Crewing Processess

Crewing Department Apprenticemate/Cadet Crew/Employee

Sourcing and Recruitment of Officers and Crew

Start

Newspaper,
Training Center Training Center or Newspaper
Walk – in?

Contact newspaper
Visit various training outlet to post hiring
Walk – In
center to inform of status on the
current hiring status. classified ads section
through email.
Inform applicant of
the current hiring
status.

Hiring? No

Yes

No Pass? Do initial interview

Yes

Forward applicant to
Engine/ Deck
Engine Engr. Rondina
Crew?
(Tech Manager)

Deck

Forward applicant to
Mr. Bonie Tiongzon Yes Pass? No
(Consultant)

Forward applicant to
Captain Demaluan
No Pass? Yes
(Marine Operations
Head)

Let applicant fill out

Pre – employment Yes Pass? No
Hiring and On – Boarding of Officers and Crew/Reliever

checklist

Cross check pre –

employment
checklist.

Submit Embarkation
Provide
form to the
Embarkation form
Chiefmate or Master
Reliever?

Submit all
documents and
original affiliation to
3rd Mate
Let applicant sign
reliever contract.

Attend On – Board
End briefing of officers/
crew/ relievers

Start

Provide clearance
Clearance form Signatory of
form for regular on
assigned
board
department head
apprenticemate.
Assessment and On – Boarding of Cadets

Forward the
Signatory of crew clearance form with
manager and complete signatory
bunkering manager to crewing
department

Provide
Embarkation form embarkation form
for deployment as
per assigned
department

End

Start

Performance appraisal must

be conducted after three(3)
months of service for the
Request for
position of Master, Chiefmate,
performance Conduct personal
Chief Engineer and 2nd
appraisal form from assessment
Engineer while the rest of the
Upgrading the Status of Sea – Based Employees

HRD
crew will be assessed after
six(6) months of service in the
company.

Performance appraisal
assessment will be
conducted by the
Captain for Deck crew
and Chief Engineer for
Engine crew.

Signatory of MOH, Crew

Manage, Union
President, Captain as per
End
vessel assigned and
CEO/President of Trans
Asia Shipping Line Inc.,

Start

Submit leave form

Approval by the
Leave Application for Sea – Based Employees

to crewing
Crew Manager and Secure Replacement
department with
Marine Operations Personnel
approval of the head
Head
departments

Submission of
Provide leave form
Disembarkation must be 15
form for the leave days prior to
applicant and the effective
embarkation form leave date
for the reliever

Attach approved
leave form with the
End
disembarkation
form

Start

3 days for both Current/ Current/

resigned and current Resigned? Resigned?
employees and 1
week for prev. cadets Resigned Resigned
Current Current
Inform person of the Submit CS form Submit CS form
Submit Certificate to timeline on when Signed by Master to Signed by Master to
Sir Abraham Sy for they could get their Crewing Crewing
signatory Certificate of Department and pay Department and pay
Service. Php100.00 Php100.00

Submit Clearance Submit Clearance

form and form and
Certificate of Service

Submit Certificate to Release Certificate

disembarkation disembarkation
Ms. Judy Sandoval to the person
form to Crewing form to Crewing
for Sealing requesting.
Department and pay Department and pay
Php700.00 Php100.00

End

Start

Request Request
Embarkation and Embarkation and
Disembarkation Disembarkation
form from Crewing form from Crewing
Department Department
Embarkation and DisembarktionPhase

Submit Embarkation Submit Embarkation

and Disembarkation and Disembarkation
Form to assigned Form to assigned
Chiefmate Chiefmate

Submit all original Submit all original

documents to documents to
assigned 3rd mate assigned 3rd mate

End

Start

Recall leave of
Is there available
Yes officers/ crew/
officers on leave?
relivers

No

Submit letter A maximum of 3

requesting for months per
dispensation of crew dispensation and
attaching any proof limited to 3 times
Dispensation of Crew

of sourcing. per crew member.

Once approved, pay

End
any fee required.

Contact NCNS
Start NCNS? Yes officer/ crew/
relievers

No
Absences

End