SOP BN Log Accountability

Logistical Accountability Standing Operating Procedure - as of 26 July 2002
HEADQUARTERS
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95Th MILITARY POLICE BATTALION

MANNHEIM, GE
UNIT 29925
APO AE 09086
STANDING OPERATING PROCEDURES FOR SUPPLY AND LOGISTICS
CHAPTER 1. INTRODUCTION: PARA PAGE
TOC D-2-3
Purpose 1-1 D-4
Responsibility 1-2 D-4
Scope 1-3 D-4
Terms and Abbreviations 1-4 D-4-5
Policy 1-5 D-5-6
Objectives 1-6 D-6
References 1-7 D-6
CHAPTER 2. THE STANDARD PROPERTY BOOK SYSTEM-REDESIGNED:
General 2-1 D-7

Significant Features of the System 2-2 D-7
Machine Cycles 2-3 D-7-8
CHAPTER 3. RESPONSIBILITIES:
Responsibilities of the Battalion Commander 3-1 D-9

Responsibilities of the S-4 3-2 D-9-10
Responsibilities of the Property Book Officer 3-3 D-10-11
Responsibilities of the Unit Commanders 3-4 D-11-12
Responsibilities of the Unit Supply Officer 3-5 D-12
Responsibilities of the Supply Sergeant 3-6 D-13-15
Responsibilities of the Supply Clerk 3-7 D-15-16
Responsibilities of the Unit Armorer 3-8 D-16-18
APPENDIXES:
APPENDIX 1 Machine Produced Hand Receipt D-19-20
APPENDIX 2 Unit File Copy D-21
APPENDIX 3 Due-In Listing D-22
APPENDIX 4 Types of Inventories D-23-25
APPENDIX 5 Sensitive Item Listing D-26
APPENDIX 6 Cyclic Inventories D-27
APPENDIX 7 Ammunition Inventories D-28
APPENDIX 8 Class I Basic Load D-29-30
APPENDIX 9 Organizational Clothing Individual Equipment D-31-32
APPENDIX 10 Personal Clothing D-33
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APPENDIX 11 Absentee Baggage and Inventories D-34-42

APPENDIX 12 Request for Non-Expendable Items D-43-44
APPENDIX 13 Request for Expendable/Durable Items D-45
APPENDIX 14 Procedures for Requesting/Turn-In of Supplies
and Equipment D-46-48
APPENDIX 15 Local Purchase Procedure D-49
APPENDIX 16 Document Registers D-50
APPENDIX 17 Document Files D-51
APPENDIX 18 Sub-Hand Receipt Procedure Within Unit/Det D-52
APPENDIX 19 Component Hand Receipt Procedures D-53
APPENDIX 20 Relief from Responsibility/Adjustment Documents D-54-55
APPENDIX 21 Document ID Codes/ Code Definition D-56-57
APPENDIX 22 PMCS for Logistics Automated Systems D-58-86
APPENDIX 23 Training D-87
APPENDIX 24 Recurring Reports D-88
APPENDIX 25 Chemical Defense Equipment D-89-90
APPENDIX 26 FTX Recovery Procedures D-91
APPENDIX 27 Deployment Guidance D-92-94
APPENDIX 28 Key and Lock Control D-95
APPENDIX 29 Arms Room Procedures D-96-101
TAB A Monthly Copier Report
TAB B Sample Found on Installation memorandum
TAB C Fuel Consumption Report
TAB D Sample Documents
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1 June 2001
CHAPTER 1
INTRODUCTION
1.1 PURPOSE. This SOP provides guidance and procedures to be followed while applying
the Standard Property Book System (SPBS-R) and Unit Level Logistics System (ULLS-
S4); it conforms to the 95th Military Police Battalion and is shaped to fit the needs of this
unit.
1.2 RESPONSIBILITY. The unit commander is ultimately responsible for all clothing and
equipment issued to his unit. The commander must insure strict compliance with the
procedures outlined herein and appropriate regulations to preclude possible personal
pecuniary liability.
1.3 SCOPE. The procedures outlined in this SOP provides information to obtain, account
for, and turn-in Class I, II, III, IV, V and VII supplies under the automated property book
system. These procedures apply to non-expendable, durable, and expendable items
authorized by Modified Table of Organization and Equipment (MTOE’s); Tables of
Distribution and Allowances (TDA’s); property authorized by Common Table of
Allowances (CTA’s); and expendable/durable items not classed as repair parts. This
SOP does not cover the operation of the Self Service Supply Center, or requisitions for
repair parts.
1-4 TERMS AND ABBREVIATIONS. Terms and abbreviations contained and defined in
AR 220-1, AR 310-50, AIS Manual 25-L18-ALV-ZZZ-EM and supporting Army Regulations
have been used in this SOP. In addition, the following definitions apply.
a. PAT (Property Accounting Technician) - Maintains property book accountability for

all property assigned IAW AR 710-2.
b. SPBS-R (Standard Property Book System Redesigned) - The Automated Logistics

System.
c. HRH (Hand Receipt Holder) - The individual accepting responsibility for all property
hand receipted to the unit. This is normally the unit/detachment commander.
d. UIC (Unit Identification Code) Assigned to each unit for identification of hand receipt
accounts, readiness reports, equipment transfers (DA Form 2408-9), and requesting
supplies, etc.
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e. DODAAC (Depart of Defense Activity Address Code) - Assigned to each

unit/detachment, OMS’s, CSMC’s, MATES, UTES, ECS, for positive identification of all
supply documents processed.
f. FEDLOG (Federal Logistics Data System) - Published monthly as a source

document for current LIN, NOMENCLATURE, PRICE, EXPENDABILITY, NATIONAL/NATO
Stock Number, CIIC, SCMC (denotes repair parts), QUANTITY, UNIT PACK, UNIT OF
ISSUE, etc.
g. SN (Serial Number) - The term “serial number” is intended to include USA

Registration Numbers and any combination of numeric and/or alpha characters, stamped,
labeled, painted or decaled on items of equipment for identification.
h. Organization Property - Property authorized by applicable MTOE, TDA and

common type CTA such as CTA 50-900 and CTA 50-909, or property from any CTA that
falls within the definitions outlined in AR 71-32.
i. Community Installation (or Station) Property – Non-deployable equipment and

supplies, except organizational property, authorized in published authorization media for
use by units, organizations and personnel while stationed at an installation. Current system
used at the installation level is the Defense Property Accountability System (DPAS).
j. Document File - A file of documents supporting transactions posted to the hand

receipts and non-expendable component shortage annexes. Receipt and turn-in documents
for expendable/durable and SSSC supplies do not have to be filed.
k. Hand Receipt Annex - The document to record shortages and overages of basic
issue items issued as part of a major end item, and data relative to components of sets,
chests, kits, outfits, and tools. This document, DA Form 2062, is maintained at the level
where document register is maintained. Units within the 95th MP BN may use the ULLS S4
shortage listing to satisfy this requirement.
l. Equipment Readiness Code (ERC) - Every Line Item Number (LIN) on each
MTOE is annotated with an equipment readiness code (ERC). The notation is a single alpha
code in the LIN column, such as “A”, “B”, “C”, or “P”
m. Expendable Items (X) - An item of army property coded with an ARC of “X” on the
FEDLOG. Expendable items require no formal accountability under $50. After issue from a
stock record account or receipt of items from SSSC or by local purchase.
n. Durable Items (D) - An item of army property coded with an ARC of “D” on the
FEDLOG. Durable items do not require property book accountability after issue from a stock
record account, but do require hand receipt control when issued to the user.
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o. Non-expendable Items (N) - An item of army property coded with an ARC of “N” on
the FEDLOG. Non-expendable items require formal property book accountability after issue
from the stock record account or by local purchase.
p. Unit Level Logistics System S-4 (ULLSS4) - An automated hand receipt system
for producing hand/sub-hand receipts for units/detachments.
1.5 POLICY.
a. The information outlined in this SOP is designed to assist and explain local unit
supply and logistics procedures in a simplified format. This SOP in itself is not sufficient to
cover all details and logistical requirements directed by regulations. Under no circumstance
are these procedures designed to eliminate or reduce requirements directed by DA or
ARMY regulations.
b. This SOP applies only to these requirements for the operation of the SPBS-R and
ULLS-S4 systems within the 95th MP Battalion. Any discrepancies or errors found in this
directive should be addressed to the Battalion Property Accounting Technician.
1.6PURPOSE/OBJECTIVES. To outline policies, procedures, and guidelines for

establishing an effective, efficient supply program within the 95th Military Police Battalion
and supersedes all previous SOPs. Objectives of the SPBS-R and ULLS-S4 are to provide
automated logistics support to facilitate continuity of management operations for this
theater. The main objective of this SOP is as follows:
a. Standardize the logistical methods and procedures throughout the battalion.
b. Improve responsiveness to needs of each unit Commander.
c. To provide additional information, clarification and modification to procedures listed

in the AIS Manual 25-L18-ALV-ZZZ-EM as it applies.
1.7 REFERENCES. The AIS Manual 25-L18-ALV-ZZZ-EM, Standard Property Book

System-Redesigned (SPBS-R) procedures manual gives detailed procedures to be used
by units and organizations and outlines the functions of the Property Book Office.
Additionally, it gives detailed procedures for processing input and output documents,
listings and reports pertaining to automated property book accounting under SPBS-R.
Additional references are:
(a) AR 710-2
(b) AR 735-5
(c) AR 700-84
(d) AR 700-138
(e) AR 15-6
(f) DA PAM 710-2-1
(g) FM 10-15
(h) FM 10-27-4
(i) CTA 50-900
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(j) CTA 50-909

(k) CTA 50-970
CHAPTER 2
THE STANDARD PROPERTY BOOK SYSTEM-REDESIGNED
2-1 GENERAL. The Standard Property Book System-Redesigned (SPBS-R) is an

automated procedure designed to accomplish functions of property accountability
authorized by MTOE, CTA, TDA, or other authorization documents. The automated property
book is the battalion property book listing; its requirements and authorizations are based on
information received from USAFIMSA through LOGTAADS. It is maintained at the Property
Book Office. The Property Accounting Technician issues all non-expendable pieces of
equipment to the commander of each company/ detachment. Hand Receipts are
automatically produced IAW DA PAM 710-2-1, para 5-3, or as required and are used in
place of the DA Form 2062 (Hand Receipt/Annex Number) prescribed for a manual system.
The basic procedures for processing documents, submitting follow-ups, cancellation
requests, and issuing or transferring are the same for the automated and manual systems.
2-2 SIGNIFICANT FEATURES OF THE SYSTEM:
a. The Battalion Property Accounting Technician is responsible for maintaining

property book accountability for all property book items.
b. Company/detachment commanders are the primary hand receipt holders to the

PAT. Records used by hand receipt holders to cover issues to platoons or other operating
elements are not part of the SPBS-R system. It is the responsibility of each hand receipt
holder to ensure sub-hand receipts are used IAW AR 710-2 through the use of the ULLS S-
4 system. It is mandatory that all hand receipt holders in the battalion maintain sub-hand
receipts or component listings down to user level. Violations of this policy could result in
the hand receipt holder being held pecuniary liable for lost equipment!
c. The battalion Property Book Office duties include property book and hand receipt
accountability, editing and document control, and reports. All supply transactions and
documents affecting property book records, go through the property book office as input or
output from the Service Supply Activity (SSA).
2-3 MACHINE CYCLES: Supply documents submitted to the property book office are
processed daily. The output information on these transaction listings provides the update to
your records and to inform you of the status of your transactions.
a. WEEKLY CYCLE:
(1) Transactions Affecting Property Book Balances, ALV-142. This cycle lists those
transactions that affect the on hand quantities and have been processed successfully and
posted to the property book.
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(2) Transactions Not Affecting Property Book Balances, ALV-143. This cycle lists
those transactions that have been processed, but do not affect property book/hand receipt
balances or due-in quantities.
b. MONTHLY CYCLE:
(1) Sensitive Item Inventory Listing, PCN: ALV-441 will be printed within the first
three working days of each month. The inventory listing is used for the physical inventory of
all sensitive, explosive, and hazardous items required to be inventoried IAW AR 710-2 and
DA Pam 710-2-1. The PHRH and person who conducted the inventory will sign the original.
The report will be returned to the property book office NLT the last working day of each
month.
(2) Monthly Cyclic Inventory Listing, PCN: ALV-885 will be printed within the first
three working days of each month. The inventory listing is used for the 100% physical
inventory of approximately ten percent of all equipment issued to the unit commander as per
DA Pam 710-2-1, para 9-6. The inventory will be conducted by the PHRH only (Excluding
the 560th MP Co) and will be annotated on the unit’s planning calendar. Original is signed
by the PHRH (including the 560th MP Co) and returned to the property book office NLT the
last working day of each month.
(3) Unit Hand Receipt, PCN: ALV-151, used to validate transactions that took place
during each month. Each commander is required to sign the automated hand receipt and
return the original copy to the property book office NLT the last working day of each month.
(4) Reports that are turned in late will require a letter of lateness and addressed thru
the battalion XO to the battalion commander for endorsement prior to acceptance by the
PBO.
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CHAPTER 3
RESPONSIBILITIES
3-1 SUPPLY ECONOMY. It is the responsibility of each soldier to practice day to day
supply economy. This includes the conservation, maintenance, safekeeping, recovery,
repair, and salvage of all supplies and equipment. Fraud, waste and improper diversion of
property will not be tolerated under any circumstances. Unit commanders will provide the
emphasis necessary to ensure that supplies and equipment are adequately accounted for,
controlled, stored, and safeguarded.
3-2 SUPPLY DISCIPLINE. Various disciplinary and administrative measures are available
to the unit commander to enforce supply discipline and to reduce the incidence of lost,
damaged, or destroyed government property. A report of survey is supply-oriented
document, and is not intended to be used as a corrective action or as punishment for
negligence or misconduct that may have contributed to the loss of government property.
Methods of obtaining relief from responsibility for property are outlined in chapter 12, AR
735-5.
3-3 RESPONSIBILITIES OF THE BATTALION COMMANDER:
a. Is responsible for the overall supply posture of the battalion.
b. Establishes quarterly funding ceilings for subordinates units.
c. Appoints the Battalion Property Accounting Technician IAW AR 710-2.
3-4 RESPONSIBILITIES OF THE S-4/NCOIC. The BN S-4 provides the battalion

commander and executive officer with advice on staff mission logistical requirements and
problems. He/she also monitors supply actions submitted by units in order to maintain the
equipment and supplies for the battalion during training, peace and wartime missions.
Additional duties include:
a. Compiles and submits information needed for battalion convoy clearances and
obtaining mission related vehicles.
b. Monitoring command supply discipline program with PAT.
c. Controlling Report of Survey initiation and processing time.
d. Providing liaison support between our units and higher headquarters.
e. Providing staff support for reports of survey.
F. Performing inspections of unit supply operations IAW AR 710-2 with PAT

assistance.
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g. Performing duties as resource manager and advising the battalion commander on

budget matters.
h. Distributing and monitoring all logistical and all other operational funds throughout
the battalion.
i. Preparing and submitting projected budget estimates for logistic operations (annual
command operation budget (COB) quarterly command operation program (COP), etc.).
j. Coordinating and advising the battalion commander on the adequacy of food

services provided to and for the soldiers during exercises.
k. Ensuring proper training is being conducted for 92Y and 92A/G series soldiers.
l. Monitoring all local and impac purchases for fraud, waste and abuse.
m. Coordinating for all FTX, ARTEP, EDRE and CAX’s logistical support.
3-5 RESPONSIBILITIES OF THE PROPERTY ACCOUNTING TECHNICIAN: The PAT

provides the battalion commander with advice on supply requirements and problems. He
also initiates actions when applicable for requesting clarification and deviation authority,
accounting waivers, and report of supply constraints IAW AR 710-2 and DA PAM 710-2-1.
Monitors supply actions submitted by units in order to maintain the equipment and supplies
authorized and required for the battalion. Additional duties include:
a. Maintain an automated document register for non-expendable property, ensuring

that equipment is on hand, on requisition or have a valid reason for not at all
times.
b. Ensures that disposition of property to include turn-ins, special turn-ins, and

lateral transfer procedures and actions are IAW Chapter 3, DA PAM 710-2-1.
c. Monitor unit procedures for requesting, processing and accounting for non-
expendable, expendable and durable items.
d. Review each unit(s) transactions to ensure that the company level supply
personnel are complying with the procedures outlined herein and IAW DA
regulations.
e. Visit supported units and provide guidance and instruction when necessary.
f. Process all necessary reports required to support units of the battalion.
g. Review automated listings to make decisions or recommendations on supply

transactions affecting the units’ property.
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h. Represent the battalion at supply meetings and conferences.
i. Consolidate data on unit’s readiness position for input to the unit readiness
reports.
j. Ensure battalion units submit correctly filled documents and verify that DA
regulatory procedures are being followed.
k. Ensure guidelines for inventories are followed IAW AR 710-2.
l. Enforce all property accountability guidelines are IAW AR 710-2 and AR 735-5.
3-6 RESPONSIBILITIES OF UNIT COMMANDERS:
a. Implement a unit level Supply SOP.
b. Appoint on orders an officer to perform duties as Supply Officer.
c. Ensure that controls are established to make sure that each soldier responsible for
property is properly cleared before leaving the unit.
d. Exercise fund control at unit level.
e. Establish policies, procedures, and guidelines to ensure supply discipline and supply
accountability have been established and are being maintained within the unit.
f. Responsible for storage, care, use, and safekeeping of all government property
specifically entrusted to their custody. Particularly ensure the security of required
inventories and reports of sensitive items within the 95th Military Police Battalion.
g. Exercise caution to assure only personal items listed in CTA 50-900 are entered on
DA Form 3078 (Personal Clothing Request), and maintain control on all cash purchases
and shortages. Shortages will be replenished within 15 calendar days.
h. Contact the PBO when necessary to initiate action for requesting clarification and
deviation authority, accounting waivers, and report of supply constraint IAW DA Pam 710-2-
1.
i. Monitor to ensure that requesting and receiving supply procedures for expendable
and durable items have been established and are being maintained IAW DA Pam 710-2-1.
j. Ensure that disposition of property and lateral transfer procedures directed by the
PAT are followed IAW chapter 3, DA Pam 710-2-1.
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k. Ensure that accounting for property has been established and is being maintained
IAW chapter 4, DA Pam 710-2-1.
l. Ensure that the assignment of property responsibility goes from the supervisor to the
user and is being accounted for by sub hand receipt or component listing. All sub-hand
receipt holders will be appointed in writing. IAW chapter 5, DA Pam 710-2-1.
m. Monitor the implementation, action, and procedures for controlling components of

