLLOW RESPONSIBLE OF OFFICE TIME REQUIRED
1. Submit all the Office of the LHS Building 2, 3 – 5 minutes • Learner’s
Required Registrar PUP Reference
Credentials Laboratory Number (LRN)
for Admission High School • Original Form
to the 138
Admission (Elementary
Officer, Office Report Card)
of the • Accomplished
Registrar, PUP Student Profile
Laboratory Sheet
High School. (provided)
Page 83 of 247
• Certificate of
Good Moral
Character
• NSO-Certified
true copy of
Birth
Certificate
• Two (2) pcs.
2x2 inch.
photo on
white
background
with name
plate at the
chest area
• Long brown
envelope
(nothing
should be
written on it)
2. Proceed to PUP LHS Medical Clinic Building 2, 10 – 15 • Latest Chest X-
the PUP PUP minutes Ray (Film and
Laboratory Laboratory Results)
High School High School
Medical Clinic,
and present
your Latest
Chest X-Ray
(Film and
Results) to
secure a
medical
clearance.
3. Proceed to PUP Dental Clinic PUP Main 5 - 10 •
the PUP Building: minutes
Dental Clinic, Ground
for your oral Floor, East
check-up to Wing
secure a
clearance.
4. Once cleared, PUP Dental Clinic PUP Main 1 minute • Medical
present your Building: Clearance
clearance to Ground
the personnel Floor, East
Wing
Page 84 of 247
in charge for
tagging in SIS.
5. Go back to the Office of the LHS Building 2, 5 minutes • Certificate of
Office of the Registrar PUP Admission
LHS Registrar Laboratory • Request for F-
and submit High School 137
your Medical
Clearance. A
Certificate of
Admission and
a Request for
F-137 will be
issued to the
student.
END OF TRANSACTION
B. Enrolment of Incoming Grade 7 Students

STEPS TO FOLLOW
1. Go to the LHS Office of the LHS Building 2, 3 – 5 minutes • Admission
Registrar’s Registrar PUP Certificate
Office and Laboratory
present your High School
Admission
Certificate to
the
administrative
personnel.
The personnel
will assess
your fees and
select one of
the payment
options (full or
half).
2. A list will be Office of the LHS Building 2, 1 - 2 minutes

posted Registrar PUP
containing the Laboratory
names of High School
Page 85 of 247
students who
qualify as
entrance
scholars. If you
found your
name proceed
to the Office of
Scholarship
and Financial
Assistance
Services, if not,
proceed to
Step 4.
3. Proceed to the Office of Scholarship PUP Main 3 - 5 minutes
Office of and Financial Building:
Scholarship Assistance Services West Wing,
and Financial Ground
Assistance Floor
Services. The
administrative
personnel will
tag you as
scholar in the
SIS. . After
tagging in the
SIS, go to the
next step.
4. Proceed to the PUP Cashier’s Office PUP Main 3 – 5 minutes

Cashier Building:
located at the Ground
Main Building, Floor South
South Wing, Wing
Ground Floor
and pay your
assessed fees.
5. Go back to the Office of the LHS Building 2, 3 - 5 minutes • OR
LHS Registrar’s Registrar PUP • Registration
Office for the Laboratory Card
printing of High School
your
Registration
Card (RC).
Present your
Page 86 of 247
OR and wait
for your RC to
be printed.
END OF TRANSACTION
C. Enrolment of Old Students (Grade 8 – 10)

STEPS TO FOLLOW
1. Proceed to the Office of the LHS Building 2, 3 – 5 minutes • Report Card
Office and Laboratory Card
present your High School
previous
Report Card
and
Registration
Card (if
available). The
administrative
personnel with
tag your
subjects in the
SIS.
2. After tagging Office of the LHS Building 2, 1 - 2 minutes
your subjects Registrar PUP
in the SIS, the Laboratory
administrative High School
personnel will
assess your
fees and select
one of the
payment
options (full or
half).
3. A list will be Office of the LHS Building 2, 1 - 2 minutes
posted Registrar PUP
containing the Laboratory
names of High School
students who
qualify as
entrance
Page 87 of 247
scholars. If you
found your
name proceed
to the Office of
Scholarship
and Financial
Assistance
Services, if not,
proceed to
Step 4.
4. Proceed to the Office of Scholarship PUP Main 3 - 5 minutes
Office of and Financial Building:
Scholarship Assistance Services West Wing,
and Financial Ground
Assistance Floor
Services. The
administrative
personnel will
tag you as
scholar in the
SIS. After
tagging in SIS,
go to the next
step.
5. Proceed to the PUP Cashier’s Office PUP Main 3 – 5 minutes

Cashier’s Building:
Office located Ground
at the Main Floor South
Building, South Wing
Wing, Ground
Floor and pay
your assessed
fees.
6. Go back to the Office of the LHS Building 2, 3 - 5 minutes • OR
Office for the Laboratory Card
printing of High School
your
Registration
Card (RC).
Present your
OR and wait
Page 88 of 247
for your RC to
be printed.
END OF TRANSACTION
3. PROCESSING OF STUDENT RECORDS
Handles tasks concerning registration; processing of student scholastic records, and

storage, retrieval, and management of student records. It processes requests for
Certification (enrollment and graduation), Secondary Student’s Permanent Record, and
Diploma.

STEPS TO FOLLOW
1. Proceed to the Office of the LHS Building 2, 3 – 5 minutes • Letter of
LHS Registrar’s Registrar PUP Request
Office and Laboratory (personal or
present your High from the
Letter of School school.
Request
(personal or
from the
school).
2. Pay the PUP Cashier’s Office PUP Main 3 – 5 minutes • Duly
required fees: Building: Accomplished
Ground OR
Certification – Floor South
Php150 Wing
Secondary
Student’s
Permanent
Record (TOR) –
Php100
Diploma –
Php200
3. Go to the PUP PUP Consumer PUP Main 2 - 3 minutes

Consumer Cooperative Building:
Cooperative Ground
Page 89 of 247
Store to buy a Floor South
documentary Wing
stamp. Php40
pesos each / 1
stamp per
document
4. Go back to the Office of the LHS Building 2, 3 - 5 minutes • Validated OR
LHS Registrar’s Registrar PUP • Documentary
Office and Laboratory Stamp
present your High
OR and School
documentary
stamp.
5. The personnel Office of the LHS Building 2, 3 - 5 minutes
in – charge will Registrar PUP
indicate the Laboratory
date when you High
can claim your School
requested
document.
Certification –
3 working days
Secondary
Student’s
Permanent
Record (TOR) –
3 working days
Diploma – 10
working days
6. Claim the Office of the LHS Building 2, 3 - 5 minutes • Any valid ID

requested Registrar PUP • Special Power
document/s Laboratory of Attorney
on the High (SPA) notarized
scheduled School in the
date. country/place
of residence of
the requesting
party with
picture of the
representative
Page 90 of 247
(if to be
claimed by a
representative.)
END OF TRANSACTION
Medical Services Department

Medical Services Department (MSD) is one of the frontline offices of the university under the office of
the Vice President for Administration (OVPA). It is composed of two (2) sections namely: MEDICAL and DENTAL
Sections. The Department renders quality health care through promotion and preservation of health,
prevention of illness and therapeutic treatments of diseases that could foster the total well being of an
individual. It envisioned to create a highly productive PUP community where everybody recognizes the value
of optimum well being and exercises responsible behavior.
The MSD Citizens Charter provides its clients with complete information on the requirements
pertaining to the procedures, timeliness in line with the objectives of improving service delivery and ensuring
client satisfaction.
Telephone numbers:
Direct line: (632) 335-1745 Director’s Office
Trunk line: (632) 335-1777 / 335-1787 loc. 385 (Director’s Office)
loc. 312 (College Medical Clinic, Mabini Campus)
loc. 311 (College Dental Clinic, Mabini Campus)
(632) 716-0942 Medical Clinic, M.H. Del Pilar Campus
E-mail address: medical@pup.edu.ph
SERVICES OFFERED:
1. Consultation and Treatment

2. First Aid treatment of Emergency Cases
3. Issuance of Medical Clearance / Certificate
4. Medical Assistance
MEDICAL SECTION
Types of Services:
2. CONSULTATION AND TREATMENT
Page 91 of 247
This is one of the core functions of the Medical Services Department (MSD). It is a process between a
professionally trained competent Physician and a client/patient seeking professional advice for treatment
of his/her illness.
Application Fee: Waived

OFFICE/PERSON RESPONSIBLE
1. For clients/patients Nurse on duty: Medical Clinic:

with non emergency Angelita C. Ramiscal, RN A. Mabini Campus Varies Registration or
cases. Aina Crizyl O. Amigable,RN * College depending on ID card
Clients will be assisted Maria Flora May S. * LHS the needs / (Students)
by the nurse on duty: Porciuncula,RN severity of the
• Asked patient’s chief Candice Sheena E. Tadeo, RN illness
complaint Jean Myreen N. Rivera, RN
• Took patient’s vital Anna Liza G. Bauzon, RN
signs (BP,T,RR,PR) Maria P. Aromin, RN COC Campus
Carmencita SJ Francisco, RN NDC-CEA Campus
Alvin O. Cruzado, RN ITech Campus
Josephine O. Alfonso, RN M.H. Del Pilar
Eden T. Tatad, RN Campus
2. Clients will be Nurse on duty: Medical Clinic:

referred to the Angelita C. Ramiscal, RN A. Mabini Campus
Physician for Aina Crizyl O. Amigable,RN * College
evaluation and Maria Flora May S. * LHS
treatment Porciuncula,RN
Candice Sheena E. Tadeo, RN
Jean Myreen N. Rivera, RN
Anna Liza G. Bauzon, RN
Marie Rita R. Ventura, RN
Maria P. Aromin, RN COC Campus
Mark B. Sarmiento
3. Physician will take Physician on duty: Medical Clinic:

patient’s pertinent Michelle O. Mallari, MD A. Mabini Campus
Page 92 of 247
medical history and Felicitas A. Bermudez, MD * College
perform physical Mary Grace R. Roxas, MD * LHS
examination. Ma. Liza T. Yanes, MD
Treatment will be Marie Grace A. Uyap, MD
discussed to the Ver John P. Pia, MD COC Campus
patient and Karpal Singh, MD NDC-CEA Campus
laboratory Rizelle-Arlyn A. Olegario, MD ITech Campus
examinations will be M.H. Del Pilar
requested if needed.
Campus
4. For medicines: Physician / Nurse on duty: Medical Clinic:

Michelle O. Mallari, MD A. Mabini Campus
Physicians will give Felicitas A. Bermudez, MD * College
instruction to the Mary Grace R. Roxas, MD * LHS
client on the Ma. Liza T. Yanes, MD
prescribed Angelita C. Ramiscal, RN
medicines to be Aina Crizyl O. Amigable,RN
taken. Maria Flora May S.
Porciuncula,RN
Maria P. Aromin, RN
Marie Grace A. Uyap, MD COC Campus
Carmencita SJ Francisco, RN
Ver John P. Pia, MD NDC-CEA Campus
Alvin O. Cruzado, RN
Karpal Singh, MD ITech Campus
Josephine O. Alfonso, RN
Rizelle-Arlyn A. Olegario, MD M.H. Del Pilar
5. Proceed to the nurse Nurse on duty: Medical Clinic: Doctor’s Drug

on duty and present Angelita C. Ramiscal, RN A. Mabini Campus Prescription
drug prescription Aina Crizyl O. Amigable,RN * College
given by the physician Maria Flora May S. * LHS
for dispensing of Porciuncula,RN
medicines (started Candice Sheena E. Tadeo, RN
dose) if available. Jean Myreen N. Rivera, RN
Page 93 of 247
Mark B. Sarmiento
6. Patient log his/her Nurse on duty: Medical Clinic:

name, year, college Angelita C. Ramiscal, RN A. Mabini Campus
(for student) and Aina Crizyl O. Amigable,RN * College
office/department for Maria Flora May S. * LHS
employees and Porciuncula,RN
faculty members for Candice Sheena E. Tadeo, RN
record purposes. Jean Myreen N. Rivera, RN
Mark B. Sarmiento
END OF TRANSACTION
2. FIRST AID TREATMENT FOR EMERGENCY CASES
Provide immediate/prompt first aid intervention for emergency cases prior to referral to nearby hospital thru
emergency vehicle.
Fees: Waived

1. In case of Nurse on duty: Medical Clinic:

emergency and Angelita C. Ramiscal, RN A. Mabini Campus Immediately
patient cannot go Aina Crizyl O. Amigable,RN * College
to clinic. Maria Flora May S. Porciuncula, * LHS
• Call local RN
312/385 (Main Candice Sheena E. Tadeo, RN
Campus) for Jean Myreen N. Rivera, RN
conduction of Anna Liza G. Bauzon, RN
patient to the Maria P. Aromin, RN COC Campus
clinic. Carmencita SJ Francisco, RN NDC-CEA Campus
• Contact the Alvin O. Cruzado, RN ITech Campus
medical clinic of
respective
campuses
Page 94 of 247
Mark B. Sarmiento
3. Physician, nurse on Physician & Nurse on duty: Medical Clinic:

duty provide Michelle O. Mallari, MD A. Mabini Campus
immediate/prompt Felicitas A. Bermudez, MD * College
first aid care / Mary Grace R. Roxas, MD * LHS
treatment to the Ma. Liza T. Yanes, MD
patient. Angelita C. Ramiscal, RN
Aina Crizyl O. Amigable,RN
• Took vital signs Maria Flora May S.
Porciuncula,RN
Marie Grace A. Uyap, MD
Ver John P. Pia, MD
Karpal Singh, MD
Rizelle-Arlyn A. Olegario, MD Campus
Eden T. Tatad, RN
4. Refer immediately Physician & Nurse on duty: Medical Clinic:

to the nearest Michelle O. Mallari, MD A. Mabini Campus
hospital for further Felicitas A. Bermudez, MD * College
intervention and Mary Grace R. Roxas, MD * LHS
management Ma. Liza T. Yanes, MD
Angelita C. Ramiscal, RN
Aina Crizyl O. Amigable,RN
Maria Flora May S.
Porciuncula,RN
Ver John P. Pia, MD
Karpal Singh, MD
Eden T. Tatad, RN
Page 95 of 247
Mark B. Sarmiento
Emergency Vehicle Driver:

Alexander De Jesus
5. Upon arrival to the Physician & Nurse on duty: Medical Clinic:

nearest hospital, Michelle O. Mallari, MD A. Mabini Campus
patient will be Felicitas A. Bermudez, MD * College
endorsed to Mary Grace R. Roxas, MD * LHS
physician in the Ma. Liza T. Yanes, MD
hospital and Angelita C. Ramiscal, RN
immediately notify Aina Crizyl O. Amigable,RN
the parents / Maria Flora May S.
guardian. Porciuncula,RN
Ver John P. Pia, MD
Karpal Singh, MD
Eden T. Tatad, RN
END OF TRANSACTION
3. MEDICAL CLEARANCE / CERTIFICATE
Issuance of medical clearance / certificate for on-the-job training, off-campus activities, laboratory (such as
Culinary, etc) and P.E. classes, excuse slip and annual medical examination, incoming first year (college, senior
high school and junior high school, OU and GS) transferee and post bac. students.
Fees: Waived

A. Medical Clearance / Certificate (Students – Incoming freshmen, transferee, post bac, on-the-job
training):
1. Proceed to the Nurse on duty: Medical Clinic: Chest x-ray

medical clinic and Angelita C. Ramiscal, RN A. Mabini Campus result with film
Page 96 of 247
present to the Aina Crizyl O. Amigable,RN * College Depends on the (6 months
nurse on duty the Maria Flora May S. Porciuncula, * LHS compliance of validity)
chest x-ray result RN the students
with film within 6 Candice Sheena E. Tadeo, RN
months. Jean Myreen N. Rivera, RN
Mark B. Sarmiento
2. After taking vital Physician / Nurse on duty: Medical Clinic:

signs, nurse will Michelle O. Mallari, MD A. Mabini Campus
refer to the Felicitas A. Bermudez, MD * College
physician in charge Mary Grace R. Roxas, MD * LHS
for proper Ma. Liza T. Yanes, MD
assessment and Angelita C. Ramiscal, RN
evaluation: Aina Crizyl O. Amigable,RN
Maria Flora May S.
a. For those without Porciuncula,RN
findings, medical
clearance will be
issued
immediately.
b. For those with
findings, referral Maria P. Aromin, RN COC Campus Medical record
to specialist for Marie Grace A. Uyap, MD
further Carmencita SJ Francisco, RN NDC-CEA Campus
evaluation will be Ver John P. Pia, MD
done to secure Alvin O. Cruzado, RN ITech Campus
medical Karpal Singh, MD
certificate before Josephine O. Alfonso, RN M.H. Del Pilar
issuance of Rizelle-Arlyn A. Olegario, MD Campus
medical Eden T. Tatad, RN
clearance.
B. Annual Medical Clearance / Certificate (Faculty Members)
1. Secure the required Nurse on duty: Medical Clinic:

laboratory request Angelita C. Ramiscal, RN A. Mabini Campus
from the nurse Aina Crizyl O. Amigable,RN * College
Maria Flora May S. Porciuncula, * LHS
RN
Page 97 of 247
Mark B. Sarmiento
2. Present the Nurse on duty: Medical Clinic: Laboratory

laboratory results Angelita C. Ramiscal, RN A. Mabini Campus result
to the nurse on Aina Crizyl O. Amigable,RN * College
duty. Maria Flora May S. Porciuncula, * LHS
RN
3. The nurse will get Nurse on duty: Medical Clinic: Medical record
vital signs and Angelita C. Ramiscal, RN A. Mabini Campus
write it in his/her Aina Crizyl O. Amigable,RN * College
health record. Maria Flora May S. Porciuncula, * LHS
RN
4. Refer to the Physician on duty: Medical Clinic: Medical record,

physician for Michelle O. Mallari, MD A. Mabini Campus faculty
assessment, Felicitas A. Bermudez, MD clearance form
evaluation, Mary Grace R. Roxas, MD
treatment and Ma. Liza T. Yanes, MD
signing of the Marie Grace A. Uyap, MD COC Campus
faculty clearance. Ver John P. Pia, MD NDC-CEA Campus
Campus
Page 98 of 247
C. Issuance of Excuse slips (Students):
1. Present medical Physician on duty: Medical Clinic: Medical

certificate from Michelle O. Mallari, MD A. Mabini Campus certificate
attending physician Felicitas A. Bermudez, MD
(if consultation done Mary Grace R. Roxas, MD
outside PUP Medical Ma. Liza T. Yanes, MD
Clinic) Marie Grace A. Uyap, MD COC Campus
Campus
2. In the absence of the Nurse on duty: Medical Clinic: Treatment

medical certificate Angelita C. Ramiscal, RN A. Mabini Campus record
but consulted PUP Aina Crizyl O. Amigable,RN * College
clinic, the nurse will Maria Flora May S. Porciuncula, * LHS
refer to the RN
treatment record. Candice Sheena E. Tadeo, RN
3. Issuance of medical Physician on duty: Medical Clinic:

certificate will be Michelle O. Mallari, MD A. Mabini Campus
provided to patient Felicitas A. Bermudez, MD
with record. Mary Grace R. Roxas, MD
Ma. Liza T. Yanes, MD
Marie Grace A. Uyap, MD COC Campus
Campus
4. Students then will Nurse on duty: Medical Clinic:

proceed to the nurse Angelita C. Ramiscal, RN A. Mabini Campus
for recording Aina Crizyl O. Amigable,RN * College
purposes. Maria Flora May S. Porciuncula, * LHS
RN
Page 99 of 247
Mark B. Sarmiento
END OF TRANSACTION
DENTAL SECTION
The Dental Clinic renders services to patients who come for consultation and treatment concerning
their dental problems. It also informs and promote healthy environment by making patients aware on how to
maintain a healthy oral cavity.
SERVICES OFFERED:
1. Consultation and Treatment

2. Oral Prophylaxis
3. Cavity Filling
4. Dental Extraction
5. Dental Clearance
Types of Services:
1. CONSULTATION AND TREATMENT
Giving dental advice to an individual regarding oral health status and management.
Fees: Not applicable

1. As patient walk into Dental Aide: Dental Clinic: 15 minutes Patient should
the dental Clinic, Cherry Grace B. Pigon A. Mabini Campus be a bonifide
he/she will be Rayan C. Soriano students,
assisted and asked of Ricardo B. Carpio M.H. Del Pilar employees,
her complaint by the Wilfredo B. Malabanan Campus faculty
dental aide. Elaine Rowena R. Requidan COC Campus members
NDC-CEA Campus
2. The patient will be Dentist: Dental Clinic: Registration

referred to the A. Mabini Campus Card, ID card
Page 100 of 247

dentist for Maria Rachael B. Jamandre,
evaluation and DMD M.H. Del Pilar
treatment. Randy L. Garcia, DMD Campus
Chona M. Garcia, DMD COC Campus
Linton SJ Barangan, DMD NDC-CEA Campus
Jemina D. Denaga, DMD
3. After thorough Dentist: Dental Clinic:

examination and Maria Rachael B. Jamandre, A. Mabini Campus
evaluation, the DMD
dentist will give Randy L. Garcia, DMD M.H. Del Pilar
his/her advice for Chona M. Garcia, DMD Campus
diagnosis and Linton SJ Barangan, DMD COC Campus
treatment to be Jemina D. Denaga, DMD NDC-CEA Campus
done.
4. For Medicines: Dentist / Dental Aide: Dental Clinic:

The dentist will Maria Rachael B. Jamandre, A. Mabini Campus
dispense the DMD
medicine needed or Randy L. Garcia, DMD
will instruct the Cherry Grace B. Pigon
dental aide of the Rayan C. Soriano M.H. Del Pilar
medicine to be Chona M. Garcia, DMD Campus
given. Ricardo B. Carpio
Linton SJ Barangan, DMD COC Campus
Wilfredo B. Malabanan
Jemina D. Denaga, DMD NDC-CEA Campus
Elaine Rowena R. Requidan
5. For Prescription: Dentist: Dental Clinic:

If the patient is Maria Rachael B. Jamandre, A. Mabini Campus
allergic or needs DMD
other kind of Randy L. Garcia, DMD M.H. Del Pilar
medicine then, the Chona M. Garcia, DMD Campus
dentist will make Linton SJ Barangan, DMD COC Campus
prescription of the Jemina D. Denaga, DMD NDC-CEA Campus
needed medicine.
6. For Referral of Dentist / Dental X-Ray Dental X-Ray

Dental X-Ray:
After examination
and the dentist find
it necessary for
dental x-ray, then
the dentist will
make referral for
dental x-ray.
Page 101 of 247

7. For Referral to other Dentist / Dental Specialist Other Dental Clinic or
Dentist: Hospital
After examination
and evaluation, and
the dentist find it
necessary to refer to
dental specialist
then, the dentist will
make the necessary
referral.
8. After consultation, Dentist / Dental Aide: Dental Clinic:

the patient will log Maria Rachael B. Jamandre, A. Mabini Campus
his/her name, year DMD
and college for Randy L. Garcia, DMD
students; name and Cherry Grace B. Pigon
office / department Rayan C. Soriano M.H. Del Pilar
for employees and Chona M. Garcia, DMD Campus
faculty members for Ricardo B. Carpio
records purposes. Linton SJ Barangan, DMD COC Campus
END OF TRANSACTION
2. ORAL PROPHYLAXIS
Oral Prophylaxis is cleaning in layman’s term, done with the use of ultrasonic scaler wherein plaque, tartar
and other food debris are removed from the surface of the tooth.
Fees: Waived

1. Patient seeking for Dentist / Dental Aide: Dental Clinic: Varies Registration
Oral Prophylaxis will Maria Rachael B. Jamandre, A. Mabini Campus depending on Card and ID for
be requesting DMD the severity of Students, ID
schedule from the Randy L. Garcia, DMD case for Employees
dental staff. Cherry Grace B. Pigon and Faculty
Rayan C. Soriano M.H. Del Pilar Member
Chona M. Garcia, DMD Campus
Page 102 of 247

Ricardo B. Carpio
2. On their scheduled Dentist: Dental Clinic: Registration

date, the dentist will Maria Rachael B. Jamandre, A. Mabini Campus Card, ID card
examine the patient DMD
and performs the Randy L. Garcia, DMD M.H. Del Pilar
procedure. For high Chona M. Garcia, DMD Campus
school patients, Linton SJ Barangan, DMD COC Campus
consent from will be Jemina D. Denaga, DMD NDC-CEA Campus
issued for their
parent’s approval
before treatment.
3. After the procedure, Dentist / Dental Aide: Dental Clinic:

the patient will log Maria Rachael B. Jamandre, A. Mabini Campus
his/her name. DMD
Randy L. Garcia, DMD
Cherry Grace B. Pigon
Rayan C. Soriano M.H. Del Pilar
Chona M. Garcia, DMD Campus
Ricardo B. Carpio
END OF TRANSACTION
3. CAVITY FILLING
Restoration of carious tooth/teeth through temporary or permanent filling.

