Professional Documents
Culture Documents
Chapter 1 Dmims Edited1
Chapter 1 Dmims Edited1
INTRODUCTION
whereby a business keeps track of the goods and material it has available. In its
simplest sense it can be done manually by a count at the end of each day. In this
way it is possible to keep a record of the goods coming in to the business and
would be helpful to build a system that will computerize the transactions from
computerizing routinely and time consuming tasks such as the time spent in
taking down product information. As a result, the time can be used in more
productive activities. The accuracy of the current system will also be improved,
since the computerized inventory system would eliminate the need of constantly
information on their state can be easily seen, and statistics on the performance of
The Baguio City Hall Monitoring and Inventory System for Supplies and
Properties is a proposed system to the Baguio City Hall – General Services Office
(GSO). It was proposed to enable the production of correct reports, fast retrieval
of correct data, reduce the amount of paper used, and to store large amount of data
and information occupying a small office. Some benefits of the system are to
monitoring, to lessen the manual processes, and to make the system store and
generate efficient report. (Bendoza, Esoen, Legawen, Pili, & William, 2006)
inventory, purchasing and sales processes of the said institution. It was also
will provide a great help to the staff and personnel of the pharmacy.
Computerization will ease their report preparation and generation and will
allow authorized users to easily manipulate data and make necessary updates.
Specified users can also easily view and retrieve reports. It will also allow them to
monitor the products and monthly sales. Some of the benefits of the said system
are, first of all it will computerize the record keeping of products. Second, it will
manual process of recording of all the data that they need for their report such as
the name of the medicine or drug, the name of the supplier, the expiration date,
the price, the description, and etc. its current inventory system is also a manual
process of recording all the data through the use of a record book or a yellow pad
paper.
system for the five district hospitals of Benguet. It stores details of the drugs and
medicines, supplier and etc. The system will provide the needed and storing
information in a faster, more convenient way by storing file of the medicines and
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drugs in a computer system that will lessen the effort of owner in storing files
every now and then. The system will also monitor the current state of the
The database is designed for use by the Benguet district hospitals and
other authorized user to enable them to easily produce information required by the
different people.
Based on the conducted interview and observations, the group had come
1. What are the recent procedures made in the Inventory and Monitoring
3. What are the procedures in the Inventory and Monitoring of Drugs and
computerized?
Benguet Capitol;
Researchers
of Benguet.
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needs to be computerized.
a. Benguet Capitol;
c. Researchers
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enhance the level of work, help its processes more reliable and efficient, and
provide accuracy and security of data and information. It will contribute to the
and data storage through computer based systems can strengthen Benguet district
hospitals’ transactions and operations. It will enable users to retrieve and render
correct data on the records. Computerization of files and documents saves time
district hospitals.
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computerized system.
Benguet District Hospitals, the Provincial Health Office and the Benguet Capitol.
It also aims to lessen the work of the authorized personnel in accordance with the
inventory and monitoring of drugs and medicines. And lastly, the project aims to
lessen data discrepancies and errors which are frequently arising from the current
operations.
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medicines, either by the district hospital or the Benguet Provincial Health Office.
It includes the documents that are involved and transactions regarding on donated
drugs and medicines by the Department of Health. It also includes the forms that
are involved for transferring of drugs and medicines from one Benguet District
Hospital to another. And lastly, it includes the monitoring of drugs and medicines.
The proposed system will automatically determine the stock availability, the
in the proposed system but accepts theprocured drugs and medicines as an input
Definition of Terms
These are some of the words and terms that were used in this
project. Their definitions are given within this to further understand their
meaning.
Annual Supply Procurement Plan (ASPP).The list of supply needed for the
prevalent.
or food that indicates the last date the item should be used.
Fast Moving Drugs and Medicines.Refers to the drugs and medicines that
of disease.
Health Office (PHO) to the winning bidder to identify the drugs and
medicines to be delivered.
materials.
Slow Moving Drugs and Medicines.Refers to the drugs and medicines that
Stock card. A stock card is a generic postcard with blank space left on it