end items IAW chapter 6, DA Pam 710-2-1.
n. Ensure that all basic and operational load documents are approved and on file at the
unit IAW chapter 7, DA Pam 710-2-1.
o. Ensure that unit repair parts, supply (Class IX) operations are established and being
maintained IAW chapter 8, DA Pam 710-2-1, when authorized.
p. Direct and coordinate all annual, semiannual, quarterly and monthly inspections and
inventories IAW AR 700-84, and chapter 9, DA Pam 710-2-1.
q. Make sure all authorization documents are on hand IAW chapter 2, AR 710-2.
r. Monitor to ensure that all documentation is initiated, completed, processed, and filed
for all personnel absent without leave (AWOL), dropped from rolls (DFR), hospitalized,
confinement, deployed, and annual leave 30 days or more IAW DA Pam 710-2-1, AR 700-
84, AR 630-10, AR 638-2, and Appendix 11 of this SOP.
s. Ensure that all personnel have in their possession a complete issue of personal
military clothing items listed in CTA 50-900 and that a clothing inspection and inventory is
conducted accurately, and completed IAW AR 700-84.
t. Commanders will ensure inventories are conducted within 72 hours and finalized
within 15 calendar days after completion of a field exercise to verify OCIE and equipment
are on hand and serviceable IAW AR 710-2.
u. Ensure Hazardous Material Management Program (HMMP) is established and

followed.
3-7 RESPONSIBILITIES OF THE UNIT SUPPLY OFFICER:
a. Exercise overall supervision of the supply section.
b. Assist the Commander and follow up with all logistical issues.
c. Ensure that all necessary reports are received (budget cost report and dues out)
and are validated against the document registers.
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d. Rate Supply Sergeant.
3-8 RESPONSIBILITIES OF THE SUPPLY SERGEANT:
a. Have a working knowledge of ULLS S-4 procedures including understanding how

to read each document.
b. Insure all unit property is sub-hand receipted utilizing the ULLS-S4 automated
system.
c. Be responsible for supervising, controlling, and maintaining, and conducting all

supply management functions, transactions, and procedures for the unit.
d. Be a direct supply representative of the unit commander.
e. Supervise the unit supply clerk(s) and the armor in the performance of their duties
IAW this SOP and all governing directives and regulations.
f. Establish standard, procedures and guidelines for supply discipline, supply

accountability, and ensure they are being maintained within the unit.
g. Establish procedures for storage, care, use, and safekeeping of all government
property authorized and issued to the unit, to include property not on the units’ property
books or computer generated hand receipts (automated property book system) IAW
appropriate regulations.
h. Ensure that publication and blank forms are on hand or on order in sufficient
quantities to sustain the units’ needs and operations, to include proper identification file
numbers, and posting IAW AR 25-400-2 and DA Pam 25-30.
i. Coordinate through the PAT to resolve any and all supply management problems.
j. Responsible for establishing and maintaining control of allocated funds for Self
Service Store, requisitioning supplies, and equipment that is stock funded.
k. Ensure that all supply management operations, administration, and property

accountability is established, conducted, and maintained IAW AR 710-2, DA Pam 710-2-1,
SPBS-R Manual and all governing regulations and directives.
l. Ensure that all documentation is prepared, initiated, processed, and files for all
absentee personnel absent without leave (AWOL), dropped from rolls (DRF), hospitalized,
confinement, deployed, and leave/emergency leave 30 days or more IAW AR 710-2-1,
Appendix 11 of this SOP, and all other regulations and directives.
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m. Assure that only authorized personal clothing items listed in CTA 50-900 are
entered on DA Form 3078 (Personal Clothing Request) and maintain controls on all charge
sales and shortages.
n. Coordinate through the PAT on all turn-ins, lateral transfers, and all other special
requirements, when applicable, IAW DA PAM 710-2-1.
o. Ensure that all supplies and equipment are properly stored and secured safely IAW
AR 190-11.
p. Establish procedures to maintain records and files or organizational and individual

laundry files and operations IAW AR 25-400-2 and AR 210-130.
q. Conduct and provide necessary training for supply clerk(s) and armor or take
appropriate action to schedule individuals in a credited certified MOS training
program/school.
r. Ensure that all authorized MTOE, TDA; CTA authorization documents are on hand
or on requisition at all times IAW AR 710-2, DA Pam 710-2-1 and AR 71-32.
s. Maintain a 15-day supply level of office and janitorial expendable supplies in the
unit supply room (Unless SSSC is available then 7-day will suffice).
t. Establish and maintain supply procedures for requesting and receiving supplies
and equipment IAW chapter 2, DA Pam 710-2-1.
u. Ensure that all property and equipment accounting, to include accurate records of
all types of property authorized in the unit, is established and maintained for all automated
computer generated hand receipts IAW DA Pam 710-2-1.
v. Ensure that all authorization documents, to include special letters of authorization

are on hand and properly filed IAW chapter 2, AR 710-2.
w. Ensure that equipment and supply reconciliation’s and validation reports are
completed, processed, and submitted to the PAT/SSA accurately and in a timely manner
IAW chapter 2,
x. A copy of the expendable and durable document register must accompany the
reconciliation from the SSA IAW DA Pam 710-2-1.
y. Ensure that Delegation of Authority Cards (DA Form 1687) are prepared,
authenticated, and initiated for persons authorized to sign, request, and receipt for supplies
and equipment IAW chapter 2, DA Pam 710-2-1.
z. Ensure that all adjustment documents are prepared, processed, and submitted in a
timely and accurate manner, when required to the (PAT) IAW chapter 4, DA Pam 710-2-1.
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aa. Ensure that sub-hand receipts are established and are being maintained for all
property book items, durable items (sets, kits, outfits, and tools), and special tools and
equipment IAW chapter 5, DA Pam 710-2-1.
ab. Ensure that temporary hand receipt procedures are established and maintained
ac. Monitor and ensure that the uses of Equipment Receipts (DA Form 3749) are being
utilized IAW chapter 5, DA Pam 710-2-1, for all individual equipment.
ad. Ensure that procedures are established for management of common area property
by use of inventory listings, when applicable, i.e., staff duty, class and day room property
ae. Ensure that when an end item has components (sets, kits, outfits, and tools) are
issued on a sub-hand receipt, technical manual hand receipt, (SC-HR) or supply catalog
hand receipt (SC-HR), to include shortages, must be initiated, maintained, and recorded on
the appropriate record IAW chapter 6, DA Pam 710-2-1.
af. Ensure accountability and management of Basic and Operational Loads IAW
chapter 7, DA Pam 710-2-1.
ag. Coordinate with the commander and PAT to ensure that all annual, semiannual,
quarterly, and monthly inventories are conducted IAW chapter 9, DA Pam 710-2-1, AR 700-
84, and all local directives and regulations to include fuel coupons.
ah. Ensure that organization clothing and individual equipment (OCIE) accountability
procedures have been established and are being maintained IAW chapter 10, DA Pam 710-
2-1.
ai. Establish operating hours for the supply operations for issues, requests, turn-ins,
work orders, organizational and individual laundry turn-in and receipt, and OCIE issues and
turn-ins.
aj. Ensure that all property ready for pick-up or turn-in from and to the SSA is properly
coordinated with the PAT prior to signing for the equipment or property.
ak. Ensure that distribution boxes at the Property Book Office are checked weekly.
al. Ensure that all issue and turn-in documents are routed and verified by the PAT
within 3 working days for proper posting to the accountable records.
3-9 RESPONSIBILITIES OF THE SUPPLY CLERK:
a. Work directly under the supervision of the unit supply sergeant.
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b. Be responsible for preparing and maintaining all adjustment documents, sub-hand

receipts, component listings, and clothing records.
c. Assume the duties and responsibilities of the unit supply sergeant in his/her
absence.
d. Be the primary operator or supervisor of the supply vehicle and have valid driver’s
licenses and DA Form 348.
e. Perform additional duties at the direction of the unit supply sergeant.
f. Ensure that all required publications are on hand or on order in sufficient quantities
and are properly identified, posted and filed.
g. Responsible for receipt, issue, control, and turn-in or organizational and individual
laundry.
h. Assist the unit supply sergeant in the purchasing, receiving, issuing and storage of
office and janitorial expendable supplies.
i. Coordinate with the unit supply sergeant and assist with all unit inventories.
j. Ensure that blank forms in sufficient quantities are on hand or on order.
k. Maintain unit clothing records.
3-10 RESPONSIBILITIES OF THE UNIT ARMORER:
a. Work directly under the supervision of the unit supply sergeant.
b. Spot-check all weapons and equipment in the arms room storage facility. Ensure
that operators are performing preventive maintenance checks and services on their
assigned weapons and equipment.
c. Prepare records and maintain Organizational Preventive Maintenance Checks and

Services Records (5988-E or equivalent) for all weapons and equipment requiring
organizational maintenance.
d. Be designated as the assistant driver of the supply vehicles and must have valid
driver’s license and a valid DA Form 348.
e. Ensure that only authorized personnel on access rosters enter the arms storage
facility.
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f. Ensure that equipment receipt forms (DA Form 3749) are being prepared and
utilized for each individual assigned weapon and other items of equipment.
g. The unit Armorer must keep a master authorization list (MAL) IAW chapter 5, DA
Pam 710-2-1.
h. Ensure that all weapons are issued and controlled IAW chapter 5, DA Pam 710-2-
1.
i. Request and maintain sufficient quantities of weapons cleaning expendable

supplies for operator and organizational maintenance requirements.
j. Ensure that a control sheet or log that contains the date of issue, nomenclature,
serial number, item issued, time of issue, and the individual’s signature are recorded for all
weapons issued for periods over 24 hours.
k. Ensure that other authorized personnel receiving the keys to the arms storage
facility signs for weapons IAW chapter 9, DA Pam 710-2-1.The unit armorer will not conduct
the monthly serial number sensitive items inventories.
l. Properly post and maintain a publication library for all assigned weapons and other
equipment in the army storage facility.
m. Have on hand or on order sufficient quantities of blank forms to maintain

equipment, files and required records.
n. Report any shortages, excess, discrepancies, or problems to their supervisor or

commander immediately.
o. Ensure that security requirements are met IAW AR 190-11.Ensure that a Key
Control Register and Inventory Form (DA Form 5513-R) are established maintained IAW
chapter 3, AR 190-11.
p. Ensure that all mandatory inventories are conducted and that these inventories are
filed within the arms storage facility files and maintained until authorized destruction IAW the
physical security SOP, AR 190-11, and DA Pam 710-2-1.
q. A daily log shall be maintained for all alarm systems of the Alarm Intrusion
Detection Record (DA Form 4930-R) copy located at the back of AR 190-11.
r. Ensure that periodic system operational checks of the J-SIIDS alarm are made and
logged by the unit security personnel IAW chapter 3, AR 190-11.
s. Ensure that all sensitive items that are identified as lost, stolen, or missing arms are
accounted for IAW AR 735-5 and AR 190-11.
D-17
t. Ensure ammunition, explosives and sensitive items are properly secured,

inventoried, and issued out on a hand receipt (by serial number and lot number) IAW AR
710-2.
u. Have a working knowledge of ULLS S-4 procedures including understanding how

to read each document.
v. Ensure all unit property is sub-hand receipted utilizing the ULLS-S4 automated
system.
x. Ensure unserviceable/excess equipment is prepared and turned in.
Prepared by: KEVIN E. COMER

CW2, QM
Property Accounting Technician
Approved by: RANDALL E. TWITCHELL

LTC, MP
Commanding
DISTRIBUTION:
CDR, 95TH MP BN
CDR, HHD 95TH MP DET
CDR, 9TH MP DET
CDR, 230TH MP CO
CDR, 272ND MP CO
CDR, 529TH MP CO
CDR, 554TH MP CO
CDR, 560TH MP CO
D-18
MACHINE PRODUCED HAND RECEIPTS
1. GENERAL: The Battalion Property Book Office produces hand receipt listings for each
account as outlined in DA PAM 710-2-1 Chapter 5, para 5-3. These automated listings
reflect accountable federal property charged to each hand receipt holder. Upon verification
by the hand receipt holder, this document becomes a valid hand receipt between the
Property Accounting Technician and the primary hand receipt holder. Property Book
Identification Codes (PBIC) and Type of Property are listed below:
PBIC TYPE OF PROPERTY

0 IMPE/MED COMPONENTS
1 Subsistence
2 Clothing, individual equipment
3 POL
4 TDA
5 Basic load class V
6 Lease rental equipment
7 Installation reserve equipment (OP Load)
8 Organization/MTOE
9 Installation
2. DISTRIBUTION: Each hand receipt is produced in three copies. Each copy will be
processed as indicated below:
a. Original Copy---------Sign and return (PBO File Copy)
b. 2nd Copy--------------PHRH file copy
c. 3rd Copy--------------Unit work copy
3. RESPONSIBILITIES:
a. All property book transactions processed through the property book office are
recorded on “Transactions Affecting Property Book Balances” listing, Produce Control
Number ALV-142. This listing will be sent out weekly, bi-monthly or monthly depending on
quantity of documents processed for the month. These listings should match supporting
documents as to type of transaction and quantity.
b. All quantities that affect balances should be checked carefully to insure correct
quantities were posted. Major discrepancies should be reported immediately to the property
accounting technician. Prepare an AAR to correct differences within sizes, makes, models,
or serial numbers only with obvious posting errors and documentation to justify changes.
c. Hand receipt holders are required to verify all transactions affecting property book
balances against the new hand receipt listing and against the pencil posting of quantities on
the previous unit work copy of the hand receipt.
D-19
d. The hand receipt holder must sign the original copy of the hand receipt. The unit the
file copy and all listings of Transactions Affecting Property Book Balance, ALV-142 should
be filed and maintained during entire tenure of the current company commander and
retained for one year after a change of command.
e. Each hand receipt holder is responsible for reporting any discrepancies in recorded
serial numbers to the property book office.
f. Codes that list the type of transactions on the “Transactions Affecting PB Balance
ALV-142” and “Transactions Not Affecting PB Balance ALV-143” listings are listed in
APPENDIX N.
D-20
UNIT FILE/WORKING COPY
1. PURPOSE: Each hand receipt holder will receive a three part machine produced hand
receipts from the property book office. One (1) of these copies will be identified as “Unit File
Copy”. This copy is intended to be used as a continuously changing document and pencil
postings are to be made to it as indicated below.
2. USAGE:
a. Unit supply personnel are required to maintain current balances for all items on hand
by making pencil postings of transactions that have been completed. Balances must be
verified and suspense copies of any documents checked against the transactions affecting
property book balances listing each time it is received. Unit supply personnel will take the
following steps:
(1) Maintain a suspense file of completed transactions that have been forwarded to the
PAT but have not yet been posted to the SPBS-R system.
(2) Check the “Transactions Affecting Property Book Balances”ALV-142 listing against
the suspense file to ensure that the complete transactions are posted to the SPBS-R
system properly.
(3) Once the completed transaction has been verified, post the transaction to the unit file
copy of the hand receipt.
(4) Verify the posted unit file copy to the new hand receipt when updated or PHRH is
changed.
b. The signed unit file copy should be maintained in a flexible post binder for data
listings. The transactions affecting property book listing and transactions not affecting
property book listings will also be maintained in this binder as well.
c. This document must be consulted when preparing turn-ins or adjustment documents.

VALID QUANTITIES / SERIAL NUMBERS MUST BE ON HAND BEFORE ANY
REDUCTION / CHANGE TRANSACTIONS MAY BE MADE!
d. Unit should check authorized quantities against on hand balances and due-in
quantities to insure that all items are on hand or on order. If an MTOE or CTA shortage
exists and no due-in quantity appears, inform the Property Accounting Technician.
e. Unit supply personnel should check all ERC (Equipment Readiness Codes) on
machine produced hand receipts to insure that they are correct with the current MTOE and
any changes received. Bring any difference to the attention of the Property Accounting
Technician.
D-21
DUE-IN LISTING
1. PURPOSE: The items due-in listing (PCN: ALV-880) provides the unit with a listing of all
non-expendable items due in from the supply support activity.
2. GENERAL: This listing is machine generated and produced on a monthly cycle.
3. FREQUENCY: This listing will be forwarded on a monthly basis. Supported units with a
special situation may request this listing at any time.
4. ACTION REQUIRED: The PAT will verify that all items on the listing are valid by
comparing the listing with the monthly reconciliation from the SSA. If any items have been
received, he will annotate the listing and forward a copy of the receipt document. Sign the
print out and return to the SSA. Each unit will do the same for the expendable/durable
document registers.
D-22
TYPES OF INVENTORIES
1. INVENTORIES. An inventory is a physical count of supplies and equipment on hand.

Components of end items and Basic issue items will be counted when it is inventoried. All
serial numbers will be physically verified. The person conducting the inventory and the
frequency of the inventory depends on the type of inventory being conducted.
a. Receipt-of-Property Inventory:
(1) When the unit receives property, the person signing for the property is
responsible for verifying the quantity and serial number before signing the receipt
documents.
(2) When property is issued to hand/sub-hand receipt holder, the receiver will
conduct a complete inventory, to include verifying serial and/or registration numbers.
(3) The signature of a person on a receipt document, or a hand or sub-hand receipt

indicates that the items have been inventoried and that he/she is assuming full responsibility
for the accountability of those items.
(4) If component shortages exist at time of receipt, prepare an SDR.
b. Change-of-Command Inventory:
(1) Incoming and outgoing commanders will conduct a joint 100% inventory of all the
property and components within the unit. 30-calendar days are authorized to conduct the
inventory. The Battalion Commander may grant two 15-calendar day extensions.
(2) The primary hand receipt will be signed by the incoming and outgoing
commanders before a formal change of command will take place. The briefing results are
presented to the Battalion and Brigade Commanders upon completion of the joint inventory.
(3) The change of command packet will be brought to the PAT 3 days prior to the
briefing to the Battalion Commander for review. The packet will be delivered to the Brigade
PBO 5 days prior to the briefing to the Brigade Commander.
(4) All adjustment documents must be brought to the PAT prior to the last day of the
inventory or submitted as discrepancies are found throughout the inventory.
(5) All hand and sub-hand receipts will be updated before the inventory begins.
(6) Discrepancies will be accounted for under the provisions of AR 735-5 and DA
PAM 710-2-1.
c. Change-of-Hand receipts/Sub-Hand receipt Holder Inventory:
D-23
(1) A 100% joint physical inventory will be conducted upon change of hand
receipt/sub-hand receipt holders.
(2) Discrepancies will be reported to the PAT/Commander. The commander will

initiate actions IAW AR 735-5.
(3) Sub hand receipts will be cleared at least 30 days before any person’s scheduled
DEROS or departure from unit.
(4) Persons who are directed to accept responsibility for property have 30 calendar
days to complete a 100% physical inventory. At the completion of the prescribed 30 days,
the designated responsible person will be fully accountable for all property as listed in the
current hand/sub-hand receipt. If the person departs without clearing their hand receipt, it
does not mean that they are not still responsible for any damage, loss or destruction of the
equipment.
d. Cyclic Inventory: Unit commanders will perform their own cyclic inventory monthly
(Excluding the 560th commander who will conduct the inventory every quarter).
(1) Cyclic inventories will be conducted monthly on organizational and installation

property using the most current TM or SC. Inventories will be conducted and documented
(2) Units will conduct a 10% cyclic inventory IAW chapter 9 of DA Pam 710-2-1 and
will forward the results to the PAT and turned in by last working day of the month. If reports
are late, they will require a letter of lateness to be attached and sent to battalion XO and
commander.
e. Special Inventory: The Battalion Commander, PAT or a higher authority can direct a
special inventory of one or more items. Reasons for a special inventory include, but are not
limited to, evidence of forced entry, alleged misappropriation of federal property, erroneous
property accountability. The authority directing the special inventory will give specific
instructions for conducting the inventory.
f. Sensitive Item Inventory: Sensitive, explosive, and hazardous items are required to
be inventoried monthly when in a garrison environment and twice daily as a minimum when
used in conjunction with field duty or when deployed from the normal garrison “home base”
situation. The items to be inventoried are identified with special control item CCI & CIIC
codes of 1 through 6, 8, 9, P, $, Q, R, or Y. The CCI code is contained in the Fed Log and
on the monthly hand receipts that are produced by the PAT. Sensitive, explosive, and
hazardous items issued on hand/sub-hand receipts will be identified with and asterisk (*) in
the stock number block of DA Form 2062. Certain sensitive items will be secured in the
arms room due to their high dollar value, and potential theft. Inventory and issue
procedures for these items will be identical to those of weapons and ammunition stored in
the arms room. These include night vision devices, mobile radiotelephones. Fuel coupons
D-24
are also considered to be sensitive items and inventories will be conducted IAW chapter 9,
DA Pam 710-2-1 and documented on a printout and a memorandum signed by the
responsible officer.
g. Weapon and Ammunition Inventory: These will be conducted IAW chapter 2, AR 710-
2 and chapter 9, DA Pam 710-2-1.
Tool Room Inventory: This inventory will be conducted by the tool room custodian annually,
against the automated ULLS-S4 hand receipts and/or respective SCs. The results of the
memo are to be recorded in memo form, maintained by supply and the motor pool/tool room
custodian. Discrepancies will be reported and initiate actions IAW AR 735-5. * Note that
the PAT must be given a copy of all adjustment documents for shortages of non-
expendable components.
D-25
SENSITIVE ITEM INVENTORY