1. Patients for cavity Dental Aide: Dental Clinic: Varies Registration

filling will be Cherry Grace B. Pigon A. Mabini Campus depending on Card and ID for
assisted and refer to Rayan C. Soriano the severity of Students, ID
the dentist by the Ricardo B. Carpio M.H. Del Pilar case for Employees
dental aide. Wilfredo B. Malabanan Campus
Page 103 of 247

Elaine Rowena R. Requidan COC Campus and Faculty
NDC-CEA Campus Member
2. The dentist will Dentist: Dental Clinic: Consent for

examine and Maria Rachael B. Jamandre, A. Mabini Campus high school
evaluate the DMD students
complaint and make Randy L. Garcia, DMD M.H. Del Pilar
the necessary Chona M. Garcia, DMD Campus
assessment. The Linton SJ Barangan, DMD COC Campus
dentist will suggest Jemina D. Denaga, DMD NDC-CEA Campus
the mode of
treatment for their
approval.
3. Cavity filling will be Dentist: Dental Clinic:

perform by the Maria Rachael B. Jamandre, A. Mabini Campus
dentist, depending DMD
on the severity of Randy L. Garcia, DMD M.H. Del Pilar
the carries. Dentist Chona M. Garcia, DMD Campus
will evaluate if it is Linton SJ Barangan, DMD COC Campus
for permanent or Jemina D. Denaga, DMD NDC-CEA Campus
temporary filling.
Patients with
temporary filling will
be advised to
observe and come
back after 2 weeks
for further
treatment. High
school students are
required to secure
consent form for
their parent’s
approval.
END OF TRANSACTION
4. DENTAL EXTRACTION
Removal of decayed tooth/teeth.

Page 104 of 247

1. Extraction of Dental Aide: Dental Clinic: Varies Registration
tooth/teeth is Cherry Grace B. Pigon A. Mabini Campus depending on Card and ID for
schedule during free Rayan C. Soriano the severity of Students, ID
time of the patient. Ricardo B. Carpio M.H. Del Pilar case for Employees
Wilfredo B. Malabanan Campus and Faculty
Elaine Rowena R. Requidan COC Campus Member
NDC-CEA Campus
2. Dentist will do Dentist: Dental Clinic: Consent form

further examination Maria Rachael B. Jamandre, A. Mabini Campus from LHS
and evaluation DMD students and
before performing Randy L. Garcia, DMD M.H. Del Pilar should be
the procedure. Chona M. Garcia, DMD Campus accompanied
Linton SJ Barangan, DMD COC Campus by their
Jemina D. Denaga, DMD NDC-CEA Campus guardian.
END OF TRANSACTION
5. DENTAL CLEARANCE
Dental Clearance is issued to incoming 1st year students and faculty members for further examination and
evaluation of their complaint.

1. Incoming 1st year Dentist / Dental Aide: Dental Clinic: 15 minutes Registration
LHS students, faculty Maria Rachael B. Jamandre, A. Mabini Campus Card and ID for
members and DMD Students, ID
required to visit the Randy L. Garcia, DMD for Employees
Dental Clinic for Cherry Grace B. Pigon and Faculty
their dental Rayan C. Soriano M.H. Del Pilar Member
clearance. Chona M. Garcia, DMD Campus
Ricardo B. Carpio
2. The Dentist will Dentist: Dental Clinic:

examine and Maria Rachael B. Jamandre, A. Mabini Campus
evaluate the oral DMD
conditions of Randy L. Garcia, DMD M.H. Del Pilar
incoming 1st year Chona M. Garcia, DMD Campus
Page 105 of 247

LHS students and Linton SJ Barangan, DMD COC Campus
faculty members Jemina D. Denaga, DMD NDC-CEA Campus
and make their
dental records and
update the existing
records respectively.
The Dentists will
give the necessary
advice regarding
their oral condition.
END OF TRANSACTION
M. H. DEL PILAR CAMPUS

Process
Responsible
Frontline Service Fees Forms Cycle
Person/Office/Location
Time
PUP Student –
150.00/head Registration
PUP Ms. Amy A. Montezon
1. Reservation of Form and
Employee – 10 Campus Administrative
Hostel Guest requirements
150/head minutes Office
Rooms Non-PUP based on Ground Flr. Hasmin Hostel
Client – checklist
300/head
Registration Mr. Kim Wilbert G.
2. Application for Form and Salandanan
1,100.00 plus 30
Student Dormitory requirements Director’s Office
utilities minutes
Occupancy based on Ground Flr. Graduate School
checklist Building
3. Application for Letter of Mr. Kim Wilbert G.
Administrative Intent and Salandanan
1,250.00 plus 30
Employee/Faculty requirements Director’s Office
utilities minutes
Dormitory based on Ground Flr. Graduate School
Occupancy checklist Building
Reservation
and Mr. Kim Wilbert G.
Manila Room
4. Reservation of Agreement Salandanan
– 1,000/hour 15
Function Rooms Form and Director’s Office
Cebu Room – minutes
and other Venue requirements Ground Flr. Graduate School
500/hour
based on Building
checklist
Page 106 of 247

Contact
Office Contact Person E-Mail
Number
Mr. Joseph M. Lardizaba
Campus Director
Office of he Mr. Kim Wilbert
7160930 mhdpc_director@pup.edu.ph
Director Salandanan
Administrative/Hostel
Staff
Dr. Roland C. Viray
Hostel
Hostel Manager
Manager/BGEM 7160956 mhdpc_director@pup.edu.ph
Mr. Christopher C. Criste
Chief BGEM Chief
Ms. Amy A. Montezon
Campus
Assistant Hostel manager
Administrative 7160106 mhdpc_director@pup.edu.ph
Mr. MacRoe Gonzalez
Office OIC Property Custodian
1. Reservation of Hostel Guest Rooms
Office/Person
Steps to Follow Location of Office Documents Required
Responsible
Mr. Kim Wilbert
Fill-Up the Transient Form
Salandanan Ground Flr. Graduate Accomplished
and Issuance of Request
Hasmin Hostel Staff School Transient Form
for Order of Payment
Director’s Office
Accounting Office, Ground floor, South Request for Order of
Get the Order of Payment
Mabini Campus Wing Payment
Fund Management Ground floor, South
Payment of Rental Order of Payment
Office, Mabini Campus Wing
END OF TRANSACTION
2. Application for Student Dormitory Occupancy
Office/Person
Responsible
Mr. Kim Wilbert
Fill-Up the Application Salandanan Ground Flr. Graduate
List of Requirements
Form Hasmin Hostel Staff School
Director’s Office
Ms. Amy A Montezon
Assistant Hostel
Interview and Orientation Ground Flr. Hasmin
Manager Required Documents
of the Applicant Hostel
Campus
Administrative Office
Page 107 of 247

END OF TRANSACTION
3. Application for Administrative Employee and Faculty Dormitory Occupancy
Office/Person
Responsible
Ms. Amy A Montezon
Assistant Hostel
Ground Flr. Hasmin Letter of Intent,
Submit Letter of Intent Manager
Hostel Photocopy of PUP ID
Campus
Ms. Amy A Montezon
Assistant Hostel
Submit the Signed Ground Flr. Hasmin Approved Request,
Manager
Contract of Lease Hostel Information Sheet
Campus
Mr. Joseph M.
Contract of Lease,
Issuance of Move-in Lardizabal Ground Flr. Graduate
Approved Request,
Permit Director, MHDPC School
Information Sheet
Director’s Office
END OF TRANSACTION
4. Reservation of Function Rooms

Office/Person
Responsible
Mr. Kim Wilbert
Fill-up the Venue
Salandanan Ground Flr. Graduate
Reservation and None
Hasmin Hostel Staff School
Agreement Form
Director’s Office
Mr. Kim Wilbert
Assessment of Fees and Accomplished Venue
Salandanan Ground Flr. Graduate
Issuance of Request for Reservation and
Hasmin Hostel Staff School
Order of Payment Agreement Form
Director’s Office
Accounting Office, Ground floor, South Request for Order of
Get the Order of Payment
Mabini Campus Wing Payment
END OF TRANSACTION
Page 108 of 247

Ninoy Aquino Library and Learning Resources
Center
About the Service:

The heart of the university, the Ninoy Aquino Library and Learning Resource Center is one of the
major service centers of the Polytechnic University of the Philippines.
As such, it strives to meet the academic and related needs of its clientele through the provision of
adequate and efficient library and information services.
The NALLRC serves as the University’s gateway to the global information society, and provides
various services and development programs to its clientele.
Service Hours
LOCATION LIBRARY HOURS

8 AM TO 8 PM
MAIN LIBRARY (including College of Law) MONDAY TO FRIDAY
8 AM TO 5 PM
SATURDAY
8 AM TO 5 PM
LABORATORY HIGH SCHOOL MONDAY TO FRIDAY
COC LIBRARY 8 AM TO 8 PM
CEA LIBRARY MONDAY TO FRIDAY
CTHTM LIBRARY 8 AM TO 5 PM
SATURDAY
INSTITUTE OF TECHNOLOGY LIBRARY 8 AM TO 8 PM
MONDAY TO FRIDAY
8 AM TO 8 PM
GRADUATE SCHOOL LIBRARY MONDAY TO FRIDAY
8 AM TO 5 PM
(WEEKENDS)
Service stops fifteen (15) minutes before the regular closing time to enable the
staff members to check records and collections in
preparation for the next day’s routine.
Changes in service hours are posted in advance at the entrance of the NALLRC.
Services Offered:
I. LIBRARY OPERATIONS
PROCESSING DOCUMENTS
STEPS TO FOLLOW PERSON/ OFFICE OFFICE TIME REQUIRED
RESPONSIBLE
Page 109 of 247

A. Borrowing Readers´ Services
Procedures: • Avelina N. 3rd Flr. Left Valid Library Card and
Adopting an open- Lupas, Head Wing, Registration Card
shelf policy, the • Katherine NALLRC Bldg.,
library implements M. Noble / Mabini Borrower´s slip
Alberto R. Campus 3-5mins
the following rules
Gamboa,
in accessing and
Reference
borrowing library 1-2mins
• Niña DG.
materials: Gutierrez /
Lilibeth L.
1. Check the On- Laygo,
line Public Access Leonida B.
Catalog or Card Llover, 5mins
Catalog to verify Circulation
if the book is • Myleen L.
available in the Delos
library. Santos, 5mins
2. On the Serials
borrower’s slip • Mardeliza S.
provided, copy Lorenzo,
the location Filipiniana
symbol, call
number,
author, title,
and copyright
date; and write
the name of the
borrower,
3rd Floor,
student/faculty
Center Wing,
/employee
NALLRC Bldg.
number, Mabini
course, and Campus
year and
section. 3rd Flr. Right
3. With an Wing,
accomplished Special Services NALLRC Bldg.,
borrower’s slip • Ms. Maria Mabini
as guide, Theresa M. Campus
proceed to the Zapanta,
section Head
• Ms. Cherry Grd. Flr., GS
indicated by the
D. Landicho, Bldg., Del
location symbol Pilar Campus
Archives
where the
• Ms. Freda
desired library
M. Gaviola
and Mr.
Page 110 of 247
material/s Bernardino 2nd Flr.
is/are located. C. Hasmin-
4. Present the Bernardino, Hostel Bldg.
filled out Theses and Del Pilar
Dissertation Campus
borrower’s slip
s 2nd Flr., COC
to the library
Bldg., NDC
staff at the Campus
Satellite Libraries
Loan/Counter • Ms. Marcela
Desk then the R. Figura, 4th Flr., CEA
staff will write Head, Bldg., NDC
the shelf Satellite Campus
number in the Libraries
slip where the and GS Grd. Flr.,
materials are Library NALLRC Bldg.,
located. • Flora F. Mabini
Pelayo, Campus
5. Proceed to the
shelves, look Administrati
ve Staff, GS 3rd Flr.,
for the
Library Antique
materials, then
• Ms. Bless A. House, NDC
bring the Mendoza,
selected book/s Campus
CTHTM
and the filled Library Grd. Flr., LHS
out book card
Bldg., Mabini
to the • Mr. Orlando Campus
staff/counter L. Oliverio,
desk for check Jr., COC
out. Library
6. Reference • Ms. Jean

materials, Razzell P.
Gagalac,
serials, special
CEA Library
collections,
theses, • Ms. Bernice
dissertations, G.
and nonprint Mangabat,
resources are COL Library
for room use
only. • Mr. Crispino
M. Baga, Jr.,
ITech
Library
• Klaribel P.
7. Graduate
Haban, LHS
School and
Library
College of Law
Page 111 of 247

resources may
be borrowed
for two (2) days
depending on
the availability
of copies.
8. Fiction books
may be
borrowed and
taken out for a
week. The
books may be
renewed for
another week.
9. Photocopying
of theses and
dissertations is
not allowed.
10. University
officials, faculty
members, and
academic and
administrative
personnel shall
be restricted to
a one-week
loan period
depending on
the availability
of copies.
11. All library
materials
borrowed
under the name
of a particular
borrower shall
be the
registered
borrower’s
responsibility.
The borrower
shall clear
himself/herself
of his/her
Page 112 of 247

accountabilities
at the end of
each semester
or summer
session.
B. Procedures on
Returning Library
Resources
3mins
1. Present library
resources for
return to the
Loan/Counter
Desk. A
borrowed library
resource shall be
the responsibility
of the borrower
until it is
returned to the
section where it
was borrowed
and the borrower
is cleared by the
staff In-charge of
the Section.
2. All library
resources on
loan are subject
to recall anytime
upon notice.
End of Transaction
C. Clearance
Description of Service:
Following are required to secure clearance from NALLRC:

1. Faculty and administrative personnel who are applying for sick/vacation/sabbatical
leaves of absence, resignation or retirement.
Page 113 of 247

2. Students who are applying for graduation, issuance of transcript of records and
diploma, honourable dismissal, and the like
How to Avail of the Service
STEPS TO FOLLOW PERSON/OFFICE LOCATION PROCESSING DOCUMENTS

For Faculty and
Administrative
Personnel: PUP Mabini 2mins Clearance Form
Ms. Avelina N. Lupas Campus
• Proceed to College Librarian III 3rd Floor,
the Office of Center Wing,
the Chief, NALLRC Bldg. 2mins
Library Dr. Divina T.
Operations Pasumbal
for Director PUP Mabini
verification Campus
of 3rd Floor,
accountabilit Center Wing,
ies and NALLRC Bldg.
countersigni
ng
• Proceed to
the Office of
the Director,
NALLRC for
clearance
signing
End of Transaction
For Students:
Proceed to :
Main Ms. Avelina N. Lupas PUP Mabini 2mins
Campus Head, Readers’ Campus
Services 3rd Floor, Left
Wing,
Satellite NALLRC Bldg. 2mins
Campuses Mr. Orlando L.
• COC Library Oliverio, Jr. 2nd Flr., College
of 2mins
Communication
Bldg., NDC
• CEA Library Ms. Jean Razzell P. Cmpd., Sta.
Gagalac Mesa, Manila 2mins
4th Flr., College

• CTHTM
of Engineering
Library Ms. Bless A. and Architecture
2mins
Mendoza
Page 114 of 247
Bldg., NDC
Cmpd. , Manila 2mins
• GS Library
2nd Flr., Hasmin
Ms. Marcela R. Hostel Bldg., Del
Figura Pilar 2mins
• CoL Library Campus,
Valencia St.,
Manila
Ms. Bernice G.
• Laboratory Mangabat Grd. Flr.,
High School Graduate School
Library Bldg., Del Pilar
Ms. Klaribel P. Campus,
Haban Valencia St.,
Manila
Grd. Flr., Left
Wing, Mabini
Campus, NALLRC
Bldg., Manila
Grd. Flr., Mabini

Campus,
Laboratory High
School Bldg.,
Manila
End of Transaction
D. Referral Letters
Description of Service:
Students and Faculty members in need of materials but not found at the NALLRC shall be
referred to other libraries.
How to Avail of the Service

1. Proceed to the PUP ID;

following units Ms. Avelina N. 3rd Floor, Right 5mins Valid Library Card,
proper Lupas Wing, NALLRC 5mins and or Registration
Bldg.
scheduling: Ms. Marcela R. GS Library, Grd. Card
Main Library Figura Flr. M. H. del Referral Letter
Pilar Campus 2mins request slip
Satellite Libraries Sta. Mesa,
Manila
Readers’ Section/
Graduate School 3rd Floor, Center
2. Claiming of Dr. Divina T. Wing, NALLRC
requested Pasumbal Bldg.
referral letters
3. Proceed to the
Office of the
Director, NALLRC
End of Transaction
Page 115 of 247

II. MULTI-MEDIA AND E-LEARNING SERVICES
A. PUP-CLFI E-LEARNING CENTER
The PUP-CLFI E-Learning Center provides Online searching such as e-books, online public access
catalogue. It also houses the non-print materials such as compact
discs, CD-ROMs, and other computer files that are general reference in nature. The center has
the maximum capacity of 40 persons. The following rules shall be
followed when using the e-Resource Facilities:

1. The Center is Mr. Christian Noel Y. 3rd Flr., Left First come- Valid Library Card and
open from Baleta/ PUP-CLFI E- Wing, first served Registration Card
Monday to Learning Center NALLRC Bldg.
Friday, 8:00 under the direct Mabini
am to 8:00 supervision of the Campus, Sta.
pm; Chief, Multimedia Mesa, Manila
and e-learning
Saturday,
Services
8:00 am to
5:00 pm.
2. Reservation
is on a first-
come, first-
served basis.
3. Each bona
fide user:
a. may use a slot
for a maximum
period of one
hour; he/she
may renew his
reservation for
another hour
(or a fraction of
it) but will have
to vacate the
slot as soon as
another user
comes to avail
the same
service;
Page 116 of 247

b. is required to
register at the
counter and
should present
his/her library
card;
c. should observe
silence and
courtesy during
his/her stay at
the center;
headphones
are provided
for
personalized
playing of
multimedia
materials;
d. should leave
his/her bag at
the counter
designated for
the purpose;
e. is not allowed
to view
pornographic
materials and
play video
games;
f. is not allowed
to run pirated
software as
well as USB and
other
paraphernalia
assigned to
him/her; but
files may be
saved through
the server with
the
Page 117 of 247

administrator’s
supervision;
g. is not allowed
to bring food
and drinks
inside the
center;
h. is not allowed
to share with
others the
computers/sea
ts and other
paraphernalia
assigned to
him/her;
i. will be
responsible for
any loss or
damage to any
equipment/faci
lity that he/she
used; and
j. must observe
decorum and
discipline while
inside the
premises.
4. The NALLRC
administratio
n reserves
the right to
suspend or
cancel the
use of
facilities if
any of the
policies has
been
violated.
Page 118 of 247

5. The NALLRC
administratio
n may
implement
additional
rules as it
may deem
necessary.
B. SILID LAKAN DAYANG

The Silid Lakan Dayang is a venue for small fora, conferences, and meetings

How to Avail of the
Service:
Dr. Divina T. 3rd Flr., Left Within the Letter of Request
1. Submit a Pasumbal Wing, day of
letter of NALLRC Director NALLRC Bldg. submission of
request to Mabini the letter of
the NALLRC Campus, Sta. request Approved letter of
director. Mesa, Manila request
Include in
Mr. Edmer C.
the letter
the Ramirez
following
details:
purpose of Guard on duty
use, date
and time.
2. Once
approved,
the MMES-
in-charge
will
calendar/sc
hedule the
request.
3. Get a copy
of the
approved
request
Page 119 of 247

letter and
present it to
the guard
assigned in
the library
on the day
of use.
Rules to be
Observed:
1. The Silid
Lakan
Dayang is a
venue for
small
forums,
conferences
, and
meetings.
2. The use of
the room
prioritizes
official
functions of
the
University.
3. Only duly
approved
letter of
request by
the Director
shall be
honored.
4. Request
should be
filed at least
two (2) days
before the
event.
5. The use of
the room
Page 120 of 247
includes the
provision of
a sound
system.
6. Users are
expected to:
a. observe
decorum
and
discipline
during
venue use;
b. clean the
area after
use;
c. return
borrowed
equipmen
t (if any);
and
d. be
responsibl
e for any
loss or
damage to
any
equipmen
t/facility
used.
7. The NALLRC
administrati
on reserves
the right to
suspend or
cancel the
use of
facilities if
any of the
policies has
Page 121 of 247

been
violated.
8. The NALLRC
administrati
on may
implement
additional
rules as it
may deem
necessary.
C. MULTIMEDIA ROOM
Known as MMC, it is located on the fourth floor of the building. It is a venue for
small to medium group of attendees for forum, conferences, meetings, and the like. A
rental fee of Php 300.00 is charged.

How to Avail of the
Service:
Dr. Divina T. 3rd floor, Within the Letter of Request
1. Submit a Pasumbal center wing, day of
letter of NALLRC Director submission of
NALLRC
request to the letter of
Building
the NALLRC request
director. Approved letter of
Include in the request
Mr. Edmer C.
letter the
following Ramirez 3rd floor,
details: Librarian-in- center wing,
purpose of Charge NALLRC
use, date and Multimedia and e- Building
time. Learning Services Approved letter of
request
2. Once
approved, Atty. Gary C. Aure 2nd floor,
the MMES- Resource DOME, PUP
in-charge Generation Office Main
will Building
calendar/sc
Campus
hedule the
request.
Development and
Page 122 of 247

Maintenance Ground
Office floor Assessment slip
East wing from RGO
3. Get a copy end Assessment slip
of the (near the from CDMO
approved Ferry
request Cashier-in-Charge Station) Approved letter of
letter and Fund request
present it to Management Assessment slip
the
Office from RGO/CDMO
Resource
Ground Official receipt
Generation
Office (RGO) floor, South
for Mr. Edmer C. Wing
assessment. Ramirez
Likewise, if Librarian-in-
energy fee Charge
will be Multimedia and e- 3rd floor,
charged, go Learning Services center wing,
to the NALLRC
Campus Building
Developmen
t and
Maintenanc
e Office
(CDMO) for
assessment.
4. After
assessment
pay to the
Cashier’s
Office of the
University.
5. Submit a
copy of the
official
receipt to
the MMES
Office.
Page 123 of 247

Rules to be
Observed:
1. The
Multimedia
Center is a
venue for
small to
medium
groups of
people
conducting
forums,
conferences,
meetings,
and the like.
2. The use of
the MMC is
Php
300.00/hour.
3. Only duly
approved
letter of
request by
the Director
shall be
honored.
4. Request
should be
filed at least
two (2) days
before the
event.
5. The use of
the room
includes the
provision of a
sound
system.
Page 124 of 247

6. Users are
expected to:
a. observe
decorum and
discipline
during venue
use;
b. clean the
area after
use;
c. return
borrowed
equipment (if
any); and
d. be
responsible
for any loss
or damage to
any
equipment/f
acility used.
7. The NALLRC
administratio
n reserves
the right to
suspend or
cancel the
use of
facilities if
any of the
policies has
been
violated.
8. The NALLRC
administratio
n may
implement
additional
rules as it
Page 125 of 247

may deem
necessary.
D. Film Viewing Room

The FVR is located at the fourth floor of the building (right wing, last room on the left side
of the hall). Classes which would like to hold film showing and the like are entitled to use
the room. Reservations are also on a first-come-first-served basis, upon approval of use.

How to Avail of the
Service:
Dr. Divina T. 3rd floor, Within the Letter of Request
1. Submit a letter Pasumbal center wing, day of
of request to NALLRC Director submission of
NALLRC
the NALLRC the letter of
Building
director. request
Include in the
letter the
Mr. Edmer C.
following
details: Ramirez
purpose of
use, date and
time.
2. Once
approved, the
MMES-in-
charge will
calendar/sche
dule the
request.
Rules to be
Observed:
1. The Film
Viewing Room
is a venue for
small forums,
Page 126 of 247
film showing,
and meetings.
2. The use of the

room
prioritizes
official
functions of the
University.
3. Only duly
approved letter
of request by
the Director
shall be
honored.
4. Request should
be filed at least
two (2) days
before the
event.
5. The use of the
room includes
the provision of
a sound
system.
6. Users are
expected to:
a. observe
decorum
and
discipline
during
venue use;
b. clean the
area after
use;
c. return
borrowed
equipmen
Page 127 of 247

t (if any);
and
d. be
responsibl
e for any
loss or
damage to
any
equipmen
t/facility
used.
7. The NALLRC
administration
reserves the
right to
suspend or
cancel the use
of facilities if
any of the
policies has
been violated.
The NALLRC
administration may
implement
additional rules as
it may deem
necessary.
III. CONTACT NUMBERS
OFFICE CONTACT NUMBERS LOCATION

Office of the Director, NALLRC 310-0413 (+63 2)335-1PUP (335- 3rd Flr., Center Wing,
1787)or 335-1777 / 335-1762 NALLRC Bldg.
- Administrative Staff Loc. 247 Mabini Campus
Loc. 246
3rd Flr., Right Wing, NALLRC
Chief, Library Operations Loc. 245 Bldg.
Mabini Campus
Loc. 250
Page 128 of 247
Chief, Multimedia and E-Learning 3rd Flr., Center Wing,
Services NALLRC Bldg.
Mabini Campus
3rd Flr., Left Wing, NALLRC
Readers Services Loc. 292 Bldg.
Mabini Campus
3rd Flr., Center Wing,
Technical Services Loc 248 NALLRC Bldg.
Special Services Loc. 240 Mabini Campus
Satellite Libraries:
- GS Library 716-0933/ 713-3818 (c/o Dean’s Grd. Flr., M. H. Del Pilar
- CTHTM Library Office) Campus
- CEA Library 715-1426 (c/o Dean’s Office) 2nd Flr., Hasmin-Hostel
- COC Library 713-1470 Bldg., R. Magsaysay
- Institute of 335-1777 loc 631 (c/o Dean’s 4th Flr., CEA-CAFA Bldg.,
Technology Library Office) NDC Cmpd., Anonas
- College of Law 716-9153 (c/o Director’s Office) 2nd Flr., CoC Bldg., NDC
- Laboratory High Loc. 656 Comp., Anonas St.
School Library Loc. 243 3rd Flr., Antique House,
NDC Compd., Anonas
Grd. Flr., NALLRC Bldg.,
Mabini Campus
LHS Bldg., Mabini Campus
For further information and assistance, please contact us on the following numbers shown below:
Personnel concerned Office/Department Contact Official email accounts

number
Dr. Divina T. Pasumbal Office of the Director 310- dtpasumbal@pup.edu.ph
- Ms. Ma. Ailene 0413/335- maebueno@pup.edu.ph
E. Bueno 1787 loc 247
310-
0413/335-
1787 loc 246
Prof. Avelina N. Lupas Chief, Library Operations 335-1787 loc
Head, Readers´ Services 292
- Ms. Niña DG Circulation Section
Gutierrez
- Ms. Lilibeth L. Reference Section
Laygo
- Ms. Katherine
M. Noble Serials Section
- Ms. Leonida Filipiniana Section
Llover
- Mr. Alberto
Gamboa
- Ms. Myleen L.
Delos Santos
Page 129 of 247

- Ms. Mardeliza
Lorenzo
Prof. Mary Grace L. Chief, MMES 335-1787 loc mglferrer@pup.edu.ph

Ferrer CLFI 250
- Mr. Christian MMES
Noel Y. Baleta
- Mr. Edmer C.
Ramirea
Prof. Joselito D. Head, Technical Services 335-1787 jndomingo@pup.edu.ph

Domingo Cataloguing/ local 248
- Ms. Meychell Classification
Angoy
- Ms. Sheryl Materials Processing
Cindy Mortera
- Ms. Susana M.
Calimpon
- Mr. Carl
Jerome Pelagio
Ms. Maria Theresa M. Head, Special Services 335-1787 pupnallrcrare@gmail.com
Zapanta (Archives), Rare Books local 240
- Ms. Cherry D. Collection, PUP
Landicho Presidents´ Memorabilia
- Ms. Freda M. Theses and Dissertations
Gaviola
- Mr. Bernardino
C. Bernardino
Ms. Marcela R. Figura Head, Satellite Libraries marcela.figura@yahoo.com
GS Librarian
- Ms. Flora F. Graduate School
Pelayo College of Law Librarian
- Ms. Bernice Laboratory High School
Mangabat Librarian
- Ms. Klaribel P. College of Engineering
Haban Librarian
- Ms. Jean College of
Razzell P. Communication Librarian
Gagalac Incharge, CTHTM Library
- Mr. Orlando Incharge, ITECH Library
Oliverio
- Ms. Bless
Mendoza
- Mr. Crispino
M. Baga
Page 130 of 247

Office of International Affairs
Affairs
The Office International Affairs, takes the pivotal role in the processing
of::
• foreign student application to the University and
• academic exchanges, agreements, and networking programs with
equally reputable higher education institution and organizations
abroad.
SERVICE/S OFFERED:
A. FOREIGN STUDENT APPLICATION

• Admission
• Student Visa Conversion/Special Study Permit
• Intensive English Course
• Enrollment
• Renewal/Extension of Student Visa
B. INTERNATIONAL PARTNERSHIP AGREEMENT/ LINKAGE
A. FOREIGN STUDENT APPLICATION

ADMISSION
Description of Services:
The Office of International Affairs facilitates the application, initial assessment of credentials for evaluation
in the desired program of the foreign student applicant, acceptance in the program, securing the Notice of
Acceptance (NOA) from the University Registrar and conversion of student visa /special study permit at the Bureau
of Immigration.
Page 131 of 247

8:00 am to 5:00 pm Monday to Friday
Fees:
Total Processing Time:

Varies
HOW TO AVAIL OF THE SERVICE:
OFFICE/PERSON LOCATION OF DOCUMENTARY

STEP/S TO FOLLOW DURATION
RESPONSIBLE OFFICE REQUIREMENTS
1. Check admission OIA,3rd floor,

requirements for South Wing,
Director, OIA 10-15
undergraduate or PUP Main
minutes
Bldg.
graduate program
desired from the PUP
website
www.pup.edu.ph
1. Photocopy of data
pages of the
student's passport
2. Go to the OIA for showing date and
orientation, initial place of birth, and
assessment of
birth certificate or
credentials and secure
college interview Director, OIA OIA, 2nd floor, 5-10 its equivalent duly
schedule South Wing, minutes
authenticated by
PUP Main
Bldg. the Philippine
Foreign Service
Post
2. Transcript o
Records/Scholastic
Records duly
authenticated by
the Philippine
Foreign Service
Post located in the
student applicant's
Page 132 of 247

country of origin or
legal residence;
3. Personal History
statement with
passport photo and
left and right
thumbmark ( six
copies)
4. A Notarized
Affidavit of Support
including bank
statements,
notarized notice of
grant for
institutional
scholars to cover
expenses for the
student's
accommodation
and subsistence, as
well as other
school dues and
other incidental
expenses
5. Duly authenticated
police clearance/
Certificate of Non-
Criminality
3. Interview/evalua- Director, OIA OIA, 3rd 30 minutes Duly accomplished

tion by the College floor, South to 1 hour
PUP OIA Application
Dean/Chair to Wing, PUP
Dean/Chair of the Main Bldg form for foreign
determine if the
College where the
applicant substantially student
program is offered
meets the entrance
requirements of the
program applied for.
Page 133 of 247

4. Take prescribed Dean/Chair of the West Wing 1-2 hours College/Graduate
evaluation or entrance College where the Ground Flr.
School Admission
examination program is offered Rm 115
or Graduate School Requirements
OR
Registrar in the
case of the Registrar,
graduate programs Graduate
School M. H.
Del Pilar
Campus
West Wing 20-30 All Documentary
5. Submit Director, OIA
Ground Flr. minutes
credentials to the requirements
Rm 115
Office of
University Registrar
University
Registrar (OUR)
thru OIA
West Wing 1 week

6. Secure NOTICE of Director, OIA
Ground Flr.
ACCEPTANCE Rm 115
(NOA) from the
Office of
University
Registrar (OUR)
End of Transaction
STUDENT VISA CONVERSION/SPECIAL STUDY PERMIT

The Office of International Affairs facilitates the submission of the Notice of Acceptance (NOA) and credentials
to the Bureau of Immigration (BI) for the issuance of student visa or special student permit.
Fees:
Student Visa Conversion Fee in the Bureau of Immigration
PUP Facilitation Fee
Varies

Page 134 of 247

1. Duly notarized
OIA, 2nd Flr., letter request
South Wing, from the
PUP Main Bldg. applicant with
Director, OIA a statement
BUREAU OF that all
IMMIGRATION
documents
2 weeks submitted
accredited PUP Student Desk
1.Submit all documents were legally
liason officer in the Section,G/F
for processing of the obtained from
BI Main Bldg.,
Student Visa Conversion
Magallanes the
(Section 9 F) or Special
Drive, corresponding
Study Permit to the OIA
Intramuros, government
Manila 1002 agencies
2. Duly
accomplished
and notarized
BI General
Application
Form
3. Original Copy
of Notice of
Acceptance
(NOA)
containing a
clear
impression of
the school’s
official dry seal
and a duly
notarized
written
OIA, 2nd Flr.,
endorsement
South Wing,
(Contn. Of No.1) from the
PUP Main Bldg.
.Submit all documents school for
for processing of the
Director, OIA BUREAU OF conversion of
Student Visa Conversion
IMMIGRATION the applicant’s
(Section 9 F) or Special
Study Permit to the OIA status signed
Student Desk by the School
accredited PUP Section,G/F 2 weeks Registrar
liason officer in the Main Bldg.,
4. Original copy
BI Magallanes
of Medical
Drive,
Intramuros, Certificate
Manila 1002 issued by the
Bureau of
Quarantine
and
Page 135 of 247
International
Health
Surveillance or
a government
medical
institution with
competence to
certify that the
applicant is not
afflicted with
any dangerous,
contagious or
loathsome
disease and is
mentally fit
5. Photocopy of
applicant’s
passport (bio-
page,latest
admission and
authorized
stay) and
Bureau of
Immigration
stamp
6. National
Intelligence
Coordinating
Agency (NICA)
Clearance
7. Bureau of
Immigration
(BI) Clearance
Certificate
Director, OIA Student

2.Upon release of the
Visa/Special
Student Visa/Special
OUR Student Permit
Student Permit, submit a
copy to the OUR
End of Transaction
INTENSIVE ENGLISH COURSE
Page 136 of 247

Admitted foreign students from non-English speaking countries, are required to take an English Placement
Test (EPT) to determine their level of English proficiency and are advised to take a 200-hour Intensive English
Course based on the results of the EPT administered by the Department of English and Foreign Languages (DEFL)..
Fees:
$ 500.00 (200- hour Intensive English Course)
3-5 hours

1. Present Student Visa Director, OIA OIA, 3rd Flr., South 10 mins. Student Visa
to the OIA to secure Wing, PUP Main
ENGLISH PLACEMENT Bldg.
TEST schedule
2. Take English Chairperson, Department of 1 hour Identification

Placement Test (EPT) Department of English and Card or passport
that will determine English and Foreign Foreign
Languages Languages 2nd
Level of Intensive
Flr., Northwing
English course to be Wing, PUP Main
taken (basic, Bldg.
intermediate,
advanced, etc)
3. Get result of the EPT Chairperson, English English 1 hour EPT Result
and enroll in the Department Department, 2nd
prescribed intensive Flr, , PUP Main
english course Bldg.
4. Pay the $500 Fund Management Fund 30 mins Registration card

intensive english Office Management
course fee at the Office
Fund Managment Ground floor,
Office Southwing
5. Proceed to the OUR OUR West Wing 30 mins Registration card

for validation Ground Flr. Rm and copy of
115 official receipt
Page 137 of 247

6. Take 200-hours Faculty in-charge English 200-hours
INTENSIVE ENGLISH Department, 2nd
COURSE Flr, , PUP Main
Bldg
End of Transaction
ENROLLMENT
The Office of International Affairs (OIA) informs the Office of the University Registrar (OUR) of the completion
of the Intensive English Course and refers the student to the college for advising and enrolment of subjects,
assessment of fees, payment and issuance of registration certificate.
Fees:
Undergraduate Tuition Fees:
8 semesters @US$ 25. 00 per lecture/laboratory hour X no. of lecture/laboratory hours per
semester
Plus other fees
Graduate:
2 semesters @ US$250.00 per 3 units per semester &
2 Summers @ US$250.00 per 3 units per Summer
Plus other fees

1 hour and 30 minutes

Student Visa
1. ENROLLMENT- Enrol
at the College where
you habe been Program College and ICT
admitted. Program 30 minutes
Chairperson Center
chairperson advises
and assists in the SIS
enrollment
Registration
2. ASSESSMENT –Go to
Certificate
Accounting Office for ICTC Ninoy Aquino
the assessment of ICTC/Accounting
Library and
fees and issuance of Personnel 15 minutes
Learning Resource
the registration (on line)
Center
certificate by the
OUR for the courses
Page 138 of 247

enrolled in the
semester
Assessed
3. PAYMENT- Pay the Landbank or
Registration
assessed amount of Cashier University cashier, 30 minutes
Certificate
fees at the cashier Main Bldg.
4. VALIDATION -Have OUR staff OUR 15 minutes Registration

the validation of Certificate and
enrolled subject by Official Receipt of
the OUR Payment
End of Transaction
RENEWAL/EXTENSION OF STUDENT VISA

OIA checks the requirements for the application for Student Visa Extension, requests the OUR to issue
Certificate of Grades and Enrollment Status of foreign student, facilitates the application for Student Visa
Extension at the Bureau of Immigration.
Fees:
Extension/Renewal Fee at the Bureau of Immigration
Varies

• Duly
accomplished
and notarized BI
General
Application
Form;
• Original Copy of
Certificate of Re-
Page 139 of 247

1. Submit to OIA all admission or
necessary Enrollment Form
documents
• Original
Transcript of
Grades (2
10 minutes previous
-
OIA, 3rd Flr.,
Director, OIA semesters)
South Wing, PUP
Main Bldg. • Photocopy of
applicant’s
passport (bio-
page, latest
admission/arrival
and latest 9(f)
extension)
• Photocopy of
ACR I-card
• BI clearance
• In case of
transfer,
Honorable
Dismissal or
Certificate of
Transfer from
previous school
In case of failed
grades or dropped
subjects, letter of
explanation for the
same
BUREAU OF
IMMIGRATION
2. Processing at the Office of the

Executive
Bureau of
Director
Immigration PUP Bureau of One week
Immigration Student Desk
accredited liaison Section,G/F
officer Main Bldg.,
Magallanes
Drive,
Page 140 of 247
Intramuros,
Manila 1002
3. Get Visa Extension PUP Bureau of OIA, 3rd Flr., 10 minutes

from the OIA Immigration South Wing, PUP
accredited liaison Main Bldg.
officer
End of Transaction
B. INTERNATIONAL PARTNERSHIP AGREEMENT/LINKAGES

OIA initiates, facilitates the collaboration between PUP and foreign institution, signing of Memorandum of
Understanding and follows through the implementation of memorandum of agreement.
Documentary Requirements: original and photocopy of the following:
• Profile of the Foreign Institution
• Letter of Intent of PUP or the Foreign Institution
• Draft Memorandum of Understanding/ Agreement

Fees:
n/a
Varies
OFFICE/PERSON LOCATION DOCUMENTARY

RESPONSIBLE OF OFFICE REQUIREMENTS
1. OIA submits letter of intent Partnership OIA, 3rd 10 minutes • Proposed

and draft Memorandum of proponent Flr., South Memorandum
Understanding/Agreement Wing, PUP of
(MOU/MOA) to Foreign Main Bldg. Understanding/
Institution or vice-versa Agreement
• Letter of Intent
• University/
Institution
Profile
Page 141 of 247

2. OIA endorses MOA to the Director, OIA Legal One(1) day Draft MOA
PUP Legal Office for review Director, Legal Office, 3rd
Office Flr, PUP
Main Bldg.
3. OIA secures copy of Director, OIA OIA, 2nd Flr., One (1) Memorandum of
comments/feedback from South week to Understanding/
the Legal Office and sends PUP President Wing, PUP one(1) Agreement
to partner institution and Main Bldg. month
the Office of the PUP Office of
President for further the
comments, amendments President
or approval

4. Upon agreement on Director, OIA and OIA,3rd Flr., One week to Final Draft of
the final draft, the partner institution South Wing, one(1) MOU/MOA
OIA and its PUP Main month
counterpart from Bldg.
the partner
institution, schedule
MOA signing by the
Presidents of the
two institutions.
5. MOA Signing and Director, OIA and Agreed Three(3) to Final copies of MOA (4)
Fellowship partner institution upon venue Four (4) for signature
and hours
schedule
Page 142 of 247

6. MOU/MOA signed Director, OIA and Prospective Three(3) to Final copies of MOA (4)
by PUP President partner institution partner six (6) for signature stamped
and witnesses institution months by the Legal Office
mailed to mailing
prospective partner address
higher education
institution for
signature by
counterparts and
mailed back to PUP
7. Completely signed Director, OIA OIA and Three days Completely signed
MOU/MOA OLC,3rd Flr., to one week MOU/MOA
Director, Legal
notarized at the South Wing,
Office
Legal Office PUP Main
Bldg.
End of Transaction
Page 143 of 247

PUP Open University System
Virtually a university within a university, the PUP Open University (PUPOU) is an innovative
approach of delivering higher education to learners by a specialist who is removed in space and
time from them. As such, the PUP OU uses a blended and web-enhanced format adopted by
institutions offering open and distance education.
The PUP Open University is committed to provide and promote quality education in all
levels by making it accessible to all through self-learning, independent and out-of-school study
programs, particularly those that respond to community needs and the challenges posed by an
information and technological society and a global economy.
Office of the Registrar
The Registrar’ s Office of the PUP Open University keeps the permanent record of students
and the office processes registration, enforces the policies and guidelines for admission and
registration and processes of registration of students.
The Registrar's Office starts serving the students after they are admitted until they
graduate. The personnel works closely together with other staff of the PUP OU in providing
quality services. Likewise the office assists students by facilitating their requests for transcript of
records (TOR), certifications, and other documents as requested by the students. The office is
also in-charge in the conduct of examination and evaluation of grades of candidates for
graduation. The office assists during graduation ceremonies, both mid-year and year-end
graduation of every school year.
Page 144 of 247

SERVICE/S OFFERED:
A. ADMISSION and REGISTRATION

Application for OU Entrance Examination
• Baccalaureate Degree and Post Baccalaureate Degree
• Master’s Degree
Admission for New Students
• Baccalaureate Degree
• Admission to Master’s Degree
Enrollment
o Freshmen
o Old students (SIS)
o Old students (Manual)
Application for Re-admission
Application for Cross Enrollment
Application for Accreditation of Subject
Request for Tutorial Class
Application for Completion of Grades
Application for Dropping of Course/Subject
Application for Shifting
Application for Leave of Absence
B. APPLICATION FOR INTEGRATED COMPREHENSIVE EXAMINATION
C. APPLICATION FOR GRADUATION
D. REQUEST OF CREDENTIALS:
o Transcript of Record
o Honorable Dismissal
o Certification
o Diploma
Page 145 of 247

ADMISSION AND REGISTRATION
The PUP Open University Admissions Office facilitates freshmen as well as returning
students, shiftees and transferees.
APPLICATION FOR OU ENTRANCE EXAMINATION

• BACCALAUREATE DEGREE
DESCRIPTION OF THE SERVICE:
A student who wishes to pursue his undergraduate studies leading to a baccalaureate
degree Must have completed at least seventy-two (72) units of collegiate studies at a university
or college recognized and authorized by the Commission on Higher Education (CHED). A
prospective enrolee who does not meet the 72- unit study requirement shall be admitted if he
passes the admission interview of the Program Chair and belongs to any of the following groups
of qualified applicants:
a. Those with more than thirty-six (36) units collegiate study, one (1) year of work experience,
and qualify in the PUP Scholastic Aptitude and Interest Test (PUPSAIT);
b. Those with thirty-six (36) units collegiate study, two (2) years of work experience, and qualify
in the PUP Scholastic Aptitude and Interest Test (PUPSAIT);
c. Those with eighteen (18) units of a post secondary vocation/technical course 3 years of
work experience, and qualify in the PUP Scholastic Aptitude and Interest Test (PUPSAIT);
d. Those without any collegiate units (or high school graduates who have not enrolled for any
degree program or vocational/technical course), but with five (5) years of work experience,
and qualify in the PUPSAIT.
DOCUMENTARY REQUIREMENTS: photocopy of the following:

1. TOR from the last school attended
2. 2 x 2 picture with formal attire and white background
3. NSO Birth Certificate
4. NSO Marriage Contract for female married students
5. Service Record or Certificate of Employment
SCHEDULE OF AVAILABILITY OF SERVICE: Enrolment Period as scheduled before the start of

every school year.
FEE: Php 500.00 Examination Fee
TOTAL PROCESSING TIME: 3 days
Page 146 of 247

APPLICATION FOR ADMISSION: BACCALAUREATE DEGREE
STEP/S TO OFFICE/PERSON LOCATION DOCUMENTARY

DURATION
FOLLOW RESPONSIBLE OF OFFICE REQUIREMENTS
1. Interview by Program OU 4th 10-15 mins. • TOR &

the Program Chairperson Floor, Certificate of
Chair. NALLRC Employment
2. Submission of OU Registrar’s OU 4th 10-15 mins. • Photocopy of

documentary Office Floor, all the
requirements NALLRC requirements.
3. Endorsement Guidance 2nd Floor, 2 hours • Endorsement

to the Counselors Charlie del Slip and
Guidance and Rosario receipt
Counseling
Office of
applicants for
PUPSAIT.
4. Submission of Program Chairs OU 4th After two • Result of

the results to Floor, days examination
the Program NALLRC
Chair for final
evaluation.
5. Posting of the OU Registrar’s OU 4th After two • Evaluated

result after the Office Floor, days result of
final NALLRC examination
evaluation
End of Transaction
Page 147 of 247

• POST BACCALAUREATE DEGREE
A student who wishes to be admitted to a post baccalaureate program shall:
a. Have a bachelor’s degree in any field not related to the post baccalaureate program; and
b. Pass the interview of the Program Chair.