1. REFERENCES:
a. AR 710-2
b. DA Pam 710-2-1
c. AR 735-5
d. AIS Manual 25-L18-ALV-ZZZ-EM
2. MONTHLY:
a. A monthly 100% inventory will be conducted of all property book items on hand which
are coded as sensitive. These items are identified with a CIIC of 1,2,3,4,5,6,8,9, $, N, P, Q,
or R, and night vision devices with a CIIC of Y.
b. Weapons must be inventoried by serial number monthly and by a physical count of

each weapon and sensitive components.
c. Under the Standard Property Book System-Re-designed (SPBS-R), a monthly

“Sensitive Items Listing, PCN: ALV-441”, is provided for the accomplishment of this
inventory. This listing in original and two copies is forwarded each month with other listings
from the PAT’s office. All items on the list must be inventoried.
d. Remove the last copy; this will be used to conduct the inventory. Have the E-7 or
above who actually conducts the inventory sign this copy and file it in the unit’s arms room
(Commanders will conduct this inventory on the first month of every quarter).
Transfer the information to the other copies and have the unit commander/HRH and person
who conducted the inventory sign these showing that the inventory was conducted. Send
the original to the PAT and retain the first copy in the unit supply files.
e. Check end items for completeness and condition using the proper TM, SC, or
component listing to identify all components. Discrepancies will be dealt with in the following
manner:
(1) Turn-in overages as “Found On Installation “ property IAW AR 710-2 (See TAB
A).
(2) Account for shortages or discrepancies according to AR 735-5 or AR 190-11.
(3) Prepare an AAR to correct differences within sizes, makes, models, or serial
numbers only with obvious posting errors and documentation to justify changes.
D-26
Cyclic Inventories
1. REFERENCES:
a. AR 710-2
b. DA Pam 710-2-1, chapter 9
c. AR 735-5
d. AIS Manual 25-L18-ALV-ZZZ-EM
2. Department of the Army requires that 100% of all property be inventoried annually. The
property accounting technician has directed that this requirement be accomplished by a
cyclic inventory. Therefore 10% of the property listed on the SPBS-R Hand Receipts will be
inventoried monthly. (A 20% inventory will only be granted if the commander submits a
request for extension prior to the 14th of the month for emergencies, FTX or CAX)
3. Each month the Property Book Office will send the Cyclic Inventory Listing, PCN: ALV-
885, to each Primary Hand Receipt Holder. The Cyclic Inventory Listing will contain the
original and two copies. Use the second copy as a work copy and distribute the remainder
as indicated below:
a. Original - Signed by HRH and returned to PBO’s office by the suspense date
indicated
b. 1st copy - Retained in unit records
c. 2nd copy - Work copy
4. The Commander (excluding 560th who will maintain a DA Form 6 for personnel
conducting inventory and record results on memorandum, the commander will sign original
document to PBO) will physically inventory 100% the required items in conjunction with the
sub-hand receipt holder using the most current Component list, Supply Catalog, appropriate
TM. Report differences of property book items to the PAT to include non-expendable
components. Discrepancies will be accounted for by initiating adjustment documents in
accordance with AR 735-5.
5. Record the results of the cyclic inventory in the cyclic inventory-listing memorandum.
Return the cyclic inventory by the suspense date with any required adjustment documents.
If the cyclic inventory listing cannot be returned by the suspense date due to the unit
completing an adjustment document, notify the PAT with a memorandum stating what was
short, what adjustment document is being made, and what the expected completion date of
the document is. Attach a letter of lateness through the battalion XO to the battalion
commander.
6. Prepare an AAR to correct differences within sizes, makes, models, or serial numbers
only with obvious posting errors and documentation to justify changes.
D-27
Ammunition Inventories
REFERENCES:
a. AR 710-2
b. DA Pam 710-2-1
c. AR 190-11
d. AR 735-5
1. When the responsibility for the custody of the arms storage facility keys are transferred,
both incoming and outgoing custodians must conduct a physical count of the ammunition
and certify that each person that had access to the ammunition has conducted a
physical count.
2. When a change of custody has taken place, all hand receipts must be updated.
Inventories must also be conducted in the opening and closing of the arms room.
3. The person receiving the keys to the arms storage facility receipts for the ammunition
4. Compare ammunition quantities with the property books, handreceipts, and sub-
handreceipts quantities.
5. Inventory ammunition by verifying head stamp and the quantity of rounds by DODIC and
lot number.
6. Record the quantity of loose ammunition, banded ammunition, and sealed containers on
the memorandum. The person conducting the inventory will sign the unit inventory
memorandum. File the inventory memorandum in the unit files. Inspect all banded and
sealed containers to ensure they are all in tact.
7. Loose ammunition must be counted by quantity and lot number as well as ammunition
not banded or sealed. All ammunition, basic loads or operational loads must be in case lots
(complete cases unbroken).
8. The individual conducting the inventory must report any differences or discrepancies in
writing (MFR) to the unit commander immediately.
9. The unit commander must then inform the command and initiate an AR 15-6 and or a
Report of Survey IAW AR 710-2, DA Pam 710-2-1, AR 735-5 and AR 15-6.
D-28
CLASS I BASIC LOAD - MEALS READY TO EAT (MRE’s)
1. INVENTORY MANAGEMENT (If issued)
a. IAW USAREUR memorandum of agreement dated 6 April 1999, units are no longer
authorized to maintain Class I basic load (UBL).
b. If MRE’s are needed for any training event they will be requisitioned through TISA
Baumholder as needed.
2. Units will maintain a three-day basic load of meals ready to eat (MRE’s) rations if issued.
3. Ensure the quantity of Class I (MRE’s) supplies to be stocked in the basic load is
currently computed correctly and on hand. A three-day supply of MRE’s and rations are
based on authorized military strength on unit TOE/MTOE and TDA.
4. Ensure replenishment of units’ basic load of MRE’s issued by TISA have a current
veterinary inspection within the last 60 days.
5. Provide the servicing TISA information and documentation at least 60 days in advance of
requirements. Provide the required delivery date for consumption and replenishment.
6. Veterinary service personnel will inspect new basic loads of MRE’s every six months
until consumed.
7. MRE basic load will be inspected quarterly by a member of the unit staff.
8. Unit inspectors will be appointed by the unit commander in writing by memorandum and
must submit a written report on their findings to the responsible officer.
9. A copy of each inspection report will be filed with the supply room property records.
10. Ensure deficiencies disclosed by inspections are corrected promptly. Inform higher
headquarters of assistance needed.
11. MRE basic loads will be rotated annually.
12. Property book pages will contain the quantity by lot number
13. Condition Codes mean the following:
a. “A” The remaining shelf life more than six months.

b. “B” The remaining shelf life is three to six months (not desirable for basic loads).
c. “C” The remaining shelf life is less than three months (these rations will be issued for
immediate consumption).
D-29
ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE)
1. The unit commander will direct an Organizational Clothing and Individual Equipment
(OCIE) inspection as indicated below:
a. Upon assignment of a soldier to the unit living in the barracks.
b. Prior to the soldier clearing the installation.
c. When a soldier is placed in an absent without leave status, hospitalized, deployed,

leave, pass, TDY for more than 30 calendar days, or confined in a military or civilian
correction facility.
2. The unit commander will choose an officer, warrant officer, or NCO to make the
inventory. The chosen person will:
a. Make sure the soldier’s OCIE is not mixed with the OCIE of another soldier.
b. Prepare two copies of DA Form 3645/3645-1. Enter the words “Inventoried IAW DA
Pam 710-2-1” in the name block printed on the back of the form.
c. Record the items and on-hand quantities of OCIE on the forms. The person
conducting the inventory will sign and date forms in the signature and date block.
d. Put the original (first) copy of the inventory forms DA 3645/3645-1 with the soldier’s
OCIE (in container or bag), a second copy on the outside of the container and file the
remaining copies in the soldier’s file in the supply room soldier files. Refer to AR 700-84 for
absentee baggage procedures.
e. Secure and band the inventoried OCIE in unit facilities (assigned storage area).
All soldiers are responsible for having in their possession and in a serviceable condition the
items and quantities of OCIE issued to them.
f. All OCIE not accompanying a soldier will be secured in unit absentee baggage facility
before a soldier goes on leave or TDY for more than 30 days. Soldiers will also secure all
OCIE before going to medical facilities when probable hospitalization is expected. Unit
commanders will ensure that storage facilities are identified and available for this purpose.
g. All OCIE belonging to AWOL, emergency leave, or hospitalized soldiers (when OCIE
has not been secured) will immediately be inventoried and witnessed by supervisor. It is the
unit commander’s responsibility to ensure that an inventory of this property is accomplished
IAW AR 710-2 and DA Pam 710-2-1.
h. All soldiers E-4 and below will have their OCIE inventoried semi-annually by and E-5
or above, and documented on DA Form 3645/3645-1. Soldiers with the rank of E-5 and
above will sign a certificate certifying that they have all OCIE and that it is serviceable and
clean.
D-30
i. All soldiers OCIE will be inventoried by an E-5 or above after any deployment or field-
duty as part of the recovery procedures.
D-31
PERSONAL MILITARY CLOTHING INVENTORIES
1. The unit commander will direct the personal military clothing inspection and inventory as
indicated below (at least semi-annually during the unit monthly inspection program):
a. A record of inspections will be recorded on DA Form 3078 (Personal Clothing

Request):
b. Commanders may conduct inspections more frequently if they wish.
c. Records will be kept only for the most recent inspection.
(1) On completion of six months of active duty.
(2) On arrival of newly assigned personnel.
(3) At duty station or on return from overseas areas.
(4) Prior to departure of personnel for overseas movement or other permanent change
of station.
(5) Prior to departure and immediately upon return of personnel from attendance at
service schools.
(6) Yearly on the anniversary of the service members entry into active duty.
d. The unit commander or designated representative (E-5 and above) will date and sign
the appropriate form in the remarks block of DA Form 3078.
2. Commanders at all levels and enlisted personnel will comply with chapter 1, AR 700-84.
D-32
ABSENTEE PROCEDURES AND GUIDELINES INVENTORY
CAUTION: the file custodian must safeguard these records under the privacy act program.
REFERENCES:
AR 710-2
AR 700-84
DA PAM 710-2-1
AR 735-5
FORMS:
DA Form 54 DA Form 3078 DA Form 3161 DA Form 3645 DA
Form 3645-1 Plain bond paper for civilian personnel property and effects.
1. Action required by unit commanders or designated representative.
a. Absent without leave (AWOL), hospitalized, confinement and ordinary leave 30

calendar days or more and/or dropped from the rolls (DFR).
(1) Inventories will be conducted and accomplish by a commissioned officer, warrant

officer or noncommissioned officer (NCO). (A witness and verifying officer are also
required.) The individual soldier will witness the inventory and safekeeping of his own
property if the situation permits. The actual inventory and safekeeping procedures of all
clothing, effects, and property (civilian or military) are basically the same in all cases, less
some minor identified deviations. However, the disposition of clothing, effects, and property
varies greatly should ensure appropriate and timely response to these requirements.
(2) Make sure that clothing (military and civilian) effects and property are not mixed
with the property of another soldier.
(3) Upon notification that the soldier has been reassigned, deceased, or DFR, copy
four of all the records and forms will be transferred to the individual’s Military Personnel
Record Jacket (MPRJ) in accordance with AR 600-8-104.
(4) The unit commander will initial all copies of all inventory records of forms.
(5) Upon return of the absentee to the unit or organization the member will
acknowledge receipt of all clothing (military and civilian) effects and property by inventorying
all property and annotating received and signing his/her signature on all copies of all
inventories. The member will be given copy 3 of all inventory documents.
(6) Absent without leave inventory.
D-33
b. Organizational Clothing and Individual Equipment (OCIE) will be inventoried and

processed as follows:
(1) The inventory officer and the witness (verifying officer) will inventory OCIE and
other property belonging to the individual soldier immediately (within 24 hours of notification
of absence) by utilizing the OCIE record, DA Form 3645/3645-1.
(2) Prepare two (2) copies of the OCIE record, DA Form 3645/3645-1. Enter the
words “Inventoried IAW DA Pam 710-2-1” in the name block of these forms.
(3) The inventory officer and witness (verifying officer) will sign and date the forms in
the signature and date block. The unit commander will initial all copies of the inventories.
(4) Remove the unit copy of the soldier’s original OCIE record, DA Form 3645/3645-
1, from the installation CIF. Compare the original issue copy with the inventory copy. Make
a list of all overages and shortages.
(5) Report the results of the inventory to the unit commander. The unit commander
will ensure that appropriate actions are taken to account for all shortages and overages.
IAW DA Pam 710-2-1 and AR 735-5.
(6) Turn in all overages as found on installation property.
(7) Account for all shortages according to AR 735-5. The CIF or unit responsible
for maintaining the OCIE property book will assign the document number for the adjustment
document.
(8) Turn in the soldier’s OCIE to the installation CIF or the unit maintaining the
OCIE property book.
(9) The inventory forms and the soldier’s DA Form 3645/3645-1 showing turn in
credit are filed in the unit file until further action is required.
c. Personal Military Clothing (clothing bag issue) will be inventoried and processed as
follows:
(1) Personal Military Clothing belonging to the individual soldier will be inventoried,
within 24 hours of notification of absence, an inventory officer and witness. Utilizing the
personal clothing request (DA Form 3078).
(2) Prepare four (4) copies of the DA Form 3078. Enter the words “Inventoried by”
and sign in the remark block.
(3) Record the items and quantities on these forms.
(4) The inventory officer and witness will sign and date the forms.
D-34
(5) The unit commander will initial all copies of the inventory forms.
(6) Place the original copy of the inventories in the member’s duffel bag or other
suitable container.
(7) Copies 2, 3, and 4 will be retained in unit suspense file pending further actions.
(8) When absentee returns to the unit prior to DFR, comply with step 1, paragraph 6.
(9) Excess Personal Military Clothing above authorized allowance will not be
recorded on the DA Form 3078, however, these items will be inventoried and included on
the Personal Civilian Clothing and effects inventory.
(10) No further action is required unless there is an absentee status change.
d. Personal Civilian Clothing, effects, and property will be inventoried immediately

(within 24 hours of notification of absence) and process as follows:
(1) Personal Civilian Clothing, effects, and property will be inventoried immediately
by a inventory officer and witness.
(2) Personal Civilian Clothing, etc. will be inventoried on plain white bond paper in
four (4) copies, identified with the soldier’s name, rank, and social security number.
(3) The inventory officer and witness conducting the inventory will sign all copies.
(4) The unit commander will initial all of the inventory forms.
(5) The original copy will be placed with the clothing in a duffel bag or other suitable
container.
(6) Copies 2, 3, and 4 will be retained in the unit suspense file pending further
action.
(7) High dollar value items and items of intrinsic value will be recorded by make,
model, serial number, color, etc., and notation as to the condition of each item.
2(8) Record all items and quantities on the inventory reports.
(9) When absentee returns to the unit prior to DRF, comply with step 1, paragraph 6.
2
(10) No further action is required unless there is an absentee status change.
D-35
2. Safekeeping. Immediately upon completion and final processing of the inventories of

OCIE, Personal Military Clothing, and Personal Civilian Clothing, effects, and property, all
items will be stored in the unit storage facilities or in a secure storage area designated by
the commander.
3. Disposition.
a. After inventorying and securing all property, no further action will be taken until the
service member returns or is DFR.
b. If the soldier returns prior to DFR, comply with step 1, paragraph 6.
c. If the soldier returns prior to DFR at an installation other than the one from which they
departed, the commander of the former station will arrange with the Transportation Officer
for shipment of all property and effects abandoned effects to the soldiers abandoned effects
to the soldier’s new duty station. the abandoned effects and property can be shipped to the
service member collect. In case where the soldier’s family members located at the former
duty station overseas are returned to CONUS at government expense, the JTR provides for
shipment of all personal property at government expense from overseas areas. The
commander must contact MILPO, Transportation and FAO to determine the entitlements for
movement of all property.
4. Dropped From Rolls (DFR).
a. If inventories have not been conducted comply with step 1a through 1c.
b. Copies of all inventories will be included in the DFR packet to be forwarded to

MILPO.
c. The following actions will also be taken:
(1) Personal military clothing will be turned in through supply channels for
reclassification and returned to stock. All items will be turned in on a request for issue and
turn-in (DA Form 3161 or DA Form 2765-1). For correct procedure contact the Installation
Supply Division guidelines. Documents will be prepared in three copies with the statement
that the soldier was DFR on a specified date and that all recoverable items abandoned as
reflect on the inventories are included in the turn-in. Supply will retain one original copy and
return two receipt copies to the unit. One copy for the unit files, and one copy for the
appointed summary court officer.
(2) Organizational Clothing and Individual Equipment (OCIE).
(3) Personal Civilian Clothing, effects, and property receipts will be secure.
D-36
(4) If a summary court officer appointed will accomplish the soldiers duty station is
in CONUS, disposal of those items by the commanding officer of the installation at which
the property is located.
5. Confinement in a Military Correctional Facility. Individual will witness the inventory of

his property, if possible.
a. OCIE. See step 1a.
b. Personal Military Clothing, see step 1b. Army prisoners, upon original confinement,
will be transported to appropriate facility with Personal Military Clothing items listed in
column 3, table 5-1, AR 700-84. Copy 3 of the inventory will be given to the individual.
c. Personal Civilian Clothing, Effect and Property, see step 1c. Copy of the inventory
will be given to the individual.
6. Safekeeping. See step 2. The unit commander, inventory officer, or witness (verifying
officer) will not collect currency. The individual will retain all currency.
7. Disposition.
a. Ensure that the prisoner has in his possession authentic copies of the Personal
Military Clothing and property inventories when reporting to the confinement or correctional
facility.
b. Subsequent to court-martial, prisoners detained at a confinement facility will be

transferred to a correction facility. Prior to transfer action, the losing unit commander will
accomplish the following actions, as appropriate.
(1) For soldiers sentenced to unsuspended punitive discharges items of Personal

Military Clothing (other than clothing items listed in column 3, table 5-1, AR 700-84) will be
turned in. The personal military clothing will be turned-in through supply channels. DA
Form 3161 or DA Form 2765-1 will be completed in triplicate, to indicate turn-into the
appropriate supply officer and will accompany the clothing. The supply officer will retain the
original copy and return the original copy and return two receipt copies to the unit supply
records and one copy will be transferred with the MPRJ in accordance with AR 640-1.
(2) If the soldier has a punitive discharge suspended or no charges, the authorized
Personal Military Clothing inventoried by the unit on DA Form 3078 will be shipped Personal
Civilian Clothing/Property Inventory List (not the clothing to the gaining correctional an
facility of government expense.
(3) Personal property inventory will be reviewed by the prisoner and disposition
instructions for its disposal will be obtained. The property will be disposed of in accordance
with the written instructions received from the prisoner. These instructions will be
D-37
maintained in the unit supply records. The authorized options for disposal of personal
property are:
(a) If the prisoner is from a duty station in CONUS, shipment at the prisoner’s
expense to a person designated by the prisoner. Property may be shipped collect if
appropriate arrangements can be made prior to shipping.
(b) Shipment at the government expense. If the prisoner is from an overseas
command the personal effect will be shipped to the prisoner’s home of record or place of
entry on active duty. If the prisoner elects to have the property shipped to a designation
other than his home of record or place of entry on active duty and additional expenses are
incurred, the additional expenses will be paid be the prisoner.
(c) Items can be sold and the money deposited to the prisoners account.
(d) Items can be donated to a charitable organization.
(e) Items can be donated to another individual.
(f) Items can be destroyed.
(g) If prisoner refused to give disposal instructions for his property, the items can be
disposed of as abandoned or unclaimed property IAW Defense Disposal Manual (DOD
4160-21).
(h) Prisoners to be transferred to the U.S. Disciplinary Barracks (USDB) may elect
to have one civilian outfit (coat, trousers, hat, shirt, tie, belt, socks, and shoes) brought with
them to the USDB to wear upon release.
8. Confinement in a Civilian Correction Facility. Individual will witness the inventory of

his property, if possible.
a. OCIE will not be turned in but will inventoried or DA Form 3645/3645-1.
b. Personal Military Clothing will not be turned-in but will by inventoried on DA Form
3078, Personal Military Clothing.
c. Personal Civilian Clothing or Property (see step 1c). Copy 2 of the inventory will be
given to the individual.
9. Safekeeping. See step 2. OCIE will be secured.
10. Disposition.
a. If the prisoner is from a duty station in CONUS, not further action will be taken after
securing property pending return of the soldier.
b. If the prisoner is from a duty station overseas, he may desire shipment of personal
property of CONUS. If such shipment is requested, the shipment may be made to the
prisoner’s home of record, place of entry on active duty. It may also go to another
destination requested by the prisoner. However, the prisoner pays any excess costs
incurred as a result of shipping the property and excess distance. The commander of the
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prisoner’s former unit should contact the Transportation Office for a determination of
entitlements.
11. Hospitalization. For a soldier stationed overseas, medically evacuated to CONUS or

on leave in CONUS from overseas and hospitalized, will also comply with procedure 4-5,
DA Pam 600-8.
a. OCIE will not be turned in, but will be inventoried on DA Form 3645/3645-1.
b. Personal military clothing will not turned in, but will be inventoried on the DA Form
3078. Personal military clothing, see step 1b. Copy of the inventory will be given to the
individual.
c. Personal civilian clothing and property. Copies of the inventory will be given to the
individual.
12. Safekeeping. See step 2. OCIE will be secured.
13. Disposition.
a. If the soldier is hospitalized at a Medical Treatment Facility (MTF) at his duty

installation, the clothing/property will be secured in the unit facilities pending return of the
soldier.
b. If the soldier is hospitalized at an MTF away from his duty station and installation,
direct coordination will be made by the unit commander with the MTF commander for
shipment of personal clothing and property ( not to exceed 225 lb.) needed for the soldier’s
personal use.
c. If the soldier is reassigned to a Medical Holding Detachment, the unit commander

will coordinate directly with the Medical Holding Detachment Commander and the
Installation Transportation Office for the full or partial shipment/disposition of the soldier’s
personal military clothing, property, POV, and if appropriate, Treasury Checks. The
soldier’s OCIE will be turned in IAW step 1a. If the MTF commander issues a written
statement that the soldier may request shipment of their personal property. The unit
commander should contact the Installation Transportation Office to determine entitlements.
Spouse/family members, if present in the command will make arrangements for property
shipment. If shipment is to be made, copies of all inventory list will be included with the
property. Shipment will be at government expense. The unit commander will send
inventory list. To include the following signed statements to
the medical holding detachment commander. “The Items and Quantities of Personal
Property Belonging to”(grade or rank, name, and organization appearing on the attached
inventory lists have been shipped on BL No. _________, Date ___________, via express,
motor freight, or LCL freight, “Unit Commander Signature Block”.
D-39
14. Death or Missing. Commander will process personal effects to the deceased or
missing personnel in accordance with AR 638-2.
b. Personal Military Clothing, see step 1b.
c. Personal Civilian Clothing Property and Effects, see step 1c.
d. For a soldier who dies while on leave in CONUS from overseas see procedure
outlined in DA Pam 600-8.
15. Safekeeping. See step 2.
16. Disposition. The commanding officer of the installation which the effects are located
will appoint a summary court officer to secure and dispose of personal military clothing,
personal civilian clothing, and property.
17. Emergency Leave/Annual Leave/Deployed/School/TDY (30 days or more).

Individual soldier will witness the inventory of their property, if possible.
a. OCIE will not be turned in, but will not be inventoried on DA Form 3645/3645-1.
b. Personal military clothing will not be turned in, but will be inventoried on DA Form
3078. See step 1b. Copy 2 of the inventory will be given to the individual soldier.
c. Personal civilian clothing and property see step 1c. Copy 2 of the inventory will be
given to the individual soldier.
18. Safekeeping. See step 2. All property will be secured.
19. Disposition. No further action will be taken after securing all property pending return
of individual soldier.
20. Discharged for Hardship reasons While on Leave from Overseas. Also see
chapter 4, DA Pam 600-8.
a. OCIE. See Step 1a.
b. Personal Military Clothing. See step 1b.
c. Personal Civilian Clothing and Property. See step 1c.
22. Disposition.
D-40
a. OCIE. See step 1a. Inventory and turn-in procedures.
b. Personal military clothing and property will be turned in through supply channels.
DA Form 3161 or DA Form 2765-1 will be completed in four (4) copies to indicate turn-in to
the appropriate supply officer, and will accompany the clothing. The DA Form 3161 or DA
Form 2765-1 will contain the statement that the solider was reassigned (specifies date).
The supply officer will retain the original copy and return two receipt copies to the unit. One
copy will be filed with the unit supply records and one copy will be transferred with the
MPRJ IAW AR 600-8-104.
c. Personal civilian clothing/property belonging to a soldier on leave in CONUS to be

separated for hardship reasons will be shipped upon receipt of reassignment orders.
Spouse/family members, if present in the command will assume responsibility.
23. Reassigned for Compassionate reasons While on Leave from Overseas. Also see
procedure 4-5, DA Pam 600-8.
b. Personal Military Clothing, see step 1b.
c. Personal Civilian Clothing and Property, see step 1c.
25. Disposition. Also see procedure 4-5, DA Pam 600-8.
a. OCIE. See step 1a. Inventory and turn-in.
b. Personal military clothing, personal civilian clothing/property belonging to the soldier

who has been assigned from an overseas area to a CONUS installation under
compassionate conditions can be shipped upon receipt of the MILPERCEN
message. This message approves the soldier’s request for compassionate
reassignment provided the message states “PCS Orders Reassignment
(member) to (gaining unit) will be Issued by (losing unit) on or about (Date).”
Movement of spouse/family members and household goods in advance or orders is
authorized under paragraph M7003-4 and M8017, JTR.
c. If message does not contain this statement shipment will be delayed until orders are
issued. Spouse/family members, if present in the command, will make
arrangements for property shipment. If spouse/family members are not present, the
unit commander will assume responsibility.
D-41
REQUEST FOR NON-EXPENDABLE ITEMS
1. SCOPE: This annex provides guidance necessary for requisitioning non-expendable

equipment. Expendable/Durable items will follow same guidelines. The equipment to be
ordered must be authorized by MTOE, TDA, CTA, and any source of documentation or on
valid shortage annex prior to the PAT requisitioning.
2. RESPONSIBILITIES:
a. The property book office will initiate requests for equipment when there is a valid
MTOE PEMA funded shortage. The PAT will also track all non-expendable requisitions to
ensure they remain valid. If a requisition is canceled for any reason the PAT will follow up
and re-order the item or have valid reason for non-request.
b. Requests will be made in duplicate using DA FORM 2765-1. One copy will be held
as a suspense copy and other copies are returned to units with a document number.
c. The unit is responsible to order any CTA/AAL items when authorized and the unit
commander deems as necessary for his operational requirements IAW appropriate
regulation(s).
d. The unit is responsible to order any non-expendable (stock funded) items. All non-
expendable component shortages will be properly documented on component listings or
shortage annexes prior to execution with appropriate audit trail to validate shortage.
3. ROUTING OF REQUEST: Requests will be prepared by the unit and forwarded to the
PBO for review, authentication, processing. If the request contains errors they will be
returned. Once the request has been verified, the PAT will process the transaction into the
SPBS-R. The unit will notice an A0A transaction on the“ Transactions Affecting PB
Balance” listing on the next monthly/weekly print out. The A0A code will be followed by
either an AE1 or AF1 code when status is entered. The requisition will also show on the
units “Due-In Status Listing”.
Note: Units will follow the guidelines of the Uniform Material Movement and
Issue Priority System (UMMIPS)
a. UMMIPS provides the means for expressing the relative importance of a supply
request. This is done by assigning a two-digit number code ranging form 01through 15 to
the supply request. The numeric code is referred to as a priority code designator (PD). A
units force activity designator (FAD) and the equipment readiness code (ERC) which is
determined by the units MOTE determine this PD. Since our unit is FAD II, we can use only
PD 02 for ERC A, 05 for ERC b and 12 ERC C.
b. Before assigning PD 02 or 05 to a request, the unit commander will ensure that an

objective evaluation is made on the impact, which the lack of material will have on mission
D-42
accomplishment. PD 02 or 05 will not be assigned to restricted Federal Supply Class

(FSC).
c. Unit commander will authenticate the assignment of PD 02 and 05 on DA Form 2064

or equivalent (Document Register for Supply Actions) IAW Chapter 2, DA PAM 710-2-1 or
commanders exception report from ULLS S4. Before authenticating, the Unit Commander
will:
(1) Ensure that the item requested is authorized.
(2) Ensure that the quantity requested is the actual quantity needed.
(3) Verify that the requirements for the item corresponds with the priority
needed.
4. The battalion PAT will make an effort to distribute excess assets for units with short
equipment by internal lateral transfer directive prior to submitting requisitions.
5. The 2765-1 will be filled out IAW TAB C
NOTE: When non-expendable items are received, the original signed receipt document
must be sent to the PAT’s office within 72 hrs for posting to hand receipts and closing
document on SPBS-R. Unit must also keep one copy as an issue change document.
D-43
REQUEST FOR EXPENDABLE/DURABLE ITEMS
1. SCOPE: This annex provides guidance necessary for the determination of

expendable/durability of equipment and the procedures for preparation of requests for these
items.
2. DEFINITIONS:
a. EXPENDABLE: An item of army property coded with an ARC of “ X” in the FEDLOG.

This category consists of those items that are consumed in use such as paint, rations,
gasoline, etc., or are merged into another entity when used for their intended purpose. This
includes all class 1, 3, 5, (except 5L, ammo) and 9 (repair parts) items, and those class 2, 4,
and 10 items that are not end items. The exception to these will be OCIE authorized by
CTA 50-900 that will be accounted for in the same manner as non-expendable items
regardless of the ARC.
b. DURABLE: An item of army property with an ARC of “ D” on the FEDLOG. Durable

items do not require property book accountability, however they do require hand receipt
control when issued to the user. Usually durable items retain their identity during use, e.g.,
crescent wrench.
3. AUTHORIZATIONS: Expendable/durable items are authorized by: TM’s, SB’s, SC’s, or

CTA’s. They may be listed as components or as a singular item with a specific basis of
issue. Requests must have authorizations cited in the publication block.
4. DETERMINATION OF EXPANDABILITY: After an item is determined to be authorized,

the following information must be extracted/verified from the FEDLOG:
a. Verify the National Stock Number (NSN) from the current month.
b. Check the Unit of Issue (U/I)
c. Check the ARC column for the expendable/durable codes, X-Expendable, D-Durable,
and N-Non-expendable. If an item is non-expendable, requests must be prepared and
submitted to the property book office IAW APPENDIX 12.
d. Check the AAC code to ensure item is not terminal or obsolete.
D-44
PROCEDURES FOR REQUESTING TURN-IN OF SUPPLIES AND EQUIPMENT
1. REFERENCES:
a. AR 710-2
b. DA Pam 710-2-1
c. AR 725-50
d. DA Pam 738-750
2. APPLICABILITY: This annex pertains to the turn-in of non-expendable unserviceable

excess, serviceable excess hand receipt items and non-expendable components of end
items.
3. FORMS REQUIRED. DA Form 2765-1 will be used for all applicable turn-ins. DA Form
2408-9, DA Form 461-5, DD Form 2404, DD Forms 5988/2407/5590 will be prepared for
those items listed in Table E-2, Appendix E, DA Pam 738-750.
a. Major End Items. Property book items on hand that are excess to authorized
allowances will be turned in within 10 calendar days after change of authorization. When
authorization document changes replace equipment on a one-for-one basis, the replaced
equipment may be retained until receipt of the new equipment. The replaced equipment will
then be turned in 10 duty days after receipt of the authorized equipment. Any end item
having components will require a listing with on hand quantities listed. All property book
items must be condition coded as determined by AR 725-50.
b. Non-Expendable Components. Individual units will prepare turn-in documents.

Unserviceable non-repairable items must be processed thru appropriate maintenance
activity before turn-in.
c. Unserviceable Hand tools/Durable Items. Requests for turn-in will be submitted IAW
DA PAM 710-2-1.
5. INITIAL DISPOSITION. Forward applicable forms through channels to the property

book office (see figures 2a and 2e for examples).
a. Equipment that requires a technical inspection for serviceability and classification will
not be accepted by the PAT without signatures and stamp from the inspector or supervisor
of the direct support unit.
b. Prepare DA Form 2765-1 (Typed 1348-1 for sensitive items) and forward to PBO.
The PAT will assign a document number, forward to higher for disposition instructions and
returned. Unit will then deliver disposition packet to SSA for MRO ( Non standard NSNs) or
turn-in equipment to point as directed (except for sensitive items). * Note: Technical
D-45
inspections are valid for only 90 days, ensure you submit in a timely manner and turn-in
equipment NLT end date or suspense date. Documents that have received a MRO from
SSA will not be cancelled.
c. Submit in writing requests for cancellation of a turn-in substantiating why property is

no longer excess or required to be turned in prior to MRO issue.
d. When turn-in has been completed, forward hard copy of DA Form 2765-1 for non
standard items and RICC 0/1348-1 for reportable items (RICC 2 and A) with copies of any
supporting documentation to PATs’ office for posting to hand receipt. Unit will retain one
copy as turn-in change document.
CLASS II & VII EQUIPMENT TURN-IN PACKET CHECK LIST

ROLLING STOCK ENGINEER EQUIPMENT
(TRUCKS, TRAILERS, TRACK VEHICLES) (MHE FORK LIFTS, POWER
GENERATION EQUIPMENT
AIR CONDITIONERS)
FORMS FORMS
DA FORM 1348-1 (Typed) DA FORM 1348-1 (Typed)
DD FORM 5504/2407/5990 DD FORM 2404/5988-E
DA FORM 461-5 DA FORM 461-5
DA FORM 2408-9 (W/WHEELS)
DA FORM 2404 DA FORM 3590
FEDLOG PRINTOUT FEDLOG PRINTOUT
NOTE: Items classified CODE H or P Require TWO signatures on the DA FORM 461-5
(Inspector and Supervisor)
AUTOMATED EQUIPMENT: RADIATION AND

(COMPUTER, PRINTERS, MONITORS) TRACKING SYSTEM:
(M-8 ALARMS, IM-93, VDR-2)
FORMS FORMS
DA FORM 1348-1 (Typed) DA FORM 1348-1 (Typed)
DD FORM 5504/2407/5990 DD FORM 5504/2407/5990
DA FORM 2404 DA FORM 2404
SF 120 WIPE TEST RESULTS
FEDLOG PRINTOUT
ALL OTHERS MINIMUM REQUIRED:
FORMS
DA FORM 2765-1 ( For Non standard NSNs and RICC 0 items) Go to SSA
DD FORM 1348-1 (Typed for sensitive items and computer equipment) Goes to 200th
DD FORM 5504/2407/5990
DA FORM 2404/5988-E
FEDLOG PRINTOUT
D-46
e. All missing tools, BII (basic issue items), COEI (components of end items) must be
accounted for on a valid shortage annex (DA form 2062) or automated equivalent.
f. All communication equipment that holds a fill must be zeroed. A statement from the
communications officer/sergeant must be attached to packet.
g. CPU’s, a statement signed by the IMO/commander for no classified information and

that the hard drive has been removed or destroyed must be typed on the 1348-1 or 2765-1
and signed by the IMO.
h. Ensure to attach disposition request sheets for 200th TAMMC for property book items.
i. All disposition packets to the 200TH TAMMC must be complete. Units must verify the
packets to ensure it is accurate:
LIN and Stock Numbers Should Match Property Book
Serial Numbers Matches On All Paperwork
Ensure Quantities Are Correct And On Hand
All Paperwork Is Filled Out Completely.
6. The following is a list of forms required for each disposition packet:
a. DA FORM 2404 (EQUIPMENT INSPECTION AND MAINTENANCE WORKSHEET)
b. DA FORM 2407/5504/5590-E (MAINTENANCE REQUEST)
c. DA FORM 2408-9 (EQUIPMENT CONTROL RECORD)
d. DA FORM 1348-1 (REQUEST FOR TURN-IN) typed for sensitive items only 10
per.
e. DA FORM 2765-1 (REQUEST FOR ISSUE OR TURN-IN)
f. DA FORM 3590 (REQUEST FOR DISPOSITION)
g. DA FORM 461-5 (VEHICLE CLASSIFICATION INSPECTION)
h. REQUEST DISPOSITION WORKSHEETS FROM 200TH TAMMC
j. DAMAGE STATEMENT OR MISSING PARTS STATEMENT (IAW DA PAM 710-2-1)
J. MEMORANDUM REQUESTING TURN-IN FOUND ON INSTALLATION PROPERTY