4. NSO Marriage Contract (for female married students)
6. Letter of Recommendation from Immediate Supervisor

April (for the 1st semester) , September (for the 2nd semester) and March (for summer)
FEE:
Php 750.00 Examination Fee
TOTAL PROCESSING TIME:
APPLICATION FOR ADMISSION: BACCALAUREATE DEGREE

DURATION
1. Interview by Program OU 4th 10-15 mins. • TOR &

the Program Chairperson Floor, Certificate of
Chair. NALLRC Employment
Page 148 of 247

2. Submission of OU Registrar’s OU 4th 10-15 mins. • Photocopy of
documentary Office Floor, all the
requirements NALLRC requirements.
3. Endorsement Guidance 2nd Floor, 2 hours • Endorsement

to the Counselors Charlie del Slip and
Guidance and Rosario receipt
Counseling
Office of
applicants for
PUPSAIT.
4. Submission of Program OU 4th After two • Result of

the results to Chairperson Floor, days examination
the Program NALLRC
Chair for final
evaluation.
5. Posting of the Program OU 4th After two • Evaluated

result after the Chairperson Floor, days result of
final NALLRC examination
evaluation
End of Transaction

• MASTER’S DEGREE
A student who wishes to be admitted for graduate work leading to a master’s degree shall
comply with the following requirements:
a. An appropriate bachelor’s degree from a university or college of recognized standing;
NB: If the bachelor’s degree is in another field, he shall make up his deficiencies by taking 18
units of core and major course prescribed in a relevant program of studies at the
University.
b. A scholastic rating of at least 2.0, B+, or 85% in the undergraduate;
c. Passing grade in the graduate entrance examination;
d. Passing the interview of the Program Chair; and
e. A minimum of one year work experience.
Page 149 of 247

4. NSO Marriage Contract (for female married students)
6. Letter of Recommendation from Immediate Supervisor

April (for the 1st semester) , September (for the 2nd semester) and March (for summer)
FEE:
Php 500.00 Examination Fee
TOTAL PROCESSING TIME: Application: 1 hour

Result of examination: 2 week
APPLICATION FOR OU ENTRANCE EXAMINATION: MASTER’S DEGREE

1. Apply for OU ICTC Staff 2nd Floor, 30 mins • Online

Entrance NALLRC Application Form
Examination on-line
Sta. Mesa,
and select the
Manila
intended Program
and Learning
Center (Manila,
Taguig, Quezon
City, Sto. Tomas
Batangas and Lopez
Quezon). The
Centers with
manual application
are Sta. Rosa
Laguna; Unisan,
Page 150 of 247
Quezon and
Maragondon,
Cavite.
2. Print the voucher FMO Selected 30 mins. • Printed copy of

and pay at the Fund Learning Payment
Collecting
Management Office Center Voucher
Officer
(FMO) of the
selected Learning
Center.
3. Present the receipt OU Registrar’s 4th Floor, 20 mins. • Official Receipt

to the OU Registrar Office Staff OU
Office for the
schedule and
issuance of test
permit.
4. Please be at the Test PUP Sta. One hour • Test Permit and
assigned testing Administrator/ Mesa, and thirty Pencil
room at least 30 Proctor Mla. Or LC minutes
minutes before the
scheduled time
with your
Examination
Permit.
5. Checking of the OU OU Registrar’s 4th Floor, 2 weeks • Masterlist

Entrance Office Staff OU
Examination
6. Submission of the Program Chair 4th Floor, After 2 • Masterlist

result to the OU days
Program Chair for
final evaluation.
7. Posting of the result OU Registrar’s 4th Floor, After 2 • Masterlist

on-line after the Office Staff OU days
final evaluation
End of Transaction
Page 151 of 247

ENROLLMENT OF NEW STUDENTS
• BACCALAUREATE AND POST BACCALAUREATE DEGREE

1. TOR from the last school attended or Honorable Dismissal
3. Original NSO Birth Certificate
4. Original NSO Marriage Contract for female married students
6. Letter of Recommendation from the immediate supervisor
7. Chest X-ray with result taken during the last two (2) months

ENROLLMENT Period as scheduled before the start of every semester and summer.
FEE:
Php 100.00/unit - Undergraduate
Php 100.00/unit - Post Baccalaureate
TOTAL PROCESSING TIME:2 hours
ENROLLMENT OF NEW STUDENTS: BACCALAUREATE AND POST BACCALAUREATE DEGREE

1. Check on-line the ICTC Staff NALLRC, 30 mins. • Confirmation

result of the Entrance PUP Sta. Slip
Examination and click Mesa,
the confirmation of Manila
registration
2. Print the application Applicant 5 mins. • Application

for admission, pre- for
registration forms, Admission,
and ENROLLMENT
Pre-
procedure and
registration
Page 152 of 247

entrance form, and all
requirements. original
entrance
requirements.
3. Present the X-Ray Medical Officers Ground 10 mins. • Chest X-Ray

with result at the Floor, East with Result
Medical and Dental Wing
Services for OK for
ENROLLMENT.
4. Proceed to the OU OU Registrar’s 4th Floor, 15 mins. • Original

Registrar’s Office for Office Staff NALLRC entrance
submission of original requirements
documents and OK
and OK for
for
ENROLLMENT/pre- ENROLLMENT
registration form will slip
be given.
5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-

Chairperson for NALLRC registration
academic advising. slip
6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved

Registrar’s Office for Office Staff NALLRC pre-
tagging of subjects. registration
slip
7. Proceed to the Fund Collecting Ground 5-15 mins. • Approve pre-

Management Office Officer Floor, registration
for payment of FEE South slip
Wing
8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated

Registrar’s Office for Office Staff NALLRC receipt and
printing of the registration
Registration Card
card
End of Transaction
Page 153 of 247

ADMISSION OF NEW STUDENTS
• MASTER’S DEGREE

1. TOR from the last school attended or Honorable Dismissal
3. Original NSO Birth Certificate
4. Original NSO Marriage Contract for female married students
6. Letter of Recommendation from the immediate supervisor
7. Chest X-ray with result taken during the last two (2) months

FEE/S:
MEM, MC, MPA & MSIT – Php 200.00/unit
MSCM – Php 300.00/unit
OFW’s and International Students - $ 1,000/semester
$ 500/summer
ADMISSION OF NEW STUDENTS: MASTER’S DEGREE


result of the Entrance PUP Sta. Slip
Examination and click Mesa,
the confirmation of Manila
registration
Page 154 of 247

2. Print the application Applicant 5 mins. • Application
for admission, pre- for
registration forms, and Admission,
ENROLLMENT
Pre-
procedure and
entrance registration
requirements. form,
procedures,
and all
original
entrance
requirements.
3. Present the X-Ray with Medical Officers Ground 10 mins. • Chest X-Ray
result at the Medical Floor, East with Result
and Dental Services for Wing
OK for ENROLLMENT.

submission of original requirements
documents and OK for
and OK for
ENROLLMENT/pre-
registration form will ENROLLMENT
be given. slip
5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-

Chairperson for NALLRC registration
academic advising. slip
6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved

Registrar’s Office for Office Staff NALLRC pre-
tagging of subjects. registration
slip
7. Proceed to the Fund Collecting Ground 5-15 mins. • Approve pre-

for payment of FEE South slip
Wing
8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated

Registrar’s Office for Office Staff NALLRC receipt and
Page 155 of 247

printing of the registration
Registration Card card
End of Transaction
ENROLLMENT
• ENROLLMENT OF OLD UNDERGRADUATE AND GRADUATE STUDENTS THROUGH THE
STUDENT INFORMATION SYSTEM (SIS)

1. Latest Registration Card

FEE/S:
Undergraduate Courses – P100.00 per unit
Graduate Programs – P200.00 per unit
MSCM – P300.00per unit
OFWS and International Students > $1,000/ semester
$ 500/summer
TOTAL PROCESSING TIME: 2 hours
ENROLLMENT OF OLD UNDERGRADUATE AND GRADUATE STUDENTS THROUGH THE

STUDENT INFORMATION SYSTEM (SIS)


result of the PUP Sta. Slip
Entrance Mesa,
Examination and Manila
click the
confirmation of
registration
Page 156 of 247

Applicant 5 mins. • Application for
2. Print the application Admission, Pre-
for admission, pre- registration
registration forms, form,
and ENROLLMENT
procedures, and
procedure and
entrance all original
requirements. entrance
requirements.
3. Present the X-Ray Medical Officers Ground 10 mins. • Chest X-Ray with
with result at the Floor, East Result
Medical and Dental Wing
Services for OK for
ENROLLMENT.

submission of requirements
original documents
and OK for
and OK for
ENROLLMENT. A ENROLLMENT
pre-registration slip
form will be given.
5. Go to the Program Program Chair 4th Floor, 10 mins. • Pre-registration

Chairperson for NALLRC slip
academic advising.
6. Go back to the OU OU Registrar’s 4th Floor, 30 mins. • Approved pre-

Registrar’s Office for Office Staff NALLRC registration slip
tagging of subjects.
Collecting Ground 5-15 mins. • Approve pre-

Officer Floor, registration slip
Management Office
South
for payment of FEE
Wing
8. Go back to the OU OU Registrar’s 4th Floor, 15 mins. • Validated receipt

Registrar’s Office for Office Staff NALLRC and registration
printing of the card
Registration Card
End of Transaction
Page 157 of 247

ENROLLMENT
• ENROLLMENT OF OLD STUDENTS - SIS

1. Latest Registration Card

FEE/S:
$ 500/summer
ENROLLMENT OF OLD STUDENTS: STUDENT INFORMATION SYSTEM

1. Present the Old OU Registrar’s 4th Floor, 10 minutes • Old registration

Registration Card at Office Staff NALLRC Card
the OU Registrar’s
Office for the
issuance of pre-
registration form.
2. Go to the Program Program Chair 4th Floor, 15 mins. • Pre-registration

Chairperson for NALLRC slip
academic advising.
Page 158 of 247

tagging of the
subjects.
4. Proceed to the Fund FMO Ground 5-15 mins. • Approved pre-

Management Office Floor, registration slip
Collecting
for payment of FEE. South
Officer
Wing

printing of the
Registration Card.
End of Transaction
ENROLLMENT
• ENROLLMENT OF OLD STUDENTS - MANUAL

1. Latest Registration Card stamp fully paid by the Accounting Office, Student Services Section.

FEE/S:
$ 500/summer
TOTAL PROCESSING TIME: 2 hours
ENROLLMENT OF OLD STUDENTS: MANUAL

Page 159 of 247

1. Present the Old OU Registrar’s 4th Floor, 10 minutes • Latest

Registration Card at Office Staff NALLRC registration card
Office for the
issuance of pre-
registration form.
2. Proceed to the Program Chair 4th Floor, 15 mins. • Pre-registration

Program NALLRC form and
Chairperson for registration card
academic advising
and issuance of
Registration Card.
3. Proceed to the Accounting Staff Ground 30 mins. • Registration card

Accounting Floor,
Department, South
Student Services Wing
Section for
assessment of FEE.
4. Go to the Fund FMO Ground 5-15 mins. • Receipt and

Management Office Collecting Floor, registration card
(FMO) for payment Officer South
of FEE. Wing
5. Submit to Accounting Staff Ground 10 mins. • Receipt and

Accounting Floor, registration card
Department, South
Section submission
the Accountant’s
Copy of the
registration card and
permit if not fully
paid.
6. Proceed to the OU OU Registrar’s 4th Floor, 5 mins. • Receipt and

Registrar’s Office for Office Staff NALLRC registration card
Page 160 of 247

validation of the
Registration Card
End of Transaction
APPLICATION FOR RE-ADMISSION

Students considered for re-admission must have complied with and submitted all the following
requirements:

1. General Clearance
2. Certification of Grades
4. Application for Re-Admission approved by the: Academic/Program Chair, OU Registrar and
Executive Vice President.
5. Receipt of payment of Re-Admission fee

FEE/S:
Re-admission fee – Php 350.00,
Certification of grades – Php 150.00
TOTAL PROCESSING TIME:1 hour and 45 minutes
APPLICATION FOR RE-ADMISSION

8. Fill out the OU Registrar’s 4th Floor, NALLRC 10 mins. • General

Application for Office Staff Clearance and
Page 161 of 247

Re-admission Re-Admission
and Clearance form
Form in the OU
9. Proceed to the Collecting Ground Floor, 5-15 mins. • Receipt

Fund Officer South Wing
Management
Office (FMO) for
payment of Re-
Admission
10. Present the X- Medical Officer Ground Floor, East 10 mins. • Chest X-ray
Ray with result Wing with Result
at the medical &
dental services
for OK for
enrollment.
11. Proceed to the Program Chair 4th Floor, NALLRC 15 mins. • Certification of
Program Chair grades, re-
for academic admission
evaluation and
form, general
signing of the re-
admission form clearance and
receipt
12. Go to the OU OU Registrar’s 4th Floor, NALLRC 10 mins. • Certification of

Registrar’s Office Office Staff grades, re-
for admission
recommendation
form, general
of the re-
admission form. clearance and
receipt
13. Seek approval Executive Vice Second Floor, 10 mins. • Certification

from the President South Wing of grades, re-
Executive Vice admission
President for the
form, general
Re-admission
clearance and
receipt
14. Go back to the OU Registrar’s 4th Floor, 30 mins. • Certification

OU Registrar’s Office NALLRC/Campuses of grades, re-
Office main admission
Page 162 of 247
campus or your Staff/Learning form, general
designated Center clearance and
Learning Center receipt
for
ENROLLMENT.
End of Transaction
APPLICATION FOR CROSS EROLLMENT

Students are allowed to cross enrol if the remaining subject/s to be taken is/are not offered in
their respective Learning Center and must have complied with and submitted all the following
requirements:

1. Application for Cross ENROLLMENT Form
2. Permit to Cross Enrol

FEE:
Cross ENROLLMENT fee – Php 150.00
TOTAL PROCESSING TIME:Half day

4. Application for Cross Director and Learning 30 mins. • Cross-

ENROLLMENT and Registrar Center ENROLLMENT and
Permit to Cross Enrol permit to cross-
must be approved by
enrol form
Director/Registrar of
your respective
Learning Center
5. Go to Fund FMO Ground 5-15 mins.

Floor,
Management Office Collecting
(FMO) for payment of Officer
Page 163 of 247

the cross- South
ENROLLMENT form Wing
6. Proceed to the Registrar Learning 30 mins.

Registrar’s Office of Center
your selected Learning
Center for approval.
7. Program Chair, (Main Program Chair 4th Floor, 30 mins.

Campus) recommends NALLRC
approval or
disapproval of the
request
8. Go back to the Registrar 4th Floor, 5 mins.

Registrar’s Office for NALLRC
issuance of pre-
ENROLLMENT form.
9. Go back to Program Program Chair 4th Floor, 10 mins. • Pre-registration

Chair, for academic NALLRC form and
advising and issuance registration card
of registration card.
10. Go to the Accounting Accounting Staff Ground 30 mins. • Registration card

Department, Student Floor,
Services Section for South
assessment of FEE. Wing
Collecting Ground 5-15 mins. • Receipt and

Officer Floor, registration card
Management Office
South
for payment of FEE.
Wing
12. Submit to the Accounting Ground 10 mins. • Receipt and

Accounting Staff Floor, registration card
Department, Student South
Services Section the Wing
Accountant’s copy of
Registration Card and
permit if not fully
paid.
13. Go back to the OU OU Staff 4th Floor, 5 mins. • Receipt and

Registrar’s Office for NALLRC registration card
Page 164 of 247

validation of the
Registration Card
End of Transaction
APPLICATION FOR CROSS EROLLMENT: STUDENT INFORMATION SYSTEM (SIS)

1. The Application for Director and Learning 30 mins. • Cross-

Cross ENROLLMENT Registrar Center ENROLLMENT
and Permit to Cross and permit to
Enrol must be
cross-enrol
approved by
Director/Registrar of form
your respective
Learning Center
FMO Ground 5-15 mins. • Cross-

2. Go to Fund Floor, ENROLLMENT,
Collecting
Management Office South permit to
Officer
(FMO) for payment of Wing
cross-enrol
the cross-
ENROLLMENT form form and
receipt
Registrar Learning 30 mins. • Cross-

3. Proceed to the Center ENROLLMENT,
Registrar’s Office of permit to
the selected Learning
cross-enrol
Center for
recommendation. form and
receipt
Program Chair 4th Floor, 30 mins. • Cross-

4. Program Chair, (Main NALLRC ENROLLMENT,
Campus) recommends permit to
approval or
cross-enrol
disapproval of the
request form and
receipt
Page 165 of 247

Registrar 4th Floor, 5 mins. • Cross-
NALLRC ENROLLMENT,
5. Go back to the
Registrar’s Office for permit to
issuance of pre- cross-enrol
ENROLLMENT form form and
receipt
6. Go back to the Program Chair 4th Floor, 10 mins. • Pre-

Program Chair for NALLRC registration
academic advising. form
7. Go back to the Registrar 4th Floor, 10 mins. • Approved pre-

Registrar’s Office for NALLRC registration
tagging of the form
subjects.
8. Proceed to the Fund Collecting Ground 5-15 mins. • Pre-

(FMO) for payment of South form
FEE. Wing
9. Go back to the OU OU Staff 4th Floor, 5 mins. • Pre-

Registrar’s Office for NALLRC registration
the issuance of and receipt
Registration Card
End of Transaction
APPLICATION FOR ACCREDITATION OF SUBJECT/S

Subjects taken at another university/college of recognized standing not exceeding 30% of the
total number of units in the PUP curriculum and earned not more than five (5) years ago shall be
accredited provided they have the same subject description as those in the PUP curriculum.
A student may opt to enrol in the subject and request for a validation. A validation examination
shall be given after the ENROLLMENT, and if the student passes the test, the subject is accredited.

1. Accreditation form
2. Subject description from the university/college last attended
3. Photo copy of Transcript of Record
Page 166 of 247

4. Receipt of payment
Note: Subject description is not required if a student came from PUP.

Within the semester
FEE:
Php 100.00 per subject

1. Get the OU Registrar’s 4th Floor, 5 mins. • Accreditation

Accreditation form Office Staff NALLRC Form
at the OU
2. Proceed to the Dean or 2nd Floor, 1 hour • Accreditation

respective College Chairperson of North form, subject
for the accreditation College Wing description
of the subjects
and photocopy
taken from another
university/college of transcript of
by the Dean or the records (TOR)
Chairperson
3. Go to the OU OU Director 4th Floor, 10 mins. • Approved

Director for the NALLRC accreditation
approval of the form
accredited subject/s
4. Go to the Accounting Staff Ground 10 mins. • Accredited

Accounting Floor, subjects
Department, South
Page 167 of 247

Section for the
assessment of FEE.
5. Proceed to the Fund FMO Ground 5-15 mins. • Receipt

Management Office Collecting Floor,
for payment of FEE. South
Officer
Wing
6. Go back to the OU OU Staff 4th Floor, 5 mins. • Receipt and

Registrar’s Office for NALLRC accreditation
submission of the form
approved
accreditation
End of Transaction
REQUESTS FOR TUTORIAL CLASS

A tutorial class shall be approved only is the student is graduating during the term, the
subject is not offered during the semester/summer and cross ENROLLMENT is not possible. The
subject is non-board, non-major, or non-laboratory. A subject that is no longer offered because
of curriculum revision shall be taken on a tutorial basis in the absence of a related subject as its
substitute. A student can enrol for only one tutorial class; however, he shall be allowed to enrol
in the maximum of two (2) subjects if he does not exceed the minimum number of units for the
term as reflected in his curriculum sheet. (Memorandum Order No. 42, series of 2012)

a. Letter of request
b. Certification of Grades

ENROLLMENT period during the start of every semester and summer
FEE/S:
Undergraduate - 35 students per class at the rate of P 40.00
Masteral – 15 students per class at the rate of P 300.00
TOTAL PROCESSING TIME: 1 hour and 30 minutes

Page 168 of 247

1. Submit a letter of Open University 4th Floor, • Letter of request

request Open Director NALLRC
University Director
and
thru the
Chairperson. Chairperson
2. After the OEVP 4th Floor, 5 mins. • Letter of request

recommendation NALLRC
of the Chairperson
and approval of
the Director
request will be
forwarded to
OEVP for approval.
3. After the approval ICTC Staff 2nd Floor, 30 mins. • Letter of request
of the EVP proceed NALLRC
to ICTC for
tagging/encoding and
of the approved 4th Floor,
subject. NALLRC
• For Non-SIS OU Registrar’s
proceed to the Staff
OU Registrar’s
Office for
ENROLLMENT.
4. Proceed to the Accounting Staff Ground 30 mins. • Registration

Accounting Floor, card
Department, South
Section for tagging
of FEE and
assessment for
Non-SIS students.
5. Proceed to the FMO Ground 5-15 mins. • Receipt and

Fund Management Floor, letter of request
Page 169 of 247

Office for payment Collecting South
of tutorial FEE Officer Wing
6. Go back to the OU Registrar’s 4th Floor, 5 mins. • Registration

OUS Registrars Office Staff NALLRC card, letter of
Office for request and
validation of
receipt
Registration Card
End of Transaction
APPLICATION FOR COMPLETION OF GRADES

“Incomplete” (Inc.) is temporarily given to a student who may pass in the subject, but who has
not yet complied with all its requirements. Such requirement(s) shall be satisfied within one year
from the end of the term; otherwise, the grade shall lapse into “No Credit” (N) or a failing grade
for SIS.

1. Completion form signed by the Course Specialist
2. Official Receipt of payment for completion form

Within the semester or summer
FEE:
Graduate Program P50.00 per subject
Undergraduate Program P30.00 per subject
TOTAL PROCESSING TIME:45 minutes

Page 170 of 247

6. Get the Completion OU Registrar’s 4th Floor, 5 mins. • Completion form
form at the OU Office Staff NALLRC
7. Proceed to the Fund Collecting Ground 5-15 mins. • Receipt

Management Office Officer Floor,
for payment of South
completion form. Wing
8. Proceed to the Course Course Specialist • Completion form

Specialist for and receipt
completion of the
incomplete grades for
the subject
9. Go to the OU Director OU Director/ 4th Floor, 10 mins. • Completion form

or Program Chair for NALLRC and receipt
Program Chair
approval of the
completion form.
10. Go back to the OU OU Staff 4th Floor, 5 mins. • Completion form

Registrar’s Office for NALLRC and receipt
submission of the
approved completion
form and Official
receipt.
End of Transaction
APPLICATION FOR DROPPING OF COURSE/SUBJECT

With the consent of the subject specialist and the Program Chair, a student shall be allowed
to drop a subject anytime before the midterm examinations by filling out the necessary
application form with the OU Registrar. An unauthorized dropping of subject shall result in a
grade of 5.0 or Failed the undergraduate programs and below 2.0 or Failed for the graduate
programs.