(SEE TAB A)
L. FEDLOG PRINTOUT
D-47
LOCAL PURCHASE PROCEDURES
1. REFERENCES: AR 710-2, Para 4-20
2. GENERAL: Local purchase, as a source of supply, may be employed by unit

commanders as a means to satisfy supply requirements of items not listed on the FEDLOG
and meet the conditions of para 4-20a(3).
3. SCOPE:
a. Unit commanders will delegate an individual (unit supply person) or personally review
and approve requests for local purchase. The purchase will be used to satisfy the
immediate requirement, but not to exceed 30 days.
b. All requests will be sent directly through the appropriate channels to the PAT for non-
expendable property. The PAT or his representative will personally review and approve the
request before submitting to the SSA Accountable officer.
c. IMPAC credit cards: (See IMPAC Sop)
(1) Procedures for IMPAC purchases will be followed IAW DA PAM 710-2-1 and
appropriate policies.
(2) Purchases and accounting for non-expendable property will be followed IAW DA
PAM 710-2-1, para 2-23f.
D-48
DOCUMENT REGISTERS
1. PURPOSE: To establish uniform procedures governing the preparation and

maintenance of document registers.
2. The Property Accounting Technician will maintain the non-expendable document

register. Each unit is required to maintain the document registers for expendable/durable
items. It is the responsibility of the unit commander and supply sergeant to insure that all
property is accounted for and have appropriate audit trail for shortages prior to requesting.
3. INSTRUCTIONS:
a. Document Registers - The binder will reflect the MARKS file number 710-2b and be
labeled “ Document Register” in accordance with the provisions of AR 25-400-2.
b. Document Registers will be maintained on a fiscal year basis.
c. Consolidating Registers: As indicated below:
(1) At the end of the fiscal year the register becomes inactive and a new register is
started. The old register is held in the current files for two (2) years. During the two (2)
years, any open entries that are completed will be closed out on that inactive register. The
preceding register becomes inactive, not the request. If an item comes in or a status card
arrives, you still note that on the inactive register for two (2) years before transferring open
documents to the new register. The inactive document register should be kept divided by
year in the current file and maintained for 2 years.
(2) At the end of the two (2) year period, the open document numbers, if any still
exist, will be the first entries transferred to the new years document register in the original
document number sequence and the old inactive document register is then destroyed.
d. PAT will designated Document Register Serial Numbers in writing.
NOTE: Each group of serial numbers will be kept as a separate document register and be
noted as such.
D-49
DOCUMENT FILES
1. CATEGORIES:
a. Non-Expendable. Each unit is required to maintain a suspense file of non-

expendable documents for all completed transactions until such time as the transactions are
reflected on the automated hand receipt. It is recommended these documents be kept in or
attached to the H/R binders. The property book office maintains copies of transactions
reflected on the automated hand receipt for a two-year period. Any questions regarding
these documents should be addressed to the Property Accounting Technician.
b. Durable/Expendable. The unit supply NCO may maintain copies of

expendable/durable documents on file for a two year period and file these under the
MARKS file number 710-2b and label document register file in accordance with AR 25-400-
2.
c. Adjustment Documents. Statements of Charges/Cash Collection Vouchers, and

Reports of Survey will be retained in one copy and filed for administrative purpose. These
documents will be filed in document number sequence under the Marks file number 735-5t
and labeled Property Loss File and disposed of in accordance with AR 25-400-2
2. REFERENCES:
a. AR 25-400-2
b. AR 700-84
c. Other Appropriate Regulations and PAMs
SUB-HAND RECEIPT PROCEDURES WITH IN UNIT/DET
D-50
1. GENERAL: Provisions of AR 710-2 and DA Pam 710-2-1 apply as supplemented by the

SOP.
2. SUB-HAND RECEIPT OF PROPERTY: Authorized hand receipt property listings from

the PAT are not distributed below Hand Receipt Holder level. The primary hand receipt
holder(s) will be the Unit Commander.
a. Sub-hand receipting is a method by which the Commander can better control and
manage property signed for by him from the Property Accounting Technician.
b. The unit commander will issue all property to the platoon or section that is authorized
the equipment.
3. The commander with the following restrictions will use sub-hand receipts:
a. Individual small arms, bayonets and protective masks that are centrally located in the
unit Arms/NBC rooms will not be sub-hand receipted to sections.
b. Sub-hand receipts will be issued to section/ platoon leader, platoon sergeant, first
line supervisor, user.
c. Each sub-hand receipt holder will be provided, by the commander, with a storage
area that will provide him/her with suitable security, control and storage of the issued
property.
4. Sub-hand receipting of property is ONLY a means of control and WILL NOT relieve the
Unit Commander of supervisory responsibility for any and all property issued by the
Property Accounting Technician.
5. The supply NCO will prepare the sub-hand receipts utilizing the ULLS/S4 computer
system or manual DA Form 2062. Sub-hand receipts will be prepared for personnel with
supervisory control of property (platoon, section). The supply NCO will keep the original
copy and sub-hand receipt holder will keep the duplicate. All end items with components
will be signed for utilizing the automated component listing from the ULLS/S4 program,
manual DA 2062, or printed from the SKO website.
6. The supervisor is then responsible to further issue property to the user level. The supply
NCO will assist in writing/ printing sub-sub-hand receipts and component listings from the
ULLS/S4/manual system. Sub-sub-hand receipt files will be available for review during
inspections, staff visits, etc.
7. Keep hand receipts current by using change documents (DA Form 3161 or by posting
changes as they occur).
D-51
HAND RECEIPT COMPONENT LISTING PROCEDURES
a. Using the ULLS S-4 automated accountability system, prepare and maintain component
listings for all end items with components. All shortages must be identified on the O/H
quantity column. When the automated system is not available, manual component listing
will be prepared and used IAW chapter 6, DA Pam 710-2-1.
b. Hand receipt/sub-hand receipt holders with end items that contain components may sign
for the components by the use of a detailed component listing to the user. The person will
sign for only the components that are on hand. Change documents will be used when
issuing or turning in components. DA Form 2062 or the automated ULLS S-4 listing will be
used to record the components of major end items down to the user level. Component
hand receipts will be prepared IAW chapter 6, DA Pam 710-2-1.
c. Shortage annexes for non-expendable components must be identified to the PAT. You
must also justify the shortage (i.e. lost, ROS, SOC, unserviceable turn-in, etc.).
D-52
RELIEF FROM RESPONSIBILITY/ADJUSTMENT DOCUMENTS
1. REFERENCES: AR 735-5, Chapters 12 and 13
2. GENERAL: Methods of Obtaining Relief from Responsibility and Adjustments for

Property
a. Administrative measures are available to commanders to ensure enforcement of

property accountability. When property becomes lost, damaged, or destroyed, use one of
the adjustment methods IAW AR 735-5.
b. Obtaining relief from responsibility can be performed by the following actions:
c. DA Form 4697 Reports of Survey (RS) will be used when any of the mandatory
requirements are not met as stated in chapter 13 of AR 735-5. The unit commander is
responsible for initiating an RS within 15 duty days to the S-4 after lost, damaged, or
destroyed property has been discovered. When damage or destruction pertains to a military
vehicle do not wait for an ECOD or the ACOD before submitting the RS. Initiate the RS
without the ECOD or the ACOD, have the ECOD or the ACOD ready for the survey officer.
The unit must also request an ACOD at the time the ECOD is performed. Before submitting
any reports of survey the unit will conduct in-depth research to evaluate whether a loss
actually occurred. All reports of survey will be prepared IAW AR 735-5. Ensure report of
survey number is assigned by the S-4 prior to submission to the PAT for a document
number.
d. Board action according to AR 15-6 investigation as used in conjunction with DA Form

4697.
e. DD Form 362 (Statement of Charges/Cash Collection Voucher). Statement of

Charges/Cash Collection Voucher (DD Form 362) will be used when a person admits
pecuniary liability for any loss that does not exceed that person’s monthly basic pay.
(1) Cash collection vouchers will be prepared IAW AR 735-5. Statement of

Charges/Cash Collection Voucher (DD form 362) may be used when a person admits
pecuniary liability for any loss, which does not exceed the monthly basic pay of the person
being charged. Statements of charges will be prepared IAW AR 735-5.
(2) Statement of Charges will be assigned a document number after the commander
and soldier sign the statement of charges. The PAT or his representative will process all DD
362s for non-expendables to the Finance Accounting Office (FAO).
f. Damage statement. * Ensure it is sent to appointing and approving officer for

concurrence/non-concurrence IAW AR 735-5.
g. Memorandum to adjust losses of durable hand tools.
D-53
h. SF 364 (Shipment Discrepancy report (SDR)) as authorized by AR 735-11-2.
3. The reporting requirements for lost, stolen or missing arms, ammunition, explosives or
sensitive items, AR 190-11, and 190-40 will be complied within an event of loss, theft,
unlawful disposition, or recovery of firearms, ammunition (including chemical weapons
and chemical ammunition), demolition’s, or explosives.
4. PROPERTY ADJUSTMENTS: The hand receipt listing can be adjusted for lost,
damaged, or destroyed property by preparing one of the applicable forms listed in AR
735-5. The hand receipt is also adjusted for minor property discrepancies (i.e. serial
numbers, names, lot numbers) by the use of the Administrative Adjustment Report (DA
Form 4949). This form is prepared IAW DA Pam 710-2-1.
Types of responsibilities:
• Command Responsibility. The commander has command responsibility of all property in
his unit. Command responsibility is the obligation of a commander to ensure the proper care,
custody, and safekeeping of all government property within the command. He has this
command responsibility for unit property whether he has signed for it or not. He must
personally ensure the security of all unit property whether it is in storage or in use. For
example, he must provide a secure place for mechanics to store tool kits issued to them. If
he has not done so, and an item is lost, the commander could be held liable for the loss. The
commander must also ensure proper supervision to make sure the tool kit is being used
properly.
• Supervisory Responsibility. Supervisory responsibility is the obligation to ensure the

proper use, care, and safekeeping of government property issued to or used by
subordinates. Supervisors can be held liable for losses incurred by their subordinates.
• Direct Responsibility. Direct responsibility is the obligation of a person to ensure all

government property for which he or she is receipted, is properly used and cared for. Direct
responsibility results from assignment as an accountable officer, receipt of formal delegation,
or acceptance of the property on hand receipt from an accountable officer or other hand
receipt holder.
• Custodial Responsibility. The obligation of an individual for property in storage awaiting

issue or turn-in to exercise reasonable and prudent actions to properly use, care, and
safekeeping of government property provided. They are responsible for the government
property for which he or she has in their custody. They are responsible whether they signed
for the property or not.
• Personal Responsibility. Unit personnel are responsible for all arms, hand tools, and OCIE
issued to them for their use. They are responsible whether they signed for the property or
not. For example, when the tool kit is issued, the mechanic assumes personal responsibility
for it and all items in it. The mechanic must take proper care of the kit and secure it in the
assigned storage area when it is not being used. If the mechanic forgets to secure the kit and
it is lost, he is responsible for the loss.
D-54
Document Identification Codes
Code Code Definition
AC1 Request for cancellation-by requester

AC2 Request for cancellation-by supplementary addressee
AC3 Request for cancellation-by cc 54
AE1 Supply status- to requisitioner
AE2 Supply status- to supplementary addressee
AE3 Supply status- to cc 54
AFC Follow-up request for improved estimated shipping date
AF1 Follow-up request- by requisitioner
AF2 Follow-up request- by supplementary addressee
AF3 Follow-up request- by cc 54
AK1 Follow-up on cancellation request- by requisitioner
AK2 Follow-up on cancellation request- by supplementary addressee
AK3 Follow-up on cancellation request- by cc 54
AMA Document modifier- Domestic w/NSN
AMB Document modifier- Domestic w/part number
AMD Document modifier- Domestic w/other
AME Document modifier- Domestic w/exception data
AM1 Document modifier- Overseas w/NSN
AM2 Document modifier- Overseas w/part number
AM4 Document modifier- Overseas w/other
AM5 Document modifier- Overseas w/exception data
AN1 Material obligation validation request- for requisitioner
AN2 Material obligation validation request- for supplementary addressee
AS1 Shipment status- to requisitioner
AS2 Shipment status- to supplementary addressee
AS3 Shipment status- to cc 54
ATA Follow-up- Domestic w/NSN
ATB Follow-up- Domestic w/part number
ATD Follow-up- Domestic w/other
ATE Follow-up- Domestic e/exception data
AT1 Follow-up- From overseas w/NSN
D-55
AT2 Follow-up- From overseas w/Part number

AT4 Follow-up- From overseas w/other
AT5 Follow-up- From overseas w/exception data
AU1 Reply to cancellation request- Shipment status to
requester
AU2 Reply to cancellation request- Shipment status to
supplementary addressee
AU3 Reply to cancellation request- Shipment status to cc 54
AOA Request for issue- Domestic w/NSN
AOB Request for issue- Domestic w/part number
AOD Request for issue- Domestic w/other
AOE Request for issue- Domestic w/exception data
AO1 Request for issue- Overseas w/NSN
AO2 Request for issue- Overseas w/part number
AO4 Request for issue- Overseas w/other
AO5 Request for issue- Overseas w/exception data
CBS CBS-X transaction
D6S Material receipt acknowledgment
ZRB NSLIN catalog header
ZRC MCN/NSN catalog
ZRD MCN/NSN transaction
ZRE Unit header
ZRF Unit transfer
ZRG Serial/registration card
ZRH Hand receipt listing request
ZRI Asset adjustment
ZRJ Serial/registration number inquiry
ZRK LIN/NSN inquiry
ZRL Lateral transfer
ZRM Warehouse receipt
ZRN Authorization data
ZRV SUBUIC assignment
ZRW UIC change transaction
ZRX Transaction history file inquiry
ZRZ Standard catalog data change
ZR5 CTF add header record (restricted to USACAC)
ZR6 CFT add code table values
D-56
COMPUTER SET, DIGITAL: OL-592/TYQ (SPBS-R TOE MULTI-USER CONFIG)

LIN: C18786 NSN: 7010-01-420-4961 EIC: QTP
PREVENTIVE MAINTENANCE CHECKS AND SERVICES
Maintenance Level
Operator
INTRODUCTION
General
Preventive Maintenance Checks and Services (PMCS) are performed to keep the system in
operating condition. The checks are used to find, correct, or report problems. SPBS-R
operators are to do the PMCS jobs as shown in the PMCS table. PMCS are done every
day the system is operated, using the PMCS table. Pay attention to WARNING and
CAUTION statements. A WARNING means someone could be hurt. A CAUTION means
equipment could be damaged.
Operators are not allowed to perform PMCS internally to any hardware.
Before you begin operating the system, do Before PMCS.
During operation, do During PMCS.
After operation, do After PMCS.
Once a week do Weekly PMCS. If the system has not been operated in a week also do
Before PMCS at the same time.
Do Monthly PMCS once a month. If the system has not been operated in a month also do
After PMCS at the same time.
If you are operating the system for the first time, do Weekly and Monthly PMCS the first time
you do your Before PMCS.
If you find a fault when performing PMCS, repair it if you can, using both troubleshooting
procedures and maintenance procedures.
The right-hand column of the PMCS table lists conditions that make the system not fully
mission capable. Write up items not fixed on DA Form 2404/5988-E, Equipment Inspection
and Maintenance Worksheet, for unit maintenance. For further information on how to use
this form, see DA PAM 738-750.
If tools required to perform PMCS are not available, notify unit maintenance.
INSPECTION
Look for signs of a problem or trouble. Senses help here. You can feel, smell, hear, or see
many problems. Be alert when operating the system.
Inspect to see if items are in good condition. Are they correctly assembled, stored, secured,
excessively worn, or corroded? Correct any faults found, document on a DA Form
2404/5988-E, and notify unit maintenance. There are some common items to check all over
the system. The include the following:
1. Bolts, clamps, nuts, and screws: Continuously check for looseness. Look for chipped
paint, bare metal, rust or corrosion around bolt and screw heads and nuts. Tighten them
when you find them loose. If tools are not available, notify unit maintenance.
D-57
2. Welds: The cases of the system are welded. To check these welds, look for chipped
paint, rust, corrosion, or gaps. When these faults exist document on a DA Form 2404/5988-
E, and notify unit maintenance.
3. Electrical wires, connectors, and harnesses: Tighten loose connectors. Look for
cracked or broken insulation, bare wires, and broken connectors. If faults are found
document on a DA Form 2404/5988-E, and notify unit maintenance.
CLEANING
CAUTION
Follow all cleaning instructions carefully. Failure to do so can result in damage to
equipment.
WARNING
Do not clean the cases or chassis when electrical power is applied. Disconnect all power
cables.
Proper cleaning can aid in avoiding maintenance faults or trouble, so make it a habit to do
the following:
1. Use a damp (water), lint-free cloth to clean the system unit and monitor. Avoid abrasives
or solvents; they can permanently damage the finish.
2. Use a soft cloth and window cleaner to clean the monitor screen.
3. All floppy disk drives and tape drives should be cleaned periodically. Cleaning kits are
available from a variety of sources. Carefully follow the instructions supplied with the
cleaning kit you use.
4. Operating a system in a dusty or dirty environment significantly shortens its life and
increases the probability of failure.
5. If you spill liquid inside the keyboard, unplug the keyboard immediately and turn it upside
down to allow the liquid to drain out. Let the keyboard dry overnight before attempting to
use it again. If it fails to work after drying document on a DA Form 2404/5988-E, and notify
unit maintenance.
OPERATION
CAUTION
If your system is to be operated in cold weather and has been stored for an extended
period, allow the system unit and monitor to warm up to room temperature. Exposing a cold
computer to a warm room causes condensation that could damage the system. If
condensation forms, wait for it to dry before plugging in the system.
The system requires good ventilation. Place it where air can circulate freely around it, and
avoid locations in direct sunlight or near heaters or lamps. Never block the cooling fan
opening. Avoid locations with high levels of dirt, dust, or smoke.
CAUTION
To prevent fire or shock hazard, do not expose the computer to rain, snow, or moisture.
Check the transit cases and computer/monitor chassis for damage. If the cases/chassis are
damaged notify unit maintenance.
Make sure your computer is unplugged before connecting any peripherals, i.e., printers,
monitors, and keyboards.
D-58
CAUTION
It is recommended that a surge/spike protector be used to help safeguard your equipment
against any dangerous irregularities in the AC line. Uninterruptible power supplies are to be
used, where provided, to protect against power lose.
CAUTION
Ensure that the equipment is connected to the correct power source. Failure to do so can
result in damage to the hardware.
Procedures outlined are in accordance with the original equipment manufacturer (OEM)
manuals for the hardware.
The functions and processes outlined are in accordance with the Standard Property Book
System-Redesign (SPBS-R)End User Manual (EUM) AISM 25-L18-ALV-ZZZ-EM, dated 1
August 1996.
Only those functions and processes that are applicable to a unit’s mission are to be
evaluated.
D-59
Table 1. Preventive Maintenance Checks and Services.
ITE INTERV MA ITEM TO PROCEDURE EQUIPMENT

M AL N- BE NOT READY/
NO. HOU CHECKED AVAILABLE
R OR IF:
SERVICED
NOTE
Crew will inspect for damaged
or missing items while
performing checks.
1 Before Server and Any damaged or
Workstation Check for damaged or missing items. missing items
Central that will prevent
Processing operation
Unit (CPU)
Chassis,
Exterior
2 Before
Cables Check for loose cables. Any loose or
Check for frayed or damaged cables. damaged cables
that will prevent
3 Before operation
Monitor Check for damage to exterior.
Check screen for scratches. Any damage or
Check cables for damaged or bent pins. scratches that
will prevent
4 Before operation or
Printer(s) Check for damaged to exterior. block vision
Check for damage to connectors.
Check for damaged or worn ribbon. Any item that
will prevent
1. Make sure all pin rollers and operation
gears operate smoothly.
2. Make sure paper will feed in
properly.
5 Before 3. Make sure all buttons operate
Keyboard properly.
Check for damage to exterior.