1. Application for Change of ENROLLMENT (ACE) Form
Page 171 of 247
before the scheduled Mid-Term Examination
FEE:
Php 20.00
TOTAL PROCESSING TIME:45 minutes

6. Get the Application OU Registrar’s 4th Floor, 5 mins. • ACE Form

for Change of Office Staff NALLRC
ENROLLMENT (ACE)
form at the OU
7. Proceed to the Fund Collecting Ground 5-15 mins • ACE Form and
Management Office Officer Floor, receipt
for payment of the South
ACE form. Wing
8. Proceed to the Course Specialist • ACE Form and

Course Specialist for receipt
signature indicating
the subjects to be
changed, dropped
or added.
9. Go to the OU OU Director/ 4th Floor, 10 mins. • ACE Form and

Director or Program Program Chair NALLRC receipt
Chair for approval
of the ACE form.
10. Go back to the OU OU Staff 4th Floor, 5 mins. • ACE Form and
Registrar’s Office for NALLRC receipt
submission of the
approved ACE form.
Page 172 of 247

End of Transaction
APPLICATION FOR SHIFTING

Students are allowed to shift from one program/course to another and from one Learning
Center to another provided a valid reason is indicated in their letter to the Director of the Open
University through the Program chairperson.

1. Letter of request
2. Application for Shifting Form

during the ENROLLMENT period
FEE:
Php 150.00
TOTAL PROCESSING TIME:1 hour

6. The student should • Letter of

write a letter to the request
Director of the Open
University through
the Program
Chairperson for
approval.
7. If approved, fill out OU Registrar’s 4th Floor, 5 mins. • Letter of

the Application for Office Staff NALLRC request for
shifting at the OU shifting and
receipt
Page 173 of 247
8. Proceed to the Fund FMO Ground 5-15 mins. • Receipt
Management Office Floor,
Collecting Officer
for payment of the South
Application for Wing
shifting.
9. Go to the Program Program Chair/ 4th Floor, 15 mins. • Letter of

Chair of the desired NALLRC request and
Director OU or
course/program for Campus/ application for
acceptance. Learning Center
Director Branch shifting and
receipt
10. Proceed to the Program Chair/ 4th Floor, 15 mins. • Letter of

Program Chair of the NALLRC request and
Director OU or
course/program for application for
Learning Center Campus/
release.
Director Branch shifting and
receipt
11. Go back to the OU OU Staff 4th Floor, 10 mins. • Letter of

Registrar’s Office for NALLRC request and
ENROLLMENT. application for
shifting and
receipt
End of Transaction
APPLICATION FOR LEAVE OF ABSENCE

A student intending to take a leave of absence exceeding one semester shall file a written
petition to the Director of the Open University stating the reason for the leave. If the leave
exceeds one academic year, he shall lose his status as a student in residence. Summer is
considered a term.
A student who withdraws from the Open University without a formal leave of absence shall
apply for readmission as a new student.
DOCUMENTARY REQUIREMENTS:
1. Letter stating the reason for filing a leave of absence address to the Director of the Open
University through the program/chairperson
Page 174 of 247

SCHEDULE OF AVAILABILITY OF SERVICE: Within the semester
TOTAL PROCESSING TIME: 15 minutes

1. The student should • Student’s letter

write a letter to the
Director of the Open
University through
the Program
Chairperson for
approval.
2. If approved, the • Student’s letter

student should photo
copy the approved
letter for his personal
file
3. The student should OU Registrar’s 4th Floor, 5 mins. • Student’s letter

submit the letter to Office Staff NALLRC
Office for filing in the
student’s
record/envelope.
End of Transaction
APPLICATION FOR INTEGRATED COMPREHENSIVE EXAMINATION (ICE)

After the completion of the course requirements for a thesis or non-thesis program, the
graduate student shall take an integrated comprehensive examination covering all the required
and major courses. If a student fails in the examination, he shall take another one and if he fails
for the second time, he shall take additional six (6) units of graduate courses before he is allowed
to take another examination.
There are two (2) integrated comprehensive examination schedules every school year based
on the prescribed and approved OU calendar.
[

2. Application for Integrated Comprehensive Examination (ICE) Form
Page 175 of 247
September and February
FEE/S:
Application fee - Php 150.00
Comprehensive Examination fee
• Manual – Php 1,300.00
• Computerized – Php 1,500.00
TOTAL PROCESSING TIME: Application: 30 minutes

Result: Varies

1. Get the General OU Registrar’s 4th Floor, 5 mins. • General

Clearance and Office Staff NALLRC clearance and
Application for ICE form
Integrated
Comprehensive
Examination (ICE)
forms at the OU
2. Proceed to the Fund FMO Ground 5-15 mins. • General

Management Office
Collecting Officer Floor, clearance, ICE
for payment of the South form and
ICE form. Wing
receipt
3. Go back to the OU OU Registrar’s 4th Floor, 5 mins. • General

Registrars Office for Office Staff NALLRC clearance, ICE
submission of the form and
General Clearance,
receipt
ICE Form with official
receipt.
4. Applicants will wait OU Registrar’s 4th Floor, Application

for the result of Office Staff NALLRC period
evaluation.
Page 176 of 247
5. If the application is FMO Ground 5-15 mins. • Receipt of
approved, proceed to Floor, payment
Collecting Officer
the FMO for payment South
Wing
6. Go back to the OU OU Registrar’s 4th Floor, 10 mins. • Receipt of

Registrar’s Office for Office Staff NALLRC payment
submission of official
receipt and issuance
of permit
End of Transaction
APPLICATION FOR GRADUATION

• MASTER’S DEGREES
A student who has already completed all the academic requirements with no grades below
2.0, passed the comprehensive examination, passed the thesis oral examination (for the
Thesis Program) and cleared of all accountabilities shall submit his application for
graduation.
• BACCALUAREATE AND POSTBACCALAUREATE DEGREES
A student who has already completed all academic and other requirements prescribed by
the Open University, met the minimum one-year residence and cleared of all
accountabilities can shall submit his application for graduation.

2. Application for Graduation Form

Mid-year and Year-end
FEE/S:
• Application for Graduation - Php 150.00
• Graduation Fee – P 600.00
Page 177 of 247
• Diploma – P 200.00
• TOR (Undergraduate) – P 350.00
• TOR (Graduate/Post Baccalaureate) – P 250.00 for 1st page/ P 200.00 per exceeding
page
• Certification of Graduation – P 150.00
• Memorabilia – P 1,200.00
• Scannable fee – P 60.00
• Alumni fee – P 350.00
• Graduation Picture – P 100.00

Result of Evaluation: Varies

1. Get the Application OU Registrar’s 4th Floor, 5 mins. • Application for

for Graduation Office Staff NALLRC graduation form
form at the OU
2. After fully Collecting Ground 5-15 mins. • Application for

accomplished, Officer Floor, graduation form
proceed to the South and receipt
Fund Management Wing
Office for payment
of the Application
for Graduation.
3. Go back to the OU OU Registrar’s 4th Floor, 5 mins. • Application for

Registrars Office for Office Staff NALLRC graduation form
the submission of and receipt
the General
Clearance,
Application for
Graduation and
proof of payment.
4. Applicants will Applicant Application

follow-up the result period
of evaluation with
the scheduled time.
Page 178 of 247

5. If the application is OU Registrar’s 4th Floor, One day • Certificate of
approved, proceed Office Staff NALLRC Candidacy (COC),
to the OU General
Registrar’s office
clearance, and
for issuance of
Certificate of receipt
Candidacy (COC),
processing of
general clearance
and payment of
graduation FEE.
6. Submit the general OU Registrar’s 4th Floor, 6 months • Certificate of

clearance, receipt Office Staff NALLRC Candidacy (COC),
of payment, and General
dummy diploma
clearance,
after the
graduation for receipt, dummy
processing of TOR, diploma and all
Diploma and other other
requested requirements
credentials.
End of Transaction
REQUEST FOR CREDENTIALS

TRANSCRIPT OF RECORDS
• For Graduate (Post/Baccalaureate degree and Master’s degree)
A student can apply for Transcript of Records after a dully accomplished General
Clearance is submitted together with the proof of payment to the OU Registrar’s Office.
No Transcript of Records will be released to a proxy unless with a Special Power of
Attorney, dully notarized, from the student concerned.
• For Undergraduate of Baccalaureate and Master’s degree
A student can apply for Transcript of Records after a dully accomplished General
Clearance is submitted together with the proof of payment to the OU Registrar’s Office.
No Transcript of Records will be released to a proxy unless with a Special Power of
Attorney, dully notarized, from the student concerned.
DIPLOMA
Page 179 of 247

A diploma is issued to a student who has submitted a duly accomplished General
Clearance together with the proof of payment to the OU Registrar’s Office.
CERTIFICATION
A student can apply for the certifications provided a duly accomplished General
Clearance is submitted together with the proof of payment to the OU Registrar’s Office. A
certification will be released to a proxy with authorization from the student concerned
together with her Identification Card.
HONORABLE DISMISSAL
An Honorable Dismissal shall be issued to a student who voluntarily withdraws from the
OU for the purpose of transferring to another school shall have to be cleared of all
accountabilities before a certificate is issued to him. A student who leaves the OU for
reasons of expulsion, disciplinary action or suspension shall not be entitled to an
honourable dismissal. A student who has been issued an honorable dismissal shall not be
re-admitted to the OU.
SCHEDULE OF AVAILABILITY OF SERVICE: Within the school year

FEE/S:
Transcript of Records
• Undergraduate: Php 350.00
• Graduate: Php 250. 00
Certification: Php 150. 00
Diploma Php 200. 00
TOTAL PROCESSING TIME: Application:30 minutes

Releasing: Varies

Page 180 of 247

1. Get the General OU Registrar’s 4th Floor, 5 mins. • General clearance
Clearance form at Office Staff NALLRC
Office.
2. After fully Collecting Ground 5-15 mins. • General clearance

accomplished, Officer Floor, and receipt
proceed to the South
Fund Management Wing
Office for payment
of the requests
3. Go back to the OU OU Registrar’s 4th Floor, 5 mins. • General clearance,

Registrars Office for Office Staff NALLRC receipt and all
the submission of documentary
the General
requirements.
Clearance, all
documentary
requirements and
proof of payment
for the processing
of the requested
credentials.
End of Transaction
Page 181 of 247

OFFICE OF NON TRADITIONAL STUDY PROGRAM
(NTSP) AND EXPANDED TERTIARY EDUCATION
EQUIVALENCY AND ACCREDITATION PROGRAM
(ETEEAP)
NTSP is a self-study program wherein the student's educational background, work

experiences and achievements are evaluated and accredited through a rating system that leads
to the completion of an undergraduate and graduate degree.
A self-paced study program wherein modules, independent researches and other
instructional materials are laid down by the school and administered by learning facilitators who
help enhance the knowledge, skills, and attitudes of the students. A final requirement is a
research paper based on his field of work.
The Unit carries two (2) types of program for prospective students to obtain either a
bachelor (undergraduate) or a postgraduate degree on a tutorial basis
CLIENTS for NTSP
At least 25 years of age Filipino or foreign practitioner or administrator with at least five (5)
years supervisory work experience and/or individuals with exceptional achievements
CLIENTS for ETEEAP
At least 25 years of age, working for at least five (5) years, Filipino high school graduate or
obtained PEPT placement equivalent to first year college, for undergraduate course,
SERVICE/S OFFERED:
A. ADMISSION
• Admission for ETEEAP CLIENTS per E.O. 330
• Admission for NON TRADITIONAL CLIENTS (1984 BOR Approved)
B. ENROLLMENT
C. GRADUATION
Page 182 of 247

ADMISSION
• ADMISSION FOR ETEEAP CLIENTS PER E.O.330
Check completeness of documents submitted to determine eligibility for the program
Monday to Friday, 8:00am to 5:00pm
FEE:
Assessment fee: Php 3,200.00
TOTAL PROCESSING TIME: Varies
ADMISSION FOR ETEEAP CLIENTS PER E.O.330

DURATION
1. Accomplish CHED Office, UP Diliman, QC 3 days • Accomplished

ETEEAP form Diliman - ETEEAP ETEEAP application
and secure Office form and other
CHED-ETEEAP supporting
endorsement documents
required by CHED-
ETEEAP
2. Submit the Office of NTSP and 4th Floor, 20 minutes • CHED

endorsed ETEEAP NALLRC endorsement
CHED-ETEEAP Bldg. letter;
application PUP Main • original and
form and Campus, photocopy of :
other required Sta. Mesa, • curriculum vitae;
documents, as • transcript of
Manila
enumerated record;
in the web • description of
page of CHED- subjects taken
ETEEAP, for from previous
authentication school;
• honorable
dismissal from the
school last
attended;
Page 183 of 247

• service record or
employment
certificate;
• employment
history with
position level/title
and job
description/ duties
and
responsibilities per
position held;
certificate of
participation
and/or
• attendance to
conference,
seminar,
training/workshop,
• award/recognition
received in
relevant areas of
specialization;
• 2 pieces of latest
2x2 colored
picture with white
background ;
• original NSO
authenticated
birth certificate;
• original NSO
authenticated
marriage
certificate for
female applicant;
• medical
certificate/
clearance
3. Pay the Fund Management Ground 5 to 10 • Official Receipt

required Office Floor, minutes
application South,
and Main Bldg,
assessment
fee
Page 184 of 247

4. Wait for Office of NTSP and 4th Floor, 2 to 3
status of ETEEAP NALLRC, weeks
application
Sta. Mesa,
and/or
Manila
interview
schedule and
result of
accreditation
and
competency
assessment
5. Report for Dean/Chairperson 2nd Floor, 30 minutes • Folder of the

interview and Director of Main Bldg. to one (1) applicant
NTSP and ETEEAP and 4th hour containing all the
Floor NAL required
LRC Bldg., documents;
Main
• letter of
Campus
endorsement
signed by the
Director of NTSP &
ETEEAP and
approved by the
Executive Vice
President;
• program
curriculum, and
• interview sheet
6. Secure result Office of NTSP and 4th Floor, 10 minutes • Assessed

of ETEEAP NALLRC, curriculum
accreditation Bldg., Sta.
of formal and Mesa,
non formal Manila
education
after
successfully
passing the
interview
7. Enroll in Office of NTSP and 4th Fl., 10 minutes • Registration form

appropriate ETEEAP NALLRC,
competency
Page 185 of 247

enhancement Sta. Mesa,
program Mla.
End of Transaction
ADMISSION for NON TRADITIONAL CLIENTS

Check completeness of documents submitted to determine eligibility for admission

FEE:
Assessment fee: Php 3,200.00 – undergraduate program
Php 5,400.00 – Master’s degree program
TOTAL PROCESSING TIME:Varies

1. Submit letter of Office of NTSP 4th Floor, 10 • Two (2) sets of :

intent to enroll, and ETEEAP NALLRC, minutes letter of intent to
together with the Bldg., Sta. avail the program
other Mesa, addressed to the
documents/proofs Manila University
relevant to the President through
desired the Executive Vice
course/program President and the
Director of NTSP
and ETEEAP,
• recommendation/
endorsement of
Page 186 of 247
three (3) notable
persons;
• curriculum vitae;
• original transcript
of record;
• description of
subjects taken
from previous
school;
• honorable
dismissal from the
school last
attended;
• service record or
employment
certificate;
• employment
history with
position level/title
and job
description/
duties and
responsibilities
per position held;
• certificate of
participation
and/or
attendance to
conference,
seminar,
training/workshop
• certificate of
award/recognition
received in
relevant areas of
specialization;
• 2 pieces of latest
2x2 colored
picture with white
background ;
Page 187 of 247

• original NSO
authenticated
birth certificate;
• original NSO
authenticated
marriage
certificate for
female applicant;
• medical
certificate/
clearance
2. Pay the required Fund Ground 5 to 10 • Official receipt

application and Management Floor, minutes
assessment fee Office South,
Main Bldg,
3. Wait for status of Office of NTSP 4th Floor, 2 to 3

application and/or and ETEEAP NALLRC, weeks
interview Bldg., Sta.
schedule and Mesa,
result of Manila
accreditation and
competency
assessment
4. Report for Dean/Chairperson 2nd Floor, 30 minutes • Folder of the

interview and Director of Main Bldg. to one (1) applicant
NTSP and ETEEAP and 4 th hour containing all the
Floor NAL required
LRC Bldg., documents; letter
Main of endorsement
Campus signed by the
Director of NTSP &
ETEEAP and
approved by the
Executive Vice
President;
program
curriculum, and
interview sheet
5. Secure result of Office of NTSP 4th Floor, 10 minutes • Assessed

accreditation of and ETEEAP NALLRC, curriculum
formal and non Bldg., Sta.
Page 188 of 247
formal education Mesa,
after successfully Manila
passing the
interview
6. Enroll in Office of NTSP 4th Floor, 10 minutes • Registration form

appropriate and ETEEAP NALLRC
competency Bldg. Sta.
enhancement Mesa,
program Manila
End of Transaction
ENROLLMENT
• ENROLLMENT FOR BOTH ETEEAP AND NON TRADITIONAL STUDIES

Enrol in the approved competency enhancement program for further knowledge or skills

ENROLLMENT Period every semester and summer.
Monday to Friday,8:00am to 5:00pm
FEE:
Php 3,750.00 per 3 units, Undergraduate program
Php 6, 750.00 per 3 units, Master’s program
ENROLLMENT FOR BOTH ETEEAP AND NON TRADITIONAL STUDIES

Page 189 of 247

1. Proceed to the Director, Office of 4th Floor, 30 mins. • Registration form
Office of the NTSP and ETEEAP NALLRC and the assessed
ETEEAP and Bldg. Sta. curriculum
NTSP for the Mesa,
academic Manila
advising of the
subjects to be
enrolled based
on the assessed
curriculum
2. Proceed to the Accounting Staff Ground 30 mins. • Registration card

Accounting Floor,
Department, South Wing
Student
Services Section
for assessment
of FEE.
3. Go to the Fund FMO Ground 5-15 mins. • Receipt and

Management Collecting Officer Floor, registration card
Office (FMO) for South Wing
payment of FEE.
4. Submit to Accounting Staff Ground 10 mins. • Receipt and

Accounting Floor, registration card
Department, South Wing
Student
Services Section
submission the
Accountant’s
Copy of the
registration
card and permit
if not fully paid.
5. Go to the OU OU Registrar’s 4th Floor, 5 mins. • Receipt and

Registrar’s Office NALLRC registration card
Office for Bldg. Sta.
validation of Mesa,
ENROLLMENT Manila
6. Submit the Office of NTSP 4th Floor, 5 mins. • Photocopy of the

photocopy of and ETEEAP NALLRC validated
the validated Bldg. Sta. registration form
Page 190 of 247

registration Mesa, and the assessed
card to the Manila curriculum
Office of
ETEEAP and
NTSP
End of Transaction

a. MASTER’S DEGREE
A student who has already completed all the academic requirements with no grade below
2.0, passed the thesis oral examination and cleared of all accountabilities shall submit his
application for graduation.
b. BACCALUAREATE DEGREE
A student who has already completed all academic requirements in the curriculum and
cleared of all accountabilities shall submit his application for graduation.

2. Application for Graduation Form

Mid-year and Year-end
FEES:
• Application for Graduation - Php 150.00
• Graduation Fee – P 600.00
• Diploma – P 200.00
• TOR (Undergraduate) – P 350.00
• TOR (Graduate) – P 250.00 for 1st page/ P 200.00 per exceeding page
• Certification of Graduation – P 150.00
• Memorabilia – P 1,200.00
• Scannable fee – P 60.00
• Alumni fee – P 350.00
• Graduation Picture – P 100.00
Page 191 of 247

Result of Evaluation: Varies

1 Get the Application OU Registrar’s 4th Floor, 5 mins. • Application for

for Graduation form Office Staff NALLRC graduation form
at the OU Registrar’s
Office.
2 After fully FMO Ground 5-15 mins. • Application for

accomplished, Floor, graduation form
Collecting
proceed to the Fund Officer South and receipt
Management Office Wing
for payment of the
Application for
Graduation.
3 Proceed to the Office Office of NTSP 4th Floor, 5 mins. • Application for
of NTSP and ETEEAP and ETEEAP NALLRC graduation form
for the submission of and receipt
the Application for
Graduation and proof
of payment.
4 Applicants will follow- Office of NTSP 4th Floor, Application

up the result of and ETEEAP NALLRC period
evaluation with the
scheduled time.
5 If the application is OU Registrar’s 4th Floor, One day • Certificate of

approved, proceed to Office Staff NALLRC Candidacy (COC),
the OU Registrar’s General
office for issuance of
clearance, and
Certificate of
receipt
Candidacy (COC),
processing of general
clearance and
Page 192 of 247

payment of
graduation FEE.
6 Submit the general Office of NTSP 4th Floor, 6 months • Certificate of

clearance, receipt of and ETEEAP NALLRC Candidacy (COC),
payment, and dummy General
diploma after the
clearance,
graduation for
receipt, dummy
processing of TOR,
diploma and all
Diploma and other
requested credentials. other
requirements
End of Transaction
OFFICE OF INTERNATIONAL AFFAIRS

The Office International Affairs, takes the pivotal role in the processing of:
• foreign student application to the University and
• academic exchanges, agreements, and networking programs with equally reputable
higher education institution and organizations abroad.
SERVICE/S OFFERED:
FOREIGN STUDENT APPLICATION
• Admission
• Student Visa Conversion/Special Study Permit
• Intensive English Course
• Enrollment
• Renewal/Extension of Student Visa
Page 193 of 247

INTERNATIONAL PARTNERSHIP AGREEMENT/ LINKAGE
FOREIGN STUDENT APPLICATION
• ADMISSION
The Office of International Affairs facilitates the application, initial assessment of credentials
for evaluation in the desired program of the foreign student applicant, acceptance in the
program, securing the Notice of Acceptance (NOA) from the University Registrar and conversion
of student visa /special study permit at the Bureau of Immigration.

FEE:
ADMISSION

1. Check admission Director, OIA OIA, 2nd 10-15

requirements for floor, minutes
undergraduate or
South
graduate program Wing,
desired from the
PUP website PUP Main
www.pup.edu.ph Bldg.
2. Go to the OIA for Director, OIA OIA, 2nd 5-10 6. Photocopy of data
orientation, initial floor, minutes pages of the
assessment of South student's passport
credentials and Wing, PUP showing date and
secure college Main place of birth, and
interview schedule. Bldg. birth certificate or
its equivalent duly
authenticated by
the Philippine
Foreign Service
Post
Page 194 of 247
7. Transcript o
Records/Scholastic
Records duly
authenticated by
the Philippine
Foreign Service
Post located in the
student
applicant's
country of origin
or legal residence;
8. Personal History
statement with
passport photo
and left and right
thumb mark
( six copies)
9. A Notarized
Affidavit of
Support including
bank statements,
notarized notice
of grant for
institutional
scholars to cover
expenses for the
student's
accommodation
and subsistence,
as well as other
school dues and
other incidental
expenses
10. Duly
authenticated
police clearance/
Certificate of Non-
Criminality
3. Interview/evaluation Director, OIA OIA, 2nd 30 minutes • Duly accomplished
by the College floor, to 1 hour PUP OIA Application
Dean/Chair to South form for foreign
determine if the Dean/Chair of the Wing, PUP student
applicant College where Main Bldg.
Page 195 of 247

substantially meets the program is
the entrance offered
requirements of the
program applied for.
4. Take prescribed Dean/Chair of West 1-2 hours • College/Graduate
evaluation or the College Wing School Admission
entrance where the Ground Requirements
examination program is Flr. Rm
offered or 115
Graduate OR
School Registrar
in the case of Registrar,
the graduate Graduate
programs School M.
H. Del
Pilar
Campus
5. Submit credentials Director, OIA West 20-30 • All documentary
to the Office of Wing minutes requirements
University Registrar Ground
(OUR) thru OIA University Flr. Rm
Registrar 115
6. Secure NOTICE of Director, OIA West 1 week

ACCEPTANCE Wing
(NOA) from the Ground
Office of University Flr. Rm
Registrar (OUR) 115
End of Transaction
STUDENT VISA CONVERSION/SPECIAL STUDY PERMIT

The Office of International Affairs facilitates the submission of the Notice of Acceptance (NOA)
and credentials to the Bureau of Immigration (BI) for the issuance of student visa or special
student permit.

Page 196 of 247

FEES:
Php 6, 550.00 Student Visa Conversion Fee - Bureau of Immigration
Php ______ PUP Facilitation Fee

1. Submit all Director, OIA OIA, 2ndFlr., 2 weeks 8. Duly notarized

documents for South letter request
processing of the Wing, PUP from the
Student Visa accredited PUP Main Bldg. applicant with a
Conversion liason officer in statement that
the BI BI
(Section 9 F) or all documents
Special Study Student submitted were
Permit to the OIA Desk legally obtained
Section,G/F from the
Main Bldg., corresponding
Magallanes government
Drive, agencies
Intramuros, 9. Duly
Manila accomplished
1002 and notarized BI
General
Application
Form
10. Original Copy of
Notice of
Acceptance
(NOA)
containing a
clear impression
of the school’s
official dry seal
and a duly
notarized
written
endorsement
Page 197 of 247
from the school
for conversion
of the
applicant’s
status signed by
the School
Registrar
11. Original copy of
Medical
Certificate
issued by the
Bureau of
Quarantine and
International
Health
Surveillance or
a government
medical
institution with
competence to
certify that the
applicant is not
afflicted with
any dangerous,
contagious or
loathsome
disease and is
mentally fit
12. Photocopy of
applicant’s
passport (bio-
page,latest
admission and
authorized stay)
and Bureau of
Immigration
stamp
13. National
Intelligence
Coordinating
Agency (NICA)
Clearance
14. Bureau of
Immigration (BI)
Page 198 of 247

Clearance
Certificate
2. Upon release of Director, OIA •Student Visa/Special

the Student Student Permit
OUR
Visa/Special
Student Permit,
submit a copy to
the OUR
End of Transaction
APPLICATION FOR INTENSIVE ENGLISH COURSE

Admitted foreign students from non-english speaking countries, are required to take an English
Placement Test (EPT) to determine their level of English proficiency and are advised to take a
200-hour Intensive English Course based on the results of the EPT administered by the
Department of English and Foreign Languages.

FEE:
$ 500 (200- hour Intensive English Course)
TOTAL PROCESSING TIME: 3 hours and 10 minutes
INTENSIVE ENGLISH COURSE

1. Present Student Director, OIA OIA, 2nd Flr., 10 mins. • Student Visa
Visa to the OIA South Wing,
to secure
Page 199 of 247

ENGLISH PUP Main
PLACEMENT Bldg.
TEST schedule
2. Take English Chairperson, 2nd Flr., 1 hour • Identification

Placement Test Department of Northwing Card or
(EPT) that will English and Wing, PUP passport
determine Level Foreign Main Bldg.
of Intensive Languages
English course to
be taken (basic,
intermediate,
advanced, etc)
3. Get result of the Chairperson, English 1 hour • EPT Result

EPT and enroll in English Department,
the prescribed Department 2nd Flr, , PUP
intensive english Main Bldg.
course
4. Pay the $500 Fund Fund 30 mins • Registration

intensive english Management Management card
course fee at the Office Office
Fund
Ground floor,
Managment
Southwing
Office
5. Proceed to the OUR West Wing 30 mins • Registration

OUR for Ground Flr. card and copy
validation Rm 115 of official
receipt
6. Report to the Chairperson, 2nd Flr., • Validated

Department of Department of Northwing registration card
English and English and Wing, PUP and copy of
Foreign Foreign Main Bldg. official receipt
Languages for Languages
the 200-hour
Intensive English
Course.
End of Transaction
Page 200 of 247

ENROLLMENT
The Office of International Affairs (OIA) informs the Office of the University Registrar
(OUR) of the completion of the Intensive English Course and refers the student to the college
for advising and ENROLLMENT of subjects, assessment of FEE , payment and issuance of
registration certificate.

FEE:
Undergraduate:
$500/semester
Graduate:
S$1,000/semester

1. ENROLLMENT- Program College 30 minutes • Student Visa

Enrol at the Chairperson and ICT
College where Center
you habe been
admitted.
Program
chairperson
advises and
assists in the SIS
enrollment
2. ASSESSMENT –Go ICTC/Accounting ICTC Ninoy 15 minutes • Registration

to Accounting Aquino Certificate
Personnel
Office for the Library and
Page 201 of 247

assessment of (on line) Learning
FEE and issuance Resource
of the registration Center
certificate by the
OUR for the
courses enrolled
in the semester
3. PAYMENT- Pay Cashier Landbank 30 minutes • Assessed

the assessed or Registration
amount of FEE at University Certificate
the cashier cashier,
Main Bldg.
4. VALIDATION - OUR staff OUR 10 minutes • Registration

Have the Certificate and
validation of Official Receipt
enrolled subject of Payment
by the OUR
RENEWAL/EXTENSION OF STUDENT VISA

OIA checks the requirements for the application for Student Visa Extension, requests the
OUR to issue Certificate of Grades and ENROLLMENTs Status of foreign student, facilitates the
application for Student Visa Extension at the Bureau of Immigration.

FEES:
Php 3, 520 – Extension/Renewal Fee
Php _____ - PUP Facilitation Fee
Page 202 of 247


4. Submit to OIA Director, OIA OIA, 2ndFlr., 10 minutes • Duly

all necessary South Wing, accomplished
documents PUP Main and notarized BI
Bldg. General
Application
Form;
• Original Copy of
Certificate of Re-
admission or
Enrollment Form
• Original
Transcript of
Grades (2
previous
semesters)
• Photocopy of
applicant’s
passport (bio-
page, latest
admission/arrival
and latest 9(f)
extension)
• Photocopy of
ACR I-card
• BI clearance
• In case of
transfer,
Honorable
Dismissal or
Certificate of
Transfer from
previous school
In case of failed
grades or dropped
subjects, letter of
explanation for
the same
Page 203 of 247

5. Processing at PUP Bureau of BUREAU OF One week
the Bureau of Immigration IMMIGRATION
Immigration accredited
Office of the
liaison officer
Executive
Director
Student Desk
Section,G/F
Main Bldg.,
Magallanes
Drive,
Intramuros,
Manila 1002
6. Get Visa PUP Bureau of OIA, 2nd Flr., 10 minutes

Extension from Immigration South Wing,
the OIA accredited PUP Main
liaison officer Bldg.
End of Transaction
INTERNATIONAL PARTNERSHIP AGREEMENT/LINKAGES

OIA initiates and facilitates the collaboration between PUP and foreign institution, signing of
Memorandum of Agreement and follows through its implementation.

FEE:
N/A

Page 204 of 247

1. OIA submits letter of Partnership OIA, 10 minutes • Proposed
intent and draft proponent 2ndFlr., Memorandum
Memorandum of South of Agreement
Agreement (MOA) Wing, PUP • Letter of Intent
to Foreign Main Bldg. • University/
Institution or vice- Institution
versa Profile
2. OIA endorses MOA Director, OIA Legal One(1) day • Draft MOA
to the PUP Legal Office, 3rd
Director, Legal
Office for review Flr, PUP
Office
Main Bldg.
3. OIA secures copy of Director, OIA OIA, One (1) • Memorandum of

comments/feedback 2ndFlr., week to Agreement
from the Legal Office South one(1)
and sends to partner PUP President Wing, PUP month
institution and the Main Bldg.
Office of the PUP
Office of
President for
the
further comments, President
amendments or
approval
4. Upon agreement on Director, OIA and OIA, One week to • Final Draft of
the final draft, the partner 2ndFlr., one(1) MOA
OIA and its institution South month
counterpart from Wing, PUP
the partner Main Bldg.
institution, schedule
MOA signing by the
Presidents of the two
institutions.
5. MOA Signing and Director, OIA and Agreed Three(3) to • Final copies of
Fellowship partner upon Four (4) MOA (4) for
institution venue and hours signature
schedule
End of Transaction
Page 205 of 247

Safety and Security Office
The Security and Safety Office provides protection to the stakeholders such as students,
faculty, employees, officials, guests, visitors and properties and maintains peace and order
inside the campus.
Telephone Number: (+63 2) 335-1741 (335-1787) or 335-1777 loc.320/330

Email Address: security @pup.edu.ph
SERVICES OFFERED:
A. Information / Assistance to whereabouts of Offices and Persons
B. Security Protection
C. Complaints and Disputes Against Individual / Groups within the Campus
D. Quick Security Response Team
E. Security Pass Entry
F. Coordination with outside forces
Name of the Service (A): INFORMATION / ASSISTANCE

TO THE WHEREABOUTS OF OFFICES OR PERSONS
About the Service:

Provide security various units / colleges requesting for such services for smooth
flow and to avoid delay in locating the offices / persons in the University.


STEP/S TO OFFICE/PERSON LOCATION OF DOCUMENTS
FOLLOW RESPONSIBLE OFFICE REQUIRED
Ask the security Safety and Security PUP Main, N100  Student ID
guards and or Office Campus, Ground  Faculty ID
security office for Floor, North Wing  Admin Staff ID
the type of
services needed Agency Guard - Main Gate
Guard on Duty Loc. 330
Page 206 of 247

Maria R. Pablo /Miguel PUP Main, N100
C. Obuyes jr. - Campus, Ground
Guard on duty Local 320 Floor, North Wing
- End of Transaction -
Name of the Service (B): SECURITY PROTECTION
About the Service:

Provide special security protection for individual who have a personal threats
against him/her while inside the campus.


STEP/S TO FOLLOW OFFICE/PERSON LOCATION OF DOCUMENTS
RESPONSIBLE OFFICE REQUIRED
1. Write letter of Safety and Security PUP Main, N100 Letter of Request /
request for Office Campus, Ground Police Report /
protection. Prof.Diosdado P. Floor, North Wing Blotter
Franco /
Prof. Valentin P. Espina
–
Director/Chief & Staff
2. Personal Safety and Security PUP Main, N100
appearance of Office Campus, Ground
requesting party Prof.Diosdado P. Floor, North Wing
Franco /
–
Page 207 of 247

Name of the Service (C): COMPLAINTS / DISPUTES OF STAKEHOLDERS
About the Service:

Provide outright action to the complaint and make appropriate recommendation
/ disposition.


!. Personal Safety and Security PUP Main, N100 Letter of Request /
appearance of the Office Campus, Ground Police Report /
complaint Prof.Diosdado P. Floor, North Wing Blotter
Franco /
–
Name of the Service (D): QUICK SECURITY RESPONSE TEAM
About the Service:

The security guards inside the campus have their post duties and responsibilities.
There are areas within the campus that cannot be noticed during a particular time. If and when
there is unusual / untoward incident that happends a Quick Security Response Team are on
guard.

1. Report the name of Safety and Security PUP Main, N100  Student ID
the informant, Office Campus, Ground  Faculty ID
the incident, and Prof.Diosdado P. Floor, North Wing  Admin Staff ID
location of the Franco /
Page 208 of 247

incident to the Prof. Valentin P. Espina
following –
numbers: Director/Chief & Staff
Direct Line: (+63 2)

335-1741
335-1743
(loc.320/330)
Name of the Service (E): SECURITY PASS / CLEARANCE: ENTRY DURING SUNDAYS OR HOLIDAYS
IN THE UNIVERSITY; SECURITY CLEARANCE OF MATERIALS / EQUIPMENT AND OTHER
PROPERTIES
About the Service:
Avail of the smooth flows of entry / exit persons during sundays and Holidays.
1. Submit Letter of VPA Alberto C Guillo East Wing, Ground Approved Letter of
Request for Entry (if Director, PUP Mabini Floor Request
persons / Campus PUP Mabini
organizations) Campus
2. If approved Safety and Security PUP Main, N100 Approved letter of

proceed to safety and Office Campus, Ground request for entry
Security Office Prof.Diosdado P. Floor, North Wing
Franco /
–
3.Letter of request Virgilio Mauricio Property Office at Letter of Request to
for pull-out Chief, Property Office the back of High pull-out signed by
properties from the or school Bldg. Property office
University
Atty. Gary Aure
Chief, Resource RGO - 2nd Floor
Generating Office( 2nd Dome, PUP Mabini
fl. Dome) Campus
Page 209 of 247

4. If approved Safety and Security PUP Main, N100 Approved letter of
proceed to Safety and Office Campus, Ground request for Pull-out
Security Office Floor, North Wing
Name of the Service (F): COORDINATION WITH THE OUTSIDE FORCES

About the Service:
Seeking assistance from the proper authority


1. Personal Safety and Security PUP Main, N100
appearance of the Office Campus, Ground
requesting party Prof.Diosdado P. Floor, North Wing
Franco /
2. Coordinate with
PNP and other Law
Enforcement
Agencies
Page 210 of 247

College of Law
Vision
A prestigious College of Law managed in the highest degree of competence, honesty and
integrity which is dedicated to the task of imparting excellent, relevant and responsive legal
education to qualified men and women aspiring to become just, conscientious, people-oriented
and responsible lawyers.
Mission
The College of Law shall aim for excellence and aspire for superiority in providing legal
education that meets national standards to qualified students in order to develop trustworthy
lawyers and patriotic national leaders.
Objectives
The College of Law generally aims to:
• Prepare students for the practice of law;

• Produce specially committed members of the legal profession with competence,
integrity, and awareness of the needs of the deprived and oppressed sectors of society;
• Train persons for national leadership; and
• Contribute toward the promotion and advancement of justice and its administration as
well as the improvement of the legal system in the light of the historical and
contemporary development of law in the country and in other countries of the world.
Specifically, the College aims to:
• Impart a broad knowledge of the law and its various fields and the legal institutions
involved in its enactment, enforcement, and implementation;
• Develop students’ ability to search, analyze, articulate and apply law effectively;
• Enable students gain a total approach to legal problems and issues;
• Prepare students for advocacy, counseling, decision-making and improve their ability to
deal with recognized legal problems of the present, as well as the anticipated problems
of the future;
• Develop competence in a chosen field of law for gainful employment in the future;
• Build a foundation for future training beyond the basic professional degree and to
develop in the students the desire and capacity for continuing study and self-
improvement;
• Inculcate the ethics and responsibilities of the legal profession; and
Page 211 of 247

• Produce lawyers who will conscientiously pursue the lofty goals of their profession and
faithfully adhere to its ethical norms.
Curricular Offering:
• Juris Doctor (J.D.)
The COLLEGE OF LAW ADMISSION & REGISTRAR’S OFFICE are under the supervision of
the Office of the Vice-President for Academic Affairs (OVPAA), MANUEL M. MUHI, DTech. and
the College Dean, ATTY. GEMY LITO L. FESTIN, LL.M.
A. ADMISSION AND REGISTRATION OFFICE (COL ARO)
The Admission and Registration Office facilitates and processes freshmen and returning
applications.
The ARO also coordinates with the Guidance, Counseling and Testing Office in the
conduct of Psychological Test.
Telephone Numbers: (632) 335-1787 or (632) 335-1777 local 655/621
The ARO processes and facilitates the applicants who passed the PUP College of Law Entrance
Examination (PUPCLEE) and Psychological Test for ENROLMENT.
The office evaluates the aforesaid applicants’ Academic Pre-requirements for Law and the
credentials/documents submitted as to authenticity and as to whether the applicant is qualified
for admission or not.
Application Fee: Php500.00 (PUPCLEE)

: Php750.00 (Psychological Test)
STEPS TO FOLLOW OFFICE/PERSON LOCATION OF PROCESSING DOCUMENTS REQUIRED

RESPONSIBLE OFFICE TIME
1. Apply Online www.pup.edu.ph
2. Pay Fee PUP Cashier’s Office PUP Main Bldg. 5-10 minutes • Applicants copy of Printed
Ground Floor South Payment Voucher
Wing
Page 212 of 247

3. Processing Admission’s Office Ground Floor 5-10 minutes • Applicant’s copy of Printed
a. Tagging Ms. Ana G. Lasconia NALLRC Bldg. Payment Voucher
b. Picture Taking • Official Receipt of Payment
c. Claiming of Permit • Photocopy of Official
Transcript of Records for
evaluation
• Copy of grades for
graduating students; duly
signed by College Dean
4. Proceed to the PUP Room Assignment • Test Permit
College of Law Testing College of Law • Ballpen & Sign Pen (blue or
Center 30 minutes before Ground Floor black)
the scheduled time printed NALLRC Bldg. • Valid ID
in the Test Permit
5. Visit the PUP Website www.pup.edu.ph
for online confirmation of
PUPCLEE result and
scheduled date of Oral
Exam (Interview).
6. Credential Processing • Ms. Ana G. Ground Floor 5-10 minutes • Transcript of Records (for
and Enrolment (if you Lasconia NALLRC Bldg. evaluation purposes);
passed the Oral Exam and • Ms. Deryll Pops • Certificate of Transfer
Final Interview by the G. Dela Cruz Credential/Honorable
College Dean) • Ms. Nimfa G. Dismissal
Salandanan • Original Copy of Birth
Certificate from NSO
• Original Transcript of
Records of school last
attended (with notation
“COPY FOR PUP COLLEGE
OF LAW”)
• Original Copy of Marriage
Contract from NSO (for
married female only)
• Latest Chest X-ray with
Result (taken within 6
months and verified by PUP
Medical)/OK for Enrolment
Slip
• Two (2) pcs. identical 2”x2”
ID pictures, taken recently,
white background, formal
attire
• OK for Enrolment Slip
• One (1) Long Brown
Envelope
END OF TRANSACTION
2. RE-ADMISSION
Page 213 of 247

The COL ARO processes and facilitates the applications for Re-admission of students.
Fees: Php200.00 (Readmission fee)

: Php150.00 (Informative Copy of grades)
: Php200/page (Transcript of Records)
STEPS TO FOLLOW OFFICE/PERSON LOCATION OF PROCESSING TIME DOCUMENTS REQUIRED

RESPONSIBLE OFFICE
1. Submit the Required ICTO NALLRC Bldg. 5-10 minutes Receipt of Payment
Documents: Dir. Marlon M. Lim
1.a. Informative Copy of

Grades (failure to enroll
for 1-3 semesters)
Transcript of Records (2 Registrar’s Office College Ground Floor 15 working days Receipt of Payment
or more years stopped of Law NALLRC Bldg.
from the date of last • Ms. Nimfa G.
enrolment in PUP) Salandanan
1.b. Approved Re- Dean’s Office College of Ground Floor 1-2 minutes • General Clearance
Admission Letter Law NALLRC Building with signature of
• Atty. Gemy Lito concerned offices
L. Festin, LL.M.
1.c. Medical Clearance PUP Medical Clinic PUP Main Bldg. 30 minutes • Latest X-ray with
Ground Floor South result
Wing
1.d. Library Clearance College of Law Library Ground floor 5-10 minutes • Registration Card
• Ms. Bernice B. NALLRC Bldg. • Library Card
Mangabat
2. Fill-out Application Form Admission Office College Ground Floor 5-10 minutes • Informative Copy of
for Re-Admission of Law NALLRC Bldg. Grades or TOR
• Ms. Ana G. • 2 pcs. Recent 2x2
Lasconia pictures
• Curriculum sheet
• Latest Certification
of Registration
• Medical/X-ray
Result
• Library Clearance
• Approved Re-
Admission Letter
• General Clearance
• Receipt of Payment
for Re-admission
3. Approval of Academic Dean’s Office Ground Floor 5-10 minutes • Scholastic/
Evaluation • Atty. Gemy Lito NALLRC Bldg. Permanent Record
L. Festin, Ll.M • Curriculum
Evaluation of Academic Registrar’s Office Ground Floor 5-10 minutes • TOR Undergrad
Pre-requirements for Law • Ms. Nimfa G. NALLRC Bldg.
Salandanan
Page 214 of 247
4. Re-activate S.I.S. ICTO NALLRC Bldg. 5-10 minutes • Same documents as
Account (For S.I.S. Dir. Marlon M. Lim in step 2
Students)
5. Tagging of Subjects ICTO NALLRC Bldg. 5-10 minutes • Approved Re-
Dir. Marlon M. Lim admission letter
• Duly accomplished
Re-admission form
• General Clearance
• Receipt of Payment
for Re-admission
6. Payment of Tuition & Cashier’s Office PUP Main Bldg. 5-10 minutes • Enrolment Slip
Miscellaneous Fees PUP Main Ground Floor South
Campus Wing
7. Printing of Certificate of Admission’s Ground Floor 5-10 minutes • Official Receipt of
Registration and Issuance Office NALLRC Bldg. Payment
of Classcards • Ms. Ana G. • Receipt of Payment
Lasconia of Student Council
• Ms. Deryll Pops Fee
Dela Cruz
END OF TRANSACTION
3. ACCREDITATION OF SUBJECTS TAKEN FROM OTHER COLLEGE/DEPARTMENT (FOR SHIFTEES

(From LLB to JD Curriculum/AND RETURNING STUDENTS)
The COL ARO processes and facilitates the accreditation of subjects taken by the student from
other colleges/departments in the University and subjects taken from JD Curriculum of LLB
students.
Fees: Php150.00-Change of Curriculum Fee (Students shifted from LLB to JD Program)

1. Secure Application form Admission’s Office Ground Floor 2 minutes • LLB Curriculum
for Accreditation of • Ms. Ana G. NALLRC Bldg. • JD Curriculum
subjects taken Lasconia
2. Request for the • Application for
Approval of the subjects to Accreditation of subjects
be credited taken
• LLB & JD Curriculum
2.a. College Dean’s Dean’s Office Ground Floor
Approval • Atty. Gemy lIto L. NALLRC Bldg. 5 minutes
Festin, Ll.M
2.b. Endorsement of the Registrar’s Office Ground Floor 5 minutes • Same documents as in
College of Law Registrar NALLRC Bldg. step 2.a.
Page 215 of 247

• Ms. Nimfa G.
Salandanan
2.c. University Office of the University PUP Main Bldg. 5 minutes • Same documents as in
Registrar’s Approval Registrar Ground Floor West step 2.b.
• Dr.Zenaida R. Wing
Sarmiento
3. Tagging of Approved ICTO NALLRC Bldg. 5 minutes • Approved Application
Accreditation Subjects • Dir. Marlon M. for Accreditation of
Lim subjects taken
• LLB & JD Curriculum
END OF TRANSACTION
NOTE: FOR LLB Students who shifted to JD Program, secure shifting form at the Registrar’s
Office for approval of the College Dean and pay PhP150.00 for change of curriculum fee then
follow steps 1-3 for accreditation of subjects taken.
B. REGISTRAR’S OFFICE
The Registrar’s Office under the OVPAA and College Dean handles tasks concerning registration,
processing of scholastic records, storage, retrieval and management of student records. It
processes request for certification (enrolment and graduation), Transcript of Records,
Application for Graduation and Diploma and answers inquiries for verification of students
status.
TYPES OF SERVICES
Request for ACADEMIC RECORDS/DOCUMENTS:
A.
• Transcript of Records
• Diploma
• Certification of Graduation
B.
• Honorable Dismissal (for transfer)
• CTC Undergrad
• C1 (Certificate of Eligibility for admission into Law Course)
C. Transcript of Records (for employment purposes)

D. Authentication/CTC of school records.
• TOR/Diploma/Certificate/Registration Certificate)
REQUIREMENTS IN APPLYING FOR ACADEMIC RECORDS/DOCUMENTS:

Page 216 of 247
A. TRANSCRIPT OF RECORDS, DIPLOMA AND CERTIFICATION OF GRADUATION:
Transcript of Records of New Graduates shall be released 15 working days after the
Commencement Exercises except those who will be taking the BAR EXAMINATION.