6 Before Check for damage to any keys. Any item that
MODEM Check for damage to cable. will prevent
operation
7 Before/A Check for damage to exterior.
fter/Mont Floppy Disk Check cables for damaged or bent pins.
hly Drive(s) Any item that
8 Perform floppy drive cleaning will prevent
Before/A Tape procedures. operation
fter/Mont Drive(s)
9 hly Any item that
D-60

R OR IF:
SERVICED
Perform tape drive cleaning procedures. will prevent

During Power-up operation
Procedures
10 Perform OEM/EUM hardware power Any item that
up procedures for all items to include will prevent
During Session peripheral devices (i.e., Printer(s), and operation
11 Initialization MODEM).
Unable to
During Administrativ Perform Session Initialization power-up the
e Processes procedures. CPU(s) or
monitor(s)
Perform Automated Processes Unable to

procedures. initialize session
12 or sign-on
Perform THF/ABF Files Imbalance
During Catalog procedures. Unable to
Transactions complete the
Processes Perform BCF Files Imbalance Administrative
procedures. Processes.
Perform Management Files Listing

procedures.
13
Perform NSLIN Catalog Header (ZRB)
During Property procedures. Unable to
Book complete the
Transactions Perform NSN/MCN Catalog (ZRC) Catalog
Processes procedures. Transactions
Processes.
Perform MCN/NSN Change
Transaction (ZRD) procedures.
Perform Nonstandard Catalog Process

procedures.
Unable to
Perform Unit Header (ZRE) procedures. complete the
Property Book
Perform Authorization Data (ZRN) Transactions
Perform Asset Adjustment (ZRI)

procedures.
D-61

R OR IF:
SERVICED
Perform Serial/Registration/Lot
Number Update Transaction (ZRG)
procedures.
Perform Request for Hand Receipt

Listing (ZRH) procedures.
Perform Unit Transfer/Task Force

Download (ZRF) procedures.
Perform Lateral Transfer (ZRL)

procedures.
14
Perform SUBUIC Assignment (ZRV)
During procedures.
Military
Standard Perform UIC Change Transaction
Requisition (ZRW) procedures.
and Issue
Procedures Perform ABF and THF Update (ZRZ)
Transactions procedures.
Processes
Perform Multiple ERC Transaction
(ZRA) procedures.
Perform Component Data Update Unable to

Transaction (ZRX) procedures. complete the
Military
Perform MED Component Standard
Accountability procedures. Requisition and
Issue Procedures
Perform MILSTRIP Transactions Transactions
Perform Request for Issue procedures.
Perform Materiel Receipt

Acknowledgment procedures.
15
Perform Request for Follow-up
During procedures.

Inquiry (Improved ESD) procedures.
D-62

R OR IF:
SERVICED
Procedures
Perform Follow-up procedures.
Perform Adverse Status Reversal

procedures.
Perform Supply Status/Reply to

Cancellation Request procedures.
Perform Request for Unable to

16 Cancellation/Follow-up Request for complete the
Cancellation procedures. Inquiry
During Procedures.
Perform Document Modifier
procedures.
Daily
Processes
Perform Authorization and Balance File

procedures.
Perform Transaction History File

procedures.
Perform Catalog File procedures.
Perform Unit File procedures. Unable to

complete the
Perform SUBUIC Assignment File Daily Processes.
procedures.
Perform Multiple ERC File procedures.
17 Perform Component Data File

procedures.
During
Perform Bar Code File procedures.
Perform Daily Reporting procedures.

Periodic
Processes Perform Restore/Print Daily Reports
procedures.
Perform Supply Support Activities
D-63

R OR IF:
SERVICED
procedures.
Perform Reproduce SSA Output

procedures.
Perform TUFMIS Activity procedures.

Unable to
Perform Reproduce TUFMIS Output complete the
procedures. Periodic
Processes.
Perform Asset Visibility procedures.
Perform Reproduce TUFMIS Output

procedures.
Perform Reproduce Asset Visibility

procedures.
Perform CBS-X Transactions

procedures.
Perform Reproduce CBS-X

Perform Excess/Shortage Listing

procedures.
Perform LOGTAADS Authorization

procedures.
18
Perform System Interfaces procedures.
During
Perform Unit Equipment Readiness
Listing procedures.
Support Perform Sensitive Item Listing

Utilities procedures.
Processes
Perform Active/Inactive Trans
History/Doc Register procedures.
Perform Consolidated Property Listing

procedures.
D-64

R OR IF:
SERVICED
Perform Due-In Listing procedures.
Perform Cyclic Inventory Listing

procedures. Unable to
complete the
Perform Asset Visibility Reconciliation Support Utilities
Perform MILSTRIP Status From SSA

procedures.
Perform Unit Transfer or Task Force

(Receiving) procedures.
Perform $ Value/Capital Equipment

Listing procedures.
Perform Serial Number Tracking (SNT)

Documents procedures.
19
Perform System Number Listing
During procedures.
Perform Output Reports/Listings

procedures.
System Perform Data Flow procedures.

Administrato
r Processes Perform Initializing for Formatting a
Floppy Disk procedures.
Perform Initializing Tape Cartridge

procedures.
Perform Floppy Hand Receipt

procedures.
Perform Floppy Copy procedures.

Unable to
Perform Floppy Print procedures. complete the
System
Perform Backup Files/System to Floppy Administrator
D-65

R OR IF:
SERVICED
Perform Backup Files/System to Tape

procedures.
Perform Restore Files from Floppy

procedures.
20
Perform Restore Files from Tape
During procedures.
Perform Reorganize Master Files

procedures.
Communicati Perform Install Interim Change Package

ons with procedures.
BLAST
Processes Perform Clean (Delete of Tmp and
Spool Files) procedures.
Perform MS-DOS “Check Disk”

Command procedures.,
Perform Recovery Procedures
Perform Recover Operating System

(Disk) procedures.
Unable to
Perform Prepare Systems procedures. complete the
Communications
Perform SPBS-R Software procedures. with BLAST
Processes.
Perform Multi-User Application
procedures.
21 Perform Catalog procedures.
During Perform Code Table File procedures.
Perform LOGTAADS Authorization

procedures.
Perform Activate Serial Number

Bar Code Tracking (SNT) procedures.
Procedure Perform Activate Bar Code Processing
D-66

R OR IF:
SERVICED
Processes procedures.
Perform Automation Resources

Management System (ARMS)
procedures.
Perform Security procedures.
Perform Printed Reports procedures.
Perform Commercial Software Access

procedures. Unable to
complete the Bar
Perform Spooler Status procedures. Code Procedure
Processes.
Perform Supply Support Activity (SSA)
Changes from SAILS to SARSS-O
procedures.
Perform Communications Option

procedures.
Perform Support Utilities Menu

procedures.
Perform Communication Menu

procedures.
Perform Set Communication Parameters

procedures.
Perform Point to Point procedures.

22
Perform File Delete (Reset or Zero)
During Process procedures.
23 Perform TAV Interface procedures.
During/A Perform Go To War (GTW) procedures.

fter
Stopping and Perform LOGSA Interface procedures.
Suspending
Work Perform SAAS Interface procedures
Procedures
D-67

R OR IF:
SERVICED
Perform Backup Configuration Files

Power-down procedures.
Procedures
Perform Restore Configuration Files
procedures.
Perform System Lock-up Recovery

procedures.
Perform Bar Code Options procedures. Unable to log

out of
Perform Bar Code Processing application
procedures.
Perform Configure Bar Code Devices Unable to

procedures. Power-off
CPU(s)
Perform Process Bar Code Exception
procedures.
Perform Bar Code File Update

procedures.
Perform Generate Bar Code Labels

procedures.
Perform Process Bar Code Daily Cycle

procedures.
Perform Restore Bar Code Daily

Perform Print Bar Code Labels

procedures.
Perform Backup Label Print File to

Diskette procedures.
Perform Restore Label Print File from

Perform Backup Interrupted Print File

to Diskette procedures.
D-68

R OR IF:
SERVICED
Perform Restore Interrupted Print File

from Diskette procedures.
Perform Process Inventory Menu

procedures.
Perform Print Bar Code File

procedures.
Perform Print Bar Code Record

Deletions Report procedures.
Perform Restore Bar Code Record

Deletions Report procedures.
Perform Log out.
Power-off CPU(s).
Power-off Printer(s).
Power-off MODEM.
D-69
COMPUTER SET, DIGITAL: OL-583/TYQ (ULLS-S4 CONFIG)

LIN: C18514 NSN: 7010-01-419-4987 EIC: QTD
Maintenance Level
Operator
INTRODUCTION
General
operating condition. The checks are used to find, correct, or report problems. ULLS-S4
CAUTION statements. A WARNING means someone could be hurt. Caution means
If you find something wrong when performing PMCS, fix it if you can, using both
troubleshooting and maintenance procedures.
INSPECTION
paint, rust, corrosion, or gaps. When these conditions exist document on a DA Form
2404/5988-E, and notify unit maintenance.
D-70
CLEANING
CAUTION
equipment.
WARNING
cables.
Proper cleaning can aid in avoiding problems or trouble, so make it a habit to do the
following:
unit maintenance.
OPERATION
CAUTION
D-71
CAUTION
CAUTION
against any dangerous irregularities in the AC line.
CAUTION
The functions and processes outlined are in accordance with the Unit Level Logistics
System - S4 (ULLS-S4) End User Manual (EUM) AISM-25-L3S-AWE-ZZZ-EM, dated 27
February 1997.
evaluated.
D-72

R OR IF:
SERVICED
NOTE
performing checks.
1 Before Workstation Any damaged or
Central Check for damaged or missing items. missing items
Processing that will prevent
Unit (CPU) operation
Chassis,
Exterior
2 Before
that will prevent
3 Before operation
will prevent
will prevent
properly.
Keyboard properly.

operation
Monthly/ Tape procedures. operation
Quarterly Drive(s)
Any item that
Perform tape drive cleaning procedures. will prevent
D-73

R OR IF:
SERVICED
operation
NOTE
9 Before turning on the system, Any item that
During ensure that the workstation is will prevent
Power-up connected to a surge protection operation
Procedures outlet strip.
10
During Perform EUM/OEM hardware power
Session up procedures for all items to include
Initialization peripheral devices (i.e., printers and
11 modems, as appropriate). Unable to
During power-up the
Supply Perform Session Initialization and Sign- workstation or
Function on procedures. monitor
Unable to
Perform Supply procedures. initialize session
or sign-on to
12 application
During
Unable to
Hand Receipt maintain the
Function unit’s property
account, initiate
Perform Hand Receipt procedures. requests,
maintain
13 document
During register, or the
unit catalog
Component
List Function
Unable to
Perform Component List procedures. download
14 Standardized
During Property Book
System-
Budget Redesign
Function (SPBS-R) data,
or
15 Perform Budget procedures. create/maintain
During sub-hand
receipts
Army Unable to assign
D-74

R OR IF:
SERVICED
Materiel direct
16 Status Perform Army Materiel Status System responsibility to
During System procedures. a Sub-Hand
Function Receipt Holder
for the
components of
an end item
17 Logistics
During Planning Perform Logistics Planning procedures. Unable to
Function establish/maintai
n budget files,
and proper
management of
Utilities unit’s resources
Function Perform Utilities procedures.
Unable to
18 provide the
During capability to
produce, send,
and receive
material
19 readiness reports
During/A
fter Sage Data Perform Sage Data Base Inquiry Unable to
Base Inquiry procedures. develop
Function estimated
requirements for
logistics support
plans
Power-down Power-off Workstation.
Procedures Power-off Printer. Unable to
Power-off MODEM. manage and
support the
system,
parameter files,
security
accesses,
security
tracking, and
backup and
restore system
and database
files
D-75

R OR IF:
SERVICED
Unable to select
and combine
data elements
for tailored
information
reports
Unable to
Power-off
Workstation
D-76
COMPUTER SET, DIGITAL: OL-582/TYQ (ULLS-G CONFIG)

LIN: C18446 NSN: 7010-01-419-4989 EIC: QTC
Maintenance Level
Operator
INTRODUCTION
General
operating condition. The checks are used to find, correct, or report problems. ULLS-G
CAUTION statements. A WARNING means someone could be hurt. CAUTION means
If you find a fault when performing PMCS, repair it if you can, using both troubleshooting
procedures and maintenance procedures.
INSPECTION
D-77
paint, rust, corrosion, or gaps. When these faults exist document on a DA Form 2404/5988-
E, and notify unit maintenance.
CLEANING
CAUTION
equipment.
WARNING
cables.
Proper cleaning can aid in avoiding maintenance faults or trouble, so make it a habit to do
the following:
unit maintenance.
OPERATION
CAUTION
CAUTION
CAUTION
D-78

against any dangerous irregularities in the AC line. Uninterruptible power supplies are to be
used, where provided, to protect against power lose.
CAUTION
The functions and processes outlined are in accordance with the Unit Level Logistics
System – Ground (ULLS-G) End User Manual (EUM) AISM 25-L3Q-AWC-ZZZ-EM, dated
15 June 1996.
evaluated.
D-79

R OR IF:
SERVICED
NOTE
performing checks.
1 Before Workstation Any damaged or
Central Check for damaged or missing items. missing items
Processing that will prevent
Unit (CPU) operation
Chassis,
Exterior
2 Before
that will prevent
3 Before operation
will prevent
will prevent
properly.
Keyboard properly.

operation
Monthly/ Tape procedures. operation
Quarterly Drive(s)
9 “ Perform tape drive cleaning procedures. Any item that
will prevent
D-80

R OR IF:
SERVICED
Power-up operation
Procedures Perform OEM/EUM hardware power
10 During up procedures for all items to include Any item that
peripheral devices (i.e., Printer(s), and will prevent
Session MODEM). operation
11 During Initialization
Perform Session Initialization Unable to
Request procedures. power-up the
Processes CPU or monitor
Perform Request For Issue procedures.

Unable to
Perform Post-Post Request for Issue initialize session
procedures. or sign-on
Perform QSS Listing procedures. Unable to

complete the
Perform Commander’s Exception Request
Report procedures. Processes.
Perform Request for Cancellation

procedures.

procedures.
Perform Request for Modification/DCR

12 During Update procedures.
Receipt/Statu Perform Request for Turn-in

s/ DCR procedures.
Management
Processes Perform Send Transactions to SOS
procedures.
Perform OSC procedures.
Perform Receipts Process procedures.

Unable to
13 During Perform Manual Status Process complete the
procedures. Receipt/Status/
PLL DCR
Management Perform Automated Status Process Management
Processes procedures Processes.
D-81

R OR IF:
SERVICED
Perform DCR Inquiry procedures.
Perform PLL/DCR Reconciliation

procedures.
Perform NMC/DCR Reconciliation

procedures.
Unable to
Perform Excess Management complete the
procedures. PLL
14 During Management
Perform PLL Inquiry procedures. Processes.
Catalog Perform PLL Inventory procedures.

Management
Processes Perform PLL Zero Balance Report
procedures.
Perform PLL Demand Analysis

procedures.
15 During
Perform Add a PLL Line procedures.
System Perform Update a PLL Line procedures.

Utilities
Processes Perform Delete a PLL Line procedures. Unable to
complete the
Perform Catalog Scan/Add/Delete or Catalog
Print procedures. Management
Processes.
Perform Catalog Load/Update by
16 During
Perform Catalog Load/Update by Tape
procedures.
System Catalog Load/Update by CD-ROM. Unable to

Security complete the
Processes Perform Unit Parameter Add/Update System Utilities
Perform Files Maintenance Tape

procedures.
D-82

R OR IF:
SERVICED
Perform Files Maintenance Diskette

17 During procedures.
Perform Unit Transfer procedures.
Perform Telecommunications Interface Unable to

Maintenance procedures. complete the
Processes System Security
Perform End User Manual Info/Print Processes.
procedures.
Perform Update User Information

procedures.
18 During
Perform Update User Accesses
procedures.
Perform Update Group Accesses

Equipment procedures.
Data Updates Perform Assign Users to Groups Unable to
Processes procedures. complete the
Maintenance
Perform Remove Users From Groups Processes.
19 During procedures.
Perform Print Access Report

procedures.
Equipment Perform Print Group Report procedures.

Data Reports
Processes Perform Equipment Dispatch and
Return procedures.
Unable to
Perform Maintenance and Inspection complete the
Worksheet procedures. Equipment Data
Updates
Perform Maintenance Faults Processes.
procedures.
Perform Parts Installed procedures.