1. Submit the required Registrar’s Office : Ground Floor 5-10 minutes -Certificate of Conferment of
documents. • Ms. Nimfa G. NALLRC Bldg. Degree
Salandanan (Dummy Diploma)
• Ms. Ana G. -Certificate of Candidacy (COC)
Lasconia -Official Receipts for all fees
related 0to
graduation
-2 pcs, 2x2 pictures in Toga with
0hood & cap issued by the RGO
-General Clearance
- 3 pcs. Documentary Stamps
-PUP ID (to be surrendered).
2. Submit requirements for 5-10 minutes - 4 pcs. Documentary
“Bar Examination Purposes” Stamps
in addition to the - Official Receipt of
abovementioned Payment
requirements and pay the
corresponding fees:
• Certification of Non-
Derogatory P150
• C1 150
• CTC TOR Law 150
• CTC Undergrad 150
• LEB Certification 150
3. Claim the requested Registrar’s Office: Ground Floor 5-10 mins. -Claim stub
documents indicated in the • Ms. Nimfa G. NALLRC Bldg. -Any two (2) valid ID’s
claim stub Salandanan
• Ms. Ana G. For Representative:
Lasconia a. Special Power of
Attorney
(SPA) notarized in the
country/place of
residence of the
requesting party
b. One (1) pc. 2x2
photo of the
representative
c. Valid ID
d. Claim stub (if lost,
submit a duly
notarized affidavit
END OF TRANSACTION
Page 217 of 247

B. HONORABLE DISMISSAL (for transfer)/ TRANSCRIPT OF RECORDS WITH REMARKS “COPY
FOR”/CERTIFIED COPY OF TOR UNDERGRAD/CERTIFICATE OF ELIGIBILITY FOR ADMISSION
INTO LAW COURSE (C1)

1. Submit the required Registrar’s Office: Ground Floor 5 minutes -2 copies, 2x2 identical pictures,
documents. • Ms. Nimfa G. NALLRC Bldg taken recently, white
Salandanan 0background, formal attire
• Ms. Ana G. -4 pcs. Documentary Stamps
Lasconia -PUP ID (to be surrendered)
-Others (with lacking admission
0requirements)
2. Fill-out General Clearance
Form and secure signature of
heads of the following
offices:
Accounting Office Ground Floor South 15 minutes -Duly signed General Clearance
Wing 0Form
Univ. Legal Office Rm. 301-302, South

Wing
Internal Audit Rm. 303, South

Wing
Library Ground Floor, NLLRC

Bldg.
Dean’s Office Ground Floor, NLLRC

Bldg.
3. Pay the required fees:

Cashier’s Office Ground Floor, South 5-10 minutes -Duly accomplished copy of
HD- P150.00 Collecting Officer Wing Official 0Receipt
TOR Law- 200/page
CTC Undergrad- 150.00
C1- 150.00
4. Submit filled-out copy of Registrar’s Office: Ground Floor,
General Clearance Form & • Ms. Nimfa G. NALLRC Bldg. 5-10 minutes -Official Receipt of Payment
get the claim stub Salandanan
• Ms. Ana G.
Lasconia
5. Claim the requested Registrar’s Office: Ground Floor, 5-10 minutes -Claim stub
documents on the date • Ms. Nimfa G. NALLRC Bldg. -Any two (2) valid ID’s
indicated in the claim stub Salandanan
Attorney
country/place of
residence of the
Page 218 of 247

requesting party
b. One (1) pc. 2x2
photo of the
representative
c. Valid ID
submit a duly
notarized affidavit
END OF TRANSACTION
C. OFFICIAL TRANSCRIPT OF RECORDS (for Employment Purposes)

1. Submit the required Registrar’s Office: Ground Floor - 2 copies, 2x2 identical pictures,
documents. • Ms. Nimfa G. NALLRC Bldg. 5-10 minutes taken recently, white
Salandanan 0background, formal attire
• Ms. Ana G. - 1 pc. Documentary Stamp
Lasconia - PUP ID (to be surrendered)
- Others (with lacking admission
0requirements)
heads of the following offices
:
Accounting Office Ground Floor South 15 minutes
Wing -Duly accomplished copy of
Official 0Receipt
Wing

Wing

Bldg.

Bldg.
3. Pay TOR Fee of Cashier’s Office Ground Floor, South 5-10 minutes -Duly accomplished copy of
P 200/page Collecting Officer Wing Official 0Receipt
• Ms. Ana G.
Lasconia
For Representative:
Page 219 of 247
• Ms. Ana G. a. Special Power of
Lasconia Attorney
country/place of
residence of the
requesting party
b. One (1) pc. 2x2
photo of the
representative
c. Valid ID
submit a duly
notarized affidavit
END OF TRANSACTION
D. AUTHENTICATION/CERTIFIED COPY OF SCHOOL RECORDS:

(TOR/Diploma/Certification/Registration Certificate)
D.1. Local Employment

1. Submit the required Registrar’s Office: Ground Floor - Photocopy of
documents. • Ms. Nimfa G. NALLRC Bldg. 5-10 minutes documents to be
Salandanan authenticated/certified
• Ms. Ana G. - 2 copies, 2x2 identical
Lasconia pictures, taken recently,
white background,
formal attire
- Documentary Stamp per
requested document
:
Official 0Receipt
Wing

Wing

Bldg.

Bldg.
3. Fee: P 150.00 per Cashier’s Office Ground Floor, South 5-10 minutes -Duly accomplished copy of
document Collecting Officer Wing Official 0Receipt
Page 220 of 247
• Ms. Ana G.
Lasconia
Attorney
country/place of
residence of the
requesting party
b. One (1) pc. 2x2
photo of the
representative
c. Valid ID
submit duly notarized
affidavit
END OF TRANSACTION
D.2. For DFA/EMPLOYMENT ABROAD

STEP OFFICE/PERSON LOCATION OF PROCESSING REQUIREMENTS
1. Submit the required Registrar’s Office: Ground Floor - Photocopy of
documents. • Ms. Nimfa G. NALLRC Bldg. 5-10 minutes documents to be
Salandanan authenticated/certified
• Ms. Ana G. - 2 copies, 2x2 identical
Lasconia pictures, taken recently,
white background,
formal attire
- Documentary Stamp per
requested document
:
Official 0Receipt

Wing
Page 221 of 247

Wing

Bldg.

Bldg.
3. Fee: P 920.00 Cashier’s Office Ground Floor, South 5-10 minutes -Duly accomplished copy of
Collecting Officer Wing Official 0Receipt
• Ms. Ana G.
Lasconia
Attorney
country/place of
residence of the
requesting party
b. One (1) pc. 2x2
photo of the
representative
c. Valid ID
submit a duly
notarized affidavit
END OF TRANSACTION

Students registered thru Student Information System (S.I.S.)
Students who are expecting to graduate at the end of this semester are advised to follow the
steps below:
1. In the SIS Student Module Account. Click GRADES then click CURRICULUM/EVALUATION. If
you are qualified to apply for graduation, you will see at the upper right part of the page -
>APPLICATION FOR GRADUATION<-.
Page 222 of 247

2. Click the ->APPLICATION FOR GRADUATION<- to see the Application Form.
3. Fill up the Application for Graduation Form, SAVE and then SUBMIT.
4. Print a copy of the Application for Graduation Form and pay the application fee of Php
150.00 at the PUP Cashier`s Office(SIS Window).
5. Submit the copy of the Application for Graduation Form and the official receipt at the
Registrar’s Office, College of Law.
6. After submission, monitor the status of your application in your SIS Account by clicking the
GRADES section of your student account from time to time. Following are the STATUS labels
that you will see at a given point in time.
a. RECORDS SUBMITTED <-- This means you have already submitted your application form and
the original copy of your official receipt of payment for application for graduation fee.
b. RECORDS RELEASED <-- This means your student records are pulled out from the general file
for evaluation.
c. RECORDS RECEIVED/UNDER PROCESS <-- This means that your evaluator have acknowledged
the receipt of your student records and the evaluation of your records is on-going.
d. FIRST EVALUATION <-- This means that the result of your record`s first evaluation is posted
through your SIS Account. You should print a copy of the evaluation report and report to your
evaluator for what other deficiencies/requirements you should comply with.
e. FINAL EVALUATION <-- This means that your records are completely evaluated and that you
have no more deficiencies, except your grades in the currently enrolled subjects.
f. CANDIDATE/FOR RELEASE OF COC <-- This means that you have passed all of your subjects
enrolled in your last semester and that your grades are completely encoded in the SIS. Thus,
you are, at this stage, considered as
Candidate for Graduation, Print your Certificate of Candidacy (COC) from your SIS Account.
FREQUENTLY ASKED QUESTIONS REGARDING APPLICATION FOR GRADUATION
If the -->APPLICATION FOR GRADUATION<-- button does not appear in the

CURRICULUM/EVALUATION page of your SIS
Account, at least one of the following conditions exist:
1. YOU STILL HAVE A SUBJECT OR BACK SUBJECT NOT CURRENTLY ENROLLED
Page 223 of 247

What should you do? Enroll the back subject/s in the next semester and apply for graduation
also in that semester.
2. YOU HAVE TAKEN AN EQUIVALENT SUBJECT BUT IT IS NOT YET CREDITED IN THE SIS.
What should you do? Bring your accreditation documents/approved letter of accreditation and
submit to the following offices:
-Dean’s Office
-Registrar’s Office
-ICTO (for tagging)
-Student’s Copy
3. YOU STILL HAVE AN INCOMPLETE OR MISSING GRADE IN AT LEAST ONE OF THE SUBJECTS THAT YOU
ENROLLED IN THE PAST SEMESTER/S.
What should you do? Take/Submit your deficiency requirements to your professor and, once you have
completed the requirements, accomplish a Completion Form (4 copies) and pay P30.00 completion fee
at the PUP Cashier’s Office.
Submit a copy of both Completion Form and Official Receipt of payment to the Office of the Registrar. If
it is a missing grade, accomplish a Completion Form - Late Reporting of Grade Form (4 copies) and attach
a photocopy of your professor`s class record. Submit a set of copies each to the Office of the Registrar.
4. YOU ARE CURRENTLY ENROLLED IN A SUBJECT WITH DIFFERENT SUBJECT CODE FROM WHAT IS
REQUIRED IN THE CURRICULUM, BUT IT IS EQUIVALENT AND MAY BE CREDITED.
What should you do? Submit to the Office of the University Registrar a copy of an approved Certification
of Accreditation of Subject signed by the concerned College Dean and the College of Law Registrar.
NOTE: Candidate shall not be considered “Graduate” when he/she fails to attend the conferment
during the Graduation Exercises.
COLLEGE OF LAW
SCHEDULE OF FEES
Tuition Fee (per unit) P 500.00
Miscellaneous/Other Fees:
Application/Entrance Exam Fee 500.00

Psychological Test 750.00
Registration Fee 100.00
Library Fee 100.00
Medical and Dental 50.00
Medical Examination Fee 150.00
ID (upon admission) 100.00
Energy Fee 800.00
Student Information System 225.00
Adjustment Fee (per subject) 20.00
Page 224 of 247

Fine for late payment 100.00
Fine for late payment (ACE) 100.00
Sports Development Fee 150.00
Certification (Letter Form) 150.00
Graduation Application Form 150.00
Graduation Fee 600.00
Diploma Fee 200.00
Transcript of Records (per page) 200.00
Scanned Picture (for TOR) 50.00
Certificate of Transfer Credential/HD 150.00
Admission Fee 300.00
Re-admission Fee 200.00
Retrieval Fee 100.00
Validation Fee 150.00
Accreditation Fee per unit 500.00
Correction of Information/Data in S.I.S. 150.00
Authentication:
CTC-TOR 150.00 per document
CTC-DIPLOMA 150.00 per document
DFA Authentication 920.00/set
CHED Authentication 470.00/set
Other Fees:
Company Verification Fee 200.00/Student/Graduate
Alumni Fee (Optional) 500.00
Page 225 of 247

GRADUATE SCHOOL
About the unit:
As center of graduate education, the PUP Graduate School is committed to foster

excellence in instruction, research, extension, community service, production, industry-academe
partnerships, local and international linkages, and stakeholder empowerment.
The PUP Graduate School has avowed functions to provide advanced professional studies
leading to doctoral degrees and master’s degrees in specialized fields.
GRADUATE SCHOOL REGISTRAR’S OFFICE
About the Service

The Graduate School Registrar’s Office maintains the students’ academic records and
implements policies and procedures on admission, enrolment, load requirements, promotion,
retention, graduation, transfer and dismissal of students. The Graduate School Registrar’s office
facilitates and processes new, returning and transferee applications, cross registration; and
assists in the administrative processes that support graduate education.
The Registrar's Office serves the students from the time they are admitted and during
their entire residency in the Graduate School. Specifically, it provides technical services, such as
the processing of student scholastic records (i.e. Transcript of Records, certifications, honorable
dismissals), and evaluates and maintains student records. The office also processes and
evaluates records of applicants for comprehensive examination, graduation, and assists in the
graduation exercises.
C. ADMISSION SERVICES
Description of the Service:
The Graduate School Registrar’s Office processes and facilitates the applications of
bachelor’s degree holders (for master’s) and master’s degree holders (for doctorate) who
passed the Graduate School Entrance Examination (GSEE) for enrolment. The Office verifies
and checks the applicants’ application documents as to whether the applicant is qualified for
admission or not.
Fees: P500.00 – Entrance exam/admission fee

Processing Time:
Page 226 of 247

Entrance Examination:
Master’s - 1 hour & 30 minutes
Doctorate - 30 minutes

OFFICE/PERSO PROCESSIN
LOCATION OF DOCUMENTS
STEP/S TO FOLLOW N G
OFFICE REQUIRED
RESPONSIBLE TIME*
9. Visit the PUP website. https://www.pup. 10 – 15
Apply for PUP Graduate edu.ph/ minutes
School Entrance Exam
(GSEE) through the
iApply. Read the
information provided
and click the iApply Now
button.
10. Click Proceed to https://www.pup. 10 minutes 2”x2” colored recent
begin your online edu.ph/iapply/gse picture with white
registration and select e.aspx background & in
your intended program, formal pose
then submit the online
application
11. Upon successful iapply.pup.edu.ph 10 minutes Completely filled-up
submission of your /requestvoucher. online application
online application, go to aspx form
Display Voucher to print
your Payment Voucher
12. Pay fee through GS Cashier’s GS Bldg., 10 – 15 Applicant’s copy of
PUP Cashier’s office or Office/ Ground Flr. or minutes Printed Payment
Go to the nearest PUP Cashier’s South Wing, G/ Voucher
LandBank Branch to Office F, PUP Main
remit payment via online campus or
collection Any Land Bank Any LandBank
Branch Branch
13. Submit the Graduate School GS Bldg., 5 – 10 Complete admission
admission requirements Staff Ground Flr. minutes documents and
together with Official M.H. Del Pilar Official Receipt
Receipt to the GS staff Campus
for processing of
credentials
iapply.pup.edu.ph 5 – 10 Payer’s copy of the
14. Claim ePermit
/claimpermit.aspx minutes printed payment
online
voucher
15. Be at the assigned Proctor/Test GS Bldg. , 2nd GSEE Test Permit
testing room at least 30 Administrator Floor Black or blue ballpen
minutes before the M.H. Del Pilar
scheduled time printed Campus
in your GSEE Permit
16. For international Office of South Wing, Passport,
students, inquire directly International 2nd Floor, Student Visa/
Page 227 of 247
from the Office of Affairs (OIA) PUP Main Study Permit
International Affairs Director Campus TOEFL Certificate
(OIA) www.pup.edu.ph or its
equivalent
Letter of
Recommendation
from sponsoring
Agencies and/or
from an Embassy/
Consular Officer
of country of
origin
TOR/ Education
Certificate/
Diploma
Personal History
Statement
Certificate of
Good Moral
Character, Bank
Certificate
Medical
Clearance
2 pcs. 2x2 photos
with white
background, and
Alien Certificate
of Registration
END OF TRANSACTION
*Excluding queuing time & depends on the availability of the system (internet connection)
REGISTRATION
Description of the Service:
The Graduate School Registrar’s Office processes and facilitates the enrolment/
registration of freshmen, old students, returning and transferees.
Enrolment
ENROLMENT OF FRESHMEN & OLD STUDENTS (SIS)
Enrolment period before the start of every semester and summer.
Fees:
Master’s Programs - P400.00 per unit
Doctorate Programs - P500.00 per unit
Page 228 of 247
OFFICE/PERS PROCESSIN
STEP/S TO FOLLOW ON G
OFFICE REQUIRED
RESPONSIBLE TIME*
8. **Visit the PUP website Applicant www.pup.edu.p
for the exam result and www.pup.edu.p h
online confirmation of h
the scheduled date of
interview and
enrolment
9. **Download and print Applicant www.pup.edu.p
the admission record, www.pup.edu.p h
pre-registration form, h
steps in enrollment
and list of enrolment
requirements
10. **On the GS Registrar’s GS Bldg. , Ground 5-10 minutes Confirmation slip;
scheduled date of office Flr Admission Records
interview, go to the GS M.H. Del Pilar incl. all required
Registrar’s Office for GS Staff Campus documents as
submission of the Sta. Mesa, indicated in your
original documents and Manila confirmation slip
issuance of Approval
for enrolment
11. Go to the Program Chair GS classrooms, 10-15 Pre-registration
Program Chairperson GS Bldg. minutes form
for interview and M.H. Del Pilar (Depends on
advising of subjects to Campus the
be enrolled. availability of
the program
Chair)
12. Proceed to the GS GS Staff GS Bldg. , Ground 5-10 minutes Approved pre-
Registrar’s office or Flr registration
designated room for M.H. Del Pilar
the tagging of subjects. Campus
Sta. Mesa,
Manila
13. Proceed to the Collecting GS Bldg. Ground 10-15 Approved pre-
Fund Management Officer, Flr. (8-4:30 p.m.) minutes registration
Office (Cashier’s Office) Cashier’s Office or
for payment of fees South Wing, G/
F, PUP Main
campus
14. Go back to the GS GS Staff GS Bldg. , Ground 5-10 minutes Official Receipt of
Registrar’s office for Flr payment
printing and validation M.H. Del Pilar
of Registration Campus
Certificate
Page 229 of 247

Sta. Mesa,
Manila
15. **Proceed to the Office of PUP Main By schedule Registration
Office of Student Student Campus, Charlie Certificate
Services for ID Services del Rosario
processing Student
Development
Center
END OF TRANSACTION
**For New Students
ENROLMENT OF OLD STUDENTS – MANUAL PROCESSING (NON-SIS ACCOUNT)

Fees:
Master’s Programs - P400.00 per unit + miscellaneous
Doctoral Programs - P500.00 per unit + miscellaneous

OFFICE/PERS PROCESSIN
STEP/S TO FOLLOW ON G
OFFICE REQUIRED
RESPONSIBLE TIME*
7. Present the old GS Staff 2-5 minutes Latest Registration
GS Bldg. , G/F
Registration Card at Card stamped fully
M.H. Del Pilar
the GS Registrar’s paid by the
Campus
Office for issuance of Accounting Office
pre-registration form.
8. Proceed to the Program Chair 5-10 minutes Student’s Program of
Assigned Room,
Program Chairperson Studies
GS Bldg.
for advising of & pre-registration
M.H. Del Pilar
subjects to be form
Campus
enrolled.
9. Go back to the GS GS Staff GS Bldg. , G/F 2-5 minutes Approved pre-
Registrar’s Office for M.H. Del Pilar registration form
the New Registration Campus
Card to be filled up by Sta. Mesa,
the student. Manila
10. Go to the Accounting South Wing, 5-10 Fully accomplished
Accounting Office, Staff G/ F, PUP minutes registration
Student Services Main campus certificate
Section for
assessment of fees.
Page 230 of 247

11. Pay your total Collecting GS Bldg. , G/F 10-15 Assessed copy of
tuition and Officer, or minutes registration
miscellaneous fees Cashier’s office South Wing, G/ certificate
F, PUP Main
campus
12. Proceed to the GS Staff GS Bldg. , G/F 2-3 minutes Official receipt of
GS Registrar’s Office M.H. Del Pilar payment
for validation of the Campus Registration
Registration Card Sta. Mesa, certificate
Manila (Registrar’s copy)
END OF TRANSACTION
Re-admission
A student returning from a leave of absence may be considered for readmission. The GS
Registrar’s office processes and facilitates the applications for re-admission of students with
SIS or non-SIS accounts.

Fees:
Re-admission fee – P200.00

OFFICE REQUIRED
RESPONSIBLE TIME*
15. Download, print
& fill-out the Applicant/Stude www.pup.edu.ph
Application for nt /gs/
readmission form &
clearance (GSR Form
No. 04)
16. Submit the GS Dean Dean’s Office,
Application for GS Bldg., G/F
readmission to the M.H. Del Pilar Re-admission form
Dean’s Office for Campus
approval
17. Go to the GS GS Registrar GS Bldg., G/F 5-10 Approved
Registrar’s Office for M.H. Del Pilar minutes application for re-
academic Campus admission,
Page 231 of 247

evaluation/recomme certificate of grades
ndation & approval or scholastic records
for readmission.
GS Library – GS 10-15
18. Go to the GS
GS Librarian Bldg., minutes Approved
Library, Accounting
Accounting, 2nd Flr., South application for
Office, Internal Audit
Internal Audit & Wing, Main readmission
& Legal Office for the
Legal Office
signing of clearance. Campus
Staff
Collecting GS Bldg. , G/F or 5-10 Approved
19. Go to the Fund
Officer, South Wing, G/ minutes application for
Management Office
Cashier’s F, PUP Main readmission &
for payment of re-
Office campus Signed clearance
admission fee.
form
20. Go to the Program Chair Assigned 5-10 Approved
Program Chair for Room/Office minutes application for re-
evaluation and advise admission, O.R. for
on the subjects to be readmission, pre-
enrolled. registration form
21. Go back to the GS Staff GS Bldg., G/F 10-15
GS Registrar’s Office M.H. Del Pilar minutes
Campus Application for Re-
for enrolment,
Admission approved
reactivation of SIS
by the: Dean,
account, tagging of
Program Chair, and
subjects, &
GS Registrar;
submission of the
Clearance and OR
readmission
documents
END OF TRANSACTION
Cross Enrollment
Students are allowed to cross enrol if the remaining subject/s to be taken is/are not
offered in the Graduate School. The Registrar will issue a “permit to cross-enrol” at an
accredited school upon the Program Chair’s endorsement and the Dean’s approval.