20 During
Perform Services Performed
procedures.
D-83

R OR IF:
SERVICED
Perform Equipment Add procedures. Unable to

Maintenance complete the
Support Perform Equipment Data File Update Equipment Data
Functions procedures. Reports
Processes.
Perform Component File Update
procedures.
Perform Equipment Service Update

procedures.
21 During
Perform Equipment Delete procedures.
Perform Oil Analysis Reports

procedures.
Materiel
Status Perform Equipment Availability
Processes procedures.
Perform Parts Received Not Installed Unable to

procedures. complete the
Maintenance
Perform Equipment Fuel Usage Support
procedures. Functions
Perform Service Schedule procedures.
Perform Non-Mission Capable

procedures.
22 During Perform Equipment Operator/Class

Code procedures.
Perform Equipment Data File

23 During/A procedures.
fter Unable to
Stopping and Perform Send SAMS Transactions complete the
Suspending procedures. Materiel Status
Work Processes.
Procedures Perform Maintenance Request
procedures.
Power-down
Procedures Perform Manual Maintenance Status
D-84

R OR IF:
SERVICED
Update procedures.
Perform Automated Maintenance Status

Update procedures.
Perform Maintenance Request Register

procedures.
Perform MMDF Load/Update

procedures.
Perform Display/Print AMSS Reports

procedures.
Unable to log
out of
Perform Send AMSS Transactions to application
Higher Level procedures.
Perform Receive AMSS Transactions Unable to

from Lower Level procedures. Power-off
Workstation
Perform Create Interim Report to
LOGSA procedures.
Perform Update AMSS Authorizations

procedures.
Perform End of Report Period

Processing procedures.
Perform DA Form 2715 Feeder Reports

procedures.
Perform Log out.
Power-off CPU.
Power-off Printer(s).
Power-off MODEM.
D-85
Training
TRAINING. MOS training will be conducted every third Thursday of every month.
Otherwise each unit commander is responsible for implementing a unit-level supply training
program. Training tasks identified in the BN METL and will be used to conduct / coordinate
training.
D-86
RECURRING REPORTS/INVENTORIES
1. The fuel consumption report will be submitted by the unit supply section monthly and the
S-4 section by the 3rd calendar day of the month during training events. The format for the
fuel consummation report is outlined in TAB B.
2. The monthly budget report will be submitted on the 5th working day. The monthly budget
report is outlined in the 95th Military Police Battalion Supply and Logistics SOP.
3. The monthly copier report will be submitted no later than the last working day of each
month to the battalion S-1/IMO.
Contingency Stock Of Chemical Defense Equipment (CDE)
D-87
1. Reference:
a. USAREUR Reg 50-3, 30 June 1992, Nuclear, Biological and Chemical (NBC)
Defense Material.
b. 21st TSC SOP Nuclear, Biological and Chemical (NBC) Defense Equipment, Pre-
deployment activities .
c. AR 220-1, 15 November 2001, Unit Status Report.
2. IAW reference 1a, prepare two ICE packs for each soldier, emergency essential
Department of the Army Civilian (DAC), and all civilian support personnel present for duty.
Both ICE packs are identical. Each one contains the following:
a. Set of over garments.
b. Footwear covers.
c. Gloves.
d. Hood, M40 as appropriate.
e. Set of M13A2 filters or M13A1 canisters as appropriate.
f. Decontamination kit, M291 or M295.
g. Chemical protective covers (for those persons who will have the new ballistic
helmet).
3. In addition to the items shown in paragraph 2 above, units must have contingency stocks
of M9 detector paper (one dispenser per person). The M9 paper must be issued at the
same time the first ICE pack is issued. When a person removes the over garments form the
protective bag and goes 1u MOPP-I (or higher), the M9 tape is used IAW STP 21-1-SMCT
task number 031-503-1020. The individual will retain the rest of the M9 paper to use to tape
over garments from the second ICE pack.
4. While in most cases it is best to issue one ICE pack at a time, each unit must decide if
the two should be issued separately or both at the same time. Regardless of which they are
issued, it must be easy to determine which is to be used first. The ICE Pack Control Card,
IAW reference b.
5. Units should have on hand with items segregated by size, enough items to make two
ICE packs for all soldiers authorized but not present for duty.
D-88
6. For reporting purpose IAW above reference c., report only items on hand for contingency
purposes. Do not include MOPP gear items that have been issued or removed from original
packaging, filters, or canisters installed in masks, and hoods that have been installed on
masks in the quarterly equipment status reports.
7. Units will process isotope results of RATTS data to the PAT every quarter for input to
LOGSA database for serial number changes and wipe test results of equipment.
FIELD TRAINING EXERCISE RECOVERY PROCEDURES
D-89
1. The 95th Military Police Battalion ability to rapidly deploy and re-deploy consists of
myriad details. However, the emphases placed upon recovery procedures are vital
regarding our contingency.
2. Upon returning from FTX, the following procedures will be followed:
a. DAY 1:
(1) 100% accountability of all personnel

(2) 100% sensitive items
(3) Perform PMCS, wash, topped off and return all vehicles to the Motor Pool
(4) Clean all weapons (1st cleaning)
b. DAY 2:
(1) 100% inventory used MTOE equipment during event

(2) Tents: Set-up and clean tents
(3) Camouflage Nets: Layout, repair and remove leaves, limbs, etc.
(4) Stoves: Disassemble and clean stoves
(5) Weapons: Clean (2nd cleaning)
c. DAY 3:
(1) Organization Clothing and Individual Equipment (OCIE), and protective mask:
Inventory and clean as needed. ( Update records in supply)
(2) Section equipment: Clean and Store.
(3) Weapons: Clean (3rd cleaning).
3. Upon completion of the above, the unit commanders will not release their soldiers until
they report the equipment status to the battalion commander or XO and submit appropriate
documents IAW AR 735-5.
D-90
DEPLOYMENT PROCEDURES
REFERENCES:
a. AR 710-2, Inventory Management Supply Policy Below the Wholesale Level.
b. AR 710-3, Asset and Transaction Reporting System.
c. AR 735-5, Policies and Procedures for Property Accountability.
d. AR 190-11, Physical Security of Arms, Ammunition and Explosives.
e. AR 220-1, Field Organization Unit Status Reporting.
f. AR 725-50, Requisition, Receipt and Issue System.
g. DA PAM 710-2-1, Using Unit Supply System (Manual Procedures).
h. AIS MANUAL 25-L18-ALV-ZZZ-EM, Standard Property Book System-

Redesigned.
1. PURPOSE: To provide units on guidance to conduct Split Based Property Book

Operations in operations other that war and rotations extenuation operations.
2. USAGE:
Intent: The intent that all property will be managed and accounted for IAW
established Army policies and regulations. The PAT is the approving authority for
any deviation from Army policy or regulation required due to operational exigencies
with guidance from higher headquarters. All commanders will exercise supply
discipline throughout these operations. Deployment is not an excuse for poor
property accountability. At end state, units will have redeployed to CR, consolidated
rear detachment hand receipts with re-deploying unit hand receipts and will have
100% accountability of all equipment in their units.
Procedures/tasks:
 Appoint Rear Detachment commanders.

 Conduct joint inventories between Rear Detachment commanders and deploying
commanders.
 Deploy with all equipment accounted for and captured on deployment disk.
 Conduct detailed joint inventory of TDA property, Class V ammunition and Installation
property in the AOR for the operation (base camps)
D-91
a. PHASES. There will be three phases for the operation. These phases do not
run sequentially and will overlap.
(1) (U) Phase 1 (Before/Pre-deployment). Phase 1 is ongoing as unit is

designated for mission. Unit conducts pre-deployment tasks centered on building the
deployment team. Commanders appoint Rear Detachment Commanders or Primary
Hand Receipt Holders for property staying in Central Region, conduct joint
inventories to Split Central Region property books. Phase 1 ends when the task
organization is complete, Split Based Property Operations are established and
equipment issues are resolved—the unit that we will be OPCON to will know what
equipment to take and what they will receive during the mission and conditions are
established to begin deployment operations.
(2) (U) Phase 2 (During/Deployment). Phase 2 begins after unit have

integrated into their base camps within mission. If there is a relief in place, it should
occur over an 8-day period. Includes establishment of life support, detailed joint
property inventories with outgoing units, transition of hand receipt holders and
establishment of Task Force property book operations.
(3) (U) Phase 3 (Redeployment). Phase 3 begins when the unit begins
redeployment from their base camps and ends when personnel and mission
essential equipment are secure in CR, home station processing is complete, and unit
level logistics systems are established to support unit recovery and reintegration
operations. This phase ends when the unit returns from their mission, property books
have been consolidated and all appropriate supply actions are completed.
Units will during Phase 1:
(1) Identify equipment that is to deploy, by serial number/USA number;

identify and appoint in writing, a Rear Detachment Cdr./Primary Hand Receipt
Holders (PHRH); identify and appoint Forward Hand Receipt Holders for platoon,
squad or other smaller slices (Med Team, Mait Teams, etc.) deploying; conduct pre-
deployment inventories; sensitive items inventories; redeployment and joint
inventories. Commanders will also insure that procedures are in place for Rear
Detachment elements to inventory, sign for and secure Class II & VII supplies
received at CR SSA.
(2) Commanders will identify all deploying equipment and submit data to
the supporting PAT 30 days prior to rail load date. Unit Commanders are
encouraged to identify deploying equipment as soon as possible. This will be done
by receiving detailed instructions for splitting of hand receipt. Commanders are also
encouraged to transfer unit slices (Mait Team, Med Team, etc.) to deploying units as
D-92
soon as possible. Commanders deploying only small elements, consisting of 10-15

pieces of equipment, will coordinate directly with the PAT for instructions.
(3) The Battalion Commander will appoint on orders, Rear Detachment

Commanders/PHRH for unit equipment staying in Central Region. Signature Cards
(DA Form 1687) will be prepared for both Forward and Rear Detachment
Commanders / PHRH personnel, one copy will be turned into the PAT, and one to
the supporting SSA along with a copy of appointment orders. Commanders will
insure that Rear Detachment personnel signing for property have sufficient retain
ability and grade commensurate with quantity and value of property being signed for,
preferably SSG and above.
(4) Commanders will conduct a joint inventory with Rear Detachment

Cdr./Primary Hand Receipt Holder prior to deployment. Rear Detachment Cdr./PHRH
will sign for Central Region property prior to Commander deploying.
(5) Commanders deploying slice (squad, platoon, etc.) elements from

his/her unit will identify and submit equipment listing to PAT 30 days prior to rail
load date. Commander will also identify PHRH (senior individual) deploying forward.
Joint inventory, hand receipt split and hand receipt update will take place before slice
element deploys. A Signature Card (DA Form 1687) will also be turned into the PAT
for that deploying element, one copy will be provided to the PAT (Fwd).
(6) Commanders will also determine a cut off date for submitting
requisitions in Central Region. Both Class 9 and 2 (expendable/durable) requisitions
should not be submitted if they are not to be received before unit deploys (include
packing dates). Order Ship Time can be used to determine an accurate cut off date.
(7) The PAT/ PAT (Fwd) will insure that all DA (LOGSA) required
reporting procedures are in place, including Unique Item Tracking (UIT); Continuing
Balance System-Expanded (CBS-X); Requisition Validation System (REQ-VAL);
Logistic- The Army Authorization Document System (LOGTAADS); and insure that
TDA.
a. REAR DETACHMENT ACCOUNTABILITY REQUIREMENTS/PROCEDURES -
(1) Rear Detachment appointee’s will conduct a 100% inventory with the deploying
Commander / PHRH prior to his/her Commanders deployment. Appointee’s must
have sufficient time left on station to complete the unit’s rotation. Appointee’s should
also be of Grade commensurate with property management responsibilities. Rear
Detachment hand receipt holders are encouraged to utilize Railroad seals whenever
practical to control access to equipment. It is recommended that Rear
Detachment/PHRH’s/Slice Element Hand Receipt Holders are in the grade of E-6
and above.
D-93
(2) Rear Detachment personnel will conduct monthly Sensitive Items Inventories on
all sensitive items that are not deployed. The PAT will provide monthly Sensitive
Items inventory listings to Rear Detachment personnel. Sensitive Items inventories
are due back to the PAT NLT the last working day of the month.
(3) Rear Detachment personnel are responsible for inventorying, signing for,
transporting and storing Class II/ VII non-expendable supplies received at the units
supporting SSA in CR. Receipts for property picked up at the SSA will be turned into
the supporting PAT within 72 hours for posting. Rear Detachment personnel will not
order non-expendable property without the approval of the PAT.
(4) Rear Detachment personnel will update their Hand Receipt (ALV-151) on a
monthly basis. Updated hand receipt is due to the PAT NLT the last working day of
the month.
b. DEPLOYMENT DODAAC’S AND DERIVATIVE UIC’S –
(1) Deploying units / elements will be assigned a Derivative UIC. For example -
WAPWY1 for "AA" units. D-UIC’s will deploy forward. Contact the PAT for
Derivatives. It takes approximately 2-3 weeks to obtain a DODAAC. The TFPAT will
assign document serial numbers for all document registers.
D-94
KEY AND LOCK CONTROL
Reference: AR 190-11,190-13, and FM 10-27-4
2. Procedures: A key and lock custodian will be appointed.

He will be responsible for ensuring all keys and locks are handled properly. All
keys to arms rooms and secure areas will be stored separately in a locked box.
This key box will be either bolted to the wall or chained to the floor so that it
cannot be removed. It must also be located in an area that maybe manned 24
hours a day. The key and lock custodian is responsible for keeping a record of
locks and keys. He must keep track of the number and type of locks and keys
used. DA Form 5513-R will be used for keeping these records. The proponent
for the DA Form 5513-R is AR 190-11.
3. Guidelines include:
a. Inventory keys and locks twice a year.

b. Make sure keys to the box are counted and that missing keys are accounted
for when there is a change of duty officers or NCOs. Record the count as
part of the duty log.
c. Make sure that only authorized persons have access to the key box and to
the keys inside. Keep the list of authorized persons near the box, but away
from public view.
d. Store keys to arms rooms, weapons racks, and containers away from other
keys. Do not allow these keys to be left unattended.
e. Do not leave keys unattended or in an unsecured area.
f. Do not take keys for secure areas, arms rooms, rack, or containers outside
the unit’s operating area.
g. Change locks at once whenever keys are lost, misplaced, or stolen.
h. Make sure key control registers and inventory logs are kept up to date.
i. Change combinations to locks on secured areas twice a year.
D-95
Arms Room Procedures:
1. REQUESTING ARMS ROOM KEYS:

a. Request for the key custodian to issue the ammo can contain the arms room keys.
b. Open the ammo can and verify that all the arms room keys are present.
c. Place the key number, date/time in Issued block, and print/sign in Issue To block.
d. Have the key custodian print/sign in the Issued by block.
e. Maintain the DA Form 5513-R in the ammo box.
f. When form is completely full, maintain in arms room files 1v key and lock register.
2. TURNING-IN ARMS ROOM KEYS:

a. Unlock the ammo can with the arms room keys. Have the key custodian verify the keys
by serial number with the DA Form 5513-R.
b. After verification, have the key custodian place the date/time in the Turned In block and
print/sign in the Received By block.
c. Place the DA Form 5513-R with the arms room keys in the ammo can and lock the ammo
can. Give the ammo can, locked, to the key custodian for them to secure in their key
container.
d. The key you lock the ammo can remains with you.
IMPORTANT INFORMATION ABOUT KEY CONTROL: DO NOT TAKE ARMS ROOM KEYS
OFF POST!!!
3. OPENING THE ARMS ROOM:

a. First call the IC Office at 483-7300 from the barracks to tell them, “This is RANK and
NAME opening the arms room at AREA 1.”
b. They will authenticate you before you will be authorized to open the arms room. The
Authentication Table will always be maintained in the ammo can. When it expires, you get
your update copy from the IC Office located on Taylor Barracks. IMPORTANT:
CALL THE IC OFFICE BEFORE OPENING THE ARMS ROOM
c. I will NOT go into detail about how to authenticate with the IC Office for Physical Security
reasons.
d. After authenticating, proceed to the arms room and date/initial/time the SF 702 in the Open
By block posted outside the arms room.
e. Unlock the High Security Padlock, securing it to the chain located next to its hasp. Then open
the main door securing its’ 5200 series padlock to one of the bars of the outer door.
f. Upon open the door; you place the J-SIIDS in the J-SIDDS Monitor Box turning the key from
SECURE to TEST/RESET for 5 seconds then to ACCESS.
g. After Accessing the J-SIIDS, secure the bar door with the 5200 series padlock used to lock
the ammo can.
h. Perform the daily inventory at this time. Ensuring that all weapons and sensitive items are
present. Annotate your inventory on DA Form 2062, Daily Inventories, this includes any
training ammunition being inventoried by Lot #, Dodic, noun, and Quantity present.
D-96
4. CLOSING THE ARMS ROOM:

a. Perform the daily inventory at this time. Annotating any changes to the DA Form 2062.
Ensure all racks, cabinets, sensitive items, and the toolbox is secured.
b. When the Daily Inventory is completely full, maintain in arms room file 1c daily
inventory check.
c. Call the IC Office at 483-7300 from the arms room to tell them, “This is RANK and
NAME closing the arms room at AREA 1. They should not make you authenticate to
close the arms room.
d. Open the arms room door and place everything your taking with you on the bar doors’
wooded platform.
e. Turn the J-SIIDS key from ACCESS to TEST/RESET for 5 seconds (Turn Out Lights),
and then turn the key to SECURE. You have 30 seconds to shut the main door. DO NOT
SLAM the main door. That could loosen the alarm detectors attach to the door. Place the
J-SIIDS key in the ammo box.
IMPORTANT: THE SECURITY LIGHTS HAVE TO REMAIN ON 24 HOURS A
DAY/7 DAYS A WEEK. The light switch for these lights are located near the normal arms
room light switch, be careful not to turn off your security lights. There are 10 security lights,
1 per window located outside, 2 outside the bar/main door, and 4 located inside the arms
room. Replacement bulbs are received from Self-Help at Taylor Barracks at a rate of 1 bad
bulb for 1 good bulb exchange; so don’t throw the bad ones away.
f. Secure the main door by sliding the two hasp on the door to the left and locking the top
sliding hasp with the 5200 series lock from the bar of the outer door.
g. Secure the bar door with the High Security Padlock, placing the key in the ammo box.
h. Initial/time the SF 702.
i. The SF 702 will be maintained outside the arms room. When the SF 702 is completely
full, maintain in arms room files 1v security container check sheet.
j. Turn in the arms room key as described in Para. 2.
5. WEAPON ISSUE:
a. Weapon issue begins with receiving the DA Form 3749 Equipment Receipt (weapons
card) from the individual. Compare their weapon card to the MAL (Master Authorization
List) to ensure they’re getting their assigned weapon.
b. If the individual does not have their weapons card, have them sign, rank, and date in “a”
column of a DA Form 2062 Hand Receipt.
c. Open the rack containing the weapon. Secure the padlock to the rack. This will maintain
which lock goes to what rack/container.
d. Take the weapon out of the rack/container and place the weapon card/hand receipt in the
slot that the weapon was in.
e. AE Form 190-13I will be used only when weapons are issued for more than 24 hours
or/and ammunition is issued with the weapon. Have them sign block 7 and you initial
block 8.
f. AE Form 190-13I will be maintained in the arms room file 1c issue of weapons and
ammunition.
D-97
6. WEAPON TURN-IN:
a. Receive the weapon back from the person you issued it to.
b. For the Rifle 5.56mm M16A2 store on Semi, Trigger pulled, and Dust cover closed. For
Pistol 9mm M9 store on fire, this relieves the tension placed on the springs.
c. Place the weapon back in its rack/container. Ensure that you secure the M16A2 rack with
the left arm secure over the right arm.
d. Give them their DA Form 3749 weapons card back or their DA Form 2062-hand receipt.
NOTE: if they still have equipment they signed for on the DA Form 2062 and haven’t
turned it in, do not give them the hand receipt. Have them update it in column “b”.
e. If they were issued their weapon on AE Form 190-13I, have them initial block 12 of AE
Form 190-13I.
7. INPROCESSING NEW PERSONNEL:

a. Assign them an unassigned weapon from the MAL (Master Authorization List) base on
their assigned platoon. Place the following information in the MAL: The last, first name,
rank, SSN, and number of DA Form 3749 issued, including any for Personal Owned
Firearms (POF). The assigned weapon per platoon is identified in the MAL on the last
page of each weapon type.
b. Have them sign a weapon card(s) DA Form 3749. Type in all the information on the
card(s), and then get the commander to sign the back. Then laminate the card and give it
to the soldier/platoon sergeant.
8. OUT PROCESSING:
a. Upon out-processing, the soldier has to clean their assigned weapon(s), turn-in their
weapon card(s), and turn-in any equipment they are signed for on DA Form 2062 hand
receipt.
b. Remove their name from the MAL.
9. AMMUNITION RECEIVING FROM AMMUNITON SUPPLY POINT:

a. Upon receiving the training ammunition (ammo used for ranges) from the Ammunition
Supply Point, inventory it and place the information from the ammunition on DA Form
3020-R magazine data card.
b. The information that goes on DA Form 3020-R magazine data card can be found on the
ammo cans. There will be a different DA Form 3020-R magazine data card for each
different Lot Number.
c. The DA Form 3020-R will be maintained with the ammunition until the ammunition is
turned in.
d. When the Sensitive Item Inventory is conducted and there is ammunition in the arms
room, fill out the DA Form 3020-R as in Fig. 11.
e. The first document number on the DA Form 3020-R comes from the original DA Form
581 Request for Issue and Turn-in of Ammunition. Any following document numbers
comes from DA Form 5515 training ammunition control document.
IMPORTANT INFO: DO NOT BREAK THE SEALS ON THE AMMUNITION CANS

UNTIL NEEDED AT THE RANGE. Make accountability easier, instead of verifying that each
round is present.
D-98
10.AMMUNITION ISSUE:
a. To issue ammunition, have the Range OIC signed for it on DA Form 5515 training
ammunition control document.
b. Refer to DA PAM 710-2-1 chap. 11 for proper fill out. The document number block 1, on
DA Form 5515 comes from the original DA Form 581 with a “a” following it for the first
ammunition issued. For every following DA Form 5515, the document number changes
from “a” to “b”, so on.. Don’t forget to place the previous DA Form 5515 document
serial number in the remarks block for the new DA Form 5515. This is to show all related
documents to the original DA Form 581.
c. In block 4, put Headquarters MP Detachment Unit Arms Room
d. In block 5, put name & rank & title (RANGE OIC) of individual who is signing for the
ammunition.
e. In block 6, date you gave them the ammunition.
f. In block 7 (DON’T FILL OUT YET)
g. In block 8, for each line put the correspondent number (line 1 put a 1, line 2 put a 2 so on..
h. In block 9, DODIC and noun of ammunition. The following are examples:
A0ll CTG 12GA, A059 CTG 5.56MM BALL, A363 CTG 9MM BALL, A063 CTG
5.56MM TRACER, all this information can be found on the ammunition cans.
i. In block 10, put the lot # of the type ammunition being issued. There can be more than
one lot # per type of ammunition. This information will be found on the ammunition
cans.
j. In block 11, put the quantity issued.
k. In the Qty Residue Required block 12, take the type of ammunition and times it by Table
K-1 in DA PAM 710-2-1. This amount is for in case they expend all the ammunition.
For ctg 5.56mm x’s by .0135 = how many pounds of brass there should be. For ctg 9mm
x’s by .009 = how many pounds of brass there should be. For 12 gauge ammunition is
each, you should have 1 shell for each shot.
l. In block 13 & 14 DON’T FILL OUT YET
m. In block 15, fill out your name, rank, & title and sign.
n. In block 16, fill out whom you’re issuing the ammunition to, name, rank, title and have
them sign it.
o. In block 17 & 18, DON’T FILL OUT YET
p. In the remarks block 39, place the document serial number located in the top right corner
of the original DA Form 581 and any following DA Form 5515.
IMPORTANT: KEEP THE TOP COPY OF THE DA FORM 5515 IN THE ARMS ROOM &
TAKE EITHER THE 2ND OR 3RD COPY TO THE RANGE
11. AMMUNITION TURN-IN:

a. Upon receiving ammunition, get accountability of all the live ammunition. If the
ammunition can is still sealed, there is no reason to remove it to verify the ammunition
count.
b. On the 1st copy of the DA Form 5515 fill out the following information:
c. In block 7, fill in the date the ammunition was returned.
D-99
d. In block 13, fill in the amount of brass turned in for that type of ammunition. FIRST you
have to separate the brass by 5.56mm & 9mm, checking for live ammunition and filtering
out as much sand as possible. Then you weigh it on the scale available in the arms room.
You’re allowed a 05% allowance of to much/not enough.
e. In block 14, fill in the amount of live ammunition turned in. (if you want to know how
much brass your suppose to have, take the quantity issued subtract quantity turned in, take
this amount of expended rounds and times it by .0135 if 5.56mm or .009 if 9mm. This
will tell you how much brass should have been turned in.
f. In block 17, place the name, rank, and title of who turned in the ammunition. Have them
sign.
g. In block 18, place your name, rank, and title and sign.
h. In block 19a&b, whoever gave the range safety briefing, place their name, rank, & title,
and have them sign and date.
i. In block 20a&b, whoever gave the briefing for having no brass and ammunition place
their name, rank, & title, and have them sign and date.
j. In block 21a&b, whoever signed for the ammunition/in charge of the range, place their
name, rank, & title, and have them sign and date.
k. In block 22a&b, place the name, rank, and title of the training NCOIC (minimal of E-6),
and have them sign.
MAINTAIN THIS TOP COPY OF THE DA FORM 5515 WITH ALL THE ORIGINAL
SIGNATURES IN THE ARMS ROOM. When the ammunition is turned back into the ASP
(Ammunition Supply Point), give the DA Form 5515 to training for their records.
12. DEFFERENCE BETWEEN OPERATIONAL LOAD & TRAINING AMMUNITION

a. Training ammunition is ammunition that we get for ranges.
b. Operational load is ammunition that is used for the jail. These shotgun rounds will
NEVER be used for ranges. This ammunition is stored in SAFE #1 and sealed in the
arms room with 3 rounds per shotgun at the jail located in the front gate in the shotgun
cabinet.
13. J-SIIDS MONTHLY ALARM CHECK
a. The Arms Room alarm has to be checked monthly. First, call the IC Office and informed
them your performing a J-SIIDS test.
b. Place duct tape over all 4-motion sensors.
c. Turn the key in the J-SIIDS box from ACCESS to TEST/RESET then close the inner door
and brace it with something to keep it close.
d. After the alarm is off, open the inner door slowly. You should hear a metallic click and
the alarm would go off again. Close the door again and brace it.
e. Go to the first window and wait until the alarm goes off. Then open the window slowly;
you should hear a metallic click. Close the window and go to the next window. Wait for the
alarm to go off and repeat this procedure. There are 4 windows in the arms room and all must
be tested this way.
f. Next go to the first motion sensor and remove the duct tape. (The alarm will sound) Move
to an appropriate area where an intruder would walk and wait for the alarm to go off. Once it
is off, move in the area of the motion sensor. After the alarm goes off, place the tape back on
D-100
that motion sensor. Move to the next motion sensor and repeat the process. There are a total
of 4 motion sensors.
g. After checking all the alarms call the IC OFFICE and inform them that your done with
your J-SIIDS test.
h. Annotate your test on DA Form 4930-R Alarm/Intrusion Detection Record. The DA Form
4930-R will be maintained at the J-SIIDS box and kept for 90 days after last entry.
IMPORTANT: DO NOT FORGET TO REMOVE THE DUCT TAPE FROM YOUR
MOTION DETECTORS!!!
14. EQUIPMENT NEEDED FOR THE RANGE

a. Magazines
b. MAL/AE FORM 190-13I
c. 3rd Copy of DA Form 5515 (where they signed for the ammunition going to the range)
d. Armorer TM’s for the type of weapons going to the range
e. Tool Box
f. Garbage Bags (at lease 2 for the ammo point)
g. Clearing Rods
h. Cleaning material especially CLP
i. Flashlight if there’s a night range
D-101
MONTHLY COPIER REPORT
DEPARTMENT OF THE ARMY

HEADQUARTERS, 95TH MILITARY POLICE BATTALION
UNIT 29925
APO AE 09086
S: DDMMYY
AERTR-MP-XX(25)
MEMORANDUM FOR COMMANDER, HEADQUARTERS, 95TH MILITARY POLICE

BATTALION, ATTN: AERTR-MP-MI, APO AE 09086
SUBJECT: Monthly Copier Reports
1. Reference memorandum, 21st TSC(P)/ASQE-XO-MK, 15 Oct 93, subject Copier

Management - Copier Cost and Production Control (encl.).
2. Due to a change in reporting channels, units must submit a monthly copier report to
battalion no later than the last working day of each month to meet higher level suspense.
3. Reports will reflects the following:
a. Current meter reading ___________
b. Number of copies made ___________
c. Number of bad copies ___________
4. Monthly reports must be submitted by telephone or hard copy to the battalion’s Copier
Manager.
5. Point of contact for this action is the Copier Manager at 381-7033.
FOR THE COMMANDER:
Encl. XO Signature Block

MAJ, MP
Executive Officer
D-102
DEPARTMENT OF THE ARMY

HEADQUARTERS, 95TH MILITARY POLICE BATTALION
UNIT 29925
APO AE 09086
AERTR-MP-9th 28 Dec 00
MEMORANDUM FOR Accountable Officer, 574th Supply support Activity, 51st Maintenance
Battalion, Unit 30027, APO, AE 09166
SUBJECT: Request turn-in of “Found on installation” equipment
Reference: 574th SSA SOP, AR 710-2
1. The 95th Military Police Battalion Property Book Officer authorizes the 529th Military
Police Company to turn-in the following equipment as Found on Installation:
Line NSN QTY SN Condition
C72626 5895-01-236-8963 1ea 639A H
2. Point of contact for this action is the PAT at 381-8203.
Kevin E. Comer
CW2, USA
Property Accounting Technician
D-103
MONTH AND YEAR FUEL - CONSUMPTION REPORT
TRAINING MISSION ADMIN TOTAL

1. Class III (gallons)
a. Mogas
b. Diesel
2. ESSO Coupons (gallons)
a. Mogas
b. Diesel
3. Official Coupons (gallons)
a. Mogas
b. Diesel
4. Totals
D-104
1 23 4 56 7 2 22 22 2 2 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 8 1. TOTAL PRICE 2. SHIP FROM 3. SHIP TO

3 45 67 8 9 56 7 89 01 2 34 56 7 89 01 2 34 56 7 89 01 2 34 56 7 89 0 560T H M P CO
DI RI M U I QUANTITY SUPPLE- S F DIS- PRO- P R DD A RI O C M UNIT PRICE DOLLARS CTS UN I T 29925 POC/ PH3
OD DOCFROM R&OUT NMS FS C S MENTARY
FIIN I UA DD TRI-
UNIT
J ECT R E E AREQUIST
SVC D IONER /DAO
T EG S ER IAL SVC S UPPLEM ENT A RY S DIS T R A
I- PO, A E 09086
P RI- R
EQDE
L A DV
C E IDENT S
IDENT I&
SS
E NUM
S T OCKADDRESS G N BU- OFIIS
S UE I
QUA NT IT Y
Q L T V DOC UMENTPNUM
NBER
T
D
EM
SUF A DDRES S
I FUND
BUT ION
PR
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CT O
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TE S T AT .
N T R BER
D TION D E D DOLLARS CTS G
TSENDTO: REQUESTISFROM
:
SSA GDK UNI T (UI C) 4. MARK FOR
D 6A EA00002 B 0 0 1 2 6 4 2 0 00 0 37 9 2 6
A B
EDIT ING DA T A R OUTING M S T OCK NUM BER UNIT OF
DOC IDENT & 5. D O C D A T6.
E NMFC 7. FRT NIIN
RATE 8. TYPE CARGO 9. PS QUA NT IT Y
IDENT IFIER S FS C A DD IS S UE
DOC IDENT RI-T O S UF
1 2 3 4 5 6 44 1 2 3 4 5 6 7 8
L INE #OR
COM PW86PL
OF L IN #
2213-0016 A 0 A G DK U10. QTY. REC'D11.UP 12.NUNIT
S WEIGHT
N U
13. UNIT CUBE 14. UFC I 15.0 SL0 0 0 0
C D E F
DOCUMENT NUM B ER DEM 15. S UPPLEM ENT AR Y S IG-
AND S VC A DDR ES S NA L CO
STDETAILACC
OUNTNUM
BER UNITPRICE TOTALPRIC
E
S VC REQUIS IT IONER DA T E S ERIAL
9 10 11 12 13 14 16 16. FREIGHT CLASSIFICATION NOMENCLATURE
UNIT A PC 0.00 0.00
L M N
W D OD A C R W K 4GDK J
ITEMDESCRIPTION
17. ITEM NOMENCLATURE
FUND DIS T RIB UT ION PR OJ ECT PRIORIT Y REQ DEL DA T E FUN
DED NON-FUN
DED Cable
NOM telephone
ENCL A WD-1
TURE
17
C68856 18 19 20 21
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18.PUTBL
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W 3 T6145-01-
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DM L SCM C M TOE OR CT A A UTHORI ZA TI ON (ENSURE CDR SI GNS BA CK )
H J P
A DVICE 23 Serial Number: N/a M
CSC
ODE ISSUED 22. RECEIVED BY DATEPOSTED 23. IN
DATE
IT RECEIVED
22
Q T
M A TC DUEOUT DATEAV
AILAB
LE INIT
AT R U
RECEIV
ED DATERECEIVED SIGNATURE
65 66 67RI6
CC:
8 69 70 71 72 73 74 75 76 77 78 79 80 K S V
DOC R OUT ING'IM S
TOC
KNU
MBE
R UN
IT QUA NT IT Y DOCUMENT NUM BER D SCS UPPLEM ENT A R Y S DIS T RI- PRI- R
EQDE
L R
OUTIN
G
M A T CA TC:
V A
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& FS FIIN A DD O
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ATE S
TAT. IDEN
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OLLA
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ENTS
IDENT DENT S ISS
UE SV
C REQUIST IONER DA T E S ERIAL M A DDRES S G BUT ION
1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 5 1 6 17 18 19 20 2 1 2 2 23 24 25 26 27 28 29 30 31 32 33 34 35 3 6 3 7 38 3 9 4 0 41 42 4 3 44 45 46 4 7 4 8 4 9 50 51 52 53 5 4 55 56 57 58 59 60 61 6 2 63 64 65 66 67 68 69 70 71 7 2 7 3 74 75 76 77 7 8 79 8 0
CI I C:
T urn-in/serviceable/ excess
K evin E . Comer
CW2, QM
PBO
D-105
POC/PH3
DOC R OU T M FS C FIIN A DD U N
IT SVC R EQUIST IONER DA T E S ER IA L DEM SVC S U PPLEM EN T A R Y SI FU N D DIS T R I- PR I- R
EQDE
L A DV
&
O
FIIS
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QU AN T IT Y PR
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IDEN T IDEN T S S T OCK N UM B ER DOC U MEN T NUM B ER SUF A DDRES S G B UT ION DA
TE S TAT .
SENDTO: REQUESTISFROM
:
574T H SSA UNIT ( U I C)
A B
R OUTIN G M U NIT OF
EDIT ING DA T A DOC IDEN T & S T OCK N UM B ER QUA N T IT Y
IDEN T IFIER S FS C N IIN A DD IS S U E
DOC IDEN T R I-T O S UF
1 2 3 4 5 6 44 1 2 3 4 5 6 7 8
L I N E #OR
COM PONEN T OF D 6 Z G D K N SN E A 0 0 0 0 0
C
L IN # D E F
DOC UMEN T NU M B ER 15. S U PPLEM EN T A R Y
DEM
A ND S VC A DDR ES S
S IG-
NAL COSTDETAILACCOUNTNUM
BER UNITPRICE TOTALPRICE
S VC R EQU IS IT ION ER DA T E S ER IAL
9 10 11 12 13 14 16
L M N
W D OD A C W K 4GDK ITEMDESCRIPTION
FU ND DIS T R IB UT ION PR OJ EC T PR IOR IT Y R EQ DEL DA T E FUN

DED NON-FUN
DED N OM E N CLA T U RE A N D SERI A L NU M BE RS
17 18 19 20 21
G
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EXP NON-EXP
DM RC CON DI T I ON CD: T U RN -IN SE RV/U N SE RV E X CESS/ FWT
H J P
A DVIC E 23
M
CSCODE ISSUED DATEPOSTED INIT
22
Q T
DUEOUT DATEAV
AILABLE INIT
R U
RECEIVED DATERECEIVED SIGNATURE
65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 K S V
DOC R OU T IN G'IM
&
S
TOC
KNU
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ENTS
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ITY D
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Logistical Accountability Standing Operating Procedure - as of 26 July 2002

95Th MILITARY POLICE BATTALION

STANDING OPERATING PROCEDURES FOR SUPPLY AND LOGISTICS

CHAPTER 1. INTRODUCTION: PARA PAGE

CHAPTER 2. THE STANDARD PROPERTY BOOK SYSTEM-REDESIGNED:

General 2-1 D-7

Responsibilities of the Battalion Commander 3-1 D-9

APPENDIX 11 Absentee Baggage and Inventories D-34-42

a. PAT (Property Accounting Technician) - Maintains property book accountability for

b. SPBS-R (Standard Property Book System Redesigned) - The Automated Logistics

e. DODAAC (Depart of Defense Activity Address Code) - Assigned to each

f. FEDLOG (Federal Logistics Data System) - Published monthly as a source

g. SN (Serial Number) - The term “serial number” is intended to include USA

h. Organization Property - Property authorized by applicable MTOE, TDA and

i. Community Installation (or Station) Property – Non-deployable equipment and

j. Document File - A file of documents supporting transactions posted to the hand

1.6PURPOSE/OBJECTIVES. To outline policies, procedures, and guidelines for

a. Standardize the logistical methods and procedures throughout the battalion.

b. Improve responsiveness to needs of each unit Commander.

c. To provide additional information, clarification and modification to procedures listed

1.7 REFERENCES. The AIS Manual 25-L18-ALV-ZZZ-EM, Standard Property Book

(j) CTA 50-909

2-1 GENERAL. The Standard Property Book System-Redesigned (SPBS-R) is an

2-2 SIGNIFICANT FEATURES OF THE SYSTEM:

a. The Battalion Property Accounting Technician is responsible for maintaining

b. Company/detachment commanders are the primary hand receipt holders to the

3-3 RESPONSIBILITIES OF THE BATTALION COMMANDER:

a. Is responsible for the overall supply posture of the battalion.

b. Establishes quarterly funding ceilings for subordinates units.

c. Appoints the Battalion Property Accounting Technician IAW AR 710-2.

3-4 RESPONSIBILITIES OF THE S-4/NCOIC. The BN S-4 provides the battalion

b. Monitoring command supply discipline program with PAT.

c. Controlling Report of Survey initiation and processing time.

d. Providing liaison support between our units and higher headquarters.

e. Providing staff support for reports of survey.

F. Performing inspections of unit supply operations IAW AR 710-2 with PAT

g. Performing duties as resource manager and advising the battalion commander on

j. Coordinating and advising the battalion commander on the adequacy of food

3-5 RESPONSIBILITIES OF THE PROPERTY ACCOUNTING TECHNICIAN: The PAT

a. Maintain an automated document register for non-expendable property, ensuring

b. Ensures that disposition of property to include turn-ins, special turn-ins, and

f. Process all necessary reports required to support units of the battalion.

g. Review automated listings to make decisions or recommendations on supply

h. Represent the battalion at supply meetings and conferences.

k. Ensure guidelines for inventories are followed IAW AR 710-2.

3-6 RESPONSIBILITIES OF UNIT COMMANDERS:

a. Implement a unit level Supply SOP.

b. Appoint on orders an officer to perform duties as Supply Officer.

d. Exercise fund control at unit level.

m. Monitor the implementation, action, and procedures for controlling components of

u. Ensure Hazardous Material Management Program (HMMP) is established and

3-7 RESPONSIBILITIES OF THE UNIT SUPPLY OFFICER:

a. Exercise overall supervision of the supply section.

b. Assist the Commander and follow up with all logistical issues.

d. Rate Supply Sergeant.

3-8 RESPONSIBILITIES OF THE SUPPLY SERGEANT:

a. Have a working knowledge of ULLS S-4 procedures including understanding how