Fees: P150.00 – Permit to cross-enroll
Page 232 of 247

OFFICE/PERSO PROCESSING
STEP/S TO FOLLOW N TIME*
OFFICE REQUIRED
RESPONSIBLE
14. Secure and fill- GS Registrar’s GS Bldg. , G/F
out Application for Office M.H. Del Pilar Application for
Permission to Cross Campus cross-enrollment
Enroll Sta. Mesa, Manila
15. Proceed to the Program Chair Designated 5-10 minutes
Program Chair for the Program Chair’s
Approved request
recommendation & room – GS
for cross-
approval of the Bldng.
enrollment
subject/s to be cross-
enrolled.
16. Proceed to the GS Dean Dean’s Office 5 minutes Approved request
GS Dean’s office for GS Bldg. , G/F for cross-
signature/approval M.H. Del Pilar
enrollment
Campus
17. Go to the Collecting GS Bldg. Ground 5-10 minutes
Cashier’s office for Officer, Flr. (8-4:30 p.m.)
Approved request
payment of the Cashier’s or
for cross-
required fee Office South Wing, G/
enrollment
F, PUP Main
campus
18. Go back to the GS Registrar GS Bldg. , G/F 5 minutes Approved request
Registrar’s Office for M.H. Del Pilar for cross-
issuance of Permit to Campus enrollment;
cross-enroll Sta. Mesa, Manila Official Receipt of
Payment
END OF TRANSACTION
Dropping and Changing of Subject

Changing of Subject
A change of subject, load, or course may be allowed for a valid reason upon prior
endorsement of the Program Chair and approval of the Dean.
Dropping of Subjects
With the consent of the faculty member and the Dean of the Graduate School, a student
may drop a subject/ course any time before the mid-term examinations by accomplishing the
Application for Change of Enrolment (ACE) form and submitting it to the Registrar’s Office for
record purposes. Unauthorized dropping of subject may result to a grade of 5.0 or Failed.
Page 233 of 247

Fees: P 20.00 per subject (change of subject)
• No fee for dissolved subjects

OFFICE REQUIRED
RESPONSIBLE TIME*
11. Download, Student www.pup.edu.ph
print & fill-out the /gs/
GSR Form No. 02
ACE form: Changing
& Dropping of
Subjects
12. Proceed to the Program Chair Program Chair or 5-10 Application for
Program Chair & Professor’s Room minutes Change of
Course Professor for Enrolment (ACE)
APPROVAL of the Form & printed
necessary changes. registration card
13. Go to the GS GS Dean Dean’s Office 3 minutes ACE form signed by
Dean for approval of GS Bldg. , G/F concerned
the ACE form. M.H. Del Pilar Chair/Professor
Campus
14. Go to the GS GS Staff Registrar’s Office, 5-10 minutes Approved application
Office for the tagging GS Bldg. , G/F for Change of
of the approved M.H. Del Pilar Enrolment (ACE)
changes. Campus Form & printed
registration card
15. Go to the Accounting Staff PUP Main 5-10 minutes Approved application
Accounting Dept., Campus, for Change of
Student Records South Wing, Enrolment (ACE)
Section, for the Ground Floor Form
assessment and
tagging of necessary
fee/s.
16. Pay the Collecting GS Bldg. , G/F or 5-10 Approved
assessed fee at the Officer, South Wing, G/ F, minutes application for
Cashier’s Office Cashier’s Office PUP Main Change of
campus Enrolment (ACE)
Form
17. Go back to the GS Staff GS Bldg. , G/F 3 minutes Approved ACE form
GS Office for M.H. Del Pilar and Official Receipt
acknowledgement of Campus of payment
the approved ACE
form.
Page 234 of 247
END OF TRANSACTION
Adding of Subject/s

OFFICE REQUIRED
RESPONSIBLE TIME*
1. Download, fill-out Student www.pup.edu.p
and print the GSR h/gs/
Form No. 03 ACE
form: Adding of
Subject
2. Proceed to the Program Chair/ Program Chair or 5-10 minutes Application for
Program Chair & Course Professor Professor’s Change of
Course Professor for Room Enrolment (ACE)
APPROVAL of the Form: Adding of
subject/s to be Subject/s
added.
3. Go to the GS Dean GS Dean Dean’s Office 3 minutes ACE form signed by
for approval of the GS Bldg. , G/F concerned Chair/
ACE form M.H. Del Pilar Professor
Campus
4. Proceed to the GS GS Staff GS Bldg. , Ground 5-10 minutes Approved
Registrar’s office or Flr application for
designated room for M.H. Del Pilar Change of
the tagging of Campus Enrolment (ACE)
subjects. Form & printed
registration card
5. Go to the Accounting Accounting Staff PUP Main 5-10 minutes Approved
Dept., Student Campus, application for
Records Section, for South Wing, Change of
the assessment and Ground Floor Enrolment (ACE)
tagging of necessary Form
fee/s.
6. Pay the assessed fee Collecting GS Bldg. , G/F or 5-10 minutes Approved
at the Cashier’s Officer, South Wing, G/ Application for
Office Cashier’s Office F, PUP Main Change of
campus Enrolment (ACE)
Form
Page 235 of 247

18. Go back to the GS Staff GS Bldg. , G/F 3 minutes Approved ACE form
GS Office for M.H. Del Pilar and Official Receipt
acknowledgement of Campus of payment
the approved ACE Sta. Mesa,
(Adding) form. Manila
END OF TRANSACTION
ACCREDITATION OF SUBJECT/S TAKEN IN OTHER SCHOOLS
The GS Registrar’s office processes and facilitates the applications for accreditation of
subjects taken in other schools/universities.
Equivalent graduate work not exceeding 30% of the total units in the PUP curriculum and
earned not more than five (5) years prior to graduation from the PUP Master’s/ Doctoral
degree program may be accepted by transfer from a graduate school of recognized standing.
An accreditation fee for each credited subject will be charged.

Fees:
For Master’s - P400.00/unit
For Doctorate - P500.00/unit

OFFICE REQUIRED
RESPONSIBLE TIME*
7. Submit written GS Staff Dean’s Office/ Application letter for
request addressed Registrar’s accreditation
to the Dean for Office
accreditation of
subjects taken in
other school
8. Proceed to the Program Chair GS Bldg. or 5-10 minutes Accreditation
respective Program Chairperson’s letter
chair for the Offices, Main Certified copy of
evaluation/recomme Campus TOR with remarks
ndation/approval of “Copy for PUP”
the subjects to be Subject
credited description from
Page 236 of 247

college/university
last attended
9. Go to the GS Dean GS Dean GS Bldg. , G/F 5 Certification of
for the approval of M.H. Del Pilar minutes grades or transfer
the subject/s for Campus credential from
accreditation Sta. Mesa, Manila last school
attended
Subject
description from
college/university
last attended
10. Go to the Student Services PUP Main 5 minutes Approved request
Accounting Section, Campus. for accreditation
Department, Accounting Ground Floor,
Student Services Dept., South Wing
Section for
assessment of fees Accounting Staff
based on the
approved
subjects/units
11. Pay the total Collecting GS Bldg. , G/F or 5 minutes Approved request
amount of fees for Officer, South Wing, G/ for accreditation
the accredited Cashier’s Office F, PUP Main with assessment
subject/s campus
12. Submit the GS Staff GS Bldg. , G/F 5-10 minutes • Approved list of
approved M.H. Del Pilar accredited subjects
accreditation to the Campus certified by the
GS Registrar’s Office Sta. Mesa, Manila Dean
for updating of • Official Receipt of
accredited subjects payment
END OF TRANSACTION
COMPLETION OF GRADES
A grade of Incomplete (Inc.) is given to a student whose course work is not completed at
the time the grade was submitted. An “Incomplete” (Inc.) grade must be completed within
a period of one (1) year from the semester/term the Inc. grade was incurred. After a year,
the student is required to repeat the course or it remains “Inc.” and will earn no credit (“NC”).
Schedule of Availability of Service: Within the prescribed period of completion.

Page 237 of 247

OFFICE REQUIRED
RESPONSIBLE
11. Download, Student www.pup.edu.p
print & fill-out the h/gs/
Completion form
(GSR Form No. 05)
Course Professor Designated Completion
12. Proceed to the room, form
Course Professor for GS Bldg. or Course
completion of the Chairperson’s requirements:
incomplete grade for Office, Main term paper,
the subject Campus exam, report,
etc.
Collecting GS Bldg. , G/F Completion form
13. Proceed to the
Officer, or signed & graded
Cashier’s office for
Cashier’s Office South Wing, G/ by the Professor
payment of
F, PUP Main
completion fee.
campus
14. Go to the GS GS Dean Dean’s Office Completion
Dean for approval of GS Bldg. , G/F form signed &
the completion graded by the
form. Professor
Receipt of
payment
15. Proceed to the GS Staff GS Bldg. , G/F Receipt of
GS Registrar’s Office M.H. Del Pilar payment
for submission of the Campus
approved
completion form.
END OF TRANSACTION
APPLICATION FOR SHIFTING/CHANGE OF CURRICULUM

Description of Service
a. Shifting from one program to another

Transfer to another program/course may be allowed only with the approval of the
Dean upon the recommendation of the Program Chair, who shall advise the GS Registrar’s
Office for proper recording.

Page 238 of 247
Fees: P100.00 – Change of curriculum/shifting fee

OFFICE REQUIRED
RESPONSIBLE
12. Secure Registrar’s Office GS Bldg. , G/F 5 Minutes
application form for M.H. Del Pilar
shifting/change of Campus
curriculum
13. Proceed to the GS Bldg. , G/F Depending on Application for
Program Chair of the Program Chair M.H. Del Pilar the availability Shifting/Transfer
present Campus of the Program
course/program for Chair
release.
14. Go to the Program Chair GS Bldg. , G/F Depending on Approved release
Program Chair of the M.H. Del Pilar the availability form
desired course/ Campus of the Program
program for Chair
interview &
acceptance.
15. If approved, Collecting GS Bldg. , G/F or 5-10 minutes Order of payment
proceed to the Officer, South Wing, G/
Cashier’s Office for Cashier’s Office F, Main campus
payment of the
Change of
curriculum/shifting
fee.
16. Go back to the GS Staff GS Bldg. , G/F 5-10 minutes
GS Registrar’s Office M.H. Del Pilar Approved
for Campus application for
tagging/acknowledg shifting & Official
ement of the Receipt of
approved application payment
for shifting.
END OF TRANSACTION
COMPREHENSIVE EXAMINATION
The Graduate School Office processes and facilitates the applications for comprehensive
examination. It also supervises the administering of comprehensive examination activities.
The student takes a comprehensive examination after completion of his/her course
requirements.
Page 239 of 247

For (Sept.) 1st Semester’s exam - July to August

For (Feb.) 2nd Semester’s exam - December to January
Fees: Application: P 150.00

Exam fee: P 1,300.00 for doctorate
P 1,000.00 for master’s
Processing Time:
Application: 5 to 10 min.
Evaluation: 3 weeks before the exam
Exam proper: 3 hours/day (2 days)

OFFICE REQUIRED
RESPONSIBLE
1. Download and print Applicant www.pup.edu.p
the GSR Form No. h/gs/
07: Application for
Comprehensive
Exam
2. Accomplish the form Applicant www.pup.edu.p 10-15 minutes GSR Form No.
and attach program h/gs/ 07: Application
of studies and for
updated certificate of Comprehensive
grades printed from Exam
student SIS account.
Collecting GS Bldg. , G/F or 5-10 minutes GSR Form No.
3. Proceed to the
Officer, South Wing, G/ 07: Application
Cashier’s Office for
Cashier’s Office F, PUP Main for
the payment of
campus Comprehensive
application fee.
Exam
4. Submit the GS Staff GS Bldg. , G/F 3 minutes Application
accomplished M.H. Del Pilar form, program of
application form tog. Campus studies, updated
with the program of certificate of
studies & updated grades & O.R.
cert. of grades to the
GS Office.
5. Check the status of GS Staff/ GS Bldg., G/F Evaluated
the Application thru GS Registrar M.H. Del Pilar records of
the GS Registrar’s Campus applicant
office. The GS office
Page 240 of 247
announces/ posts the
list of qualified
examinees.
6. Proceed to the Cashier’s Office GS Bldg. , G/F or 5-10 minutes Payment order
Cashier’s Office for South Wing, G/
the payment of F, PUP Main
comprehensive exam campus
fee.
7. Submit the official Applicant GS Bldg. , G/F 5 minutes Official receipt of
receipt of payment to M.H. Del Pilar payment
the GS Registrar’s Campus
office.
END OF TRANSACTION
Application for Graduation

The Graduate School Office processes and facilitates the applications for graduation.
The Graduate School staff verifies students’ documents and evaluates the scholastic records
for completion of curriculum requirements and candidacy toward a certain degree.
Schedule of Availability of Service: Before Mid-Year & Year-End Graduation

Fees: P150.00
Processing Time: Filing/Payment: 5 – 10 minutes
Evaluation : Within the evaluation period; Approx. 15
days after filing of application

OFFICE/PERSON LOCATION OF PROCESSING DOCUMENTS
STEP/S TO FOLLOW
RESPONSIBLE OFFICE TIME* REQUIRED
1. Visit the PUP Applicant www.pup.edu.p 5-10 minutes Application form
website, download, h/gs/
print and fill out the
GSR Form No. 08:
Application for
Graduation
2. Proceed to the Collecting Officer, GS Bldg. , G/F 5-10 minutes Properly filled out
Cashier’s Office for Cashier’s Office or form and Official
the payment of South Wing, Receipt
application fee, G/F,
present the copy of PUP Main
application form. campus
Page 241 of 247

3. Submit the GS Admin. Staff GS Bldg. , G/F 5 minutes Accomplished
accomplished GS Registrar’s M.H. Del Pilar form, program of
application form office Campus studies & updated
together with the certificate of
program of studies & grades (printed
updated certificate from the SIS
of grades and official student module
receipt of payment. account)
4. Check the status of GS Registrar GS Bldg. , G/F 5-10 minutes If there are
the Application thru M.H. Del Pilar deficiencies,
the GS Registrar’s Campus submit all the
office required
documents
needed for the
approval of the
application such
as: registration
card, ACE form,
completion form,
Re-admission
form, orig. TOR
copy for PUP, orig.
NSO birth
certificate, etc.
5. The GS Registrar GS Registrar GS Bldg. , G/F 5-10 minutes Passed all the
issues Certificate of M.H. Del Pilar subjects required
Candidacy to Campus in the curriculum;
candidates who have final copies of
complied with the research project &
academic other academic
requirements requirements
6. Secure General GS Registrar GS Bldg. , G/F 5 minutes Approved
Clearance M.H. Del Pilar application for
Campus graduation
7. Proceed to the GS Librarian GS Bldg. , 20-30 minutes Filled-out
concerned offices for Accounting Office G/F General
the signing of Internal Audit South Wing, Clearance Form
General Clearance Legal Office Staff G/ F Certificate of
Room 301-302 Candidacy
South Wing, 3rd
Flr.
PUP Main
Campus
END OF TRANSACTION
Page 242 of 247

REQUEST FOR credentials
Transcript of Records (For Undergraduates)
The GS Registrar issues Transcript of Records to non-graduating and graduated students

provided that required documents are complied and submitted.

Fees:
Transcript of Records – P200.00/page

OFFICE REQUIRED
RESPONSIBLE
10. Visit the PUP Applicant
website, download,
print & fill out GSR www.pup.edu.p
Form No. 06 – h/gs/
Request form &
Clearance
11. Secure GS Library GS Library 20-30 Clearance form
signature of heads of Accounting Office South Wing, G/ minutes
concerned offices: Legal office F,
Internal Audit South Wing,
Office 3/F Main
campus
12. Present the Collecting Officer, 5-10 minutes Signed Clearance
GS Bldg., G/F
accomplished Cashier’s Office form
(8-4:30 p.m.);
clearance form to
South Wing, G/
the Cashier’s Office
F, Main
for payment of TOR
campus
fee
13. Go back to the GS Staff GS Bldg. , G/F 5 minutes General Clearance
GS Registrar’s Office M.H. Del Pilar together with the
for filing of the Campus proof of payment
request for TOR for TOR, original
TOR (w/ remarks:
copy for PUP, orig.
NSO-copy of Birth
Certificate, 2 (2x2)
latest ID pictures
(w/ white
background)
Page 243 of 247

14. Follow-up and GS Registrar’s GS Bldg. , G/F After one to Claim Stub &
claim the requested office M.H. Del Pilar two months documentary
TOR on the Campus after receipt stamps
scheduled date of the request For
indicated in the for TOR Representative:
claim stub a) Special
Power of Atty.
(SPA) notarized
in the place of
residence of
requesting
party
b) 1 pc. 2” x 2”
picture of the
representative
c) Valid I.D.
END OF TRANSACTION
Transcript of Records (For Newly Graduated students)

Fees:
Transcript of Records – P200.00/page
Scanned picture (for graduation) - P 50.00

OFFICE REQUIRED
RESPONSIBLE
1. Submit the Signed GS Staff GS Bldg. , G/F 5-10 minutes Certificate of
General Clearance GS Registrar M.H. Del Pilar Candidacy
and required Campus Certification of
documents for Conferment of
graduation Degree (dummy
diploma)
Official Receipt
of payment
2 pcs. 2” x 2” ID
photos with
hood and cap
2. Follow-up and claim GS Registrar’s GS Bldg. , G/F After one to Claim Stub &
the requested TOR office M.H. Del Pilar two months documentary
on the scheduled Campus after receipt stamps
Page 244 of 247

date indicated in the of the request For
claim stub for TOR Representative:
a) Special
Power of Atty.
(SPA) notarized
in the place of
residence of
requesting party
b) 1 pc. 2” x 2”
picture of the
representative
c) Valid I.D.
END OF TRANSACTION
Note:
To check the status update of your request, you can contact (02) 716-0933 or 335-1787
loc. 371 during office hours and verify from the Graduate School Admin. staff.
Transfer Credential/ Honorable Dismissal

The Registrar issues an Honorable Dismissal to a student who voluntarily withdraws from
the University for purposes of transferring to another school. Any student applying for an
Honorable Dismissal shall be cleared of all accountabilities before a certificate is issued to
him/her.

Fees:
Transfer Credential/
Honorable dismissal - P150.00

OFFICE REQUIRED
RESPONSIBLE TIME*
6. Visit the PUP Applicant www.pup.edu.ph
website, download /gs/
and print the GSR
Form No. 06 –
Request form &
Clearance
7. Secure signature of GS Library GS Library 10-20 Clearance form
heads of concerned Accounting South Wing, minutes
offices: Office G/ F,
Page 245 of 247
Legal office South Wing,
Internal Audit 3/F PUP Main
Office campus
8. Proceed to the Collecting GS Bldg., G/F 5-10 minutes Accomplished/
Cashier’s Office for Officer, (8-4:30 p.m.); signed clearance
the payment of Cashier’s Office South Wing, G/ form
Transfer F, PUP Main
Credential/H.D. campus
9. Go back to the GS GS Admin. staff GS Bldg. , G/F 5 minutes Signed Clearance
Registrar’s Office M.H. Del Pilar form tog. with the
and submit filled out Campus proof of payment
form for the for H.D. & TOR,
requested original TOR (w/
document. remarks: copy for
PUP, orig. NSO-copy
of Birth Certificate,
2 (2x2) latest ID
pictures (w/ white
background)
10. Student claims GS Registrar GS Bldg. , G/F 5-10 minutes Claim Stub &
the Cert. of Transfer M.H. Del Pilar Documentary stamp
credential and Campus
submits it to the
school where he/she
will be transferring
to for signature of
the Registrar
END OF TRANSACTION
Certification
Description of Service
The Registrar office issues certification of grades and other related certifications
to students who are requesting for the said documents.

Fees: P 150.00

PROCESSIN
OFFICE/PERSON LOCATION OF DOCUMENTS
STEP/S TO FOLLOW G
TIME*
Page 246 of 247

8. Visit the PUP Applicant
website, download www.pup.edu.ph
and print the GSR /gs/
Form No. 06 –
Request form &
Clearance
GS Librarian and GS Library, GS 5 minutes Clearance form
9. Go to the GS Library
Accounting staff Bldg.
and Accounting
South Wing,
Office for the signing
of clearance.
G/F, PUP Main
Campus
Collecting Officer, GS Bldg., G/F 5-10 minutes Signed Clearance
10. Proceed to the
Cashier’s Office (8-4:30 p.m.); form
Cashier’s Office for
South Wing, G/
the payment of the
F, PUP Main
required fee
campus
11. Go back to the GS Admin. staff Registrar’s Office 5 minutes Clearance together
GS Registrar’s Office GS Bldg. , G/F with the Official
for filing of the M.H. Del Pilar Receipt of payment
request for Campus
Certification
12. Claim the GS Admin. staff Registrar’s Office one to two Claim Stub
requested GS Bldg. , G/F weeks after
certification as M.H. Del Pilar receipt of the
scheduled Campus request for
certification
END OF TRANSACTION
Page 247 of 247

PUP Citizens Charter October 2016 PDF

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PUP Citizens Charter October 2016 PDF

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REPUBLIC OF THE PHILIPPINES

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

a. Provision of undergraduate and graduate education which meet international standards of

Meaningful growth and transformation of the country are best achieved in an

Send your feedback through e-mail (feedback@pup.edu.ph)

Thank you for helping us continuously improve our services.

Office of the Vice President for Administration

Telephone Numbers: Trunkline: 335-1777 locals 728 / 258

APPLICATION OF GENERAL CLEARANCE

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

OFFSETTING OF OVERPAYMENT OF TUITION FEES/MISCELLANEOUS FEES

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

1. Present Student Clerks I - VII South 10 minutes • ID/Registratio

2. Proceed to Clerks I - VII South 5 minutes • Statement of

3. Pay to Cashier South 5 minutes • Order of

SCHEDULE OF AVAILABILITY OF SERVICE:

HOW TO AVAIL OF THE SERVICE

4. Follow-up Chief, Cash FMO

About the Service

Telephone Numbers: (632) 335-1787 or (632) 335-1777 loc. 287

Description of the Service

HOW TO AVAIL OF THE SERVICE

STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

2. Click proceed to Office of Admission PUP Main Building:

3. For international Office of International PUP Main Building: • Passport

5. Go to the nearest Any LandBank Branch • Applicant’s Copy

6. Claim ePermit on- PUP iApply Claim • Payer’s Copy of

7. Go to the PUP. Guidance, Counseling PUP Main Campus: PUPCET Test

8. Visit the PUP website www.pup.edu.ph

9. Fill out the Student www.pup.edu.ph • PUPCET Result

www.pup.edu.ph • Confirmation slip

Description of the Service

HOW TO AVAIL OF THE SERVICE

STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

Transcript of Records Student Records PUP Main Building: 15 – 30 days • Receipt of

3. ACCREDITATION OF SUBJECTS TAKEN FROM OTHER COLLEGE/DEPARTMENT (FOR SHIFTEES AND

Description of the Service

Fees: PHP 150.00

HOW TO AVAIL OF THE SERVICE

STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

2. Secure application Admission Services PUP Main Building: 5 minutes • Current

4. ADMISSION OF TRANSFEREE FROM ANOTHER SCHOOL

Description of the Service

HOW TO AVAIL OF THE SERVICE

STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

3. For International Office of International PUP Main Building: • Letter of Intent

7. For Psychological Admission Services PUP Main Building: 30 minutes • Honorable

8. Proceed to the Office of the PUP Main Building: 30 minutes • Photocopy of

Chief Adelio O. Sulit

5. ADMISSION OF TRANSFEREES FROM PUP CAMPUS/BRANCH

Description of the Service

Fees: PHP 300.00

HOW TO AVAIL OF THE SERVICE

STEPS OFFICE/PERSON LOCATION PROCESSING DOCUMENTS

2. Submit endorsement Admission Services PUP Main 15 – 20 minutes • Endorsement letter